29-announcements-and-pa-system-use

POLICY FOR ANNOUNCEMENTS AND P.A. SYSTEM USE Policy for P.A. System use is needed in order to eliminate the following problem areas: 1. Disorganization and confusion in the office during morning and afternoon announcements.

2. Wasting valuable class time due to an unnecessarily long announcement time.

3. Lack of effective communication with students.

Listed below are guidelines for the use of the P.A. System.

1. Announcements should be emailed or handwritten and given to the Administrative Assistant no later than 9:00 AM to be included in the morning announcements. Anything turned in after this time may be held for the next scheduled announcement time. Please include the date and time (morning/afternoon) you want it announced.

2. Announcements will be made twice a day - at the beginning of Period 2 and Period 5. o Morning announcements will be available in PowerTeacher at the beginning of 2nd period. After the 2nd period bell rings, click on Daily Bulletin and read the announcements to the class. (Don’t click on the link until after the bell rings to make sure all the announcements are posted. If you open the bulletin before the beginning of the period, be sure to press F5 to refresh before reading to the class.) o Afternoon announcements will be made over the PA system immediately after the bell has rung indicating the start of period 5. If you want an announcement included at this time, it must be turned in to the office at least 10 minutes before the beginning of 5th period.

3. All announcements (both morning and afternoon) will be printed and posted in the glass bulletin board by the business office immediately after announcements are made.

4. One person will make all announcements over the P.A. system during a particular announcement time, unless cleared by administration at least 10 minutes prior.

5. Concerning long announcements with detailed information: hold a meeting with the students involved during 8th period conference time.

6. Use the mailboxes when communication with a small number of students is needed.

7. Announcements not included in the regular announcement time will be made only in “emergency” situations and must be cleared by administration.

8. “Emergency” announcements should be made at the beginning of the next period. Try to avoid requesting announcements at the end of class periods.

9. Announcements about school events should be made at least two days prior to the event.

10. Announcements submitted by students must include the signature of their teacher, advisor, coach, etc.