Upper School

School Hours

Upper School office hours begin at 7:45 a.m. on Mondays, Tuesdays, Thursdays, and Fridays; the first class of the day begins at 8:00 a.m. Students are expected to be in their classes and prepared for the school day when the bell rings at 8:00 a.m. On late start Wednesdays, the first class of the day begins at 9:00 a.m. There are no morning office hours on Wednesdays. School ends at 3:00 p.m. each day. Optional afterschool office hours are from 3:003:30 p.m. each day but Friday.

Academic Information

Whitefield Academy seeks to serve the Christian community by providing a Christ-honoring, college preparatory education of the highest quality with an emphasis on excellence in academics. The entire academic program at Whitefield Academy is designed to prepare our students for college. Thus, a wide variety of rigorous academic challenges and learning experiences are at the core of the Upper School program. A successful academic experience at Whitefield requires all WA students to be familiar with academic policies and procedures, most of which are outlined in the sections that follow.

Academic Probation

• Any student who is failing two classes at the end of the first semester will be placed on Academic Probation for the semester and will potentially be considered ineligible for athletics as determined by GHSA guidelines.

• Students on Academic Probation will be held accountable, at minimum, for the interventions as defined for Academic Watch. Students on Academic Watch are required to attend Office Hours in courses where their grade is a 72 or below and work together with the teacher to gain a greater understanding of the content not mastered.

• A student who is placed on Academic Probation following the fourth quarter, meaning he or she will begin the next school year on Academic Probation, will potentially be considered ineligible for athletics as determined by GHSA guidelines.

• This eligibility determination can be adjusted upon the completion of appropriate coursework for credit recovery prior to the first day of the next school year.

• A student placed on Academic Probation after the first semester will have his or her contract for the next school year held so that administration can continue to assess whether the school is the best fit for the student’s academic abilities. The Upper School Principal will make the ultimate decision regarding whether or not to extend a re-enrollment contract to students on Academic Probation.

Academic Watch

• Any student who has two grades at or below a 72 or one or more F’s after a grading period (or sooner if determined appropriate by administration) will be placed on Academic Watch.

• Students who are placed on Academic Watch will be expected to engage in established academic support structures, including Tier 2 support or another support plan as identified by the Upper School Principal.. Tier 2 support pairs the student with a faculty member who serves as an academic mentor. The student meets with his or her academic mentor for support at a minimum of once a week at a time mutually agreed upon.

• Students on Academic Watch who consistently engage in the required Tier 2 support and demonstrate sustained academic improvement may be released from Tier 2 support. This determination will ultimately be made by the academic mentor.

Advanced Placement/Honors Courses

Teachers recommend students to take Advanced Placement (AP) and Honors courses. Students taking these courses must be highly self-motivated, disciplined, and prepared to face academic challenges and requirements. Criteria for taking an Advanced Placement and/or Honors course require teacher approval and some require prerequisites. Students who take an AP course should expect additional required study sessions and class time at the discretion of the teacher. Course descriptions may be viewed online under the curriculum tab. The administration approves the number of AP and Honors courses a student may take. Students taking an AP class are required to take the AP exam and pay the exam fee in order to receive the additional ten quality points (1.0 on 4.0 scale) factored into the cumulative GPA for AP courses.

Awards and Honors

All academic awards are calculated using the end of first semester grades. All award decisions as left to the discretion of the Administration.

Atlanta Journal-Constitution Cup Award is presented to a senior who excels in academics, community service, leadership, and is a pleasure to teach.

Carver-Wheatley Award is presented to the winners of the Carver-Wheatley Black History Month Essay Contest in both the Middle Division (grades 7-9) and the Upper Division (grades 10-12).

Departmental Awards will be presented, at the end of the school year, for outstanding achievement in each discipline that includes Bible, English, Foreign Language, Health, History, Physical Education, Science, Mathematics, Technology, and Fine Arts.

Ephesians Award is presented to the student who is most enthusiastic about community service hours over the course of the school year.

Excellence in Citizenship Award is presented to a senior who has reached out to help others and who has shared his/her time and talent within his/her community.

Head of School’s List and Principal’s List: Each semester the Head of School’s List will consist of students with an overall semester average of 94 or higher (no failing grades). The Principal’s List will consist of students with an overall semester average of 90-93 (no failing grades).

Jabez Award is presented to a student who has shown extraordinary leadership in the Upper School.

Salutatorian Award is presented to a senior who has attended Whitefield Academy Upper School for at least 5 semesters, who qualifies for the Summa Cum Laude Diploma, who has no Withdrawal Failures (WF) on the transcript, and who holds the second highest cumulative grade point average (based on total percentage) during his/her Whitefield Upper School career. The percent average GPA for Salutatorian is calculated at the end of the first semester of senior year.

Senior Achievement Award is presented to a senior who has demonstrated exceptional accomplishment through initiative. This young person has demonstrated consistent effort, hard work, steady academic progress, and a positive attitude throughout his/her Upper School career.

The George Whitefield Award is presented to a senior who best exemplifies the words of the mission statement: “A passion for learning, for others ahead of self, and for the living and active Jesus.”

The Charles L. Johnston Christian Leadership Award is presented to a senior who best lives out the Christian faith in relationship with his or her peers as well as within the adult community.

The University of Georgia Certificate of Merit is presented to juniors who are in the top 5% cumulative average in their class.

Senior Scholars: Seniors who qualify for Summa Cum Laude and Magna Cum Laude diplomas.

The Valentine Family Scholarship Award is presented to a student who demonstrates leadership by providing mentoring to lower classmen as chosen by the Upper School faculty, coaches, and administration.

Valedictorian Award is presented to a senior who has attended Whitefield Academy Upper School for at least 5 semesters, who qualifies for the Summa Cum Laude Diploma, who has no Withdrawal Failures (WF) on the transcript, and who holds the highest cumulative grade point average (based on total percentage) during his/her Whitefield Upper School career. The percent average GPA for Valedictorian is calculated at the end of the first semester of senior year.

Course Placement

Whitefield Academy reserves the right to place students in an alternate course when the student’s first choice request cannot be honored, or when the student’s previous academic achievement and learning characteristics suggest a particular level of study. The final placement decision is made by the school, based on the student’s mastery of basics skills, previous achievement, and level of maturity.

Curriculum

The Upper School curriculum at Whitefield Academy is designed to meet the school’s mission and vision while preparing the students for further study at the college or university level. The curriculum provides a rigorous course of study and exceeds Georgia’s requirements for graduation. Course descriptions are available under the Academics/Upper School/Curriculum tab online.

Diplomas

Seniors will be able to qualify for three distinct diplomas. The three distinct Whitefield diplomas are Summa Cum Laude, Magna Cum Laude, and College Preparatory Diploma:

The Summa Cum Laude Diploma requirements are the following: 4.0 or above cumulative grade point average; a minimum of 4 Advanced Placement courses; four years of a foreign language (three years of foreign language if 5 Advanced Placement courses); no failing grades during the student’s Upper School career; and in good standing with the school.

The Magna Cum Laude Diploma requirements are the following: minimum of 3.75-4.0 cumulative grade point average; a minimum of 6 honors and/or AP courses (not including 8th grade credits); four years of a foreign language (three years of foreign language if 7 honors and/or AP courses); no failing grades during the student’s Upper School career; and in good standing with the school.

College Preparatory Diploma requirements are the following: the completion of all Whitefield Academy graduation requirements and in good standing with the school as stated in the Upper School Handbook.

Beginning with the class of 2026, the following requirements have been set for the three diploma distinctions.

The Summa Cum Laude Diploma requirements are the following: 4.30 or above cumulative grade point average calculated at the end of first semester senior year; a minimum of 4 Advanced Placement courses completed by the end of senior year; at least one year of World Language credit beyond the minimum graduation requirement (5 AP courses if only the minimum graduation requirement of World Language is met); no failing grades or courses earning a WF during the student’s Upper School career; and in good standing with the school.

The Magna Cum Laude Diploma requirements are the following: minimum of 4.10-4.29 cumulative grade point average calculated at the end of first semester senior year; a minimum of 6 honors and/or AP courses completed by the end of senior year (not including 8th grade credits); at least one year of World Language credit beyond the minimum graduation requirement (7 honors and/or AP courses if only the minimum graduation requirement of World Language is met); no failing grades or courses earning a WF during the student’s Upper School career; and in good standing with the school.

College Preparatory Diploma requirements are the following: the completion of all Whitefield Academy graduation requirements and in good standing with the school as stated in the Upper School Handbook.

Dropping/Adding a Class

First Semester

In order to drop or add a class during first semester, a student must see the Registrar within the first four weeks of the semester to discuss the potential change. Important to note, however, that students will not be permitted to add an AP or honors class during Drop/Add; rather, students who are not recommended for but desire to take particular honors or AP courses should engage in the appeals process during Academic Coaching to see if the honors or AP course(s) would be the best fit. Students must have parent, teacher, and Upper School principal approval to add or drop a class. Students can drop/add a class within this fourweek window without penalty. After the four-week drop/add window, any dropped class is officially considered a withdrawal. If the student withdraws from a class in which he or she has a passing grade, the withdrawal will be identified as Withdrawal Passing (WP) on the student’s transcript. If the student withdraws from a class in which he or she has a failing grade, the withdrawal will be identified as Withdrawal Failing (WF) on the student’s transcript. Any withdrawals made after the first nine weeks of a school year will be identified as a WF on the student’s transcript regardless of a student’s grade in the class at the time of withdrawal. If a student maintains enrollment in a year-long class for the entire first semester but changes classes for second semester, there will be no WP or WF penalty on the transcript. Neither a WP nor a WF has any impact on a student’s GPA. Ultimately, all drop/add and withdrawal decisions are left to the discretion of the Upper School Principal.

Second Semester

In order to drop or add a class during second semester, a student must notify the Registrar by the first day of second semester classes to discuss the change. Students must have parent, teacher, and Upper School principal approval to add or drop a class. Students can drop/add a class within the first week of second semester, including J-Term, without penalty. After the one-week drop/add window, any dropped class is officially considered a withdrawal. If the student withdraws from a class in which he or she has a passing grade, the withdrawal will be identified as Withdrawal Passing (WP) on the student’s transcript. If the student withdraws from a class in which he or she has a failing grade, the withdrawal will be identified as Withdrawal Failing (WF) on the student’s transcript. Any withdrawals made after the first nine weeks of second semester will be identified as a WF on the student’s transcript regardless of a student’s grade in the class at the time of withdrawal. If a student maintains enrollment in a year-long class for the entire first semester but changes classes for second semester during this drop/add window, there will be no WP or WF penalty on the transcript. Neither a WP nor a WF has any impact on a student’s GPA. Ultimately, all drop/add and withdrawal decisions are left to the discretion of the Upper School Principal.

Exams

Exams are administered both first and second semester. All Upper School students are required to take all fall exams. Exam periods will last 2 hours, and exams will be weighted 20% for freshman and sophomore classes and 25% for junior and senior classes. Any student enrolled in an Advanced Placement class must take the AP exam. AP exam scores do not affect the grade in the course. Exam dress is Friday uniform dress.

Exam Exemptions

Seniors are automatically exempt from any second semester exams for any non-AP course for which they carry a second semester average of 90% or higher and in which they have no more than six absences from school or six absences from the particular class for the second semester.

Eighth

Grade

Credits Eligible for Upper School Credit

Algebra I, Foreign Language I, and/or Physical Science taken and passed for the year in Middle receive 1 credit each towards Upper School graduation requirements but do not count for Upper School GPA calculations.

Georgia High School Association (GHSA) Eligibility

Students participating in ANY extracurricular activity, whether GHSA sanctioned or not, are expected to maintain the following minimum standards established on the GHSA website.

In order to be eligible with the Georgia High School Association, student-athletes must meet certain basic academic requirements. All students must pass a minimum of 2.5 credits per semester to maintain eligibility. In other words, a student must pass 5 out of 7 classes each semester that they are taking to be eligible. In addition to earning 2.5 credits per semester, a student-athlete must also be on-track academically. To maintain eligibility students must possess the following number of credits:

• 9th Grade: all entering 9th graders are eligible.

• 10th Grade: All second-year students must have a minimum of 5 credits

• 11th Grade: All third-year students must have a minimum of 11 credits

• 12th Grade: All fourth-year students must have a minimum of 17 credits

GPA/Grading Scale

A 90 or higher 4.00 B+ 87-89 3.70 B 83-86 3.30 B- 80-82 3.00 C+ 77-79 2.70 C 73-76 2.30 C- 70-72 2.00 F 69 or below 0.00

WP: Withdrawal Passing** WF: Withdrawal Failing** **WP and WF do not impact GPA. See “Dropping/Adding a Class” in this Handbook for more information.

Grading Policy

The academic year is divided into two independent semesters. At the end of each nine-week reporting period, a report card is available on the Whitefield Academy website containing the student’s cumulative grades to that point in the semester.

• Any student in grades 9-11 failing 4 semester courses in any one school year may not be allowed to re-enroll for the following year. The Upper School Principal, with concurrence of the Head of

School, will make all decisions regarding withholding re-enrollment privileges. All fees/deposits paid for the following school year will be forfeited.

• Only 2 credits of make-up coursework can be made up in any one summer. All summer coursework requires pre-approval by the Upper School principal if the work is to be submitted toward Whitefield Academy graduation requirements.

• A student who transfers into Whitefield Academy after his or her ninth grade year will have all previous grades and credits earned included on his or her Whitefield transcript. These grades and credits will not factor into the cumulative grade point average included on the Whitefield Academy transcript. The student's Whitefield Academy transcript will include a note explaining where the student earned the credits prior to attending Whitefield.

Graduation Requirements

Whitefield requires a minimum 25 course units for graduation. All students must take at least SIX creditbearing courses each year, except seniors who may take one free period and one study hall each semester. The minimum requirements are as follows:

• English – 4 units (must include American and British literature)

• Mathematics – 4 units (must include Algebra I, Geometry, and Algebra II)

• History – 3 units (must include U.S. History and Modern European History)

• Science (Biology, Chemistry, Physics -and 1 additional) – 4 units *

• Foreign Language - 3 units (must be the same language)

• Biblical and Christian Studies –3 units **

• Fine Arts – 1 unit

• Physical Education / Health – 1 unit

• Electives – 2 units

*8th grade private school Physical Science can be counted for 1 unit. ** Special consideration will be given to transfer students regarding the Biblical and Christian Studies credit.

Homework

Homework is given to facilitate next-day classroom discussion or to prepare students for concepts to be presented in class. If this homework is not done on time, the student is ill- prepared to be a participant and learner in class. The consequences for late homework will be determined by the individual academic departments. Homework is a graded part of the curriculum. Homework is posted on Schoology by 4:00 p.m. However, information communicated during class is the primary source of information; therefore, students should also refer to their planner for homework.

Assignments are not given over Labor Day, Fall Break, Thanksgiving, Christmas, Winter Break, Spring Break, Easter vacation, on the return from retreats, or on other occasions specified by the principal. Meaning, nothing can be due on the day of the return from these times.

Late Work for Major Assignments

Major assignments submitted late will receive a ten percent deduction per school day that the assignment is late for up to three days late.

Late Work Due to Unplanned Absence

In case of an unplanned absence, students are allowed the same number of days as the length of the absence in which to make up quizzes, tests, homework, and major assignments without penalty. Exception: Major assignments (defined as tests, projects, and papers) are due the day a student returns to school if the first day of the absence was the due date of the assignment.

Late Work Due to Planned Absence

If a student has a planned absence and needs to miss a day of school (for example, a day to have wisdom teeth removed or to take a trip), the following steps must occur:

• At least three days prior to the day missed, a note from one of the student’s parents must go to the Upper School Principal stating the reason for the absence.

• The student must notify each of his/her teachers of the absence in advance in order to work out the details for making up work and/or taking tests missed during the period of absence. The teacher may require the student to submit missed work or to make up tests on the day the student returns from the absence. Any student missing school because of a school-sponsored event is responsible for notifying his or her teachers in order to make appropriate arrangements for making up the necessary work.

Semester Failure/Credit Recovery

A student must earn an average of 70% or higher in course work each semester to earn credit towards graduation. If the required course is a one-semester course, the student must repeat the failed course. If the course is a two-semester course, the student may have to repeat the failed semester(s) based on the rules outlined below:

• If the student fails the first semester but earns a passing grade for the second semester, and the average of the first and second semester grades is ≥ 70, the student will earn full credit for the year. In this case, the average of the semester one and semester two grades will be listed for each semester and factored into the student’s cumulative GPA.

• If the student earns a passing grade for the first semester but fails the second semester, the student has not demonstrated mastery of the course expectations and will have to repeat the second semester of the course.

• If a student does fail a course, he or she has the option to repeat the course at Whitefield Academy (if the student’s schedule allows) or through Georgia Virtual School (GAVS), Sevenstar Academy, or another approved online/off-campus institution. The failing grade will remain on the transcript, but if the student earns credit through alternative means (described above), this passing grade will also be factored into the student’s GPA.

Study Hall

All students are eligible to take a study hall so long as they are making solid progress towards graduation requirements. Study hall is a course in the student’s schedule; however, it does not earn course credit. Study hall provides a quiet, focused, supervised learning environment. Study hall follows all standard attendance requirements.

Tests and Multiple Assignments

As a general rule, no Upper School student should have more than two tests on any school day (this does not apply to quizzes, formal essays, or elective courses). If more than two tests or major assignments are scheduled on the same school day, the student should contact the appropriate teacher(s) to request a test scheduling adjustment by following the procedure outlined below.

• Obtain the “Postponing a Third Test” form from the Upper School Office.

• Complete the form and have the teachers sign the form for the two tests the student will take as scheduled.

• Present the completed form to the teacher of the class in which he/she would like to postpone a test.

• A student must submit this form at least two days prior to the day of the three tests.

The teacher and student will discuss when the student will take the postponed test. While the teacher will try to give the test at a time convenient for the student, the decision is up to the teacher and may be the next day. A student taking this opportunity must remember the Honor Code and not communicate in any way with anyone other than the teacher about the test.

Weighted Grades

Students’ raw course grades in honors and AP courses will be shown for each individual course. Concurrent and comparable quality point adjustments will be reflected in the GPA calculation. While the GPA remains on the traditional 4-point scale, students with honors and/or AP courses will have the potential to achieve an overall GPA above 4.0. Advanced Placement (AP) courses will include a 10%-point adjustment for the course in the cumulative percentage average calculation with a concurrent 1.0 point adjustment for the course in the GPA calculation. Honors (H) courses will include a 5%-point adjustment for the course in the cumulative percentage average calculation with a concurrent 0.5-point adjustment for the course in the GPA calculation. Whitefield Academy reports the resulting weighted average to colleges and universities. Students must successfully pass the AP and honors course with a 70% or higher to earn the weighting to their cumulative GPA. In addition, students in AP courses must take the AP exam in order to earn the weighting for second semester AP courses.

Attendance

Consistent attendance is vitally important for success at Whitefield Academy. Missing class for any reason puts the student at a disadvantage. Parents should make every effort to minimize their child’s absences from school. Some of the most important lessons to learn in life involve regular attendance and punctuality. Without question, a school operates much more efficiently when students are present and on time.

A priority at Whitefield Academy is to use instructional time productively. Regular and punctual attendance is critical if the results of the teaching and learning tasks are to be maximized. It is essential for each student to recognize the sequential nature of instruction and that any unnecessary and/or excessive absenteeism/tardiness severely impedes the educational process. Therefore, Whitefield Academy students are expected to be present and arrive on time to school (and to class) in accordance with the Georgia Compulsory Attendance Law and the following Whitefield Upper School attendance policy.

Attendance Procedures

When a student is absent from school, please contact the Upper School office via phone (678-305-3037) or email the assistant to the Upper School principal prior to 8:00 a.m. Teachers will take attendance at the beginning of each class. All absenteeism will be reported to the office for purposes of formulating a master attendance list. In the event that a student needs to be released from school early, the parent/guardian should notify the school office (email, written note, or phone call) prior to 8:30 a.m. on or before the day in question.

Students who do not attend school for at least half a day, may not participate in any extracurricular activities on that day and are considered absent for the purposes of the attendance policy. All determinations related to this policy will be made by the Upper School Administration.

Absences

There are, of course, legitimate reasons for being absent from school. Such reasons include, but are not limited to, personal illness of a student, death within a family, student emergencies, professional appointments, and college visits, etc. (Please review “college visits” section for further information about absences related to college visits.)

Examples of Unexcused Absences include, but are not limited to, the following:

1. Missing class without proper authorization.

2. Leaving the Whitefield Academy campus without signing out with proper school personnel.

3. Student illness not accompanied by a doctor’s note.

4. Travel for non-emergency reasons.

5. Being absent for reasons such as #1 or #2 listed above may result in a student being declared truant. Truancy is defined as being absent from school without parental and school permission.

Please note: In cases such as reasons #3 & #4 above, Upper School Administration, not students or parents, will make all determinations regarding whether an absence is excused or unexcused.

Excessive Absences

Unexcused absences exceeding five (5) days will be addressed with additional disciplinary measures as determined by Upper School administration. Students who exceed the ten (10) day unexcused absence limit per semester will receive an “F” for each and every class where the limit has been exceeded.

For purposes of this provision of the attendance policy, any student placed on homebound instruction will be dealt with on an individual basis. (Make-up work because of an absence: please see “Late Work” in the Handbook.)

Tardiness to School and to Classes

Upper School students who are tardy to school without an approved excuse will be held accountable to discipline policies. The only exceptions for tardiness will be a dentist or doctor’s appointment (with note from the doctor) or by prior administrative approval.

It is of utmost importance that the school knows where all Whitefield students are during the school day. In addition, student timeliness to class is a contributing factor to a positive learning environment and student success. If a student is not in the classroom when the bell rings, he or she must obtain a pass to class. Please note, the pass in and of itself does not automatically excuse the tardy. If the tardy is unexcused, the student will be held accountable to discipline policies.

Cellphones

With the exception of specific consent given by the faculty or administration, students are not allowed to use electronic devices (cellphones, headphones, AirPods, electronic gaming devices, etc.) during school hours. Cellphones, headphones, and electronic devices must not be in view after the first bell and before the last bell. If faculty or administrative permission has been granted, notification must be given to the Dean of Students. If electronic devices are visibly seen or heard during school hours:

First Offense: Device confiscated and returned after 3:00 p.m.

Second Offense: Detention assigned, student must turn in phone to the Dean of Students office by 8:00 a.m. for five school days.

Third Offense: Saturday School assigned, student must turn in phone to the Dean of Students office by 8:00 a.m. for five school days.

Chapel

The purpose of Whitefield Academy’s chapel program is to gather together as a worshiping community, to encourage spiritual growth, and to deepen our understanding of our Christian faith and our passion for the living and active Jesus. Chapel is one central component of our ongoing commitment to enhance the spiritual growth and development of our students. Other components include required Bible courses, guest speakers, musicians, prayer times, retreats, topical Bible studies and daily devotions. Our objective in each of these components is to challenge, inspire, and motivate students and staff toward a closer relationship with Jesus Christ, each other, and our community.

College Counseling

The Whitefield Academy College Counseling office has developed a comprehensive and highly individualized program centered on the core belief that God has gifted each student with certain interests, talents, and passions, and that He has a unique plan and purpose for his or her life. As counselors and advisors, we come alongside our students to help them navigate all aspects of the college search process, with the ultimate goal of helping each student find a college or university where he or she will flourish.

The College Counseling program begins in the freshman year, with developmentally appropriate guidance progressing through the senior year.

College Counseling – Vocare at Whitefield Academy

A hallmark of the Upper School experience is our signature college and career coaching program, Vocare, an extensive process through which junior students actively assess, explore, and evaluate their unique areas of giftedness PRIOR to navigating the senior year college application process. A dedicated counselor guides small groups of students through a comprehensive and highly personalized 10-week program where students take personality and aptitude assessments, define areas of interest, identify personal values, and establish meaningful goals.

At the end of the process, students have the opportunity to connect their results to real-life careers through “College and Career Roundtables,” a month-long series where a diverse group of community professionals come to Whitefield and share candidly their own college and career experiences with small groups of juniors. The entire program prepares and empowers students to seek college and career-related opportunities that are satisfying, fulfilling, and consistent with God’s calling for their lives.

College Visits

Touring a college campus while school is in session is a great way to experience the culture and feel of the campus. This is one valuable way for students to make an informed decision about their college choice. Seniors are allowed 3 excused absences and juniors are allowed 2 excused absences to make campus visits. Students must fill out the campus visit form on the Whitefield website or on Schoology prior to their visit. They are also required to make arrangements through the Assistant to the Upper School Principal and provide a note from a parent prior to their visit. The student must inform their teachers in advance of a visit and make up any course work assigned during this time.

Community Service

The purpose of our community service requirement is to build within our students an awareness of the needs of the communities in which God has placed them and to gain understanding of how their gifts can be used by God to meet those needs.

The requirement is 15 hours per school year. Ten hours must be to the greater community beyond Whitefield, and five hours may be for the Whitefield community. All 15 hours can be to the greater community. Please note that some off-campus service activities are still in service to the Whitefield community and will be counted as such. Mission trips can be recorded as 10 hours per day in the locale, not including travel days. If the student feels that this is not an accurate representation of service performed, he/she may certainly appeal for more hours, in writing, co-signed by the adult in charge.

Upper School students document community service hours on the app Mobileserve. Upper School students all have an account for this app, and all have been instructed how to log in and record their hours. Students, not parents, must enter their hours, because an “honor pledge” signed by the student is part of the recording process. An adult who can verify that the service was performed must provide an email address for verification. Students can view their hours at any time upon logging in to Mobileserve.

Note: when entering community service hours, the name of the nonprofit or church for whom the service was done must be recorded. Service to friends, family, or a business/profit making organization is important, but does not necessarily meet the requirements for Whitefield Community Service. Although Whitefield recognizes and values service performed within the family and for neighbors, generally, service hours which can be recorded at Whitefield will be only those related to non-profits and churches, including all service performed in school-related activities such as mission trips and local opportunities sponsored by teachers. The community service coordinator will make final determinations as to whether the act of service aligns with Whitefield’s requirements or not

The reason for these parameters is two-fold. First, Whitefield wants to align student service with the purpose stated above. Second, community service is becoming an even more important part of a student’s transcript for college and scholarships, and therefore it must be documented in ways that are verifiable as authentic service to the community.

Community service completed for merit badges or any other type of recognition for other organizations does not qualify for the Community Service Requirement for Whitefield Academy.

Appeals for exceptions should be made in writing to the Director of Student Leadership.

Whitefield students are strongly encouraged to pursue community service opportunities in the summer. Many students complete their hours through summer church and community opportunities because they know how busy they will be during the year. All service hours completed during the summer must be turned in before the end of the first quarter.

Seniors must complete their community service hours and turn them in before March 31, 2023. To receive final grades, a transcript, a yearbook, and a diploma, seniors must complete their community service requirement for Upper School, which is a total of 60 hours (15 hours per year).

Grades 9-11 must be completed by and turned in by April 28, 2023. Students who have not completed their service hours by the last day of April will not be given access to final grades, a yearbook, or a transcript.

As an indication of how high a priority community service is at Whitefield Academy, the student who is the most enthusiastic about community service over the course of the school year will earn the Ephesians Award. Quality, quantity, and consistency of service, both within the Whitefield community and in the surrounding area, are considered when determining the winner of this award.

In addition, Whitefield Academy seniors who have gone above and beyond the required community service hours will be recognized with a Community Service Cord at commencement ceremonies. (A minimum of 100 hours between 9th and 12th grade is required for this recognition. Seniors will not receive a community service cord if their cumulative 100 hours (9th – 12th grades) are not turned in by March 31, 2023.

Sophomores and juniors who desire to qualify for the National Honor Society in the spring must complete 30 community service hours and turn them in by January 31, 2023. A minimum of 15 hours must be completed off campus.

Criminal Activities

A student engaging in conduct that is defined under law as a serious misdemeanor, a civil offense, or felony (whether charged by law enforcement or not) is grounds for expulsion. Violations of law that occur off-campus during the school day will be subject to review under school rules. Violations of law that occur after the school day may also be subject to review under school rules. In the case of offenses that occur at the end of the school year, the school may require punishments to be served during the summer. Transcripts and other reports pertaining to the student’s academic standing will be withheld until the completion of the assigned punishment. All decisions involving suspension or expulsion are subject to the final approval of the Head of School and the division head.

Discipline

General Conduct

Students and parents should be considerate and show respect toward other students, faculty, staff, all guests, and visitors. Students should respect School property and the personal property of other people. Students and parents, both as participants or spectators, are required to show good will, sportsmanship, and courtesy at all School-sponsored events (on and off campus). Any person showing unsportsmanlike conduct may be asked to leave the event and may not be allowed to attend future events.

Student Conduct

Student conduct should be of such high caliber as not to disrupt or distract from the instructional or other procedures of the school. The use of ethnic slurs, name calling, and profanity are not permitted. The “Golden Rule” will be the foundation of all personal relationships.

In addition, the health and well-being of all students is of utmost importance to the School. We expect students, at all times, both on and off campus (including evenings, weekends, and school breaks) to avoid all types of behaviors that may be harmful to the student’s or another person’s body, self-esteem, or health. All students are expected to help create a school culture of respect for oneself and others. As examples, Internet activity, criminal activity, sexual activity, use of drugs, alcohol, tobacco, or other chemicals, or engaging in self-harming, may result in a student receiving disciplinary action, up to and including dismissal from School.

Alcohol, Drugs, and Other Harmful Substances

The Scriptures admonish believers to “not be drunk with wine but be filled with the Holy Spirit” but also grant Christians certain liberty regarding how they live. Bible-believing, Christian families have differed over how to handle this matter for their children. Unfortunately, we are all familiar with the reality of peer pressure to drink and the tragic consequences to body, life, and property from underage drinking. In addition, the use/abuse of drugs and other harmful substances is a major problem in society and extremely disruptive to the individual student and the total school community. All WA personnel are deeply concerned about the detrimental effects of alcohol, drugs and other harmful substances on the health, safety, happiness, and well-being of students. Thus, there is an unswerving commitment at WA to do whatever is necessary to help our students avoid the many pitfalls awaiting those who choose to make poor decisions relating to these items.

General

Students are prohibited from possessing, using, selling, or purchasing any alcoholic beverages or other mind-altering substances (including synthetic salts or other substances), or possessing drug paraphernalia on or near School property or at School-related activities. “Mind-altering” substances include any type of substance ingested, snorted, smoked, vaped, or inserted into one’s body that may impact the individual in some way. Such substances include, without limitation, alcohol, legal or illegal substances (including medical marijuana pursuant to a prescription or physician certification), over the counter salts, spices, vapors, or other similar items. Off-premises possession, use, sale, or purchase of mind-altering substances and off-premises alcohol abuse is also prohibited.

Testing

Students may be required to submit to urinalysis drug screens, blood alcohol tests, breathalyzer tests and medical examinations under the following circumstances: (a) when a student is suspected of attending School or School-related activities with intoxicants or mind-altering substances in his or her system; (b) when a student suffers an injury or is involved in an accident while at School; (c) on a periodic or random basis, including but not limited to, in connection with the student’s participation in extracurricular activities; or (d) when a student is placed under disciplinary contract and such screenings or examinations are terms of the contract. The presence of alcohol or the presence of any other intoxicants or mind-altering substances in the body is a violation of this policy. Refusal of a student (by the student or the student’s parent) to undergo testing or to cooperate fully with any of these tests (including signing consent forms or providing testing results promptly to the school) is also a violation of our policy and will result in expulsion.

This policy does not prohibit the proper use of medication under the direction of a physician, although the use of medical marijuana is prohibited in all circumstances. However, the misuse or abuse of such drugs is prohibited. Students who are taking prescription or nonprescription drugs must notify the School Nurse of this fact when they report to School.

Whitefield Academy Administrative personnel are more than willing to assist any student who, unbeknownst to the school (e.g., prior to an observable or reported infraction), is illegally consuming alcohol or using other mind-altering substances, or experimenting with other dangerous substances. A student who is sincerely seeking help will receive help by confidentially confessing such usage to the dean of students, the Upper School principal, or the head of school (as opposed to confessing because he/she believes he/she will soon be “caught”).

There will be no punitive response to this act of self-reporting (unless the situation is so serious that legal authorities need to be involved). A “go and sin no more” response with counseling and accountability is the preferred method to deal with student self- reporting. Please remember self-reporting to a nonadministrative member will not be regarded as self-reporting, and the confidentiality and non-punitive guarantee is not activated in such cases.

On-Campus Alcohol or Drug Offenses

On-campus alcohol or drug offenses are those that involve the use or possession of alcohol or illegal drugs/paraphernalia within the physical confines of the school campus, coming to school or going from school or at any school-sponsored or school-related event held on or off campus.

Alcohol use, illegal drugs, drug paraphernalia, etc. on the Whitefield Academy campus or at an official Whitefield Academy event will not be tolerated. It should be clearly understood that the Board of Trustees, the Head of School, and all Whitefield Academy employees will take any and all appropriate steps including, but not limited to, involving legal authorities to protect the safe and nurturing environment at Whitefield. Any student violating this policy on campus or at any official school activity will be subject to immediate discipline which may include expulsion.

Off-Campus Alcohol or Drug Offenses

Off-campus alcohol or drug offenses involve the use or possession of alcohol or illegal drugs/paraphernalia off school property and at activities unrelated to Whitefield.

It should be noted that the authority to discipline students for off-campus violation of the policy is clearly established (see “Guiding Principles”). Whitefield Academy administrators are charged to be “sufficiently aggressive” when investigating credible information that may lead to uncovering irrefutable facts. It is also acknowledged that parents are directly responsible for all off-campus indiscretions of their students. It is highly advisable that all parents familiarize themselves with various legal ramifications that come into play when an underage child violates alcohol and drug laws.

The first incidence of an off-campus drug or other harmful substance violation will result in parental notification, spiritual encouragement, a specific requirement (as per the Dean of Students and/or the Upper School Principal) for proper counseling, and disciplinary measures including suspension. Any subsequent off-campus violation will result in expulsion.

Investigations

Students are expected to cooperate in investigations. Students are expected to be honest, but honesty is not necessarily a mitigating factor and students’ own statements may be used against them. Failure to cooperate with an investigation may be cause for disciplinary action.

If a student refuses to participate or cooperate at any stage of an investigation, or is unable to do so for whatever reason, including without limitation, pending criminal charges, the school reserves the right to act, including proceeding without a statement from the student, or to require the student to withdraw from school.

Specific Student Misconduct

Minor Offenses

Generally speaking, minor offenses are handled with a few appropriate words of correction. Another common disciplinary measure is to assign the offending student a detention. Other consequences for various minor offenses (e.g., loss of special dress code privileges, loss of junior/senior privileges) will be utilized by the Dean of Students at the discretion of the Upper School Principal. A representative listing of minor offenses is as follows:

• Tardiness

• Dress Code violations

• Unauthorized cellphone or headphone/earbud usage

• Classroom disruptions

• Driving/Parking violations

• Unacceptable attitude

• Minor disrespect

• Public displays of affection

• Inappropriate language

Major Offenses

The following list provides examples of major offenses. This list is not intended to include all possible major offenses; it simply describes those that commonly occur in a school setting. Possession, sale, use in any amount, distribution, or being under the influence of any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, drug paraphernalia, alcoholic beverage, tobacco products, or other intoxicant.

• Sale, attempted sale, distribution, or being under the influence of a prescription or over- the- counter drug unless so ordered by a physician.

• Racist comments or behavior

• Assault, including threats of bodily harm and/or sexual assault, of teachers, administrators, other school personnel, other students, or persons attending school-related functions.

• Disrespectful conduct towards teachers, administrators, other school personnel, other students, or persons attending school–related functions.

• Lying, cheating (including plagiarism), and stealing. These offenses attack the very foundation of the school’s Honor Code (see Honor Code and Honor Council).

• Plagiarizing (See Plagiarism Policy).

• Electronic disrespect. Any disrespectful words, pictures, or images in electronic or written form (including the internet, text messages, chat rooms, blogs, social media, sexting, or similar forums for public exchange) that the school administration considers disrespectful to the school, its teachers, its administrators, parents, and other students are subject to discipline by the Dean of Students and/or Upper School Principal.

• Gambling at Whitefield Academy or at school-sponsored events.

• Sexual Harassment or Misconduct.

• Damaging or defacing personal property or school property (vandalism).

• Weapons and other dangerous devices.

• Insubordination, disorderly conduct, disobeying school rules, regulations, or directives; disobeying directives given by teachers, administrators, or other school staff.

• Skipping class.

Bullying

In accordance with Georgia law, bullying is defined as an act which occurs on school property, on school vehicles, or at school related functions or activities, or by use of data or software that is accessed through a computer, computer system, computer network, or other electronic technology that is:

1. Any willful attempt or threat to inflict injury on another person, when accompanied by an apparent present ability to do so, or

2. Any intentional display of force such as would give the victim reason to fear or expect immediate bodily harm.

3. Any intentional written, verbal, or physical act, which a reasonable person would perceive as being intended to threaten, harass, or intimidate that causes another person substantial physical or visible bodily harm;

4. Has the effect of substantially interfering with a student's education;

5. Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or has the effect of substantially disrupting the orderly operation of the school.

• Unexcused Absenteeism/Truancy (“skipping class”)

• Vandalism

• Majorly inappropriate language

• Alcohol-related, drug, and/or smoking/vaping/tobacco-related offenses

Fighting

Fighting is defined as the involvement in a physical altercation. Students involved in an incident defined as fighting by the Upper School Principal and/or Dean of Students will be suspended, as a minimum, the day of the incident. Additional days of suspension will be added depending upon the severity of the situation.

A student who commits a major offense will be referred immediately to the Dean of Students for disciplinary action. The Principal and/or her designee will impose consequences based upon the circumstances of the situation, which may include, but are not limited to, any combination of the following: morning detention, Saturday School, in-school detention, out-of-school suspension, school or community service, loss or restriction of privileges, behavioral probation, exclusion, or expulsion. Because Whitefield Academy reserves the right to administer discipline for all student misconduct and behavior whether the actions occur on campus or off campus, Whitefield Academy may conduct investigations and intervene when off- campus infractions occur, particularly when the infractions involve drinking, drugs, and other serious offenses.

Further, many of the major offenses listed above are also violations of state and/or federal law and may result in prosecution under the law. Whitefield Academy fully embraces its legal responsibilities as they relate to student protection and serious student misbehavior. Thus, appropriate Whitefield Academy administrative personnel will report every case of possible sexual abuse to the appropriate legal authorities (i.e., Child Protective Services). Additionally, Whitefield Academy administrative personnel may involve law enforcement officials in other cases of serious student misbehavior when evidence dictates such involvement is a prudent course of action and/or when there is a specific legal requirement to do so.

Range of Disciplinary Consequences (from Least to Most Severe)

Morning Detention

Morning detention would result from a few minor offenses or one major offense depending on severity. Upper School detentions will be held on Tuesday mornings from 6:45 a.m. until 7:45 a.m. or on another morning communicated by the Dean of Students. Depending on the behavior infraction, students might have to serve only one detention or may have to serve two consecutive morning detentions. Students may not be late to any detention. If a student is late, he or she will be asked to serve time the following Tuesday at 6:45 a.m. Students who skip detention will serve a Saturday School. Students must sit silently for the full time of the detention without sleeping or distracting other students. Students may study during this time without the use of technology.

Saturday School

Saturday School is a more serious consequence than a morning detention. Saturday School results from accumulating repeated morning detentions and/or minor offenses, skipping morning detention, or from a major offense. Students serve Saturday School on Saturday mornings at a time designated by the Dean of Students and/or the Upper School Principal.

In-School Detention

In-School Detention would result from accumulation of repeated minor offenses and/or one or more major offense depending on severity. Students do not attend classes and spend the day under administrative or staff supervision. They may use the day to study but may not engage in recreational activity. Students serving inschool detention may not participate in or attend sports or school activities on the day(s) of in-school detention. All work incurred is eligible to be made up during the in-school detention, and/or according to arrangements made by the teacher.

Out-of-School Suspension

Out-of-School Suspension would result from major offenses(s) depending on severity. The student will not attend school and is responsible to turn in any missed work on the day he/she returns to school. Students on out-of-school suspension may not participate in or attend sports or school activities on the day(s) of suspension. All work incurred during the suspension is eligible to be made up on the day the student is eligible to return to class, and/or if prior arrangements have been made by the teacher.

Probation

Probation is a disciplinary action that prohibits the student from participating in all extracurricular activities and prohibits the student from serving in all school-related positions to which he/she has been elected or appointed. The terms of the probation will be decided by the Upper School Principal.

Exclusion

Exclusion is the removal of a student from the student body for a specified length of time (with or without homebound services). Exclusion is invoked by recommendation of the Upper School Principal with the concurrence of the head of school. All conditions of exclusion and reinstatement will be determined by recommendation of the Upper School Principal with the concurrence of the head of school. Any excluded student is prohibited from serving in all school-related positions to which he/she has been elected or appointed.

Expulsion

Expulsion is the most serious disciplinary response of the school for an act or acts of misbehavior. The student’s career at Whitefield Academy will come to an abrupt end. All official school records will record this act as a part of the student’s permanent record file. Expulsion decisions are made only by the Head of School after consultation with the Upper School Principal.

Students may be expelled for serious first offenses; repeat infractions (even if not related); conduct resulting in harm, damage, or disruption to the educational environment; parent or family member causing disruption to the school or the school’s educational mission; non-payment of tuition or fees; not meeting academic requirements; or not meeting attendance requirements. Any matter taken under consideration by the Administration directly or considered serious enough by the Upper School Principal may be grounds for expulsion.

Students who have been expelled are not permitted to attend on-campus extracurricular events or other offcampus school functions.

In addition, the School may report to the appropriate governmental authorities any actions that appear to violate law.

Removal from School

Removal is the official act of removing a student from normal classroom activities. Suspension, exclusion, determination not to offer a re-enrollment contract, and expulsion are forms of removal. It should be clearly understood that in cases of removal from school, all financial responsibilities remain in place. Further, the student is not permitted to attend any on-campus or off-campus Whitefield events and/or extracurricular activities.

Withdrawal from School

Under certain circumstances, temporary or permanent withdrawal from school might be a prudent course of action. It should be clearly understood that in cases of withdrawal, all financial responsibilities remain in place.

Temporary Self-Withdrawal

The school must be a full partner in any situation that warrants a student temporarily withdrawing from Whitefield Academy for various physical/mental health treatments. This partnership includes full disclosure of the problem to the Upper School Principal and/or Dean of Students, a commitment on the part of all parties (e.g., student, parents, and school), a plan to address needs during the absence (e.g., prayer, counseling, tutorial help, etc.), and a specific plan to initiate the reinstatement process. Failure to comply with these requests will be construed to mean the student has no intention to return as a member of the Whitefield Academy student body.

Dismissal Procedures for Families with Students in Lower School

Upper School students may walk down and wait by the Lower School carpool line until their sibling or carpool buddy is called. The Upper School student should report to the Lower School at the beginning of dismissal time. Parental permission is required authorizing the Lower School student to be dismissed in this manner. The permission slip is to be turned in to the Lower School office prior to this dismissal arrangement. The note will be valid for the 2023- 20243 school year. Upper School and Lower School students may not walk across the parking lot during dismissal time.

Dress Code

Whitefield Academy has adopted a uniform policy in an effort to make it simple and economical for families to provide school clothing for their families. The dress code is intended to clarify dress code issues and not present an exhaustive list of “do’s and don’ts” of student dress. When an interpretation of whether a student’s clothing complies with the dress code, the Dean of Students and/or the Upper School Principal are responsible for making a determination and their decision is final.

Whitefield Academy requires all students to be in uniform when they arrive on campus and to remain in uniform until the end of the school day. The Campus Store will provide a list of the school’s dress code requirements.

All students at Whitefield Academy are expected to wear clothes that fit properly and are free from holes, tatters, frays, or excessive wear. All dress is to be tastefully modest, neat, and clean. While extensive direction regarding dress is given in this section, it’s not possible to list every possible item and dress code issue; therefore, discretion is given to the Principal or his/her designee to decide whether dress is appropriate and consistent with Whitefield standards. Students who do not abide by the dress code will be subject to dress code discipline procedures.

Many items below are to be purchased at the Whitefield Campus Store. All style numbers and approved items can be found in the Campus Store. If an item is not found in the following lists, it is not part of the uniform and may not be worn. Uniform shirts and blouses must be tucked in.

Chapel Dress Guidelines

Boys’ Dress Uniform

Pants

Whitefield uniform khaki pants with the flag logo (or Whitefield navy pants for seniors) with black or brown belt

Shirts White or light blue oxford short or long sleeved button-down, collared shirt (Long sleeves must be worn down and buttoned and all buttons in the front fastened during the entire day)

Tie or bowtie Whitefield tie available for purchase in the Campus Store. Ties may also be bow tie, which can also be purchased in the Campus Store. Seniors only may wear the yellow tie.

Belt Black, brown, or navy leather or navy or khaki stretch/adjustable belt.

Socks Solid-colored white, khaki, brown, navy, gray, or black belt and socks.

Shoes Black, brown, tan, or navy leather or suede closed toe and heel dress shoes, no sneakers or casual shoes, including canvas tie or slip-in shoes.

Chapel Outerwear

• Navy outerwear, including cardigans, sweaters, and Charles River jackets with the Whitefield logo purchased from the Campus Store.

• The approved senior crew pullover purchased in the Campus Store is allowed on chapel days.

• The following attire is not permitted as Chapel Outerwear: team- or class-specific outerwear, sweatshirts, hoodies, dri fit, fleece pullovers and jackets, sweatshirt jackets, etc.

Girls’ Dress Uniform

Skirt

Grey skirt – no shorter than 3 inches above the knee. Senior girls only may wear a plaid skirt – no shorter than 3 inches above the knee.

Shirt Light blue short or long sleeve buttoned down collared blouse (Sleeves must be worn down and buttoned and all but the top button in the front fastened during the entire day)

Socks Solid white, dark blue, dark gray, brown, or Tights and Leggings Black tights or hose or ankle-length leggings.

Shoes Black, brown, grey, or navy closed toe and heel leather dress shoes. Wallabees and Sperry type, original, 2-eye boat shoes are acceptable. No boots, sneakers or casual shoes or TOMS on Chapel Day.

Chapel Outerwear

• Navy outerwear with the embroidered Whitefield logo purchased from the Campus Store.

• The approved senior crew pullover purchased in the Campus Store is allowed on chapel days.

• The following attire is not permitted as Chapel Outerwear: team- or class-specific outerwear, sweatshirts, hoodies, dri fit, fleece pullovers and jackets, sweatshirt jackets, etc.

Daily Dress Guidelines

Boys’ Daily Uniform

Slacks

Whitefield khaki uniform pants with the flag logo or shorts; Whitefield uniform navy pants for seniors only

Shorts Khaki shorts with the flag logo, no shorter than 3” above the knee.

Shirts White, blue, or stripe short or long sleeve buttoned down collared shirt. Long sleeve shirts must be worn with the sleeves down and buttoned and all but the top button in front fastened.

Navy or white short or long sleeve pique knit shirt with Whitefield logo. Solid navy or white turtleneck (worn only under other items).

*Plain white undershirt under regulation uniform shirt (no printing on shirt).

Belt Solid-colored black, navy blue, grey, brown, tan, or white belt.

Socks Solid white, dark blue, dark gray, brown, or black.

Shoes Any athletic shoe. Black or brown leather shoes with closed toe. No boots except on cold weather days in December through February.

*Hats are not allowed on campus during the school day.

Outerwear

• Outerwear with the approved Whitefield logo

• Non-Whitefield wear worn anytime during the school day will result in a disciplinary consequence except when it’s below freezing and students are outside

Girls’ Daily Uniform

Skirt

Khaki, gray, or navy uniform skirt no higher than 3 inches above the knee

*Seniors option only: Plaid uniform skirt, no higher than 3 inches above the knee (as measured from the ground when kneeling)

Pants Khaki uniform pants (must be ordered from Campus Store; samples for sizing are available in the campus store); girls must wear the feminine style pants; girls may not wear shorts.

Shirts

White or blue or blue-and-white striped short or long sleeve buttoned down collared blouse or shirt (long sleeve shirts must be worn with the sleeves down and buttoned and all but the top button in front fastened).

Navy or white short or long sleeve pique knit shirt with Whitefield logo

Solid navy or white turtleneck (worn only under other items) Plain white undershirt under regulation uniform shirt (no printing on shirt)

Sweater Whitefield cardigan sweaters (worn with appropriate top)

Socks Solid-colored black, navy blue, gray, brown, khaki or white Tights, hose or ankle-length leggings may be worn under skirts.

Shoes Any athletic shoe. Black or brown leather shoes with closed toe. No boots except on cold weather days in December through February*.

Belt Black, brown, or navy belt with khaki uniform pants

*Boots: Rain boots are allowed ONLY on rainy days if they are solid-colored black, navy blue, grey, brown, khaki or white. Modest, plain, neutral Ugg-style winter boots are acceptable from December through February except on Chapel Days. No combat-style or platform boots allowed. No high heels.

Outerwear (for both boys and girls)

• Outerwear with the approved Whitefield logo

• Non-Whitefield wear worn anytime during the school day will result in a disciplinary consequence except when it’s below freezing and students are outside

Friday Wear, Exam Week, and AP Exam Uniforms

Friday dress differs in that students are able to wear Whitefield t-shirts instead of the normal daily uniform top, and they are not required to be tucked in. In the Upper School, students may wear jeans on Friday in exchange for a set monetary donation to the Ecuador Mission Team. Jeans must be free from holes or rips.

Free Dress

On free dress day, students will be allowed to wear modest and appropriate street clothes, including jeans (no holes or rips) as approved by the Dean of Students and/or the Principal. If students wear leggings or yoga pants, their tops must be long enough to cover their backside. Shorts should be no shorter than 3” above the knee. Clothing must be free from holes and rips. No undergarments should be visible. Messaging on clothing must be school appropriate. Sleeveless shirts must have straps at least 4 fingers in width and the arm holes must be small enough to conceal undergarments.

Hair Guidelines

• No hats of any style are to be seen or worn once a student arrives on campus for school until the end of the school day unless temperatures are below freezing. Students may wear the hats outside on those days but must remove them indoors.

• Students are to keep their hair neat, in good taste, and not a distraction. This includes, but is not limited to, any unnatural color, spikes, or unnatural colored tips. For young men and women, hair must be out of the face.

• For young men, hair must be cut so that it is above the eyebrows and collar. Hair must be out of the face. Gentlemen may not use ponytail holders or other accessories to pull hair back into a ponytail or bun style to ensure hair is the proper length. Discretion is given to the Principal and other designees to decide whether hair is appropriate and consistent with Whitefield standards.

• The Dean of Students will make the final decision regarding the neatness of facial hair on senior gentlemen.

On-Campus Events

This level includes on campus events and school sponsored events including but not limited to: Freshmen Orientation, grade-level retreats, Great Day of Service, and Athletic Events.

Street clothes are acceptable but must be free from holes and rips. Sleeveless shirts must have straps at least 4 fingers in width and the arm holes must be small enough to conceal undergarments. All shorts must reach the end of the thumb when arms are straightened at the side of the body. Shirts should reach the middle of the shorts at a minimum. Boys must wear a shirt at all times.

Athletic Practices and Workouts

Shorts must reach the end of the thumb when arms are straightened at the side of the body. Sleeveless shirts must have straps at least 4 fingers in width and the armholes should be small enough to conceal undergarments. Shirts should reach the middle of the shorts at a minimum. Boys must wear a shirt at all times.

Dress Code for P.E. Uniforms

Students are required to wear a grey Whitefield P.E. t-shirts and shorts (or sweatpants and sweatshirt on colder days) during P.E. classes. Appropriate athletic shoes and athletic socks are also required.

Miscellaneous Dress Code Guidelines

• All accessories (rings, necklaces, bracelets, earrings, etc.) must be simple and not excessive or distracting. Tattoos and visible body piercings, with the exception of earrings for girls, are not permitted. If a scarf or headband is worn, it must be in a solid color and be black, grey, brown, khaki, or white.

• Clothing and accessories should never include hate symbols or discriminating messages (i.e., Confederate flag, swastika, etc.).

Dress Code for Team Playoffs

Any time a team makes the playoffs, the coach has the discretion to allow players of that team to dress in a team shirt and Whitefield uniform bottom The coach could have a team spirit day on the day of each playoff game (Friday if the game is over the weekend). Only the team involved will be dressed in this manner; all other students on campus will be in normal school uniform dress. Teams in playoffs aren’t required to have spirit dress on playoff game days – it is completely up to the discretion of the coach.

Dress Code for Homecoming Dance

The standard attire for gentlemen is a suit or a dress shirt and slacks. The shirt must have a collar. Gentlemen may not wear shorts, jeans, or short-sleeved shirts. Clothing must be free of holes and rips. No earrings are allowed.

The standard attire for ladies is semi-formal. Dresses may be strapless or one-shouldered or include spaghetti straps if the rest of the dress fits properly. While cocktail length dresses are appropriate, the length must be mid-thigh or fingertip length. Full-length dresses should not have a slit higher than midthigh or fingertip length. An appropriate dress does not reveal front or side cleavage, the flesh of the torso area, or the lower half of the back. If a dress is two pieces, the top must overlap the waist of the bottom. In addition, an appropriate dress should avoid being skintight for the full length of the dress.

Everyone will have the opportunity to have their attire approved prior to the dance (dates TBD). Select members of faculty and administration will be available on the predetermined dates and times to approve students’ intended attire. While preapproval is not mandatory, having attire approved will remove any question as to whether the student meets dress guidelines.

If we believe an outfit is inappropriate, we will address the situation at the dance and ask the student to correct the concern until the outfit has been approved.

If the student is unable to correct the concern, the student will be asked to change. If the student is not able to change, we will present the option for a parent to pick up the individual student or to utilize an attire alternative that we will have available to include shawls, cardigans, and/or safety pin adjustments for ladies and dress shirts and slacks for gentlemen.

These standards also apply to Whitefield students’ guests. If the guest’s attire does not meet established guidelines and he or she is unable to correct the problem, he or she will not be allowed to participate in the event. His or her parent will come pick him or her up from the event. It is the Whitefield student’s responsibility to make his or her guest aware of attire guidelines.

We will closely adhere to this established dress code. Homecoming is a semi-formal event for Whitefield Academy students. Our goal is to maintain the formality and integrity of this special event. Thank you for your cooperation in adhering to these guidelines. If you have any questions, please reach out to the Dean of Students and/or the Upper School Principal.

Dress Code for Prom

The standard attire for gentlemen is a formal suit or tuxedo to include a tie or bowtie, dress shirt, and dress shoes. No shorts, sportswear, tennis shoes or athletic shoes, or earrings are allowed.

The standard attire for ladies is formal. Dresses may be strapless or one-shouldered or include spaghetti straps if the rest of the dress fits properly. While cocktail length dresses are considered formal, the length must be mid-thigh or fingertip length. Full-length dresses should not have a slit higher than midthigh or fingertip length. An appropriate dress does not reveal front or side cleavage, the flesh of the torso area, or the lower half of the back. If a dress is two pieces, the top must overlap the waist of the bottom. In addition, an appropriate dress should avoid being skintight for the full length of the dress.

Everyone will have the opportunity to have their attire approved prior to the dance (dates TBD). Select members of faculty and administration will be available on the predetermined dates and times to approve students’ intended attire. While pre-approval is not mandatory, having attire approved will remove any question as to whether the student meets dress guidelines.

If we believe an outfit is inappropriate, we will address the situation at the dance and ask the student to correct the concern until the outfit has been approved.

If the student is unable to correct the concern, the student will be asked to change. If the student is not able to change, we will present the option for a parent to pick up the individual student or to utilize an attire alternative that we will have available to include shawls, cardigans, and/or safety pin adjustments for ladies and neckties for gentlemen.

These standards also apply to Whitefield students’ guests. If the guest’s attire does not meet established guidelines and he or she is unable to correct the problem, he or she will not be allowed to participate in the event. His or her parent will come pick him or her up from the event. It is the Whitefield student’s responsibility to make his or her guest aware of attire guidelines.

We will closely adhere to this established dress code. Prom is a formal event for Whitefield Academy students. Our goal is to maintain the formality and integrity of this special event. If you have any questions, please reach out to the Dean of Students and/or the Upper School Principal.

Dress Code Violations

In order to eliminate confusion, achieve dress code enforcement consistency, and minimize the amount of administrator, faculty, and student time spent on dress code issues, students who are in violation of the aforementioned dress code will be held accountable according to discipline policies.

Class time lost due to exclusion for dress code infractions will be regarded as unexcused. All rules relative to unexcused absences will then take effect. It is highly recommended that each student considers equipping his/her locker with spare uniforms that fully comply with the dress code.

Drug Testing Program

To support our mission of “bolstering Christian families,” the board of trustees and administration of Whitefield Academy has established a drug testing procedure that focuses on student wellness and partnership with parents. The purpose of the universal drug testing program for grades nine to twelve is to deter student drug use. Drugs and alcohol are readily available in more potent and deadly forms than ever before. We believe a policy that supports early intervention and restoration is an effective tool to bolster the students of Whitefield Academy as they make important life choices. With the commencement of each school year (beginning in the school year 2019-20), a drug testing process will be initiated that may require each student to be tested.

Drug Testing Procedures

The primary testing method will be hair analysis performed by a licensed clinical laboratory. Psychemedics Corporation as our testing company. Students will be scheduled for hair testing administered by the school nurse and a trained hair stylist. The hair samples will be sent directly to the clinical laboratory.

Hair Collection/Drug Testing Procedures

1. Each student will be assigned a unique identification number. The school will follow the chain-ofcustody procedures established by the Psychemedics Corporation.

2. A sample of hair will be cut cosmetically from the crown of the student’s head. Students with insufficient head hair will have body hair collected, such as arm, leg, or underarm hair.

3. The sample will be sealed by a designated staff person and initialed by the tested student. The sample will then be sent directly to Psychemedics Corporation.

4. Hair samples will be tested for 20 illegal substances, including but not limited to, marijuana, opiates, phencyclidine, amphetamines, and cocaine. Illegal drugs for which hair samples are tested may be changed, or expanded, as deemed appropriate.

Confidentiality and Dissemination of Results

1. All sample collections and results will be identified by the unique identification number of the student. No names will be recorded on the collection bag or the test results.

2. All individual negative results and the first positive individual result will be communicated directly and exclusively to the parents by a third-party designee, Secure Test Results (STR). Any subsequent positive results will be communicated to the school for further consideration.

3. Anonymous summary data including, grade, gender, drug(s) used, level of use, etc. will be confidentially provided by STR to the Head of School of Whitefield Academy.

4. Negative results will be communicated to parent contact via preferred email typically within two weeks following all testing.

5. Positive results, including those for prescription drugs, will be shared with the parent contact by phone following an email request to call Secure Test Results: 931-924-8378. When calling STR the parent contacts are asked to leave their student’s full name, their name, and their preferred phone number. The parent contacts will be asked to verify identity by using the Custody Control Form (CCF) and random student identification numbers found on their copy of the CCF form for their student. Parents are asked to call STR Monday-Friday during regular business hours excluding holidays. Calls will be returned in a timely fashion.

6. In the case of prescription drugs, STR will request proof of a valid prescription. If provided and cleared, the result will be officially negative.

7. The drug testing company will hold positive samples for no longer than two years and negative samples for 30 days.

Self-Referral

Any student who, prior to being tested, admits to the Head of School or Upper School Principal that he or she has an issue with drug use, will be required to be tested but the result will not be counted as the student’s first positive. The school desires to partner with the parents in getting help for the child and the family. The school counselor will be notified and will assist the family in finding assistance from an outside licensed professional specializing in drug and alcohol counseling. The student will be tested again within an agreed upon time frame. If the student receives another positive result it will count as the student’s first positive. There will be another mandatory test in a designated amount of time that must result in a negative result in order for the student to remain at Whitefield. In addition, any student who makes a self-referral will be included in periodic testing throughout the rest of his or her Upper School years.

Reasonable Suspicion

The administrative team of Whitefield Academy may refer a student to the Head of School for testing if there is reasonable suspicion or cause to believe the student may be using drugs or alcohol illegally.

Positive Test Results

In response to a student’s first positive drug test result, Whitefield Academy strongly encourages:

1. The student should be evaluated by a counselor who will assess the student's needs and develop a rehabilitation plan, including a recommendation for services, behavioral guidelines, and other appropriate conditions, and make referrals as needed.

2. Any second positive result for an individual student will be communicated to the Head of School at Whitefield Academy, and that student will be removed from Whitefield Academy.

Refusing/Tampering with Tests

A student who refuses to provide a hair sample for testing, or attempts to tamper with the testing procedures, will be subject to discipline, up to and including expulsion from Whitefield Academy.

Contesting a Positive Result

All positive results are automatically subjected to retesting at Psychemedics before final confirmation and reporting of initial results. If a family requests an additional retest of a new hair sample, it can be performed. Parents may request a second hair sample test within three business days of being told the initial results. If the requested second test by Psychemedics confirms the positive results again, it will be considered final, and the family will be billed for the retest.

Annual Universal Hair Tests of Upper School Students for Illegal Drug Use

Required tests for all Upper School juniors and seniors will occur in August of the school year.

Periodic Random Hair Tests for Illegal Use

These tests for ninth through twelfth grade students will commence in September of each school year and will be conducted monthly through May of the same school year.

1. Students will be randomly selected by the drug-testing company, or another independent group, through the use of student identification numbers.

2. Whitefield Academy anticipates the periodic random hair tests will be administered to roughly 50 percent of Upper School students during each academic year.

Extracurricular Activities

All students are encouraged to participate in at least one major extracurricular activity. They may choose from a wide variety of options including drama productions, athletics, Student Leadership Institute (SLI) offerings, and councils, etc. Participation in extracurricular activities allows students to build strong community and relationships while developing their God-given gifts and interests.

Field Trips

Throughout the school year, teachers could plan field trips for students that enhance and reinforce the objectives of a particular course. Prior to the field trip, information about the details of the field trip will be given to parents.

Financial Responsibility for Students/Parents

It should be clearly understood that in cases of temporary self-withdrawal, withdrawal, exclusion, or expulsion, all financial responsibilities remain in place.

Honor Code and Honor Council

Honor Pledge

The Honor Pledge covers all academic work. It reads, “On my honor as a Whitefield student, I pledge that I have neither given nor received improper assistance in the completion of this assignment.” Some teachers require students to sign the Honor Pledge when submitting course assignments. Students are still held accountable to the Honor Pledge even if teachers do not require students to sign the Pledge on submitted work.

Honor Code

The Honor Code is the statement of integrity for the Whitefield Academy student body that deals specifically with all issues related to lying, cheating (including plagiarism), and stealing – in any form and to any degree. Please note the following definitions: Any action, appearance, or statement which an individual knows, or should know, to be untrue given with the intention to deceive is considered lying. Using or attempting to use unauthorized assistance or advantage in academic work that is submitted as one’s own individual efforts or the giving of such assistance to others is considered cheating. Taking or attempting to take property, whether physical or intellectual, without right or permission, is considered stealing.

It should be clearly understood that every case of lying, cheating, stealing, and plagiarism is an Honor Code violation. The Honor Code does not apply to any other areas of student conduct.

Students are required to uphold and support the Honor Code. If a student witnesses a violation of the Honor Code, the student has a duty, as difficult as it may be, to report the matter to a trusted teacher. The student and teacher will then turn the matter over to the Honor Council - the judicial board which is responsible for presiding over affairs of honor at Whitefield – by speaking with an Honor Council faculty advisor. There must be two or more student witnesses for an accusation to be made. A teacher who observes an Honor Code violation in action is required to report the instance to the Honor Council advisors.

Honor Council Mission Statement

The Honor Council exists to encourage honor and address any violations of the Honor Code in the Whitefield community, to build up Christian values in students, and to cultivate and maintain an environment bound by integrity.

Honor Council Purpose

The Honor Council exists to educate students as to the purpose of the Honor Code and encourage growth of integrity. The primary means of educating students is through the Honor Code assembly that takes place at the beginning of each school year. The Honor Council also exists to make honor a central part of the school.

Honor Code violations will be processed on a case-by-case basis, and the consequences of the violation will depend on the severity of the case, the number of violations a student has accrued, and the impact sustained by other students. Although the act of plagiarism encompasses lying, cheating, and stealing, it is considered as one Honor Council violation.

The Honor Council members are not involved in investigating or determining if a student has violated the Honor Code. Teachers in partnership with the Dean of Students, Honor Council Advisors, and Upper School Principal hold the ultimate decision as to whether or not the Honor Code has been violated. The Honor Council exists as a peer group to recommend appropriate discipline consequences to the administration, to help a student build character, to encourage the student on how to avoid future infractions, and to deter other students from similar violations. The primary goal of the Honor Council process is to encourage students who have violated the Honor Code on a path to restoration.

Honor Council Advisors

There will be two Whitefield staff advisors who will oversee the procedures of the Honor Council. Honor Council Advisors will work with the Honor Council members to facilitate the meetings but not to lead the meetings. In accordance with the desired role of leadership within the student body, the senior honor council members will collaborate in running the meetings and making sure that the students on the committee are appropriately involved.

Honor Council Advisors will be available to communicate with parents of students involved with violating the Honor Code and to stay in contact with faculty members regarding questions/concerns.

Honor Council Members

Qualities necessary for Honor Council members are personal integrity and maturity, as well as the ability to make judgments without prejudice, to maintain strict confidentiality, to resist peer pressure, to influence peers to live more honorably, and to devote time necessary for cases and other required meetings.

Whitefield students who are rising juniors may apply for the Honor Council by completing an application placed in the school’s office during the second semester, in order to serve a two-year term. Students on the current Honor Council, with advisor input, will select those students from the applicants who are in good academic standing (no failing grades), who have minimal discipline records and/or Honor Code violations. All applications will be reviewed by the members of the Honor Council, including the faculty advisors, and then each applicant will be interviewed. The acceptance of the applicant is dependent on his/her application, interview, and character.

The acceptances and rejections for the prospective Honor Council members will be announced by letter. The new Honor Council members will serve for the month of May in place of the current seniors on the council. Both a Secretary and a Vice-President will be elected by vote from the members of the Council. Secretary elections will be held before the new Honor Council members are inducted. A junior will be elected Vice-President at the beginning of each school year, and in most cases will serve as President his/her senior year. The President, Vice President, and Secretary make up the Executive Committee on the Honor Council and may be called upon to make executive decisions at given times. Should a member of the Honor Council be found guilty of violating the Honor Code, the Honor Council will proceed with the same system as any other case.

All Honor Council members are to keep any Honor Council matter in strictest confidence. Names, cases, and details of the cases are to be shared with no one outside the members of the Honor Council, the Honor Council Advisors, or teachers involved in the case. This is to be strictly adhered to, and discovery of a breach of this confidentiality will mean automatic dismissal from the Council.

Honor Council meetings will be held (as necessary) before or after school, during lunch, or any other time necessary during the school day. Honor Council members are to attend all meetings of the Honor Council (excused absences must be obtained from advisors prior to a meeting) and are to participate in the discussion of identified Honor Code violations. Members are to carry out any discussions and Honor Council proceedings with maturity and respect for the student(s) in violation of the Honor Code.

Honor Council members are not involved in investigating and/or determining whether or not a student has violated the Honor Code. Rather, the relevant faculty/staff members in partnership with the Dean of Students, Honor Council advisors, and Upper School Principal determine whether or not a violation has occurred.

Honor Council Case Standard Procedures

Step 1: When a teacher or administrator suspects a student of lying, cheating, stealing, or plagiarizing, the teacher is to speak with the student individually and then call the student’s parents to notify them of the situation. The teacher will report the issue to the Dean of Students, who will refer the student to the Honor Council if it is clear a violation has occurred.

It may be necessary for the Dean of Students and Honor Council Advisors to investigate further the circumstances of a case. This investigation may include talking to the students implicated in the case, students may be eyewitnesses (who will be given anonymity), and any other individual(s) involved.

Step 2: Once it has been determined that a violation has occurred, the Dean of Students will notify the student, his/her advisor, and parents, and a hearing date is scheduled. The Upper School Principal and the

Dean of Students have the right to determine a case is not heard by the entire Honor Council due to an incident’s sensitive nature or the timing of the incident.

Step 3: The student appears before the Honor Council with a faculty/staff advocate of his or her choice in attendance. The faculty/staff advocate prepares the student for the hearing, supports the student during the hearing, and may remain to address the council after the student leaves the hearing in order to give a character witness and share his/her perception of how the student is responding to the situation. The student should be prepared to explain what happened, why it happened, and identify a plan of action to avoid future violations. Parents are not invited to attend the Honor Council hearing. All meetings and hearings of the Honor Council must be held with at least one Honor Council Advisor present.

Step 4: The Honor Council will recommend the disciplinary and restorative consequences by majority vote to the Upper School administration. The administration will make the final determination of the discipline assigned. The Dean of Students will meet with the student to inform him or her of the consequence and steps towards restoration. The student has a chance to make any comments that are appropriate to the situation. The Dean of Students will also communicate the consequences and steps towards restoration with the student’s parents.

Disciplinary consequences or actions will be assigned by the Dean of Students and Principal are on a caseby-case basis. The Honor Council’s recommendation is strongly considered in the ultimate determination of consequences. Please note, students must understand how Honor Code violations impact their obligation to report and update information in a student’s college application pursuant to the college’s or university’s reporting guidelines (see “Reporting of Infractions to Colleges/Universities and Schools”).

The student’s violation will be recorded by the Honor Council and Dean of Students and will be cumulative for the duration of time that the student is enrolled in the Upper School. The student is expected to complete the assigned discipline within the time-frame allotted by the Dean of Students.

A student involved in a case will follow these simple guidelines:

1. Discuss the matter immediately and completely with parents.

2. Do not discuss the case with other students, especially those who may be involved.

3. Be completely honest when speaking with the Dean of Students, Honor Council Advisors, and Honor Council members. Remember that the Honor Council is made up of students. They run the meetings, and their recommendations for consequences to the Dean of Students and Upper School Principal hold considerable weight as a final decision is made.

4. Bring a faculty/staff member advocate of their choice to accompany them during the Honor Council hearing.

J-Term

J-Term is an opportunity for Upper School students to live out Whitefield’s mission by immersing themselves in topics of choice and engage with faculty and peers in a deep exploration that expands upon the traditional classroom structure. International travel, domestic missions, local service, internships, on-campus intensives, exploration of the Atlanta area, and off-campus learning intensives are just a few of the available opportunities. All Upper School students are required to participate in J-Term. Students who successfully complete their J-Term course during spring semester will earn a P (pass) and .25 elective credit on their transcript. Students who do not successfully complete their J-Term course during spring semester will earn an F (fail) on their transcript, and they will not earn the .25 elective credit. Successful completion is based on attendance, engagement, and completion of the final project for the particular J-Term course. Pass/fail grades for J-Term courses do not factor into cumulative GPA.

Lockers and Storage

Each student is provided a locker with a combination lock. Lockers should be kept locked and the combinations kept private. Locker decorations must be appropriate to a Christian school atmosphere. Drawing on the locker itself or installing permanent artwork of any kind, including stickers, is not permitted. Removing anything from another person’s locker without permission is considered stealing and will be pursued as an Honor Code violation. Students must store all belongings in their lockers or in shelving located around the building. All athletic equipment should be stored in athletic locker rooms. No belongings should be stored or dropped on the floor or sidewalks of the Upper School building as it presents a fire code violation. All lockers are Whitefield property and subject to search at any time.

Lost and Found

The lost and found area for the Upper School is located at the bottom of the main stairwell. A permanent lost and found area is maintained in the Middle School building. Found items may be dropped off or claimed before or after school. Periodically, unclaimed items will be donated to a local charity. Unclaimed uniform items will be passed on to the Whitefield Parents Association.

Lunch

Whitefield Academy provides a daily lunch service. Students may eat what they want and as much as they want. Christian stewardship, however, requires that we not waste food. With the exception of seniors, who may eat lunch outside the Athletic Complex, all students will eat lunch at the mezzanine inside the Athletic Complex.

Visitors who wish to come on campus and eat with Upper School students (youth pastors, ministry workers, etc.) must first get permission from the Director of Spiritual Life and should only come during the first week of the month. Visitors who come for lunch must pay $3 for their lunch.

Lying, Cheating, Stealing

These broad areas of student indiscretion strike at the very core of trust, integrity, and honor. Please note the following definitions:

Lying

Any action, appearance, or statement which an individual knows, or should know, to be untrue given with the intention to deceive.

Cheating

Using or attempting to use unauthorized assistance or advantage in academic work that is submitted as one’s own individual efforts or the giving of such assistance to others.

Stealing

Taking or attempting to take property, whether physical or intellectual, without right or permission.

Mission Statement

The Whitefield Academy Libraries exist to support the mission of WA by providing resources and services for research and reading materials for students and faculty. The Libraries seek to provide an atmosphere that will enhance and inspire learning and a love of reading.

Hours

The Whitefield Academy Middle and Upper School Library is located on the second floor of Morris Hall. It is open Monday, Tuesday, and Thursday from 7:45 a.m. to 3:30 p.m.; Wednesday and Friday 8:45 a.m. to 3:30 p.m. During Exam Weeks, the Library will maintain opening times, and will close 30 minutes after the end of the posted exam time when the Middle and Upper School campus closes.

Finding Materials

The Library collection can be searched through the online catalogs in each library. Additionally, searching may be done through the Whitefield Academy website by scrolling over the “Academics” tab, and selecting the “Academic Resources” link, then the “Library” link. On the “Library” page, click on the link for “Atrium”. Author, title, or keyword searches should retrieve a list of materials available in the Library.

Borrowing Materials

Books may be borrowed for a period of three weeks. Middle and Upper School students will be reminded in advisory about overdue books. Reference books must remain in the Library.

Students are encouraged to return books on time and to handle library materials with care. The following rules apply to late returns:

• A fine of $0.10 per day will be charged for each overdue book.

• Students who do not return overdue books will not be able to check out additional books until the overdue books are returned and fines paid.

• Students who have not returned books or paid outstanding overdue fines at the end of the Spring semester will not receive their final grades or yearbooks until the books are returned and/or fines are paid.

• Students should notify the librarians whenever a borrowed item is damaged or missing. The student and parent will be notified of the replacement cost of the item.

Computer Resources

The Library staff provides instruction to students, faculty, and parents in the use of a wide selection of online databases available at both school and home to the Whitefield community. Students must sign an Acceptable Use Agreement in order to use the computers at school. This agreement clearly outlines the appropriate use of computers at WA. Computer privileges will be suspended for inappropriate nonacademic use.

The Library staff may issue a school-owned ChromeBook for temporary use for students who do not have a working laptop at school that day. ChromeBook checkout will be limited to three consecutive school days unless the student provides written parent notification that the student’s device is being serviced/repaired.

The Whitefield Academy Library subscribes to a wide range of databases to enhance the learning and research opportunities for the students and community as a whole. All of the databases are accessible from on-campus computers, and most are available from home.

These databases can be accessed through the Schoology - Groups - Whitefield Academy Library Resources.

Conduct

In addition to the daily use by students, the Middle/Upper School Library is also used for makeup tests, to study, and to conduct research. The students are expected to maintain a quiet atmosphere.

Medication

No medications, prescription or non-prescription, are allowed to be carried by a student. An exception is permitted for Upper School students to carry asthma inhalers and epi-pens when necessary for emergency use.

Permission regarding non-prescription medication is documented on the Permission for Emergency Treatment form. When possible, parents are encouraged to administer any necessary prescription medication at home. If your child requires prescription medication during school hours, an Authorization to Give Medication at School form must be completed and on file on MAGNUS. Specific instructions regarding medications to be administered at school are included on this form. Prescription medications will not be administered without this form on file.

National Honor Society

Per the National Honor Society (NHS) website, the organization “elevates a school’s commitment to the values of scholarship, service, leadership, and character. These four pillars have been associated with membership in the organization since its inception in 1921. Whitefield Academy students in NHS demonstrate excellence in the areas of scholarship, leadership, character, and service in a Christ-honoring and Bible-centered manner both on and off campus. To be considered for membership and to maintain membership once inducted, Whitefield Academy students must have an 87% cumulative GPA and meet established community service requirements.

Invitations to be considered as a candidate for National Honor Society membership are offered in September or October each school year. To be identified as a candidate for membership, a student must have attended Whitefield Academy for at least one semester prior to these invitations being offered. Any sophomore, junior or senior student who has attended Whitefield Academy for at least one semester prior to these fall invitations has the opportunity to apply to become a member of the National Honor Society. These students who desire to qualify and intend to apply to National Honor Society must submit an intention form by mid-October in order to initiate teacher evaluations. Each student must then submit a complete application along with 30 community service hours on or off campus by 3:00 p.m. on the last Friday in January (or another date as communicated by the NHS advisor). Late or incomplete applications will not be accepted.

Current members must perform 10 hours of community service at Whitefield Academy and 20 hours of community service to the greater community for a total of 30 hours of community service per year. Hours must be submitted by April 1 of each year. In addition, current members must maintain an 87% cumulative GPA. Members of NHS will be reevaluated by the NHS advisor through the lens of the NHS pillars throughout their term.

Office Hours

All faculty members will be available in their rooms for office hours from 7:45 – 8:00 a.m. on Monday, Tuesday, Thursday, and Friday. In addition to the morning office hours, faculty are available in their classrooms from 3:00 –3:30 p.m. Monday-Thursday unless there are extenuating circumstances. If the informal office hours are not addressing the student’s needs, the student should schedule a specific appointment with the teacher.

Online/Off-Campus Courses

It is Whitefield Academy’s strong desire to protect the integrity of its diploma by avoiding the replacement of Whitefield Academy programming with online or off-campus programming; however, in an effort to expand

Whitefield academic programming, to help students earn the necessary credits for graduation, and to resolve scheduling conflicts, in some cases Whitefield Academy permits students to take courses online or off-campus through Sevenstar Academy, Georgia Virtual School (GAVS), or other pre-approved venues. There is a strict preapproval process for students seeking to earn credits online or off-campus.

Please access Parent Portal (Academic Information Online/Off-Campus Courses) for the detailed policies and procedures for students taking online/off-campus courses.

Physical Education

If a student is not able to participate in a P.E. class due to a physical or medical issue, that student must have a note signed by a parent or a doctor stating the reason. If the student cannot participate for more than one day, a note should indicate approximately when the student can begin participating. The student may be given an alternate assignment during the time of nonparticipation.

Plagiarism Policy

According to Webster’s New International Dictionary of the English Language, to commit the act of plagiarism is “To steal or purloin and pass off as one’s own the ideas, words, artistic productions of another; to use without due credit the ideas, expressions or productions of another.” If a student is caught plagiarizing, the student will go before the Honor Council for the offense.

• Plagiarism comes from the Latin word plagiarius, which means “kidnapper”

• Plagiarism occurs when a student steals or takes another person’s work published or unpublished in the form of summary, paraphrase, quotation, data tables, graphs, charts, or other visual material and presents those ideas as his or her own.

• Plagiarism also occurs when a student takes ideas from another source with proper acknowledgement. This includes the use of Spark Notes website or other teaching resources on the internet. Looking at these websites put students at risk for committing plagiarism.

• Plagiarism does not require intent, which means that students can commit plagiarism without purposefully deceiving the instructor. Plagiarism normally results from a lack of preparation. Do not be careless when consulting someone else’s work. Students will receive no leniency for carelessness.

• Because plagiarism does not require intent, students should be meticulous when taking notes. If a student does not correctly record quotations, he or she could accidentally plagiarize. If a student copies more than three words in a row, it requires quotations. If a student does not use quotations for using more than three words in a row, he or she is committing plagiarism.

• Common knowledge does not have to be cited; however, if a student is unsure whether a piece of information is common knowledge or not, the student should speak to his or her teacher. If there is no time to speak to the teacher, the student should include a citation.

Examples of plagiarism and other forms of cheating:

• Failure to properly cite direct quotations from the works of others

• Copying a friend’s work or sharing your work with a friend on any graded assignment (this includes homework)

• Completing homework by copying the answers from a book or Internet site

• Failure to properly cite paraphrases and summaries of the works or ideas of others

• Failure to properly cite facts that are not common knowledge

• Merely substituting synonyms for a few words in passages from sources that are being used

• Merely changing the order of words or passages from sources that are being used and presenting the ideas or information without proper documentation

• Buying and/or using an assignment such as a documented essay or research paper

• Presenting an assignment that was created by someone else, including a peer or parent, to a teacher for a grade

Please note that the above list is not all inclusive.

Follow these guidelines to avoid plagiarism in all of your assignments.

• Never include in your own essay a passage, an identifiable phrase (three words in a row), or an idea that you copied from someone’s from someone’s work without acknowledging and documenting the source the source

• Never use exactly the same sequence of ideas and organization of an argument as your source.

• Always put the author’s exact words inside quotation marks

• Always cite the source of any summary or paraphrase. Not only exact words but also ideas need to be credited

• Never simply substitute synonyms for a few words in the source or move a few words around.

• Never use sections that have been written or rewritten by a peer, parent, or tutor.

Generally, common knowledge does not have to be documented. Common knowledge refers to facts or judgments that are widely known by most readers. What is considered common knowledge is somewhat dependent on the audience that will be reading an assignment or paper.

For example: The fact that Abraham Lincoln was the president during the Civil War is an example of common knowledge that would not require documentation. The contention that Lincoln saw the bloody battle of Antietam, which is considered to have ended in a draw, as a sign from heaven that he should rally the Union troops by making public the Emancipation Proclamation is not common knowledge and would need to be properly documented (2000 Questions and Answers about the Civil War), Also, the results of a student’s original research, personal experiences, observations, or reactions do not need to be cited.

If a student is caught plagiarizing, the student will receive a zero for the plagiarized assignment and will also go before Honor Council for the offense.

Privileges

Driving and Parking Privileges

All Whitefield students who are planning to drive to school must attend a safe driving seminar conducted each year by the Director of Campus Security. The seminar dates and times will be on the website. Students who do not attend this required event will not be issued a parking sticker.

Driving on the Whitefield campus is a privilege, not a right. Each student who desires to park his/her car at Whitefield must have a valid driver’s license and completed permission form (including written parental permission) on file with the Dean of Students. If a driving privilege is granted, the car the student drives must have an official Whitefield parking sticker displayed at all times. All students with appropriate permission/parking stickers should park in the designated student lots. Seniors and juniors may park in the Athletic Center lot, with seniors parking closest to the Athletic Center and juniors parking farther away. Sophomores may park in the lot by the athletic practice fields.

As we all know, with privilege comes responsibility. Therefore, any student who speeds or drives recklessly/dangerously on or near the Whitefield campus will be held accountable to discipline policies. Furthermore, any student who makes unauthorized visits to his/her car during normal school hours will be subject to appropriate school action according to discipline policies. Vehicles parked on Whitefield premises are subject to search. Students’ vehicles can never display hate symbols or discriminating messages (i.e., Confederate flag, swastika, etc.).

Those parking on Whitefield’s campus assume the risk for all damage to or loss of their vehicle and release Whitefield Academy from liability for the same.

Junior Lunch Privilege

Beginning second semester, juniors may leave for off-campus lunch on Wednesdays if they have not had disciplinary issue(s) during the first semester and have passed all classes with a C+ (77%) or higher for the first semester. These privileges can be revoked at any time due to disciplinary issues. At the end of the nine-week grading period, any junior who has a 77% or lower average in any course and/or three or more unexcused tardies to school or to class will lose the junior lunch privilege. All juniors must return written permission from their parents to the Upper School office before they are eligible for off-campus lunch. Students must sign in and out each time they leave for lunch.

Junior Free Period Privilege

Beginning the last nine-week grading period of the second semester, juniors will be permitted to drop a study hall and take a free period if they have a 90% overall average during third quarter, no failing grades, no more than three tardies to school or to class, and are in good standing with the Upper School Administration. This privilege can be revoked at any time due to disciplinary issues.

Senior Privileges

The senior class at Whitefield Academy is one of the school’s most important sources of leadership. An enthusiastic, community-minded senior class has a tremendous impact on the student body. Seniors at Whitefield have certain privileges as an encouragement to demonstrate maturity and leadership at Whitefield.

These privileges do not begin until the Upper School Principal formally launches them, usually within the first couple weeks of school. Each year, the Student Body President and/or the senior class representatives may present other privileges to the Upper School Principal for approval. All senior privileges are always subject to review by the Upper School Principal.

Senior Free Period Privilege

Seniors are permitted to take a free period. In addition, beginning second semester, seniors may leave campus during their free period and lunch so long as those periods are back-to-back. Seniors must check in and out in the Upper School office. At the end of any nine-week grading period, any senior who has a 72% or lower average in any course and/or three or more unexcused tardies to school or to class will lose the free period and will attend study hall for the following nine-week period.

Senior Lunch Privilege

Seniors may leave for off-campus lunch each day if they have not had disciplinary issue(s) and have passed all classes with a 72% or higher for the first semester. These privileges can be revoked at any time due to disciplinary issues. At the end of any nine-week grading period, any senior who has a 72% or lower average in any course and/or three or more unexcused tardies to school or to class will lose the senior lunch privilege and will attend study hall for the following nine-week period. All seniors must return written permission from their parents to the Upper School office before they are eligible for off-campus lunch. Students must sign in and out each time they leave for lunch.

Reporting of Infractions to Colleges/Universities and Schools

Students and parents are responsible for understanding the obligation to report and update information in a student’s college application pursuant to the college’s or university’s reporting guidelines. Many colleges and universities require that students advise whether they have been subjected to discipline (probation, suspension, or expulsion) or have been arrested or convicted. Many colleges and universities also require that a student or school immediately report the following incidents which may have occurred after application and/or acceptance: (1) disciplinary matters for which a consequence has been given; (2) arrests, convictions, or other legal changes; and (3) circumstances under which a student was withdrawn from School to avoid the possibility of a disciplinary infraction. The student and/or parent are responsible for complying with the college/university requirements. Colleges and universities have a variety of practices regarding reporting. The School will not voluntarily report incidents to colleges and universities, but it is important for the student and parent to realize that if the college or university requests or requires us to do so, the School and/or the student’s college counselor will also inform the college or university of such an incident.

Restoration and Reinstatement

Whenever a student is withdrawn or removed from school, there is the possibility of restoration and reinstatement in the future, if in the opinion of the Upper School Principal, with the concurrence of the Head of School, the student has demonstrated sincere repentance. Additionally, there must be sufficient probability that, after reinstatement, the student will remain in full compliance with all other Whitefield Academy conduct expectations.

Smoking/Vaping/Tobacco Products

School policy expressly forbids students from smoking, vaping, juuling, or using tobacco products, as well as possessing such products, at any time in or on School property, buses or other School vehicles, adjacent properties, or School-sponsored trips. All cigarettes (including electronic), vaping devices, smokeless tobacco, lighters, matches, etc. or other devices similar to cigarettes, lighters, matches, etc. brought on campus by students will be confiscated. Discipline will be imposed based on the circumstances existing at the time and may include suspension, probation, or expulsion. Depending on the circumstances existing at the time, a violation of this policy may also be a violation of the School’s Drugs and Alcohol Policy.

Student Leadership Institute

Aligned with the Whitefield Academy mission, the Student Leadership Institute engages members of the Whitefield community in creating and sustaining a culture of lifelong leadership development, training, and education. SLI seeks to empower students to become everyday leaders by facilitating and encouraging opportunities for cocurricular learning, intentional engagement, self-reflection, and skill development. SLI advisors utilize the Habitudes Training Program created by Growing Leaders Inc. This program provides a platform for the advisors to engage with student leaders and equip them for life in the community.

The Student Leadership Academy believes in developing visionary, goal-driven, and action-oriented student leaders who put others ahead of self. Through this relational experience, our student-leaders at Whitefield are seeking to become transformational leaders in the community and beyond.

The Student Leadership Institute consists of nine student-led academies: Peer Mentoring, Student Government, Student Athletic Leadership Team (SALT), Hands and Feet Academy, 10 Thousand Reasons, Worship Team, Broadcasting Team, Student Wolfpack Athletic Trainers (SWAT), and the Missions Support Team. At the beginning of every school year, all upper classmen have the opportunity to join a leadership academy. All nine academies are led by faculty advisors who engage with student leaders during Flex Time on Tuesdays and Fridays.

Student Events

Throughout the school year, various Upper School social events are sponsored by Whitefield Academy, including Homecoming, and the Junior-Senior Prom. Every person in attendance, including students and their guests (when guests are permitted), are expected to abide by all Whitefield rules whether the event is on or off campus. Students who have been removed from Whitefield Academy or have been suspended are not permitted to attend any Whitefield functions.

Student Pregnancy

Whenever sexual promiscuity results in a pregnancy, the involved students at Whitefield Academy responsible for the pregnancy will immediately be excluded from WA until the beginning of the new semester following the duration of the pregnancy. As in the case of any form of sexual promiscuity, regardless of whether such actions result in pregnancy, the student’s likelihood of rejoining the Whitefield Academy student body will then be contingent upon repentance, forgiveness, and restoration. In cases of pregnancy, the student(s) involved may or may not qualify for homebound services. Violation of these policies will result in either exclusion, a request that the student be withdrawn from Whitefield Academy, or a recommendation for expulsion.

Textbook Purchasing

Whitefield Academy Upper School does not provide textbooks to students. Textbooks may be purchased through MBS Direct, other online vendors, or through the WPA textbook exchange. Whitefield requires textbooks to match the ISBN identified on the official textbook lists. Core textbooks for all English courses must be new and void of annotation and markings. Further information on purchasing textbooks can be found in the Veracross Parent Portal.

Truancy

Truancy is defined as being absent from school without parental and school permission. Please see attendance policy including excused and unexcused absences.

Virtual Learning Expectations

Academic School Day School is considered in session from 8:00 a.m. to 3:30 p.m. and contact between faculty and students should be conducted within those hours whenever possible.

Honor Code

Students are expected to continue to abide by the honor code during virtual learning. As we encourage growth of integrity and to make honor part of the school, we expect that all assignments, assessments, and activities will be completed under the principles of our honor code.

During virtual learning in the Upper School, any Honor Code violations will be handled by the Dean of Students and the classroom teacher rather than through the traditional Honor Council system.

Statement of Expectation

Conduct of students learning from home shall remain in accordance with the student Statement of Expectations established in the Handbook. Students are expected to behave in a respectful and Christcentered manner in the virtual classroom the same as they do for the on-campus classroom, dressed appropriately for on-screen time with classmates and faculty, and are expected to refrain from any harassing, bullying or other inappropriate verbal or online behavior.