WESTERN MENNONITE SCHOOL Accounting and Receptionist Assistant
2018
To apply please complete a “General Employee Application” found on our websites EMPLOYMENT PAGE http://www.westernmennoniteschool.org/about/employment OVERVIEW Job Title: Accounting and Receptionist Assistant Reports To: Director of Finance Position Status: Non-Instructional, Administrative Support Staff, Part-Time (15-20 Hours per week / 5 days @ 3-4 hours per day) Pay Structure: $10.25-$13.00/hour (starting pay range based on experience) Start Date: As soon as possible
JOB DESCRIPTION We are looking for an Accounting and Receptionist Assistant who would love working in a school environment. This person should be flexible and able to adjust to the dynamic of working with students, parents, and teachers. He or she should be pleasant at all times and one who feels at home in a collaborative environment. Along with the skill requirement of the position, this person should be a self-starter, organized and can meet reasonable deadlines. REQUIREMENTS ● Personal ○ Pleasant personality who meets the public well ○ Must have the ability to be cheerfully flexible ○ He/She must be self motivated, well-organized and demonstrate good time management skills ○ Must represent the school in a professional manner ●
Skills ○ ○ ○ ○ ○ ○ ○ ○ ○
Typing and computer skills Administrative and organizational skills Ability to function independently and exercise good judgment Ability to apply school policy when dealing with parents, students and staff Proficient and thorough in filing techniques An ability to communicate with parents regarding their financial account Knowledge of budget, accounting, and fiscal procedures Methods and practices of financial record keeping Procedures and practices in data processing application of bookkeeping Pg. 1 of 3
WESTERN MENNONITE SCHOOL Skills continued... ○ The performance of arithmetical calculations with speed and accuracy ○ The ability to learn and follow office policies, rules and procedures ○ Ability to prepare and maintain clear and concise records and reports ○ Establish and maintain tactful, cooperative and effective working relationships with the public and fellow employees ●
Experience ○ Clerical work involving general office duties ○ A minimum of 1-2 year experience in performing accounts, or general bookkeeping duties of an institutional type ○ Experience within educational framework strongly desired
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Education ○ High School graduate with specific courses in typing, computers and office procedures ○ Strong courses in bookkeeping, accounting or its equivalent in “on the job experience” and other secretarial preparation
RESPONSIBILITIES ● Accounts Payable o Receive bills in the mail, open and separate and record them o Create and run weekly check runs (every Thursday) o Post the check run o Take checks to Mr. Stefan have him initial them. Then stamp his signature on the checks. Stamp is kept in his desk drawer. o Mail and distribute checks for bills and payments. Include any remittance copies or stub with checks for payment. If an order or registration, keep a copy for AP files. o File paid bills and copy of checks – support documents and check requests, as well as attached receipts. o Stay on top of AP communication with vendors, re: amounts owing, credits etc. o Enter invoices that are paid with Auto withdrawal….when the payment has actually been debited from the checking account, enter into it into accounting database and post it. ●
Accounts Receivable o Post tuition & fee payments into Renweb & CYMA o Deposit checks daily as needed o Enter registration and re-registration fees during re-enrollment period as they come in for processing. This fee needs to be entered on the student record in Renweb. o Apply unapplied credits in student billing. This should be done before any payments are applied. Run report of unapplied credit to ensure all possible credits are applied. o Process supply orders o Run a Renweb aging report at month end. o Answer parent student billing questions by phone or in person.
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WESTERN MENNONITE SCHOOL ●
Deposits o Daily receive and process checks, cash, electronic payments. o Endorse and sort the checks. o Enter Tuition payments into Renweb o Do a Journal Entry in CYMA for the Smart Deposit o Enter Misc. Deposits into Cash Receipts (when there is a significant amount to deposit) o Attach supporting documentation to the Deposit information and put it in the appropriate file marked “deposits”
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Financial /Business o o
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In charge of purchasing of stamps for Accounting, Admissions and other. Enter into Renweb families that have been awarded Scholarships for tuition
Receptionist o o
Support our main receptionist, by answering phones as needed Welcome visitors, assisting in signing-in, notifying staff, etc.
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