Finding Your System and Rhythm
One thing at a time: Multi-Tasking doesn’t work.
Get Clear on Your Time. Take an Inventory of Your Days. Productivity Tip: Consider keeping a time journal to determine where your time goes each week.
Task Batching Productivity Tip: Focus on one specific task over a 90 minute period so you can get into a flow and ultimately be more productive.
Task Theming
Design your schedule in a way that fits the realities of your team, lifestyle and personality. Productivity Tip: Eat the frog early in the week! Reward yourself by adding themed days after you’ve “earned” them by doing your least favorite tasks.
Outsource the tasks that don’t require your genius. Mindset Tip: Having an assistant frees you up to operate mentally as the CEO. Every business owner needs some type of help whether virtually or in-person.
Delegation
Batch and theme the things you do best, delegate all the rest. Productivity Tip: Once you’ve mastered task batching, you’ll see where you should focus your time and you’ll see your process emerge. Having a process makes delegation a breeze.
Weekly and Quarterly Tasks Some things don’t need daily attention. Productivity Tip: Set recurring weekly and quarterly tasks on repeat in your online calendar with an alert.
What to Batch, Theme and Delegate
Emails Social Media Meetings and Calls Bookkeeping, Invoicing and Accounting Venue Scouting Business Development Customer Service
Tools
Calendar Scheduling: Calendly, Timetrade, ScheduleOnce Social Media Scheduling and Engagement: Hootsuite, Buffer, Edgar, Instagress Email Marketing and Scheduling: Mailchimp, Convertkit, Right Inbox, Boomerang Delegating and Team Collaboration: Onlinejobs.ph, StarVa.com, Google Drive, Basecamp
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