August/September, 2015 Working@Duke

Safety Outreach Services

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WORKING@DUKE  NEWS YOU CAN USE  AUGUST/SEPTEMBER 2015

How Duke’s Undergraduate Class is Created

Editor’s Note LEANORA MINAI

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Best Bet to Beat the Flu

don’t like shots.

I’m the patient who looks away the moment a nurse enters the room with a needle. I still ask if it’s going to hurt. “Tell me when it’s over,” I say, and then I brace myself.

Several years ago, I started getting the annual flu vaccine after peer pressure from colleagues who liked to flash that special BAND-AID. Last season, I was among about 30,000 Duke employees who got a free vaccine at Duke. But Me in Duke urgent care with the flu.

I came down with an awful case of the flu a few months later after the virus strain changed.

Name a symptom, I experienced it: body aches, sore throat, headache, high fever, nausea, hives. My bout with the seasonal flu that killed 218 people in North Carolina in 2014-15 sent me to urgent care twice and kept me out of work for several days.

I’m writing about the flu because Duke’s annual “Fight the Flu” campaign begins in September when staff and faculty can get a free influenza vaccine through Duke Employee Occupational Health and Wellness (EOHW).

Dr. Carol Epling, EOHW director, explained that the World Health Organization and Centers for Disease Control and Prevention do their best each year to predict the main circulating flu strains.

Vaccine manufacturers base the seasonal vaccine on that prediction. But the genetics of a virus drift, so a vaccine may not be a perfect match.

Even though I got sick with protection from the vaccine, I’ll get a flu shot again this year. My symptoms last season were not as severe as they might have been without the vaccine.

“Every person who gets the vaccine isn’t protected 100 percent,” Epling said. “It’s reducing your chance, not eliminating it, but it’s still our best bet and what everybody needs to do. Keep doing the main thing you can do so you don’t get a deadly version of the flu.”

Check flu.duke.edu in September for the vaccination schedule.

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Contents Cover: Building a Class

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Following a year-round effort with countless hours of reading, travel and meeting with prospective students, about 1,750 spots are filled from 31,178 applications for the undergraduate Class of 2019.

Decorating Duke

Duke staff and faculty showcase a wide range of personal flair by how they decorate their workspaces.

See how Tallman Trask, Katie-Rose Repp, Lenore Ramm and Linda Franzoni use various memorabilia and knick-knacks.

See Stars and Planets Free stargazing events are held on certain Fridays during the academic year at the Duke Teaching Observatory off Cornwallis Road in Durham.

11  Free football tickets to Duke’s Sept. 12 home opener 13  How to get the most views on your videos 14  Visit the movie theater at a discount 15  Striving for zero waste at home football games 2014 Gold, 2013 Silver, 2009, 2007 Bronze, Print Internal Audience Publications and 2012, 2011, 2009, 2008, 2007 Gold Medal, Internal Periodical Staff Writing

This paper consists of 30% recycled postconsumer fiber. Please recycle after reading.

Briefly n n n n

Run or walk after work with colleagues Lace up your sneakers, grab a water bottle and join other Duke employees during this fall’s Run/Walk Club.

The free club, which is organized by LIVE FOR LIFE, Duke’s employee wellness program, runs Aug. 17 through Nov. 4. All fitness levels, from beginner walkers to employees training for a 5K, are invited to participate.

“It’s so much more motivating to exercise with a group,” said Katie MacEachern, a LIVE FOR LIFE fitness program manager.

“Employees can get together with their coworkers and their Duke neighbors.”

The club meets Mondays and Wednesdays on East Campus across from Whole Foods at 5:30 p.m.; near the Al Buehler Trail on West Campus at 5:30 p.m.; the Duke Regional Hospital employee entrance at 5 p.m.; and the Duke Raleigh Hospital Wellness Center entrance at 5 p.m.

For more information and to register, visit hr.duke.edu/runwalk.

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Nominate a colleague for a Teamwork or Diversity Award Do you know a Duke faculty or staff member who fosters diversity in your department, or a team that has worked together successfully to complete a task?

Nominate them for a Teamwork or Kyle Cavanaugh, left, vice Diversity Award, both annual awards that president for administration, OIT recognize employees who advance Duke’s human resources director Scooter Freeney, center, and Benjamin values and important departmental or Reese, right, vice president for university-wide projects. The nomination institutional equity, at the 2014 deadline is Sept. 11.

Teamwork and Diversity Awards.

Scooter Freeney, human resources director for Duke’s Office of Information Technology (OIT), was a 2014 Diversity Award recipient. He started an internship program in OIT to encourage more black, Latino and female involvement in the IT field.

“It is humbling and encouraging to know that the work being done is impactful, appreciated and supported,” Freeney said of the awards. “This type of acknowledgement and recognition goes a long way and validates why Duke is a top institution and the best place to work.”

Awards will be presented at Sarah P. Duke Gardens in November.

Nomination forms are at hr.duke.edu/benefits/appreciation.

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Take a shot at flu season Beginning Sept. 17, free annual flu vaccines will be available to staff and faculty as part of Duke’s annual “Fight the Flu” campaign.

The potential severity of the upcoming flu season is still unpredictable, according to the Centers for Disease Control and Prevention (CDC), but flu activity most commonly peaks between December and February in the U.S. About 52 percent of flu strains transmitted during the 2014-15 flu season mutated from the vaccine, potentially decreasing the flu shot’s effectiveness, according to the CDC. The vaccine, however, still provided protection against two common flu strains and brought milder symptoms to those who caught the mutated strain.

Dr. Carol Epling, director of Duke Employee Occupational Health and Wellness (EOHW), said the flu shot offers the best protection against the potentially deadly illness, and without receiving the vaccine, individuals take on a higher risk of getting infected.

There were 218 flu-associated deaths reported from October 2014 to May 2015 in North Carolina, according to the N.C. Department of Health and Human Services. About 30,000 Duke employees received a vaccine through Duke in 2014-15.

“Getting vaccinated is an action that we can all take that will actively protect ourselves and others from the flu,” Epling said.

Faculty and staff with a valid DukeCard ID can get the free shot at EOHW in the Duke South Red Zone or at a roving campus clinic through November. The flu shot is a condition of employment in the Health System.

Duke employees and their children, spouses and other dependents who are covered by a Duke health plan can also receive a free flu shot at in-network doctors’ offices and, if the patient is age 14 or older, at participating retail pharmacies. There is no co-pay unless a doctor sees the patient.

For the full vaccination schedule at Duke, visit flu.duke.edu/shots.

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Duke named a ‘Great College to Work For’ For the eighth consecutive year, Duke has been recognized as one of the best colleges in the nation to work for by The Chronicle of Higher Education.

The Chronicle released its annual report in July on academic workplaces, naming Duke among the 2015 “Great Colleges to Work For” across the country. This year’s list highlighted 86 institutions out of 281 participants. Results were determined by surveys completed by administrators, faculty and staff at participating institutions.

Duke earned its highest responses in 11 workplace categories: Collaborative Governance, Compensation & Benefits, Confidence in Senior Leadership, Facilities, Workspace & Security, Job Satisfaction, Professional/Career Development Programs, Respect and Appreciation, Supervisor/Department Chair Relationship, Teaching Environment, Tenure Clarity & Process, and Work/Life Balance.

Duke was included among 42 institutions in the Great Colleges to Work For “Honor Roll,” which highlights colleges and universities for the most recognition in their size categories.

“The recognition from The Chronicle of Higher Education is a reflection on all the hard work of thousands of faculty and staff who continue to make Duke one of the best places to work in the country,” said Kyle Cavanaugh, vice president for administration. “Although we can never rest in our pursuit of excellence, such recognition is validation that we are on the right path.”

Visit bit.ly/dukegreatcollege2015.

working.duke.edu 

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Elysia Pan, Duke admissions officer and a 2013 Duke graduate, sits among a sea of acceptance letters bound for the Class of 2019.

Building a Class Duke admissions staff works year round to create incoming classes

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here are many traits needed to be a successful admissions officer at Duke, all with unique dualities of their own.

Analytical, but empathetic. A strong memory, but comfortable with quickly moving from one task to another. At times, robotic in action, but human in reaction.

“It’s part imagination, part critical thinking,” said Taylor Hausburg, an Undergraduate Admissions officer at Duke who covers high schools in seven states and part of North Carolina.

“It’s about the ability to create a person from all these words and documents in front of you.”

But on an early March morning, one characteristic trumped them all: stamina.

Surrounded by laptops, notes and early morning coffees, it was time for Hausburg and her colleagues to put the finishing touches on Duke University’s Class of 2019. They were gathered for the start of “committees” – after the early and many regular decision applicants are selected – to analyze several hundred other student applications and dissect report cards, recommendation letters and personal statements.

For committees, the staff gathered in small groups throughout their Campus Drive offices and didn’t leave until they went through all applications, sometimes working until 9 p.m. to determine the final members of Duke’s incoming class. Following a year-

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round effort with countless hours of reading, travel and meeting with prospective students, about 1,750 spots would be filled from 31,178 applications for the Class of 2019.

“It’s a long day,” said Hausburg, a 2011 Duke graduate who has worked at Duke for a year, “but it’s also the day you’ve been working toward for months.”

Hitting the Road The starting point for the Undergraduate Admissions’ annual cycle was in May 2014, well before the “committees,” when the admissions staff first made pitches to high school juniors.

Samuel Carpenter, senior assistant director of Admissions, teamed with colleagues from Georgetown University, Harvard University, the University of Pennsylvania and Stanford University for “Exploring College Options,” a recruitment program that sends admissions officers to all 50 U.S. states, Puerto Rico, Virgin Islands and the District of Columbia. Over three week-long sessions with two programs a day, Carpenter and the others traversed regions of the country to present to hundreds of prospective students and parents at each session.

“For a lot of kids and families, the college application process is a mystery,” Carpenter said. “So what we’re trying to do is

Building the Class of 2019

By the Numbers

31,178

Applications for admission in Class of 2019 Will Dixon, assistant director for Duke Admissions, talks with prospective students and their families in Minneapolis last year.

personalize the college selection process and put a face with questions like ‘who’s assessing my child’s application?’”

It’s an annual effort that requires about six months of advance planning to schedule travel, hotels and conference spaces, in addition to producing new promotional materials and presentations about Duke’s campus and student life.

“This kind of interaction is pivotal because students can come up, shake my hand and ask any questions they want,” said Carpenter, who has worked in Duke Admissions since 2004.

As Carpenter and other Admissions officers traveled over the spring and summer, colleagues on Duke’s campus in Durham brushed up on foreign dialects for international recruiting trips. While Spanish is her best second language, Anne Sjostrom has learned to get by on a little French, Greek, German and Latin. The eclectic mix is necessary; travel might take her to Saudi Arabia, Italy, Guam and other places.

“I get a lot of questions about the challenges of applying to American universities, but also what life might be like for non-native English speakers and the different cultures on campus,” said Sjostrom, an associate director with Admissions.

In recent years, about 20 percent of applications to Duke come from international students, which is why Admissions officers visit 30 countries. Sjostrom estimates she logs up to 60,000 miles from three annual trips that last two to three weeks each.

Warm Welcome in Durham When prospective students visited Duke over the summer, Adam Tomasiello was ready.

Tomasiello, a 2013 Duke graduate and admissions officer who covers Georgia, South Carolina and part of Florida, oversees Duke’s tour guide program. The program welcomes about 20,000 visitors to campus every June and July.

“Tours are important to get a real flavor of the school, because you can talk about facts and figures, but we have to bring that to life,” he said. “At the end of the day, prospective students are going to remember how we made them feel and our enthusiasm and zeal for the university.”

3,106

Students who applied Early Decision for Class of 2019

3,558

Accepted applications for Class of 2019

1,750

Students enrolled in Class of 2019

1,700

The most applications read by one admissions staff member

21

Admissions officers

In the 2014-15 travel season:

680

School visits, in U.S. and abroad

167

Specialty evening recruiting programs, in U.S. and abroad

347

Days of travel, U.S. and abroad

30

Countries visited by admissions officers outside the U.S

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Accepted students in Duke’s Class of 2019 attend Blue Devil Days, an annual program that shows off campus to high school seniors.

In his role, Tomasiello welcomes tours and works with Duke student volunteers, providing guidance and logistics to help with routes around construction and broad talking points to share during the tours. The goal is to interact with visitors on a personal level and leave a lasting impression of Duke.

“I toured other schools and they weren’t as friendly as everyone at Duke, who were happy to tell you where to go or talk to you about campus,” said Henry Kistler, who graduated from Durham’s Jordan High School and will attend Duke this fall. “It helped that the campus felt very welcoming.”

After rounds of campus tours, Admissions employees returned to the road in the fall, visiting high schools and giving presentations – a process that in 2014 saw 21 officers visit 680 schools across the U.S. and foreign countries over 350 days. It’s a wild travel schedule that eventually led to a purposefully quiet time in winter known as “reading season.”

officers read between 1,000 to 1,700 applications, some taking as much as 30 minutes each to read. Applications include academic transcripts, letters of recommendation and personal essays.

“It’s more than looking for the right classes or the right grades,” said Phillips, who read about 1,400 applications between late 2014 and early 2015. “You’re invested in seeing if a student looks great across all their activities and efforts.”

By the time late March rolled around and most of the incoming class had been selected, several hundred spots remained for the “committees,” where Admissions staff gathered to make final recommendations and selections.

After those pieces came together, Christoph Guttentag, Dean of Admissions, was in charge of shaping the class from a group of final applicants that hadn’t been selected during the committee groups. Along with colleagues, he reviewed demographics, unique circumstances and extracurricular activities to ensure Duke got the most diverse and talented group of first-year students possible.

“There is a certain degree of academic ability that you need to be a successful Duke student, but then we think about all the different ways in which students can contribute to the university,” Guttentag said. “Some have skills in the arts, social or natural sciences, a commitment to service of social skills to bring people together. The conversation is different about every student.”

In the end, Duke is able to create a novel collection of students that make the campus a special place.

“What makes the process so rewarding is that we get to play matchmaker and bring these talented students to an institution where they’re going to make a difference,” Guttentag said. “Having these young women and men at Duke won’t just benefit them, it’ll benefit us, too.” n

By Bryan Roth

Creating the Class By the Jan. 1 deadline, 31,178 students had applied for admission to Duke’s Class of 2019 – the fourth straight year applications exceeded 31,000.

Every single one of those applications was downloaded to staff computers and read, said Kathy Phillips, associate director with Admissions.

“Along with our staff, we hire 40 to 50 part-time readers with backgrounds in education to play a pivotal role,” Phillips said.

“Even if applicants end up not being competitive, we’ll still read all the applications that come in.”

Each officer was responsible for reviewing applications from their regions, and applications were also sent to part-time readers for additional vetting before returning to officers for a second read of the most viable candidates. During the latest reading season,

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First-year Duke students always gather on East Campus to pose for a traditional class photo in the shape of their graduation year. A similar photo will be taken for the Class of 2019 this year.

Helping Colleagues and Students in Need Duke’s outreach services provide resources for wellbeing

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DukeReach

hen DukeReach contacted Cara Peterson, she was still in shock over the sudden death of a close friend she met during a nonDuke study abroad trip.

DukeReach, an outreach program in the Dean of Students Office, began in 2008 for faculty to turn to if they noticed a student in need of help. DukeReach staff follow up on concerns to immediate crises involving a Duke student’s behavioral or physical health.

“It made me feel very cared about by the Duke community,” said Peterson, who graduated from Duke in May. “There was someone looking out for me. At that time, you’re so shaken by everything. That was very, very comforting.”

Over the years, DukeReach has grown to include three case managers and is a campus-wide resource for friends, community members, staff, faculty, and parents to call upon if a student is in need.

DukeReach Director Amy Powell said the goal of DukeReach is to help community members “connect the dots,” such as noticing a student missing class or hearing of a student experiencing a traumatic event, and to educate community members on recognizing these signs and when to contact DukeReach for help.

The program brings together departments such as Residence Life, Academic Affairs, Duke Police and Counseling and Psychological Services (CAPS) and contacts students in need of assistance.

“It makes me feel like I can be a part of this web of safety and support that reaches across the campus,” said Jeff Kulley, Duke CAPS clinical director.

“If there’s a student who’s struggling, they’re going to encounter a part of this web.”

¡ Between Aug. 1, 2014, and May 12, 2015, DukeReach followed up on 1,435 reports regarding Duke students. ¡ On average, 29 percent of reports are mental health related, the most common concern. ¡ The remaining 71 percent of reports, on average, include concerns about physical health, academics, substance use, social/ adjustment issues, family difficulties, and harassment or relationship violence.

Contact DukeReach (919) 681-2455 dukereach@duke.edu studentaffairs.duke.edu/ dukereach

Employee Behavioral Assessment Team

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wo employees aren’t getting along in an office and the situation could escalate. A patient threatens a Duke Hospital staff member.

An employee shows up at work with severe bruising.

These situations have one thing in common: a unified response by Duke’s Employee Behavioral Assessment Team (EBAT), a group of 10 employees who assess situations that may pose a risk to Duke staff and faculty.

EBAT, which was created in 2009, is comprised of Duke Police; Staff and Labor Relations in Duke Human Resources; Duke’s Personal Assistance Service, a shortterm counseling program for employees; Duke Office of Counsel; the Duke School of Medicine; and Employee Occupational Health and Wellness representatives. They meet once a month and join conference calls as needed to discuss potential risks in the workplace.

“What we’re doing is taking a proactive approach to minimize the risk,” said Denise Evans, assistant vice president for Staff and Labor Relations and Staff and Family Programs.

Duke employees who feel threatened, notice concerning behaviors at work, or witness a situation that may pose a threat to a coworker or workplace, can talk with their supervisor,

Duke Police Maj. Sara-Jane Raines

contact Duke Police, or call Staff and Labor Relations to get EBAT involved.

“We look at the whole picture, not just the employee’s situation at home, but also their work situation,” said Maj. Sara-Jane Raines with Duke Police. “It doesn’t have to wait until someone’s assaulted or someone’s arrested. Our goal is mitigate low-level behaviors before they escalate.”

In 2014: ¡ EBAT responded to 133 employee cases. ¡ 43 percent of the cases were relationship-related, such as domestic violence. ¡ 35 percent of the cases involved a dispute between coworkers.

Contact EBAT Duke Police: (919) 684-2444 Duke Staff and Labor Relations: (919) 684-2808

By April Dudash working.duke.edu 

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Decorating

Faculty and staff display personality and interests through

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trewn across bookshelves, tables and desks, an eclectic collection of items found in the office of Executive Vice President Tallman Trask acts like something of a museum for his 20 years at Duke.

He’s hung dozens of passes for Duke events, from Blue Devil football bowl game appearances to faculty recognitions and a 2005 Rolling Stones concert at Wallace Wade Stadium. There’s also a rock-shaped chunk of paint chips several inches high – about 50 layers of paint accumulated over 10 years and scraped off the East Campus bridge where students create art.

“It’s not so easy to throw just anything out,” Trask said, joking that nobody on campus must have a collection like his because “they probably have enough sense to throw stuff away.”

Here’s a look at some novel decorations found at Duke.

Reminders of Duke’s History

Katie-Rose Repp

Celebrating a Coworker – and Cats

Late last year, Katie-Rose Repp, assistant to the chair in the Department of Economics, was making frequent trips home to Rochester, N.Y., to help care for her ailing mother. She telecommuted while away from campus, and each time she returned, surprises always waited: flying pigs and cats hanging from her office ceiling. Known for her love of cats – Repp has two at home – her officemates cut out paper animals and hung them with string and paper clips.

“Every time I came back to the office, there would be more stuff hanging from the ceiling,” Repp said. “It was nice because it was my coworkers saying ‘welcome back.’”

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Among the variety of items found in Tallman Trask’s office, two represent important moments in Duke’s growth.

The first is a collection of about 10 coal pieces kept from the final delivery of coal to Duke’s campus in February 2009, marking Duke’s sustainable commitment to natural gas, which produces lower emissions and greenhouse gases than coal.

“I give away one piece as a present every once in a while because it was quite the accomplishment,” Trask said.

He also displays two glass bottles that once held Coke and Nehi, a fruit-flavored soda, each about 90 years old. They were found during renovations at Baldwin Auditorium on East Campus.

“As they were building, we guess the workers drank Coke and Nehi and threw bottles into the dirt and that’s where they stayed,” Trask said. “These were the only two that weren’t broken.”

Tallman Trask

Duke

work decor

Linda Franzoni

Making Playtime Practical

Lenore Ramm

Flush with Plush

Among the animals and items that keep Lenore Ramm company at work, a surfing

cow holds special meaning as a gift she received from Tarus Balog, a technology and communications professional, after a friend connected them on social media. Balog sent her the cow through the mail and the two later met at a conference.

“I think desk friends make work life better because they are a good expression of who I am, similar to any other cube decoration,” said Ramm, an IT analyst with the Office of Information Technology. “I do tend to go overboard in my attempts to make my cubicle colorful and entertaining and that in itself is a reflection of my personality. Besides, now and then, everyone needs to hug a cuddly lobster.”

It’s not uncommon to find someone playing with toys inside Linda Franzoni’s office, whether it’s a student trying to calm nerves or Franzoni herself, demonstrating properties of mechanical engineering.

About 25 wooden items from paddle games to a cork popgun line shelves, and some double as teaching items for classes in the Pratt School of Engineering.

“We’ll use the popgun to show how much pressure it takes to pop the cork,” explained Franzoni, professor of the practice and Pratt’s associate dean for undergraduate education. “You need to know the diameter, the friction and how much force it will take.”

Franzoni has been collecting the toys since 1998, which started with a pull string trinket from Germany dubbed “Hans” that climbs up thread when two ends are pulled tight. There are other items from across Europe, including France, Sweden, Norway, and kinetic motion giraffes from Denmark, whose metal necks bounce up and down.

“They offer me a fun way to think about the conferences, trips and interesting places I’ve been,” Franzoni said. “It’s also a reminder of a time when I had little kids who played with toys.”

In their sum, the pieces offer a connection between Franzoni’s personal and professional life that provide her with fun memories of the past while offering interesting conversation pieces and activities in the present.

“We’re pretty family friendly around here, so when my coworkers bring in their kids, I’m the cool dean because I have toys for them to play with,” she said. n

By Bryan Roth

Do you have unique items or decorations at your workspace?

Share your #DukeDeskDecor on Twitter to @WorkingAtDuke or use an online submission form at bit.ly/dukedeskdecor working.duke.edu 

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Spend an Evening Among Stars and Planets

Duke Physics lab manager Yuriy Bomze, left, and physics professor Ronen Plesser, right, lead stargazing events at the Duke Teaching Observatory.

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climbed the steps to the roof and tried h, a shooting star!” using one of the working telescopes, exclaimed Duke he found Saturn. associate professor Open-to-the-public stargazing events He was hooked.

Dan Vermeer. are scheduled on certain Fridays through the “The easiest way to get people Huddled together with his wife, fall and spring semesters at the Duke Teaching Observatory along Cornwallis Road in Durham. excited about science is to show them Saritha, and their two children, the Get directions and the schedule, including stars,” Plesser said. “I’m serving the family stared up at the night sky. last-minute cancelations due to weather, science community by getting a lot of It was their first time stargazing in at bit.ly/dukestargazing. people excited about science. Some of Duke Forest with the Duke Teaching the kids show up and get excited, and Observatory, which is led by a Duke down the road, they may become some of my colleagues.” physics professor and Department of Physics volunteers and Plesser began to learn about constellations, the nature of stars features five Meade LX200GPS Schmidt-Cassegrain telescopes. and planets, by obtaining a key to the roof and teaching the art of “Anytime you really pay attention to the skies, there’s the stargazing to others. As interest grew across the university, he gained vastness, the complexity, the texture that’s not visible to the human support in establishing the teaching observatory site in Duke Forest. eye, but with tools you can begin to realize how beautiful and how “Over the years, there are people who get hooked and show intricate those systems really are,” said Vermeer, executive director of the Center for Energy, Development, and the Global up every time,” said Plesser, who also teaches astronomy at Duke.

Environment at Duke’s Fuqua School of Business.

“We’ve had people from 9 months old to well over 80.”

Open-to-the-public stargazing events are scheduled on certain Yuriy Bomze, a Duke Physics lab manager, helps Plesser with Fridays through the fall and spring semesters at the Duke Teaching telescope upkeep and with organizing the stargazing open houses.

Observatory, which is tucked within pine trees off Cornwallis Road This academic year, Bomze will lead stargazing events while Plesser in Durham. On a clear night, visitors can see star clusters, Mars and is on sabbatical. Bomze enjoys spending Friday evenings explaining binary stars. the stars or helping children take a closer look at the moon.

“It’s kind of a small community,” Bomze said. “Everyone is Duke’s stargazing tradition started on the roof of the Physics very enthusiastic about it. People keep coming.” n Building in 1997, when physics professor Ronen Plesser discovered an unused, little observatory with telescopes. The first time he

By April Dudash

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See the Stars and Mars

go online

Find stargazing dates and location information at bit.ly/dukestargazing

Kickoff Duke Football Sept. 12 with Free Tickets

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ollowing a third-straight bowl game appearance, the Duke football team will welcome faculty and staff on Sept. 12 for the Employee Kickoff Celebration as part of their 2015 home opener.

Employees can cheer on Duke for free when the Blue Devils host North Carolina Central University for a crosstown contest of Durham’s two collegiate football teams.

Starting in August, employees can reserve up to four free tickets to the game. Kickoff is 6 p.m., but pre-game festivities, including music, inflatable games, face painting and catered meal, start three hours prior to kickoff at Krzyzewskiville outside Card Gymnasium.

Last year, Duke employees set a record and claimed nearly 13,000 tickets as part of 31,213 fans who watched Duke beat Elon University 52-13, the most points scored by the Blue Devils in a season opener since 1954. The victory was the first of nine wins for Duke, which finished 9-4 after a loss to Arizona State University in the Sun Bowl.

“This can be a time to show your family where you work and what that means to you,” said Dr. Anthony Galanos, a Duke Medicine physician and last year’s honorary employee captain for the Employee Kickoff Celebration. “The work and pride we show is also displayed in the character of the football players, who are dedicated and committed to Duke.”

The Sept. 12 matchup marks the unveiling of some renovations and a new name for the Blue Devils’ home – Brooks Field at Wallace Wade Stadium. Fans will experience several new features

go online

Follow the Blue Devils at goduke.com

after nearly a year of construction, including fold-down, Duke-blue chairs with armrests, seating closer to the field, and a new, state-ofthe-art multimedia video board.

As part of game day festivities, fans can cheer for the Blue Devils at 3:30 p.m. as the team walks through “Blue Devil Alley” on its way into the stadium before the game. The Employee Kickoff is sponsored by Duke Athletics and Human Resources.

“This is a special occasion to bring together our entire Duke community and celebrate our Duke spirit,” said Kyle Cavanaugh, vice president for administration. “We’ve watched tremendous growth of the football program in recent years, and this annual event allows us to celebrate their success and the value our faculty and staff bring to Duke.” n

By Bryan Roth

Get Tickets

Duke faculty and staff can request up to four free tickets to the Sept. 12 home game against North Carolina Central University. Tickets can be reserved at goduke.com/employee beginning in August or by calling (919) 681-8738. A DukeCard ID is required to pick up tickets on game day. An advance pickup option will also be made available.

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Classes at Duke for Parents-to-Be “Preparing for Baby” classes available during pregnancy journey

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viva Emmons and her husband, Laney, stared at a blank white page on the Duke Regional Hospital classroom wall. With a cottoncandy-pink marker, Aviva Emmons began to draw a diapered baby with squiggly hair.

That recent Monday night, in the “Preparing for Baby” class organized by Duke Hospital and Duke Regional Hospital staff, the Emmonses, along with 12 other couples, put a perfect birth experience on paper. Around the room, “No pain” was written by multiple couples on their paper, along with “a husband that doesn’t panic” and “no complications.”

“We wanted to do something that wasn’t just for moms,” said Aviva Emmons, a registered nurse in Duke Hospital’s postanesthesia care unit who was 32 weeks pregnant with their first child, a girl. “We wanted something where we could get information applicable for the both of us and meet other parents that are at the same stage of the game that we were.”

Duke Medicine provides seven “Preparing for Baby” classes, covering labor, breastfeeding, cesarean sections, post-partum and newborn care, and more. Most classes cost $20 each; Duke Hospital Birthing Center and Duke Regional Hospital tours and sibling classes are free.

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In the “Preparing for Baby” class that Monday in June, Duke Hospital Birthing Center clinical nurse Jennifer Justice and Duke Regional Hospital labor and delivery nurse Traci McLaughlin sat in front of the circle of couples and discussed how the cervix acts during labor, types of pain medications, and the right time to visit the hospital when experiencing contractions.

“Our goal is to help moms feel prepared, decrease their anxiety and help them know what to expect,” Justice said.

“It starts their experience in a positive way because we’ve gone through the experience with them.”

Lexie Riofrio, a Duke Hospital radiology resident, took the class with her husband, Matt McDaniel. They met as undergraduates at Duke.

Riofrio was 35 weeks pregnant with the couple’s first baby. As a doctor, she’s used to working in a medical environment and seeing other mothers’ ultrasounds, but the class gave her a chance to ask questions about what to expect during her own labor.

“You can’t prepare for the total amazement you feel when you’re looking at your own baby,” she said. n

By April Dudash

go online

Jennifer Justice, a Duke Hospital Birthing Center clinical nurse, explains how the cervix works during a recent “Preparing for Baby” class.

In 2014, did you know?

909

Babies born to Duke employees

2.58

Average length of hospital stay (days)

32

Percent of C-section births

32.1

Average age of mother

19

Lactation rooms for faculty/staff to express breast milk during work

3

Consecutive weeks that Duke provides 100-percent paid parental leave to the eligible parent serving as primary caregiver These statistics cover 2014 and comprise Duke University and Health System employees who used their Duke health plan to have a baby at Duke Hospital or other locations. Source: Duke Human Resources

F ind upcoming classes and register on the Duke Medicine events calendar at dukemedicine.org/events

Get the Most Views and Likes on Your Video Duke associate professor Martin Brooke uses a Lightboard while recording a video in the Duke Media Services studio. A Lightboard is a glass board that allows a presenter to face the audience while writing with a day-glow marker.

W

hen Duke associate professor Martin Brooke started creating videos for his Duke “Microelectronic Devices and Circuits” course several years ago, he was recording with his Droid phone and uploading directly to YouTube.

But now, instead of recording grainy footage with his phone, he records professional-quality lectures with help from Duke Media Services. He uploads the videos to Warpwire, a new, free Duke video publishing site.

“I’m still experimenting with the whole video class lecture thing,” said Brooke, an associate professor in Electrical and Computer Engineering. “But from an academic, business-like standpoint, Warpwire makes video sharing more professional.”

Whether a faculty member uses video to share research or supplement a course, or a staff member wants to share footage from a department event or project, there are tricks to increasing views and interaction. Duke’s video experts share some best practices:

Quality is key About 300 hours of video are uploaded to YouTube every minute, according to the video sharing site. This means there’s a lot of competition for views.

Elise Mueller, an academic technology consultant with Duke’s Center for Instructional Technology (CIT), said viewers may decide in the video’s first 30 seconds if they’ll continue watching. A highquality video helps increase viewership.

When creating a video, she suggests wearing neutral colors if you’re on camera, paying attention to sound quality and recording in a well-lit area. “If you’re in the dark and I can’t hear you, I’m just not going to bother,” Mueller said.

Duke CIT provides consultations to faculty exploring video creation, from writing scripts to sharing the final product. Email cit@duke.edu for help.

Choose an appropriate video-sharing site Decide if you want your video to be viewed by the public or a specific Duke group.

For public videos, Duke’s Office of News and Communications recommends using YouTube at youtube.com, the primary site Duke uses to share videos with the media and other campus departments.

If videos are internally focused, Warpwire at warpwire.duke.edu allows faculty and staff to share videos with specific audiences such as Duke classes or departments. Anyone with a valid Duke NetID can use Warpwire to upload videos. When videos are shared, viewers sign in with their NetID and password to securely watch the video.

If a Duke user uploads a Warpwire video and makes it public, no NetID verification is required.

Be your own marketing agency Ask people to share your videos with others, said Sonja Foust, senior program coordinator in Duke’s Office of News and Communications. Don’t just upload a video to YouTube and stop there, she said. Post the video to relevant blogs and websites, such as a Duke departmental webpage.

“People are always looking for really good content to share with their audience,” Foust said. n

By April Dudash

Use Duke’s Video Style Guide Duke has a style guide specifically for the campus video community. Find guidelines on creating a YouTube channel, learn about Duke’s Multimedia Project Studio, download free Duke B-roll and more at styleguide.duke.edu/toolkit/video

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PERQS employee discounts

T

See Feature Flicks at a Discount

he annual cornhole tournament at Duke University Press gets pretty competitive on the lawn behind the Press warehouse. Teams of employees face off for first-place bragging rights and a top prize: movie tickets.

Duke University Press purchases the movie tickets through PERQS, Duke’s employee discount program, for special events like the cornhole tournament during the Duke Press Annual Picnic.

“It’s a good resource that the university has for us,” said Bonnie Conner, Duke University Press logistics coordinator, of the movie ticket discount. “Usually everybody likes to go see a movie.”

Through PERQS, discount tickets can be purchased by any Duke employee and used at Regal Entertainment Group theater locations. The discount is for the “Premier Super Saver” ticket, which is $8.50 (a $2 savings) and accepted for any movie at any time. The tickets are good for day and evening showings and have no expiration date.

Kathy Dury, senior program coordinator with Staff and Family Programs in Duke Human Resources, said she sees an increase in ticket purchases during the holidays, when employees buy movie tickets as gifts, and during the summer blockbuster season. The Duke

discount program sold about 1,200 movie tickets last year to employees.

“If you know you’re going with your family to the movies, it would probably help you to come by, pick up those tickets and save off the top,” Dury said. “Then you’ll have money for snacks.”

Purchase tickets at the following times/locations by showing a valid DukeCard ID: • Thursdays, 8 a.m. to 5 p.m., at Duke Staff and Family Programs, 705 Broad St., room 201.

Cash only.

• Fridays, 8 a.m. to 5 p.m., at Duke Medical Center Human Resources, room 1527, Blue Zone, Duke South. The office is closed daily from 1 p.m. to 2 p.m. Cash only.

Janet Williams, a Duke Visa Services staff assistant, regularly picks up discount movie tickets at Duke South.

She goes to the movies every other weekend with her 5- and 7-year-old nephews. They love watching 3D, animated movies and snacking on popcorn.

“It just means so much to get out sometimes,” Williams said. “Having a bag of popcorn and a drink and watching a movie is just the most relaxing thing.” n Compiled by April Dudash

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 Working@Duke

go online

F ind ticket information and movie theater locations at bit.ly/dukemovietickets

Sustainable uke YO U R S O U RC E FO R G R E E N N E W S AT D U K E

Striving for Zero Waste

I

Effort to reduce trash continues at home football games

n recent years, Duke football has found itself among the best teams in the Atlantic Coast Conference, but they’re looking to get to the top in another way.

The upcoming season is the secondstraight attempt to turn Blue Devil home games zero waste and make Duke the first school in its conference to do so. To obtain the mark, 90 percent of compost and recyclable material must be diverted from trash, according to national guidelines.

Across seven home games in 2014, Duke averaged a 51 percent diversion rate of recyclable and compostable material. In all, nearly 40,000 pounds of recyclables were collected at games, nearly four times more than the previous season.

The effort placed Duke 12th nationally among 53 colleges and universities from Divisions I, II and III participating in a zero waste program. Duke was the second-ranked ACC school, behind University of Virginia.

“It’s exciting to think about what we’ll be able to achieve this season now that fans are used to helping us work toward zero waste,” said Tavey Capps, Duke’s sustainability director.

What makes Duke’s program stand out is its commitment to make an entire game day waste-free – from tailgate until fans leave. Most participating schools focus only on waste created in a stadium.

At each Duke home game, special zero waste stations are set up throughout the stadium’s concourse and the Blue Devil Alley tailgate area between Card Gymnasium and Cameron Indoor Stadium.

Zero-waste bags are available in parking lots for fans to use for the disposal of trash,

go

Casey Roe, Sustainable Duke outreach coordinator, stands by bins that collect trash, recycling and compost.

recyclables and compostable materials. Last season, about 70 student and employee volunteers helped fans properly dispose of food scraps, trash and recyclable materials.

“The volunteers were pivotal to last season’s success because the biggest challenge

Find more ‘green’ campus initiatives at sustainability.duke.edu 15online  Working@ Duke

we faced was educating fans on what we were doing and how they could help,” said Arwen Buchholz, Duke’s recycling and waste reduction coordinator.

Sustainable Duke staff and volunteers will introduce several new efforts this season to promote more recycling and composting, including coordination with caterers on proper waste disposal and more.

An increased volunteer presence will also be seen before, during and after games.

Kurt Meletzke, assistant director for executive education at the Duke Center for International Development, volunteered at five games last season and said he saw interest from fans grow each week.

“People weren’t used to recycling anything at games, but having people manage the stations showed Duke employees and students really cared about this effort,” he said. “Each year it’ll get easier and easier as people expect it.” n

By Bryan Roth

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15

WORKING@DUKE How To Reach Us Editor/Communications Director: Leanora Minai (919) 681-4533 leanora.minai@duke.edu Assistant Vice President: Paul S. Grantham (919) 681-4534 paul.grantham@duke.edu Graphic Design & Layout: Paul Figuerado (919) 684-2107 paul.figuerado@duke.edu Senior Writer/Videographer: Bryan Roth (919) 681-9965 bryan.roth@duke.edu Writer: April Dudash (919) 684-4639 april.dudash@duke.edu Photography: Duke University Photography and Bryan Roth and April Dudash of Communication Services.

Working@Duke is published every other month by Duke’s Office of Communication Services. We invite your feedback and story ideas.

Send email to working@duke.edu or call (919) 684-4345.

Visit“Working@Duke” daily on Duke Today:

working.duke.edu This publication is available in alternative format on request.

Please call (919) 684-4345.

dialogue@Duke “ What is a unique item on your desk, in your office or cubicle?”

‘‘ ‘‘ ‘‘

I have a collection of Eiffel Towers that were given to me by former students and colleagues. I also have some that I have bought on my travels to Paris.

My love is France. I used to be a high school French teacher for 13 years. It was my favorite subject in school, and I had a wonderful teacher who greatly inspired me.

I love to think about my visits to France, and when I walk into my office every day, I am reminded of them. It brings me a certain peace.”

Joy Searles Senior program assistant, Duke Global Education Office for Undergraduates 15 years at Duke

or Christmas, my in-laws gave me a Tom Selleck pillow that looked a lot F like this. I’m a huge fan of early 1980s television, so I went looking for more, and the Mr. T pillow was irresistible. I wanted a reading corner, and who better to keep you company than Mr. T? Also, I have to say if you notice his glower, he has a very stern expression, and it’s really good for him to be there when students come in asking for project extensions.”

Adriane Lentz-Smith Associate professor, Department of History 8 years at Duke

his is actually my morning and my night (Barkley L. Hendricks: Birth T of the Cool exhibition poster). I actually have this piece up at my house as well. It’s just so strong. I’m a photographer, and I know this is a painting, but it’s the gaze, it’s that looking out, and that’s what I go for when I photograph, confidence, that right-down-the-barrel confidence and attitude.”

J Caldwell Digital media manager, Nasher Museum of Art 8 years at Duke

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