TERMS AND CONDITIONS

The Rare Brand Market is the event organizer and project management consultant to the Chichester Cathedral for the purposes of a Christmas market for Chichester City Centre in late November/December 2020. Each exhibitor is allocated a pre-agreed pitch at the venue and will be provided with an exhibitor external wooden retail trading hut of a specified size as confirmed when booking the event. Any changes will be made in consultation with you should changes be imposed by the Chichester Cathedral or the Chichester District Council. The Rare Brand Market makes no representation in relation to footfall or potential sales at the event although Chichester Business Improvement District ‘Bid’ will share footfall numbers for Chichester city centre for that time of year. Although the Cathedral and the Rare Brand Market will invest in marketing, signage and other footfall generators for the event, sales depend on a multitude of factors including the exhibitor’s products, displays, pricing, weather and engagement with potential customers. Please check the venue plan with the pitch layout and please email us if you have a query ASAP. Any queries must be sorted out 4 weeks prior to the event. Load in and set up for the event will take place 1-2 days before the event and load out will commence on the last day of trading and continue into the day after however as this is a city centre location there will be very strict load in and out times in accordance with surrounding road usage. We are unable to assist with load in. Please bring a trolley or specialist equipment if you have particularly heavy items. Stock delivered to site must be in accordance with guidelines which will be issued closer to the event and tie in with the operating hours of the Cathedral. Public/consumer refuse will be collected daily by the council from a dedicated refuse area on site, but exhibitors rubbish must be dealt with by each exhibitor and we will expect exhibitors to remove from site their own packaging daily. A guideline pack for refuse control will be issued closer to the event and each exhibitor will be required to sign a copy indicating their agreement to the terms. Exhibitors are not allowed to make any alterations to wooden retail trading hut, and the cost of any damage caused will be charged to the exhibitor. Each exhibitor should expect a Risk Assessment to be undertaken by The Rare Brand Market prior to trading to ensure no escape or key routes are obstructed and to ensure that necessary health and hygiene specifications are in place and exhibitors should comply with any instructions or risk being unable to trade. No heaters are allowed and will be removed by The Rare Brand Market. Any additional lighting must be pre-approved. The Cathedral and the Rare Brand Market have their own event/public liability insurance. However, each exhibitor needs to have their personal stock insured for loss and damage, and please make sure this includes ‘stock in transit’ and off-site from your base premises/storage facilities, including cover for stock whilst trading. Neither the Cathedral nor the Rare Brand Market will not take any responsibility for the loss or damage to exhibitor stock, stand equipment or personal effects. Each exhibitor must man their stand during the event trading hours and work with others to have breaks. Each exhibitor is required to adhere to a plastic free event policy from a consumer packaging point of view to support their sales. This policy document will be issued prior to the event and a signature to agree to the policies will be required. There will be 2kW of electricity and lighting provided in each Chalet. Any equipment must be PAT tested and comply to current electrical standards. Each exhibitor should try to be able to offer either mobile EPOS/Streamline and the ability to accept cash and cheque as payment for goods. The purchase of all goods is a transaction between an individual customer and that exhibitor. Each exhibitor should ensure that their terms and conditions of sales are made available for customers to view and that any recourse or refund is dealt with directly with the individual customer. There is no onsite parking at the Cathedral and the Rare Brand Market will supply a city centre map with alternate car parks. The Rare Brand Market is not party to any retail transactions made at the event. Cancellation policy The Rare Brand Market reserves the right to cancel the event or your pitch or re-assign your pitch to a new location in the event trading area, in the following circumstances:

• A Chichester District Council barrier to trade or challenge to the retail layout. In these circumstances the Rare Brand Market will offer you a full refund within 30 days of notice. • In the event of relocation a reasonable adjustment to the pitch cost can be agreed.

No refunds will be given for cancellations by you post booking. You will not be guaranteed a stand booking unless the 50% deposit is paid at point of booking. The final installment will be due in August 2020. Therefore if you book and say you are transferring monies by BACS, we will not formally book your stand and process the paperwork until the transfer has reached our accounts team. All BACS transfers need to have a reference of your brand name and “ChiCath2020” event name. All final payments are due 14 weeks prior to the event (ie August 2020)