MYAS Portal - League Scheduling

MYAS Portal League Scheduling

Revised 4/20/21 ** Please see your league page for the league scheduling timelines on when scheduling may start and when you must finish this process by. **

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Sign into the MYAS Portal at www.myas.org and click on the blue LOG IN button on the top right of the screen.

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Every head coach in the league will have an account already. Click Forgot Password to have an email sent to you with a link to get into your account if you have trouble getting into your account. DO NOT CREATE A NEW ACCOUNT.

The Scheduling process works best using Google Chrome web browser

Click on the setting wheel next to the current league you are registered in and click on Scheduling.

Note: You may have multiple ‘events’ listed (see below), please make sure you are scheduling for the correct one. Current league and Year.

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Here you will find everything you need to customize your league schedule around you and your opponent's team and field availability. You will be interacting with three areas in this section.

A. Your home field availability

B. Your opponents’ home field availability (Must click “Calendar” in Game Schedule list below to view)

C. Your League Matchup Schedule

A

This is your home field availability. Here you will enter in all of the dates that you have available home fields to play against your opponents. Once you add time slots to this calendar, your opponents will be able to claim these games to play against you at your home field.

B

This is where you can find your opponents’ home field availability. Here you will be able to see opponents calendars as they add available home fields. You will also be able to claim these games to play against them at their home field here.

C

This is your league match up schedule, custom created by the MYAS office, for your team. Here you will see all of the match ups for your team so you know who to schedule games with. As you schedule games, they will appear on this schedule so you will know who you have left to still schedule games against.

NOTE

Some of your schedule may have nothing listed for date and time, some might have 01/01/0001 and some might have the date of when the schedule was created. Do not worry about this. If it does not have a venue and is not during the time period of the league, the game is unscheduled and you still need to schedule your game.

NOTE

The Game Schedule portion might not be viewable right away to allow people time to submit their field availability.

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To have home games this season, you will need to add all available home fields, dates, and times that your games can be placed onto this calendar.

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The first step is to add your venue. Do this by clicking on the Select Venue location symbol. This will pop a Search Venues box to the right.

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We recommend you search your venue by the city. You will then see a list of every field we have in our system. Please select the exact field. In the example below, Northwoods #1 is selected, not just Northwoods complex.

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Once you select a field, you will see it appear by the Select Venue location symbol so you know that it has been selected.

NOTE If you do not see your field listed, contact the league office to have it added to the system. baseball@myas.org

1 3 2 Set Date & Time

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Now that you have selected your home field, you need to select the date and time. For this you will start with the RIGHT arrow, and click on the Calendar Icon.

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You will select the month by clicking on the up and down arrows next to the month.

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You will then click on the date you want which will highlight it blue.

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The easiest way to change the time is to click on the hours and to scroll up and down with the mouse our your up and down arrows on your mouse. Then do the same thing with the minutes by click on it and scrolling through. Lastly make sure you have the correct AM or PM selected.

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Once you have the correct field, date, and time, you can click on the button ADD TO CALENDAR

You will now see that the game you added to your schedule has been added to your calendar. This game is now visible to other teams and can be claimed for your opponents to play you at your home field. It will stay on your calendar until it is claimed. Once a game is claimed, it will be removed from the calendar and move onto your schedule below.

You will need to repeat the process as many times necessary to add all of your home game options.

Please contact your Field Coordinator or Travel Director from your association to check to see when the field is available for your team.

You can select away games with your opponents in the Game Schedule box. You will be able to identify what match ups you have to schedule by looking in the far right column. If it says “Calendar”, that means that a game has not been scheduled for that opponent. If it says “Scheduled”, that means that a game has been scheduled for that opponent and the date, time and location will be viewable.

To view an opponent’s field availability, click on “Calendar” in the far right column of the Game Schedule grid. A popup box will appear in the upper right with that opponent’s field availability.

As you can see below, you will need to toggle through the months to see their available games. If there are not games listed, that means your opponent has not yet competed their home field process and you will need to check back later.

All of the games you will see on their calendar are still available. Select the game that works for you by clicking on it.

Once you select a game against an opponent, a pop up box will appear at the top of the screen to confirm that you want to add this game to your schedule. Click OK to add the game.

As you can see below, once you select OK, the game will be removed from your opponents calendar making it so no other teams can claim this game.

You will also see that the game will be add to your Game Schedule at the bottom of the screen. This way you will be able to keep track of your games scheduled as you go through this process.

NOTE

If you do not see the game populate on your Game Schedule immediately, please hit Refresh and that will update your schedule.

You can find the following two items under the Game Schedule portion of the page.

Contacts •

If you click on the Contacts button, you can access contact information for the other coaches in your division. Names, phone numbers and email address are available.

Reset •

If you need to reset a game, you can do that by clicking on the Reset button on the far right.

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Only the home team can access and use the Reset button.

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If you are the away team and need a game reset, please reach out to your opponent.

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If you reset a game, please notify your opponent as soon as possible.

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Once your allotted time for scheduling has concluded, you will have the ability to re-schedule games through a different process.