Scopes for Workday Recruitment Training by Workday Training Online

WORKDAY RECRUITING

WORKDAY RECRUITING Workday Recruiting course is designed to customers who will be implementing Workday Recruiting and serves as the baseline training for consultants seeking Workday Recruiting Certification. In this course, you will learn about the  Features and functionality of Recruiting  How to configure Recruiting  How to use Recruiting

Objectives  Recognize definitions of recruiting terms  Configure recruiting setup tables  Configure the tenant for recruiting

 Create a job requisition  Create a job posting template  Manage job postings  Create career sites  Configure the dynamic recruiting business process  Configure the referral business process  Interpret recruiting reports © 2020 Workday Training Online

INTRODUCTION TO WORKDAY RECRUITING

Different by Design Workday Recruiting is different by design.

Give a striking overview of the problem and explain it briefly.

It is an end-to-end talent acquisition application built to help you find, share, engage and select the best internal and

Elaborate on how this negatively impacts people an their experiences.

Frame the problems effectively as it will set the stage of your entire pitch.

Current and Planned Workday Recruiting

Capabilities Workday Functions

Give a striking overview of the problem and explain it briefly. Capabilities

Candidate Experience

Simple and engaging candidate experience for external applicants and internal employees designed and optimized for mobile and desktop devices.

Simple Sourcing

Allows a manager to perform simple sourcing activities

Referrals

Ability for the hiring team to track candidates that come from referrals

Candidate Workflow

Simple candidate workflow management for managers, recruiters and hiring teams designed and optimized for mobile and desktop devices to allow Frame the problems effectively as it will set visibility into the workflow process.

the stage of your entire pitch.

Interview Management Collaborative interview management designed and optimized for mobile devices to capture feedback in real-time and allow greater communication amongst the hiring team. ÂŠ 2020 Workday Training Online

Workday Functions Offer Management Reporting and Analytics

Capabilities Following candidate selection, seamless interaction with Workday HCM for robust a striking overview of the offer management and clear Give communication about compensation andproblem benefits.

andHCM, explain it briefly. Seamlessly unified with Workday rich and interactive headcount and pipeline analytics designed and optimized for tablet and desktop devices to have real-time visibility into the talent pipeline and recruiting process.

Job Requisitions

Unified with Workday HCM, Workday Recruiting leverages the job requisition framework to recruit and hire into open job requisitions, as well as to provide visibility into the talent pipeline.

Onboarding

Unified with Workday HCM, Workday Recruiting completes the cycle between planning, job requisitioning, recruiting, hiring and onboarding.

Compliance Connectors

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Frame the problems effectively it will set Inherent support for local data compliance and configurable rules (e.g.,as OFCCP and EEO requirements in US).the stage of your entire pitch. Included connectors for online and web job postings, social sourcing and background checking processes.

RECRUITING TERMINOLOGY Certain terminology is very specific to the recruiting industry, as well as specific to different phases of recruiting.  SOURCING TERMS  POSTING TERMS  SCREENING TERMS  INTERVIEWING TERMS  BACKGROUND CHECK TERMS

Sourcing Terms  Candidate Funnel  Conceptual Semantic Search

Give a striking overview of the problem and explain it briefly.

 CRM / Candidate Relationship Management

 Passive Candidate  Pipeline

Elaborate on how this negatively impacts people an their experiences.

Frame the problems effectively as it will set the stage of your entire pitch.

 Post  Resume Parsing

Give a striking overview of the problem and explain it briefly.

 Source of Hire

 SEO / Search Engine Optimization

Elaborate on how this negatively impacts people an their experiences.

Frame the problems effectively as it will set the stage of your entire pitch.

Interviewing Terms  Adverse Impact  Behavioral Interview & Case Interview

Give a striking overview of the problem and explain it briefly.

 Competency  Panel Interview & Video Interviews

Elaborate on how this negatively impacts people an their experiences.

Frame the problems effectively as it will set the stage of your entire pitch.

TENANT SETUP & DOMAIN SECURITY POLICY  Enable the activity stream for prospects and job applications

 Enable job requisitions for position management based on rules  Enable job requisitions for job management  Configure HCM to allow override restrictions on staffing events

 Enable automatic candidate merging to merge duplicates  Enable Recruiting referral levels to capture referral relationships

Recruiting Domains and Security Give a striking overview of the problem Configuration

and explain it briefly.

Domain security policies are collections of securable items that are associated by

Elaborate on how this negatively impacts feature or function. Some domain security people policiesanare a grouping of parent-child their experiences.

relationships, also called domain-subdomain. Sub-domains are a convenient way to group similar securable elements.

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Frame the problems effectively as it will set the stage of your entire pitch.

New Roles and Security Groups • Recruiting Coordinator – Some Recruiters have an assistant who coordinates

scheduling, offer paperwork, etc. • Recruiting Sourcer – Some companies have employees dedicated to locating candidates for open positions

• Recruiting Administrator – Some companies have an employee dedicated to this administrative position

Constrained VS Unconstrained Roles Recruiters need to be able to view all Candidates in the system. These roles are:  Recruiter (Unconstrained)

 Manager (Unconstrained)  Recruiting Coordinator (Unconstrained)  Recruiting Sourcer (Unconstrained)

Tenant Setup The Tenant Setup steps to perform:  Enable collaboration – called the Activity Stream in Recruiting  Make Job Requisitions a requirement for Position Management staffing events

 Enable Job Requisitions for Job Management  Enable hiring a different employee type or time type, or to a different location or job profile than on the position and job requisition.  Enable automatic candidate merging of duplicates  Enable Recruiting referral levels to capture referral relationships © 2020 Workday Training Online

Tenant Setup - System Use the task Edit Tenant Setup – System

and locate the Activity Stream Settings group box. In the Selected Objects for Activity Stream field, add:

 Job Application  Prospect

Tenant Setup – HCM Job Requisitions: We can use the Position Management or Job Management staffing models.

Staffing: Staffing enable the functionality by checking the Allow Override of

Restrictions on Staffing Events checkbox in the Staffing group box.

Recruiting:  Enable Recruiting Job Areas allows someone

referring a candidate to select a job area, in addition to a job requisition.  Enable Recruiting Referral Levels allows to capture

referral Relationships  Enable Automatic Candidate Merging automatically merges duplicate candidate records.

Enabling Domain Security Policies New domains will be added from time to time, especially as Recruiting continues to be enhanced. Therefore, needed to enable a new domain and edit security groups before you can utilize the new functionality.

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JOB REQUISITIONS In Workday Recruiting,  Create and edit job requisitions and attach questionnaires to them

 Create job requisitions for unfilled positions in organizations that use position management or job management as the staffing model.

Create a Job Requisition Use the task Create Job Requisition to create a new job requisition. When creating a job requisition, provide general information, including the Reason and Job Posting Title.

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Copying a Job Requisition You can copy a job requisition directly from the job requisition you want to copy, using the related action Job Change > Copy Job requiting

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Managing Job Requisitions Editing a Job Requisition If you edit a job requisition, the changes apply to all of the job openings that are

associated with the requisition.

Freezing and Unfreezing Job Requisitions Freezing temporarily puts a job requisition on hold. When frozen, it is not possible to attach a new candidate to a job requisition or hire a worker into the position or cannot create a job application.

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Closing a Job Requisition Closing a job requisition is a related action off the job requisition Job Change > Close Job Requisition.

CAREER SITES & JOB POSTING TEMPLATES The Objectives are  Create a job posting template  Format a job posting template  Create a career site  Edit a career site  Describe eForm functionality  Configure recruiting sources © 2020 Workday Training Online

Job Posting Templates  Workday has designed the internal and external career sites to provide enough visual stimulation to keep job posting audiences engaged and interested.  We have also provided clear dividing elements on the page to allow the users’ eyes to

transition within the data hierarchy.

 Formatting  Font type, size, and color  Bold, italics, and underlined  Justification  Numbering or bullets

Creating a Job Posting Template Job

Posting

Templates

allow

standardize job posting elements, such

as layouts and messaging.

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Recruiting Sources  Recruiting sources helps to track where you are posting your jobs and from which sites candidates are applying for jobs.  Recruiting sources can range from websites to job boards to newspapers to referrals.

Career Sites Once job requisition is created, post the job to an internal or external career site or both. We can only have one internal career site, but you may have multiple external career sites for different sourcing needs.

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Creating a Career Site There are three tasks to help you manage career sites:

 Create Career Site  Edit Career Site  Delete Career Site

Maintain Job Posting Sites The Maintain Job Posting Sites setup table displays the customer determined external third-party sites for job postings.

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MANAGING JOB POSTINGS  Define security policies for the Post Job business process

 Define security policies for the Update Job Posting business process  Configure the Job Requisition Change business process  Post a job

 Edit a posted job requisition

The Post Job Business Process We can post a job requisition that is open, after a job requisition is created. Closed or filled job requisitions are not available to post.

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Select the Action want to perform from the Actions menu. Select the career site to which want to post the job. Unpost Job – You unpost a job when you want to take it down. Update Job Posting – Update a job requisition if there is a change to the end date. © 2020 Workday Training Online

RECRUITING SUB-PROCESSES  The Job Application business process comprises a number of sub-processes that

must set up before configuring the Job Application business process.  The Job Application business process is unique because that the order does not have to be rigidly defined.

How the Dynamic Job Application Business Process works Recruiting Administrators need the ability to configure the Recruiting business process for different populations of candidates. The Job Application business process is unique among Workday business processes because it is dynamic, which means there is no specified order of steps.

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Steps in the Dynamic Job Application Business Process

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The Initiator Role

THE JOB APPLICATION BUSINESS PROCESS The Job Application business process is the framework for moving candidates through the recruiting process.

Overview of the Job Application Business Process When search for the business process Job Application is done, it is taken to the page, where we can elect to configure or view dynamic steps.

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Setting the Completion Step The completion step Ready for Hire can be added to any step in the Job Application business process. There are three potential Completion Events:

 Change Job (for internal hires)  Contract Contingent Worker (for contingent worker hires)  Hire Employee (for external hires)

REFERRALS Referrals enables us  How to configure and create referrals.  How a person gets referred and when.

Referring a Candidate Employees can easily refer an external candidate through job listings. There are three ways a candidate can be referred:  Refer a Candidate task  Create a Referral task  Refer button on an internally posted job

Referral Relationships Setup Table The setup table Maintain Referral Relationships is used to define customer-determined terms for types of referrals.

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Find Jobs and Refer  Use the task Find Jobs to locate a job.

 If the job is posted both internally and externally, refer someone or share details from the View Job Posting Details

page.

Referral Reports  Employee Referrals Hired – List of candidates that were hired.

 My Referrals – List of candidates that you referred.  Referrals – Lists referred candidates by job requisition, job family, recruiting stage, relationship, comments, and date

referred.  Referrals without Job Applications - List of your referral candidates who do not have a job application.

WORKING WITH PROSPECTS & CANDIDATES Objectives

 Define prospect types and statuses  Create a prospect  Convert a prospect to a candidate

Statuses Within Recruiting  Candidates are Prospects when they are first manually entered into Workday Recruiting.

 When a Prospect is linked to a Job Requisition, they become an Active Candidate.  A person who applies through the external career site also becomes an Active Candidate.  At the initiation of the Offer or Background Check business processes, their status changes to

Pre-Hire.  Once hired, the person is a Worker.

Create Prospects Creating a Prospect is a quick way of getting people into Workday Recruiting. Often Recruiters and Managers meet people that are potential candidates with whom they want to nurture a relationship to see if thereâ&#x20AC;&#x2122;s a fit.

Prospect Types and Statuses Recruiters can use prospect types and statuses to help manage a long list of prospects in their pipeline.

Prospect types help define the relationship the recruiter has with the prospect. Prospect statuses are used to help define what stage a manager or recruiter is at with a prospect.

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MANAGING CANDIDATES Objectives:         

Navigate the candidate tabs Move between Prospect records and multiple job applications Add an Attachment to the candidate record Share a Candidate Send a message to a candidate Manage the Inbox Manage duplicate candidates Explore candidate history Create a candidate pool

Navigating Candidate Tabs • Overview tab  Overview (Education, Work Experience, Activity Stream, etc.)  Personal Information  Duplicates • Screening tab  Screening Questions  Assessments  Background Check History • Interview tab • Attachments tab • Personal Notes tab © 2020 Workday Training Online

Managing The Inbox When a new candidate applies, an Inbox task is routed to the recruiter on point for that job posting. We can create Inbox filters to manage the tasks that show up in our Inbox.

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Candidate Pools Candidate pools enable to create groups of candidates. These candidate pools can include both workers and external candidates.

Creating Candidate Pools  Recruiting domain: Candidate Pools > Candidate Pool: Create  Ensure the domain is enabled

 Add appropriate security groups  Recruiting domain: Talent Pools: Manage Membership

REPORTING In Workday Recruiting, we can find all candidates and filter them to locate those that meet specific criteria.

Analytic Reports  Candidate pipeline  Candidate Time Per stage

 Find Candidates/My Candidates  Internal Sourced Candidates  My Open Job Requisitions (Manager Role)

The Recruiting Dashboard

Workday Training Online Workday Training Online provides in-depth functional skills in the field of this cloud-based ERP training software. We are giving training for various modules of Workday like Workday HCM, Integration, Finance, Reporting, Payroll, and Studio Training and more. Our trainer guided over 20,000 students who have been placed in reputed organizations.

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For more info +1 214-872-7517 workday@workdaytrainingonline.com Workday Recruiting Training

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