Leadership & Professional Development Opportunities

LEARNING & ORGANIZATION DEVELOPMENT HUMAN RESOURCES

LEARNING & ORGANIZATION DEVELOPMENT HUMAN RESOURCES

Leadership & Professional Development Opportunities

LEARNING & ORGANIZATION DEVELOPMENT

HUMAN RESOURCES

LEARNING & ORGANIZATION DEVELOPMENT HUMAN RESOURCES

Course Catalog February - June 2014

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Table of Contents 5

Technology Classes

6

Professional Development

10

Leadership and Management Development

13

Special Development and Career Track Programs

14

Other Resources, Classes and Workshops

15

Consulting Services

Let’s Get Started Take charge of your career. You have a wealth of professional development opportunities available to you at Duke.

Whether you are seeking leadership or management development, training in the latest technology applications, or professional development, you will find a vast array of options.

Where to Find Us Learning and Organization Development is located on Duke University’s Central Campus at 402 and 406 Oregon Street, across the parking lot from the Duke Police Station. Oregon Street is off Erwin Road between

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Duke Hospitals and 9th Street, and also off Campus Drive between Anderson Street and Swift Avenue.

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Registration

Registration and Dropping a Class Registration, confirmation, and dropping a class are all handled within the Duke Learning Management System (LMS) accessible through the Duke@Work self-service website by clicking on “MyInfo,” then “MyCareer,” and finally “MyLearning.”

You can go directly to the Duke LMS or create a favorite link by using the following address in your browser: https://vmw-lmsweb.duhs.duke.edu/SabaLogin For specific instructions and job aids on using the Duke LMS, see: http://www.hr.duke.edu//training/location/lms/index.php If you need to cancel a class for which you are registered, please drop the class within the Duke LMS. Note that some classes only allow you to drop them until a certain date.

The Waitlist L&OD strongly recommends using the waitlist in the LMS. If someone drops the class, the individuals on the waitlist are offered the seat in the order in which they were put on the list.

Payment Information Payment information is required for classes that have a fee. Many departments can provide time off and/or funds to cover the cost of job-related training. Please check with your supervisor.

In your confirmation notice, you will be prompted to provide L&OD with a cost object number (7 digits for campus and 9 digits for the health system).

If you prefer to pay for the class yourself rather than charge it to a cost center code within Duke, you must pay L&OD the exact amount using a check payable to “Duke Learning & Organization Development.” Please pay at L&OD’s offices at 402/406 Oregon Street no later than five business days before the start of the course.

Cancellation/No Show Policy Enrollment closes for L&OD classes two calendar days before the offering date. If you drop the L&OD class after the enrollment closes, the full amount of the course is processed as a cancellation fee.

If you do not attend the class without dropping the course three calendar days before the offering date, the full amount of the class is processed as a no show fee. Emergency exceptions are at the discretion of L&OD.

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classes through the Duke Learning Management System (LMS).

You can find the technology classes in the catalog section by clicking the “Category” link and selecting “Technical or System Skills.”

All classes will be held at 406 Oregon Street in one of the computer labs – look for the room schedule on the monitor when you enter, or for the signs at each lab entrance. Srini Iyengar is the instructor for all technology classes.

Acrobat 1

February 27

8:30 a.m. - 4:30 p.m. ($159)

InDesign 1

May 20 & 21

8:30 a.m. - 4:30 p.m./two-day class ($285)

Photoshop 1

March 25 & 26

8:30 a.m. - 4:30 p.m./two-day class ($285)

Outlook Email & Calendar

February 20

8:30 a.m. – 12:00 p.m. ($89)

Access 1

February 11 & 12, April 2 & 3, May 28 & 29

8:30 a.m. - 4:30 p.m./two-day class ($285)

Access 1 - Query Basics

February 20

8:30 a.m. - 10:30 a.m. ($49)

Access 2

April 23 & 24

8:30 a.m. - 4:30 p.m./two-day class ($285)

Access 3

June 17 & 18

8:30 a.m. - 4:30 p.m./two-day class ($285)

Access Boot Camp

May 6, 7, & 8

8:30 a.m. - 4:30 p.m./three-day class ($399)

PowerPoint 1

February 4, April 16

8:30 a.m. - 4:30 p.m. ($149)

SAP Performance Management Tool

March 20, May 14, June 11

8:30 a.m. - 11:00 a.m. (no charge)

Excel 1

February 6, March 6, May 1

8:30 a.m. - 4:30 p.m. ($149)

Excel 2

April 10, June 3

8:30 a.m. - 4:30 p.m. ($149)

Excel 3

June 12

8:30 a.m. - 4:30 p.m. ($149)

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Technology Classes

Below are available technology classes. You can register for

Professional Development

Professional Development These classes help Duke employees build valuable work skills and improve individual performance. You can register for classes through the Duke Learning Management System (LMS). You can find the available professional development classes in the catalog section by clicking the “Category” link and selecting “Career and Work Specific Skills.”

Personality and Effective Communication

New

This active class is designed to guide participants through analysis of their current communication practices and to identify opportunities for improved communication between and within departments. Using social capital as a focusing concept, the class highlights the importance of communication for building positive and productive working relationships. Use of the MBTI and FIRO-B. Objectives: ■ Recognize patterns of communication ■ Identify strengths and weaknesses of current communication practices ■ Develop new or improved communication strategies with co-workers and in other departments

Sessions

Hours

Fee

1 7 $130

Presentation Skills

Instructor

Date

Dinetta Richardson, Keisha Williams

March 27

New

Making effective presentations is essential for educating and influencing individuals. This class will highlight best practices for planning and delivering an effective presentation, including situation and audience analysis, message strategy, design and delivery of visual support, and delivery strategies.

Objectives: ■ Understand principles of situation and audience analysis ■ Recognize principles of message strategy ■ Develop effective presentation development practices ■ Learn ways to reduce presentation anxiety and improve presentation delivery

Sessions

Hours

Fee

1 7 $130

Instructor

Date

Keisha Williams, Dinetta Richardson

May 14

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“ My stretch assignment project of developing an external communication plan for our department let me step outside of the safety of my familiar job routines and proved to me that I could use my creativity in a different way to benefit the university.”

Matt Mielke, IT analyst for the Department of Psychology & Neuroscience

Professional Branding

New

This class is designed to raise awareness of how the development of a personal brand and demonstration of basic business etiquette can create a competitive edge in one’s career.

Objectives: During the session participants will learn to: ■ Identify behaviors that create barriers for them professionally ■ Build business etiquette skills ■ Develop a personal brand ■ Create an action plan for improved performance

Sessions

Hours

Fee

1 3.5 $65

Instructor

Date

Dinetta Richardson, Keisha Williams

April 2

Communicating with Diplomacy and Tact Effective communication is a fundamental ingredient for sustaining relationships and creating results in today’s workplace. Experts agree that successful workers tend to have excellent communication skills. Learn how to become more polished and persuasive in expressing your opinions, thoughts, and ideas.

Objectives: ■ Identify the impact of verbal and nonverbal communication ■ Practice intentional messaging ■ Develop listening and feedback skills ■ Discover the three components of diplomatic and tactful communication

Sessions

Hours

Fee

1 7 $130

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Instructor

Date

Wendy Hamilton Hoelscher, Kim Andrews

April 8

Professional Development

Fundamentals of Business Writing This 1.5 day class begins with a review of writing basics, explores the pitfalls and traps of business writing, and gives you practice writing clearly and persuasively.

Objectives: ■ Find and fix common grammar and spelling errors ■ Identify a message and communicate it clearly and simply in writing ■ Write to encourage action ■ Avoid common interpersonal communication errors in writing

Sessions

Hours

Fee

2 10.5 $165

Instructor

Date

Kim Andrews, Wendy Hamilton Hoelscher

March 5 & 6, June 10 & 11

Leading with Emotional Intelligence Applying emotional intelligence on the job boosts both workplace effectiveness and career success. This class provides an overview of the five competency areas outlined by Daniel Goleman in his theory of emotional intelligence: awareness, self-regulation, motivation, empathy, and interpersonal skills.

Objectives: ■ Define emotional intelligence ■ Understand the importance of emotional intelligence in the workplace ■ Understand and practice the five competencies of emotional intelligence ■ Use motivational techniques for improving performance and creativity

Sessions

Hours

Fee

1 7 $130

Instructor

Date

Dinetta Richardson, Wendy Hamilton Hoelscher

May 22

“I knew that Excel could help with all that text data, but I needed some structure to learn how.”

Tara Batemon, Staff assistant, Divinity School

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Managing Multiple Priorities Improve your ability to manage competing demands for your attention and effort. Discover practical tools for meeting your goals in today’s ever changing work environment. Gain and enhance skills for mastering expanding workloads and tight timelines, and for managing increasing uncertainty.

Objectives: ■ Prioritize your work and maintain your focus ■ Allocate your time between strategic work and tactical work ■ Learn communication techniques that help you get vital information for determining priorities ■ Communicate powerfully even under pressure ■ Explore tools that help you meet the competing demands of bosses, coworkers, and customers ■ Design an action plan incorporating your new skills

Sessions

Hours

Fee

1 7 $130

Instructor

Date

Kim Andrews, Wendy Hamilton Hoelscher

March 25

Project Management Fundamentals This course is about concepts rather than using software. It provides an introduction to project management concepts, tools, and techniques. It covers both the soft skills required to get work done though influencing people, as well as the hard skills required to plan a project schedule and budget.

Objectives: ■ Describe the project management phases ■ Describe the key project management deliverables ■ Describe techniques to manage project schedules, budgets, and quality to prevent common project failures ■ Use common project management terms

Sessions

Hours

Fee

1 7 $130

Instructor Kim Andrews

Date

May 20

Notary Public This workshop prepares the participant to be commissioned as a Notary Public for the State of North Carolina and fulfills the mandatory classroom instruction requirement. The textbook is included at no extra charge. Please bring a government-issued photo ID with you—federal or State of North Carolina—so that your Notary Public application can be notarized at the end of the class.

Objectives: ■ Learn the history, powers and limitations, purpose, and process of becoming a Notary Public ■ Learn to take acknowledgements (certify signatures) ■ Learn to take proofs of execution ■ Learn to administer oaths ■ Learn to take affidavits

Sessions

Hours

Fee

2 7 $130

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Instructor

Date

Guest Instructor from Durham Tech

February 18, May 1

Leadership & Management

Leadership & Management Development These classes provide Duke managers and leaders with critical skills for effectively managing the recruitment, performance, development, and retention of Duke employees. You can register for classes through the Duke Learning Management System (LMS). You can find the available leadership and management development classes in the catalog section by clicking the “Category” link and selecting “Supervision and Management Skills.”

New

Dimensions of Management for Successful Leaders

This two-day class is grounded in the concepts of research studies that have quantified what the world’s most successful managers do to achieve higher levels of retention, productivity, performance, and customer satisfaction for their organizations. This class focuses on the development of leadership and management best practices that will enable you to improve the performance of employees and teams.

Objectives: ■ Build self-awareness through participation in a 360 degree feedback assessment and a Strengths Finder profile assessment ■ I dentify best practices for effectively managing your employees’ expectations for excellent performance ■ Increase understanding and skills of how to give feedback and coach effectively ■ Build capacity to guide those you manage towards engagement in other departments

Sessions

Hours

Fee

1 14 $260

Instructor

Date

Keisha Williams, Dinetta Richardson

April 24 & 25

Documenting Employee Performance Addressing work performance issues is one of the most challenging responsibilities that managers have.

Documenting performance is an essential component of this process. Explore two types of documentation that managers and supervisors use for performance management.

Objectives: ■ Review the necessity for record-keeping and organizational compliance ■ Practice documentation ■ Review additional resources

Sessions

Hours

1 3.5

Fee

Instructor

no charge

Denise Evans

Date

TBD

10

Fundamentals of Feedback The ability to give and receive feedback is a key manager or supervisor competency. Even experienced staff are challenged by this process. Honing and practicing this skill will enhance the learner’s professional development and contribute to organizational success. (L&OD strongly recommends participating in the companion workshop, Fundamentals of Coaching.)

Objectives: ■ Identify the barriers to giving and receiving effective feedback ■ Practice the SBI model for giving feedback ■ Give positive and constructive performance feedback ■ Identify the impact of positive feedback on work culture ■ Recognize feedback mistakes and learn to avoid them

Sessions

Hours

Fee

2 3.5 $65

Instructor

Date

Wendy Hamilton Hoelscher, Dinetta Richardson

February 4, May 15

Fundamentals of Coaching How do you develop your staff? How do you get your team to make the big plays? By being a great coach!

Learn specific skills and techniques for creating a high-performing team and for maximizing the capabilities of staff members. (L&OD strongly recommends also participating in the companion workshop, Fundamentals of Feedback.)

Objectives: ■ Explore the strategies, skills, and behaviors of effective coaches ■ Communicate effectively with staff members ■ Communicate expectations to encourage high performance ■ Identify different styles of coaching ■ Match coaching styles to the staff member and the situation

Sessions

Hours

Fee

2 3.5 $65

Instructor

Date

Keisha Williams, Wendy Hamilton Hoelscher

February 4, May 15

Keys to Supervisory Success Successful supervisors are not born, but developed. After reviewing the supervisory cycle at Duke, you will enhance your skills by learning how to manage performance through the application of the Situational Leadership® model.

Objectives: ■ Determine the developmental needs of your staff ■ Identify the four leadership styles of effective managers ■ Flex your management style to meet the needs of your staff members

Sessions

Hours

Fee

1 7 $130

11

Instructor

Date

Wendy Hamilton Hoelscher, Dinetta Richardson

March 12

Leadership & Management

Managerial Communications Managers and supervisors are accountable for results, yet often struggle with clarifying expectations, resolving broken promises, and dealing with poor work behaviors or missed commitments. Practical steps and simple techniques will help managers confidently and effectively facilitate the most difficult conversations.

Objectives: ■ Determine what to address and if a discussion is appropriate ■ Increase your confidence and competence through effective planning ■ Review key performance coaching strategies ■ Create a climate of openness regarding tough conversations Prerequisite: Three classes or equivalent skills are strongly recommended prior to this workshop: Communicating with Diplomacy and Tact, Fundamentals of Feedback, and Fundamentals of Coaching.

Sessions

Hours

Fee

1 7 $130

Instructor Wendy Hamilton Hoelscher

Date

June 5

“ I met people I never would have crossed paths with if it hadn’t been for the Duke Leadership Academy.

And yet it also compelled me to spend some time by myself giving consideration to leadership and how I was achieving it. For most of us, that just doesn’t happen without support.”

Joe Gonzalez, Dean of Residence Life for Housing, Dining, and Residence Life in Student Affairs

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Special Development and Career Track Programs Manager and Leader Development ■ D uke Leadership Academy: 12-month development initiative that focuses on leadership and management styles and behaviors to implement strategy ■ G uide to Managing at Duke: a three-day program that prepares and equips managers to meet objectives through effective managerial practices ■ F irst Time Supervisor Program: 12-month program that focuses on preparing qualified internal candidates for supervisory roles at Duke

Career Track Programs: ■ O ffice Staff Development Program: 11-month program to prepare staff for clerical office management roles at Duke ■ F inancial Certification Program: a career development initiative for employees with financial responsibilities that offers training in different certification tracks ■ D uke ProComm: a professional development program designed for and by Duke communication professionals; includes job skills, manager and leader tracks ■ R esearch Administration Academy: a certification program for grant managers that reviews research administration principles and provides hands-on grant management training ■ N ew Staff Orientation: an essential part of the onboarding process that introduces the organization, expectations, benefits, and more to new and transferring employees

Other Development Programs at Duke ■ E mployee Development Initiative: a financial program supporting the professional development of employees at Duke University Hospital ■ T oastmasters Clubs at Duke: Duke-affiliated clubs that provide instruction and skill development to help people speak effectively, organize and conduct meetings, and motivate others

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Other Resources, Classes & Workshops ■ L ynda.com Online Training: available free through Duke’s Office of Information Technology (OIT), lynda.com offers free access to 80,000 video tutorials on hundreds of technology topics and soft skills such as professional networking. New courses are added every week.

■ D uke Credit Union Financial Seminars: free financial workshops for Duke employees.

■ D uke Continuing Studies: offers more than 200 non-credit courses and workshops ranging from the purely academic to the practical for both personal enrichment and career development.

■ O IT Technology Training: offers both free pre-scheduled technology seminars and OnDemand Training to support Duke academic needs and assist the university community in using OIT-specific tools.

■ Occupational

and Environmental Safety Office (OESO) Training: required online compliance trainings (Integrity in Action, HIPAA, etc.) and safety trainings (fire, radiation, ergonomics, etc.).

■ F inancial Services Training: training in financial systems and processes (SAP, iForms, etc.).

■ I mmigration & Visas (Duke Visa Services): workshops provide critical skills for Duke staff who manage the immigration/visa process for foreign faculty, staff, scholars, and other visitors coming to Duke.

■ M edical Center Library Users: presented by the Medical Center Library and held at the Medical Center Library computer classroom, room 104.

■ E nvironmental Sustainability: workshop provides materials and skills necessary to “green” your office.

■ i TunesU: multimedia recordings of speeches, lectures, and other professional development opportunities.

■ D urham Technical Community College and North Carolina Central University offer a wide range of classes available to Duke employees.

Allen Creech, an IT analyst for the Center for Documentary Studies, uses online tutorials at Lynda.com to sharpen his skills

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Consulting and Organization Development HR’s Learning and Organization Development (L&OD) focuses on developing, improving, and sustaining organizations and teams. Our experienced practitioners consult with you and assess your needs, and then research, design, deliver, and evaluate learning solutions. Our areas of expertise include strategic planning and implementation, organizational assessments, change management, competency development, team development, performance improvement, and retreat design and facilitation around organizational priorities.

Organization Development and Consulting Services Strategic Planning and Implementation ■ Gain a deep appreciation for the components of strategic planning and implementation in order to achieve strategic results.

■ Focus on leaders’ knowledge, skills, and behaviors in achieving results through understanding and applying key components: external environment, strategic intent, innovation, business model, processes, organization design, workforce talent, and culture.

Organizational Assessments ■ Understand and apply tools such as interviews, focus groups, surveys, and assessments to identify and address key issues and opportunities for improving your organization’s team or department.

Change Management ■ Collaborate with teams and organizations to design, develop, and deliver a change management and leadership plan to respond to external or internal changes impacting the team or organization.

Competency Development ■ Partner with managers to identify required core competencies (knowledge, skills, and behaviors) for individuals to achieve business and organizational goals.

Team Development ■ Partner with the customer to design solutions that develop and sustain high-performing teams to achieve business and organizational goals.

■ Deploy appropriate assessment tools with a focus on purpose, structure, tasks, norms, and competencies that align with strategic direction of the organization.

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Performance Improvement Consulting ■ Partner with managers and teams to identify and close performance gaps to achieve expected business and organizational results.

Retreat Design and Facilitation Around Organizational Priorities ■ Partner with managers and teams in focusing their efforts to optimize expected objectives and results through designing, facilitating and evaluating expected outcomes for the retreat.

Fees The initial consultation is provided at no cost to you. After our consultation, if you decide to engage our services, our fee is $150 per hour. Although we are a fee-for-service operation, as an internal department serving the greater Duke community, our fees are priced well below market value as compared to external providers offering similar services. In addition, you will benefit from working with professionals who are not only well-versed in the field of Organizational Development and Effectiveness, but also familiar with the operation of higher education and health systems.

Contact Us L&OD has worked with more than 100 departments and administrative units from across Duke University and Duke University Health System. All services are customized to meet the specific needs of your organization. The first step in engaging our services is to meet with a member of our team to discuss your situation and goals. If you are not sure what you need, that’s okay - that’s why we’re here! We will discuss the challenges or opportunities you have identified and recommend a plan to achieve your goals by utilizing our research-based resources and proven consulting services. Please contact: Keisha P. Williams, MPA, Director Learning and Organization Development (919) 613-7600 keisha.williams@duke.edu

Duke Learning and Organization Development 402 and 406 Oregon Street Box 90463 Durham, North Carolina 27708