afekt_dms

white paper

document management enterprise security collaboration system

AFEKT MEDIA

dms module

afekt engin. platform features powerful collaboration tools empower your teams.

AFEKT DMS is a document management and version control module for afekt engin. content management system framework built on top of WordPress.

Built for time-sensitive and mission-critical projects, teams can collaboratively edit files of any format — text documents, spreadsheets, images, sheet music… anything — all the while, seamlessly tracking the document’s progress as it moves through your organization’s existing workflow.

Built for time-sensitive and mission-critical projects, teams can collaboratively edit files of any format -- text documents, spreadsheets, images, sheet music... anything -- all the while, seamlessly tracking the document's progress as it moves through your organization's existing workflow.

AFEKT DMS WHITE PAPER

AFEKT DMS is three things A document management system (DMS), to track, store, and organize files of any format A collaboration tool to empower teams to collaboratively draft, edit, and refine documents A file hosting solution to publish and securely deliver files to a team, to clients, or to the public.

vital for global business Powerful Collaboration Tools- With great power does not have to come great complexity. Based on simple philosophy of putting powerful but intuitive tools in the hands of managers and content creators, afekt. dms system leverages afekt media platform web framework. From the Content Management tools with — posts, attachments, revisions, taxonomies, authentication, and permalinks now intergrates a robust dms to make collaborating on the creation and publication of documents a natural endeavor.

Enterprise Security- Worried about storing propriety or sensitive information? AFEKT DMS was built from the first line of code with government- and enterprise-grade security in mind. Each file is masked behind an anonymous 128-bit MD5 hash as soon as it touches the server, and requests for files are transparently routed through time-tested URL rewriting, authentication, and permission systems (which can even integrate

Think of it as an open-source and more intuitive version of the popular Microsoft collaboration suite, Sharepoint. Document History At each step of the authoring process, AFEKT DMS gives you an instant snapshot of your team’s progress and the document’s history. It even gives you the option to revert back to a previous revision — so don’t fret if you make a mistake — or receive updates on changes to the document right in your favorite feed reader.

Customization - AFEKT DMS recognizes that no two teams are identical, and as a result, molds to your firm’s needs, not the other way around. Need to track additional information associated with a document? Departments, editors, issues, sections, even arbitrary key-value pairs – whatever you can throw at it, it can handle. Development and customization costs are further minimized by its extensive plugin API, including the WordPress Custom Taxonomy Generator makes it easy for even the uninitiated to add custom taxonomies to documents.

Access Control- Each document is given a persistent URL (e.g., yourcompany.com/ documents/2011/08/TPS-Report.doc) which can be private (securely delivered only to members of your organization), password protected (available only to those you select such as clients or contractors), or public (published and hosted for the world to see). If you catch a typo and upload a new version, that URL will continue to point to the latest version, regardless of how many changes you make.

AFEKT DMS WHITE PAPER

with existing enterprise active directory or LDAP servers).

Future Proof- Switching costs a concern? AFEKT DMS is built with tomorrow’s uncertainty in mind.

Equally at home in an in-house server room as it is in the cloud, moving individual files or entire document repositories in and out of AFEKT DMS is a breeze (history and all). And since the software is open-source, you can easily add tools to automate the process of moving to or integrating with future third-party systems. i

the vitals ■ ■ ■ ■

■

■

Support for any file type (docs, spreadsheets, images, PDFs — anything!)

Securely stores unlimited revisions of your business’s essential files Provides a full file history in the form of a revision log, accessible via RSS Helps you track and organize documents as they move through your organization’s existing workflow Each file gets a permanent, authenticated URL that always points to the latest version Each revision gets its own unique url (e.g.,TPS-Report revision-3.doc)

■ ■

■ ■

■

for more information afektmedia.com/afektdms/

■

AFEKT DMS WHITE PAPER

accessible only to those you deem Files are intuitively checked out and locked to prevent revisions from colliding Toggle documents between public, private, and password protected with a single mouse click Runs in-house or in the cloud Secure: filenames are hashed on upload and files are only accessible through WordPress’s proven authentication system Can move document upload folder to location outside of web root to further ensure government- and enterprise-grade security Easily translated to your local language

afektmedia.com