No. 5 | December 2016 | 15th World Scout Moot 2017
Welcome to the 15th World Scout Moot in Iceland 2017
READY FOR ICELANDIC CAMPFIRE? AMONG TOPICS IN THIS ISSUE: IST updates Media & Public Relations Young Correspondents
Guests: Day visitors, Scout Guests, Special Guests Contingent Receptions Keeping warm in Iceland
World Scout Centre Moot Song
João Armando Gonçalves, Chairperson of the World Scout Committee
(un)
Comfort zone
© The Icelandic Boy and Scout Association No. 5 - December 2016 Editor: Jón Ingvar Bragason Design & layout: WSM2017 Marketing Team / gp Pictures: ©World Scout Bureau, Inc, ©The Icelandic Boy and Scout Association and ©Íslandsstofa / Promote Iceland
What is this Bulletin?
To take a step out of the comfort
WOSM, since it looks like this will be the
zone can be exciting: to meet a new
biggest Moot ever! (by far). This is because
person; to try a new activity; to
the Planning Team has been doing an ex
experience a new environment; to
cellent job and also because the leadership
be open to a new feeling; to lay
in NSOs decided to promote the event and
your eyes on a new landscape. Being
organise their contingents so well.
exposed to new situations challenges us and makes us grow. This is what
The success of an event depends very much
Iceland and the 15th World Scout
on the preparation. And it is not only about
Moot are ready to offer us all.
logistics, or activities, or transport. It is also about personal attitude, mindset, willing
When, in July 2017, thousands of women
ness to share, and readiness to use the
and men, from all over the world, will
opportunity to its full extent. This is what
gather “up north” to experience the Moot,
I am seeing in those responsible for the
they will not only be about to live a Scout
planning (Hosting Committee and Heads of
event. We will probably be living a unique
Contingents) and now it is up to each of us
moment in our lives. A moment in which we
participating.
will be confronted with ourselves and our
The main purpose of this Bulletin is to
limits, our ideas and preconceptions, our
It’s only 8 months until we meet in Iceland
provide National Scouting Organizations
deep beliefs, our imagination and creativity,
for the biggest Moot ever. It is 8 months
(NSO’s) and their contingents with detailed
or even our sense of humour. By the end of
until we have the opportunity to step out of
information on the preparation of the 15th
the event, we will be different people and
our comfort zone. And CHANGE.
World Scout Moot, which is to take place in
something in our lives may have CHANGEd
Iceland in 2017. The Bulletin will be distri
for ever.
I look forward to meeting you all there.
In addition, the Moot maintains an active
The 15th World Scout Moot promises to
Yours,
presence in social media as well as an active
be an unforgettable experience. First of all
Joao Armando Goncalves
website, www.worldscoutmoot.is.
for each of the participants. But also for
buted to all NSO’s through ScoutPak.
Registration for the World Scout Moot
IST
Final registration started on 1 October 2016 and ends on 31 December 2016.
IST Opportunities Catalogue
Information on registration can be found
The IST Opportunities Catalogue (Appen
Please be advised that due to the high number
dix 1) is attached to this Bulletin. Contingents
of expected participants, participating countries
are advised that each IST member must select
have received a notice of their number of guar
three job choices as part of the registration
anteed places. Some countries already have a
process. Please note that the World Scout Moot
Transport
waiting list and if there are any available places
Office will not accept applications directly from individual IST members, or enter into direct com munication with them. All applications, as well
here: http://www.cvent.com/d/8vq22w.
when registration closes on 31 December, they will be allocated to people on the waiting lists.
The starting and ending point of the
Late registration may therefore be available
as communication, will be coordinated through
15th World Scout Moot is in Laugardalur
upon request, but the
contingent leaders. Contingents will receive
in Reykjavik. If you need assistance with
World Scout Moot
information about IST job allocations in March
transportation, please visit http://travel.world-
organizers cannot
2017. It is then up to each Contingent to inform
scoutmoot.is to examine the possibilities, or
guarantee that places
their IST members of their allocation.
contact travel@scout.is.
will be available.
IST Training IST are expected to arrive at the meeting point in Laugardalur in Reykjavik on the evening of 22 July or until 14:00 on the 23 July 2017. Upon arrival, they will undergo training, beginning with general training, including a site orienta tion, followed by job-specific training.
IST Contact Person As part of the registration process, contingents should nominate a CMT who is devoted to IST issues. This is intended to build relationships between Moot and Contingents in the run-up to the World Scout Moot, in order to ensure effec tive coordination on IST issues during the Moot.
Safe from Harm Training Safe from Harm training should be available by February 2017, for all ISTs. This can be completed electronically prior to arrival at the World Scout Moot. Proof of train ing will be required upon IST registration on-site in Reykjavík. Additional information will be included in Bulletin 6.
3
Young Correspondents will have the opportunity to: • Provide stories to the media in their home country • Write articles for the World Scout Moot
media (newspaper, website, etc.)
• Learn about media work – how to write
articles, use cameras, edit video, etc.
During the run-up to the Moot, Young Cor respondents will be provided with some of the relevant training. In addition, an online platform will be established where Young Correspondents can interact with one another and share stories. Further information will be communicated directly to Young Correspondents via the Contin gent Media Contact Person. To nominate a Young Correspondent, please complete and return the “Young Correspondent Nomination Form“ (Appendix 2) by the end of March 2017.
Young Correspondents At the 15th World Scout Moot, a Young Correspondent Program will be offered, enabling representatives from Contingents to promote the Moot in their local media. Young Correspondents are full participants in the Moot.
Who can be a Young Correspondent? Young Correspondents must be selected from among registered participating Scouts. Young Correspondents should be confident, enthusias tic about scouting, and have a desire to share that enthusiasm. They should be able to com municate in English and/or French, be motivated to work as correspondents, and be willing to share their experiences, and relate stories in the media of their home country. When choosing correspondents, please try to ensure a balance of gender, age, and geographical origin. Con tingents may, if they wish, nominate one Young Correspondent for every 100 members.
Young Spokespersons will communicate with professional journalists visiting the Moot.
Young Spokespersons The World Scout Moot organizers will select a few Young Spokespersons from the pool of
What is the role of Young Correspondents?
Young Correspondents. Young Spokespersons
The main role of Young Correspondents will be
if they have experience of working with the
to use the World Scout Moot media to tell the
media or have had experience and/or training
story of the Moot to those attending the event,
as a Young Spokesperson. In order to nominate
as well as to the people of their respective home
a Young Spokesperson, please complete and
countries.
return the “Young Spokesperson Nomina-
will communicate with professional journalists visiting the Moot. Therefore, it will be helpful
tion Form“ (Appendix 3) to the Moot Office by the end of March 2017.
Day Visitors In order to provide better insight into the significance of the Scout Movement, as well as a fuller experience of the World Scout Moot, a Day Visitor Programme will be offered on International Day, Sunday 30 July. A limited number of tickets for the Day Visitor Programme should be purchased in advance. To register, please refer to the Day Visitor informa tion on the Moot website.
Number of Day Visitors Everyone is eligible to join the Day Visitor Pro gramme, whether or not they are active mem bers of the Scout Movement. To secure enough parking spaces and avoid overcrowding, the total number of visitors will be limited to 500.
Cost
Schedule
Services Team. Day Visitors will be able to visit
The reception desk at the Welcome Centre will
the Central Plaza, but will not be permitted to
open at 09:00, and Day Visitors may remain at
enter the Sub Camp Areas where the Scouts are
• Day Visitors aged 18 or older:
the World Scout Moot site until 17:00. Please
accommodated.
public areas such as the World Scout Centre and
pay attention to information updates.
Admission ISK 3,500 / person
• Day Visitors aged 6-18: ISK 1,750 / person
Visiting area and guided tour
Registration
Following check-in at the Welcome Centre, Day
online at travel.worldscoutmoot.is. Note that
Visitors will be conducted on a guided tour of
once capacity is reached, no more tickets will be
the World Scout Moot site by ISTs of the Guest
available.
Day Visitor tickets may be booked and purchased
• Admission is free for children under 6 years
of age
• The admission fee includes items such as an
ID pass and Day Visitor Guidebook.
Contingent Media Contact Person Each Contingent should appoint one Media Contact Person (MCP) by completing and returning the “Media Contact Person Registration Form“ (Appendix 4) before the end of March 2017.
Once the forms have been received, the World Scout Moot organizers will contact MCPs and share Moot-related news, which can be used for media work in and by the NSOs. In addition, MCPs will function as contacts for Young Cor respondents. This includes the provision of any necessary support before and during the Moot.
Guests at the 15th World Scout Moot Scout Guest
Contingents may invite a limited number of prominent officials from their National Scout Organizations to visit their Contingent at the World Scout Moot. Scout Guests should be registered in advance by returning the completed “Scout Guest Application Form” (Appendix 5) to the Moot Office by the end of March 2017. Please note that Contingents assume full responsibility for their invited Scout Guests for the duration of their stay. Scout Guests may stay a maximum of 2 nights and 3 days during the period from 29 July to 2 August, and must confine their visits to the Moot site to between 09:00 and 17:00 on those days. For accommodation, Contingents can arrange their own tents at the IST camp or book a nearby hotel at additional cost. The fee is ISK 9,000 per person per day and includes a neckerchief, ID pass, Handbook, and 3 meals at the IST Canteen. Upon arrival, Scout Guests check in at the Welcome Centre, where they will be put in touch with their Contingent, which will then assume responsibility for their stay.
prominent citizens who have helped NSOs forge
In April 2017, the World Scout Moot organizers
greater links between Scouting and the wider
will send an invitation to each Special Guest
community. In principle, officials of National
in consultation with their respective National
Scouting Organizations should be registered as
Scouting Organizations. Please note that there
Scout Guests.
is a limit to the number of Special Guests that can be accepted, so not all nominees may be
Special Guests will be welcome throughout the
able to participate as Special Guests. Therefore,
World Scout Moot. All arrangements for receiv
in order to avoid any disappointments, please
ing Special Guests will be closely coordinated
do not contact a proposed guest directly before
with the relevant National Scouting Organiza
receiving confirmation of acceptance from the
tions. Special Guests will receive a briefing and a
Moot Office.
Special Guests
guided tour of the Moot site at Úlfljótsvatn. The
The 15th World Scout Moot will offer a
and refreshments upon arrival at the site.
Special Guest Programme for the Moot. Each Contingent may nominate Special Guests by submitting the “Special Guest Nomination Form” (Appendix 6) to the Moot office before the end of March 2017. Those eligible for the Special Guest Program will include such dignitaries as heads of state, members of legislative assemblies, govern ment ministers, and ambassadors of contin gents’ home countries. Also eligible are other
invitation includes registration, a guided tour,
Contingent Receptions During the World Scout Moot, Contingents will be able to host receptions at the reception area in order to meet members of other Contingents and introduce their own culture in a welcoming atmosphere. Receptions may be held on the following days: • 30-31 July 2017 • Time: 09:00 – 21:00 (120 minutes,
including preparation and clean-up)
• Cost: ISK 1,500 to 3,500 per person for
catering, including drinks. ISK 800 per
person for drinks only.
World Scout Centre
Contingents not requiring catering will be
Contingents will be allocated space for
charged a room fee depending on the size of
their use in the World Scout Centre, as
the room they wish to reserve. The reception
well as access to office space.
tent will have an area of 200 m2 and will be equipped with an audio system.
The World Scout Centre is open to participants and visitors alike during the Alþingi program,
Central Facilities
The Contingent Support Team will be based in this area, which will be a tented office space with a business center (equipped with PCs, photocopiers, etc.) and meeting room facilities.
Please note that Iceland has very strict health
so Contingents should prepare materials or a
and safety regulations concerning the prepara
program that can be presented in their tents,
Size of Contingent spaces
tion and serving of food at an event such as the
such as an introduction to scouting in their
Each contingent will be provided with space in
World Scout Moot.
home countries.
a common tent equipped with tables and chairs.
Contingents wishing to arrange a reception
Facilities
need to complete and return the “Contingent Reception Application Form“ (Appendix 7) to the World Scout Moot Office before the end of March 2017, indicating their preferred day
ment to suit their needs:
The World Scout Centre will be housed in tents
• Tent 8x5 = 60,000 ISK
equipped with lighting, power supply, tables,
• Table 80x220 = 15,000 ISK
chairs, and Wi-Fi internet connection.
and time, and the estimated number of guests.
• Chair = 1,500 ISK • Additional equipment is available upon
The fee for the reception must be received by
the Moot Office by the end of May 2017. Please note that there will be a limited number of
Contingents may book extra space and equip
request and payment.
Contingents planning to host a reception are
Skype Calls for Contingents Management Teams
therefore encouraged to submit the completed
Join-in meeting for CMT’s will be offered
form as soon as possible. Contingents are also
every month until the World Scout Moot
encouraged to co-host receptions.
starts.
reception areas and time slots, and bookings will be accepted on a first-come, first-served basis.
The purpose of the meetings is to give CMT’s a briefing of the status of planning and the pos sibility to ask the Moot Organizing team directly any questions that might come up. Details of the meetings and timings will be communicated directly with CMT’s through the Moot letter.
Kandersteg:
DID YOU KNOW… Did you know that the very first World Scout Moot was held in Kandersteg, Switzerland? In August 1931, Rovers from 23 different countries travelled to Kandersteg to build a worldwide brotherhood of service. The tradition of this great event continued, and Kandersteg subsequently also hosted the 5th and 9th World Scout Moots. Now it’s time to experience Iceland!
How did it all start? At the 3rd World Scout Jamboree in Birkenhead, England, Rover Scouts began to demand their ‘own event’, and Robert Baden-Powell couldn’t think of a better place for such an event than the International Chalet in Kandersteg, with its varied alpine opportunities.
B-P and Olave with Rovers of all nations, 1st Rover Moot 1931
During the Moot, Baden-Powell stayed with his
The words of Lord Baden Powell about this
The call from the Chief Scout of the World was
wife, Chief Guide Olave Baden-Powell, and his
event summarised it all: “Make friends of the
answered by 2,500 Rovers from 23 countries;
two daughters, Agnes and Betty, at Hotel Wald
Rovers of other delegations - I repeat,
a record figure for an international gathering
haus. Peter, his elder son, was a Rover himself
make friends; and this is no small step
at the time, and quite remarkable so soon after
and took part in the event just like any other
towards future entente cordiale among
the big economic crash of 1929, known to us
participant. On 5 August 1931, Olave wrote a
the manhood of the various countries.”-
as ‘The Great Depression’. The participation fee
letter to Eileen Wade, the secretary of the World
Lord-Baden Powell, 2nd August, 1931.
was CHF 66, a substantial amount of money
Bureau and confidante of the family: “We are
given that many families in 1930 survived on a
having a gorgeous time, and are so happy that
Keep his words in your mind during your
monthly income of CHF 220 or less.
we can hardly think!! It is just HEAVENLY here,
visit to Iceland!
and (…) it is all being such FUN. This is the most exquisite place, and we are having glorious little expeditions, and in between times attend to the Moot! Scouts are EVERYWHERE (…) We have never enjoyed ourselves more, and feel that it is worth every PENNY we are spending!”.
Moot 1931 pin
1st Rover Moot, Kandersteg 1931
Extending your stay at Úlfljótsvatn Special Moot weeks at Kandersteg
Contingents have the option of extending
vatn, in which to purchase cooking provisions
their stay at the main site of Úlfljótsvatn,
or food. Therefore, as the last meal provided by
following the conclusion of the World
the World Scout Moot is dinner on 2 August,
Scout Moot.
arrangements can be made, upon request and payment, to provide contingents with food on 3
The first night, i.e. 2 August, is free of charge.
August.
The World Scout Moot can provide transporta tion from Úlfljótsvatn to Reykjavík on the morn
The following meals will be available:
ing of 3 August. Contingents heading directly
• Breakfast: Contintental
Are you curious about the site of the
to Keflavík International Airport on this day can,
1st Moot? KISC is offering a great
for an extra charge, book seats on a bus going
deal to you and your Contingent so
directly from Úlfljótsvatn.
• Packed lunch: Sandwich, juice, yoghurt
and fruit.
• Dinner:
you can experience the site of both the current and past World Scout
For contingents wishing to stay more than one
BBQ1 – Hamburger party,
Moots!
extra night following the World Scout Moot,
BBQ 2 – Mixed grill (chicken and lamb),
the camping fee is 1,500 ISK per person. Please
BBQ3 – Lamb feast.
Join special Moot weeks at Kandersteg
note that there is no public transportation to or
(16 – 23 July 2017 or 6 to 13 August
from Úlfljótsvatn.
2017) and get a 60 % discount on
Prices are available at travel.worldscoutmoot.is.
accommodation*! If you are attending
In addition, please note that there are no shops,
the Moot as IST, enjoy the week at KISC
restaurants, or cafés in the vicinity of Úlfljóts
with free accommodation*.
How to book your stay? Visit www.kisc.ch/wsm to find out more. This offer is valid until 31 December 2016. * Accommodation on our Campsite or in the Old Chalet, the tourist tax CHF 3,- per person per night needs to be paid separately.
Travel Office
land. These include day-tours to explore nature,
The Icelandic Boy and Girl Scout Associa-
rafting, snorkeling, or simply to relax at the Blue
tion has set up a travel office to assist
Lagoon. They can also try their hand at riding
Contingents in planning their journey to
Icelandic horse.
whale and puffin watching, glacier tours, river
Iceland, as well as with any pre- and post World Scout Moot activities in which they
For booking, as well as more information and
may be interested.
about day-tours, accommodation, and transport visit travel.worldscoutmoot.is.
Contingents that have a limited amount of time in Iceland outside of the actual World Scout
Contingents planning to extend their stay in
Moot, and do not have the option of long trips,
Iceland can contact us at travel@scout.is for
will still have many opportunities to explore Ice
help or advice.
It should be noted that the most significant factor shaping Iceland and the daily life of its people is the
When you pack for your trip to Iceland you should absolutely include:
weather! Snow in July is highly unlikely, although since
• A light, comfortable, and waterproof back-
settlement (around 870) this has happened on a few
pack, with at least a 60 litre capacity.
Suitcases are completely unsuitable.
occasions, so the possibility cannot be completely
• A smaller backpack (daypack), suitable for
excluded.
Although sunshine for the duration of the Moot cannot be guaranteed, it is certainly possible and is, in any event, definitely more likely than snow. There are definitely no beaches for lazing around. Although Iceland is not as cold as its name implies, warm, water- and windproof clothing must be brought along nonetheless, as the weather is often windy and generally quite unpredictable. In Iceland, the mean summer temperature is around 10-13°C, although temperatures may occasionally reach 20-25°C. During summer, any kind of weather is possible: rain, wind, sunshine, hail, or even snow!
day trips.
• A tent with an attached ground sheet
So, to keep warm in Iceland, the following should be packed:
WHAT YOU NEED TO PACK
suitable for the Icelandic summer
– probably equivalent to a three season
tent in many other countries. The tent must
be capable of withstanding strong winds
and heavy rain.
• A sleeping bag that is comfortable for 0°C
at a minimum.
Please be aware that the possession and/or use
• A thin insulated mattress.
of alcohol or illegal substances is prohibited
• Warm and cold water bottle, plate, bowl,
on site and for the duration of the Moot, in ac
cordance with Icelandic law pertaining to youth organizations, as well as Icelandic Scouting regulations. Possession or use of alcohol or illegal substances will result in immediate expul sion from the Moot, and the relevant Head of contingent will be informed of the situation. The Moot has a zero tolerance policy regarding this matter!
mug, knife, fork, and spoon.
• A first aid kit (remember Band-Aids and
second skin for blisters etc.) and any
personal medication.
• Sunglasses. • Sunblock (factor 6 minimum). Even if you
have dark skin or do not normally sunburn,
please note that solar UV radiation can
be intense in Iceland, due to its high
northern latitude.
• A mosquito net to protect your face from
the biting blackflies which are common in
Iceland.
Basic laundry facilities will be available at the Úlfljótsvatn Scout Centre.
Keeping warm in Iceland
• The following items of clothing: »» Scout uniform. »» Shorts. »» T-shirts. »» Swimsuit and towel. »» Warm wool or fleece underwear, long sleeves and long trousers. »» Warm sweaters (wool, fleece, or primaloft). »» Rain- and windproof trousers and a jacket, waterproof to at least 5 000 mm of precipitation. A poncho is not suitable as the weather may be windy. »» A warm hat and gloves. »» Trousers for hiking. Jeans are not suitable, as they retain water and dry slowly. »» A minimum of two pairs of wool mixture hiking socks (min. 70% wool, non-cotton). »» Good hiking boots, which have already been broken-in, waterproof, with good ankle support, and a VIBRAM sole or equivalent. Sports shoes are not suitable, except as an extra pair of shoes. »» Light shoes for fording rivers and streams if you are doing any hiking. For some activities, e.g. extreme mountaineering or hiking in the highlands, a list of the neces sary equipment will be provided. In such cases, the activity leaders will ensure that participants have the required basic gear prior to the activity. Should participants not have the necessary gear, they will have the opportunity to acquire or purchase it if possible. Failing this, they will be excluded from the activity. Please be aware that there are no shops or services in the vicinity of some of the camps during the Expedition Programme.
During the night, temperatures can drop to 0-5°C so consider a warm hat and socks. Tents must have a ground sheet attached in order to avoid water entering the tent in the event of rain. An insulated mattress is important for sleeping. If it is too thin, a layer of cardboard may be placed between the ground sheet and the mattress for extra warmth. Also, it is important to be warm when going to sleep, so take a hot shower or move around (dance, run, play games) just before retiring.
SPECIAL OFFER ON TENTS From the Icelandic Online Scout Shop
GREAT VALUE! Check out these great tents that are now offered for a special WSM2017 price. Perfect for Icelandic conditions. Order at The Icelandic Online Scout Shop: www.skatabudin.is
Ascent 2 TT014
Fabric: Dimensions (L x W x H): Poles: Colours:
Outer – 190T Polyester with PU coating Inner – 170T breathable Polyester Sewn in 120gm² Polyethylene groundsheet Outer – 310 x 150 x 105cm Inner – 210 x 150x 103cm 3 x 7.9mm Fibreglass Blue / Charcoal
Red / Charcoal Orange / Charcoal Weight: 3kg HH: 3000 FR: Yes • Easy to pitch with easy access door • Porch groundsheet attached to bedroom • Pre-attached guy lines and Integral groundsheet • Taped Seams
ISK 16.995
Ascent 3 TT001
Fabric: Dimensions (L x W x H):
Outer - 190T Polyester with PU coating Inner - 170T breathable Polyester Sewn in 120gm² Polyethylene groundsheet Outer - 310 x 220 x 130cm Inner - 210 x 210 x 125cm 3 x 7.9mm Fibreglass
Poles: Colours:
Blue / Charcoal Red / Charcoal
Weight: 3.7kg HH: 3000 FR: Yes • Easy to pitch with easy access door • Porch groundsheet attached to bedroom • Pre-attached guy lines and Integral groundsheet • Taped Seams
ISK 19.995 Ascent 4 TT015 Fabric:
Outer - 190T Polyester with PU coating Inner - 170T breathable Polyester
Dimensions (L x W x H):
Sewn in 120gm² Polyethylene groundsheet Outer - 330 x 240 x 130cm
Inner - 230 x 240 x 125cm 3 x 7.9mm Fibreglass
Poles: Colours:
Blue / Charcoal
Red / Charcoal
13
Green / Charcoal Weight: 4.1kg HH: 3000 FR: Yes
• Easy to pitch with easy access door
• Porch groundsheet attached to bedroom
• Pre-attached guy lines and Integral groundsheet • Taped Seams
ISK 22.995
Registering Journalists Contingents are encouraged to invite journalists to attend the World Scout Moot, as this should provide a great opportunity to showcase the values of the Scout Movement. To ensure the provision of effective support, attending journalists must be registered prior to arrival at the Moot. Please complete and return
The World Scout Moot online shop The Icelandic Online Scout Shop is currently being updated with World Scout Moot items, including a great variety of products, which may be useful in Iceland. Contracts have been made with the Icelandic Cintamani outdoor clothing brand and with Fjal lakofinn, a local chain of mountaineering shops, to provide all the gear needed for Iceland. These products will soon be available at www.skatabudin.is. Below is a list of Moot Branded Products available now – more to come!
the “NSO Journalist Registration Form“ (Appendix 8) by the end of June 2017. Please note that it is the responsibility of individual Contingents to provide for accompanying jour nalists, e.g. accommodation and meals.
Hooded fleece sweater for men ISK 20.000,00
Hooded fleece sweater for women ISK 20.000,00
Postcard – Completely Wild ISK 150,00
Postcard – Make new friends ISK 150,00
Poster – Completely Wild ISK 150,00
Poster – Make new friends ISK 150,00
T-shirt: Sun, rain & snow ISK 4.250 ,00
T-shirt: Heard the Icelandic tweet? ISK 4.250,00
Media and Public Relations Support Contingents will be offered support for their public relations and media work at a Media Centre at the main site at Úlfljótsvatn. The support at the Media Centre will include access to press materials such as fact sheets, news releases, photos, and video clips, access to a limited number of computers, Wi-Fi for laptops and tablet devices, as well as some printing facilities. These facilities at the Media Centre will be available for registered Media Contact Persons (MCPs) and journalists.
Be prepared Capo on 4th fret Am7
Bm7
Open up - the world is yours. Em
G
Follow your head - to new places. Am7
Bm7
Take a trip - with open ears Em
G
say hello to - some new faces. Am7
Bm7
Hiking up - surfing down Em
G
don’t leave any - harmful traces Am7
Bm7
Difficult - to take the step? Em
G
Kristinn Arnar Sigurðsson “Kiddi” the author
you just have to - tie your laces C
Em
G
Moot song
Bm7
:,: Be prepared - for all that is coming and C
Em
The 15th World Scout Moot song has now
don’t be scared G
been released.
Bm7
of all things belonging I’ll C
The songwriter is Kristinn Arnar Sigurðsson,
Em
who has been active in Icelandic scouting from
see you there G
a young age. The song is now available from
Bm7
streamline services such as Spotify and on
dancing and singing, we C
www.worldscoutmoot.is.
Em
won’t forget G
Bm7
that we will always :,: Am7
Bm7
Carry on - fill your dreams Em
G
you won’t do - unless you begin Am7
Bm7
Never stop - learning things. Em
G
Appendices
Contact details
• IST Opportunities Catalogue 1
15th World Scout Moot 2017
• Young Correspondent Nomination Form 2
Hraunbae 123
• Young Spokesperson Nomination Form 3
110 Reykjavík
• Media Contact Person Registration Form 4
Iceland
• Special Guest Nomination Form 6
Throw bad stuff in - the recycle bin
• Contingent Reception Application Form 7
Am7
• NSO Journalist Registration Form 8
Bm7
Give a hand - to one in need Em
G
side by side we’re - able to win Am7
Bm7
Use your voice - tell me how Em
G
we can change the - world we live in
Tel: +354 5509800
• Scout Guest Application Form 5
15
Timetable for the World Scout Moot Bulletins
:,: Be prepared
• February | bulletin 6
for all that is coming and... :,:
• May | bulletin 7
Email: info@worldscoutmoot.is
Website: www.worldscoutmoot.is
Appendices IST Opportunities Catalogue ......................................................#1 Young Correspondent Nomination Form ............................. #2 Young Spokesperson Nomination Form ............................... #3 Media Contact Person Registration Form ............................. #4 Scout Guest Application Form .................................................. #5 Special Guest Nomination Form .............................................. #6
16
Contingent Reception Application Form ............................... #7 NSO Journalist Registration Form ............................................ #8
International Service Team
Opportunities Catalogue Appendix 1
1. Introduction to the International Service Team The success of the 15th World Scout Moot
Each IST member can be assigned to an inter
depends on the members of the Interna-
national IST patrol of up to 10 persons if he/
tional Service Team (IST), which will count
she has signed up for that. Each patrol will be
about 1,000 members.
serving together.
• M03 Infrastructure and Logistic • M04 Safety and First Aid • M05 Organization, Operation and Communication
Scouts who are at least 26 years of age at the
An IST member will be a part of a team of volun
start of the Moot are eligible to join the IST,
teers vital for ensuring the success of the Moot.
attending as part of a National Contingent. IST
Activities that IST members will be involved in
members should be able to communicate in
supporting fall into one of the following areas:
English or French, and be ready to perform tasks
• M01 Program
necessary for the Moot.
• M06 Tribe Advisor
• M02 Food and Trading
2. About the 15th World Scout Moot The World Scout Moot is an official international event of the
The next one will be held in Iceland from Tuesday, 25 July to Wednesday, 2
World Organization of the Scout Movement (WOSM), held every
August 2017. Members of IST are requested to arrive two days prior to the
four years.
moot and stay two days longer.
The IST time table for the Moot is as follows: Saturday
22 July
Dinner for those IST arriving early, accommodation open from 17.00 hrs.
Sunday
23 July
IST registration, training, IST welcome dinner
Monday
24 July
More training, IST patrol meetings, service assignments
Tuesday
25 July
Opening ceremony, travel day
Wednesday
26 July
Expedition Centers, preparation at Úlfljótsvatn
Thursday
27 July
Expedition Centers, preparation at Úlfljótsvatn
Friday
28 July
Expedition Centers, preparation at Úlfljótsvatn
Saturday
29 July
Travelling to Úlfljótsvatn, welcome ceremony
Sunday
30 July
International Day at Úlfljótsvatn
Monday
31 July
Alþingi program at Úlfljótsvatn
Tuesday
1 August
Alþingi program at Úlfljótsvatn
Wednesday
2 August
Alþingi program, at Úlfljótsvatn / Closing Ceremony / Departure of the participants
Thursday
3 August
Cleaning up the site / IST Party
Friday
4 August
IST Departure
IST OPPORTUNITIES CATALOGUE
IST OPPORTUNITIES CATALOGUE
Moot Fee The fee for members of the International Service team (IST) includes: • Briefing and training (including role specific
training) prior to the arrival of participants
• The Moot IST Experience, including a
program and activities for when not
required to work (some program may
require additional cost)
Moot location in Iceland
IST Training
• All meals for the duration of the 15 World
The opening ceremony for the Moot will be
IST training will take place in two phases, first
Scout Moot from dinner on 22 July until
in Laugardalur in Reykjavík, the capital city
online training before arrival in Iceland and then
lunch 4 August
of Iceland. The central camp is at Úlfljótsvatn
general and job-specific on-site training.
• Upon arrival, transport from the Moot entry
Outdoor and Scout Center, about 75 km East
The online training will be launched in April
of Reykjavik, which hasbeen in operation since
2017 and will be in three parts:
1942. The Expedition Centers will be at 11 dif
• Safe from Harm
th
point in Reykjavik
• At the end of the Moot, transport from
ferent site around Iceland; Skaftafell, Hólaskjól,
Ulfljotsvatn to Reykjavik
Heimaland, Vestmanneyjar, Selfoss, Hveragerði,
• How to survive in Iceland
• Medical care in the case of illness (excluding
Hafnarfjorður, Þingvellir, Reykjavík, Akranes and
• Leadership and communication
pre-existing conditions) or accidents, includ-
Akureyri.
On-site training will take place on the 23th of
ing minor surgery or treatment when necessary during the period of the World Scout
IST Camp Area
July. On that day, general training and team
Moot. Medication and any costs relating to hospital care is NOT included in the fee
IST members will be allocated to a designated
tain job specific training. More training courses
area within the Staff Camp Area. Facilities
will be provided on the following day, the 24th
• A World Scout Moot IST Experience pack,
such as toilets and showers will be provided
of July, but some service functions will already
at the Staff Camp Area (details TBC). The food
start that day, in areas needed before the arrival
Any camping equipment is not included in the
for members of the IST and the CMT will be
of the participants.
fee.
provided in the Staff Restaurant.
including a neckerchief and a handbook
building courses will be provided as well as cer
11
10
7 9
8 6
5
3
1 2
4 The Expedition Centers
3 - Heimaland
6 - Hveragerði
9 - Reykjavík
1- Skaftafell
4 - Vestmannaeyjar
7 - Hafnarfjörður
10 - Akranes
2 - Hólaskjól
5 - Selfoss
8 - Þingvellir
11 - Akureyri
3. Choosing your role in the International Service Team Please note that communication regarding the allocation of the IST will be provided by the Moot to National Contingents and NSOs, NOT individual members
Service areas and example of roles:
M01 Program (Onsite, Offsite and IST): The program teams are responsible for planning and delivering the program during the 15th World Scout Moot. The program teams are responsible for:
of the IST.
• Expedition Program: The program is in the
fields of nature and the environment,
During the registration for the Moot, members of
community involvement. and physical
activities and adventure.
the IST will choose 3 different service roles from the six service areas shown below. The Moot will allocate each IST member to one of the six areas.
Alþingi:
The Moot organizing team will make every at
• The Bull Village: Working with an
tempt at meeting the service interests expressed, but will need to organize the IST group so that all the needs of the Moot are met and therefore some IST may ultimately be required to serve in
environmental theme, exploring how nature
impacts us and how we impact nature.
• The Eagle Village: Working with a
other fields if needed.
historical theme, exploring how our history
has shaped us and what we can do to
If the service area requires professional skills or
impact our future as individuals, as local
qualifications, appointed IST members will be
communities and as a scouting movement.
asked to submit copies of relevant documents
• The Giant Village: Working with the
or certificates to the Moot Office through the
theme of lifestyle and health, exploring how
respective NSO.
our lifestyle is the foundation of our lives.
For better allocation and planning, the submis sion of IST preferences should be made before year end 2016.
Schedule 31 December 2016: Preferred submission of service preferences and deadline for contingent
• Dragon Village: Working with the theme
of arts and innovation, exploring how
creativity can unleash a different
performance and thus impact our lives and
our community.
• Yggdrasil village: Global Faith and
believe village.
registration
• Global Development village: Introduc-
April 2017: Allocation of IST members by the
May and onward: NSO´s will be informed of the service allocation of IST members
• International Day: Walk in activities in
the morning and setting up the interna-
tional market to be used in the afternoon.
• Youth Forum: Will be held on 30 July and
1 August for 100 selected participants each
day at Þingvellir national park.
IST OPPORTUNITIES CATALOGUE
World Scout Moot
ing other NGO’s working for good.
IST OPPORTUNITIES CATALOGUE
M06 Tribe advisors: Tribe advisors are members of the IST that sup port the participants in their educational experi ence at the Moot. Advisors are individuals with
IST Program:
M04 Health and Safety:
The program is currently being developed,
The Health and Safety team is responsible for
but will include hikes, sporting events, Safari sessions, pool trips, discussion forums, café´s and much more. IST members are also welcome to join in most of the evening program for the Moot participants. While a full days program for the IST team is not being scheduled, there should none the less be plenty of fun and excit ing things to do during the off hours.
the organization and delivery of a safe Moot, both in terms of prevention and response. The main tasks include; • On and off site safety, on and off site first
a strong background in Scouting for adolescents and young adults. The role of the Advisor is to support the participants in establishing and maintaining the team system and to support their personal development by; • helping participants identify personal
challenges and set up personal plans;
aid - medical professionals, - lifeguards,
• encouraging participants to take part
Listening ear, etc.
actively in individual, team and community
activities;
The Moot organizing team happily accepts
M05 Organization, operation and communication:
ideas for the IST program at this stage, as well
The Marketing and Communication team is
• helping participants to evaluate their
as indications of interest to run a proposed IST
responsible for communication during the Moot,
program event.
including the website, Information Center, Media
M02 Food and Trading:
Center, newspaper and Young Correspondents
Exceptionally among IST, Advisors may choose to
Program
camp with the participants.
The Moot Organizing Committee is responsible
Advisor service is a role requiring 25-30 % of
for the overall organization of the Moot. The key
the time of Advisors, therefore Advisors will have
areas of support are; Contingent support and
other IST or CMT responsibilities to fill a full
Administrative support.
service duty.
The Food Services team is responsible for all food related services. The key tasks relate to: • The Scout Shop, The Food Market,
food-distribution, The IST Canteen, Cafés,
Food houses.
M03 Infrastructure and Logistic: The Moot Infrastructure Team is responsible for the buildup and maintenance of all infrastruc ture of the Moot. The key areas include: • Transportation, site management operations,
environmental operations, infrastructure, etc.
Contact details 15th World Scout Moot 2017 Hraunbae 123 | 110 Reykjavík | Iceland Tel: +354 5509800 Email: info@worldscoutmoot.is Website: www.worldscoutmoot.is
• encouraging participants to progress and
overcome limits;
progress and identify their potential.
Bulletin 5 – Appendix 2
Young Correspondent Nomination Form Please fill one form for each nomination National Scout Organization Country Personal information. First name
Family name
Phone
Facebook/twitter/whats app etc Street City
Region/State
Postcode
Country
Scouting Background Current role in Scouting
Previous Scouting experience
What languages can the Young Correspondent use?
YOUNG CORRESPONDENT - PAGE 1 OF 2
YOUNG CORRESPONDENT - PAGE 2 OF 2
Bulletin 5 – Appendix 3
Young Spokesperson Nomination Form Please fill one form for each nomination National Scout Organization Country Personal information. First name
Family name
Phone
Facebook/twitter/whats app etc Street City
Region/State
Postcode
Country
Approval of NSO First name
Family name
Email Position in NSO Date
(Signature)
This form should be completed by each National Scout Organization (only one per country), and returned to the address above by the end of March 2017.
YOUNG SPOKESPERSON - PAGE 1 OF 1
Bulletin 5 – Appendix 4
Media Contact Person Registration Form National Scout Organization Country We hearby inform the Moot Management Team of the 15th World Scout Moot that we have designated the following person to be our Media Contact Person. First name
Family name
Position in NSO E-mail
Phone
Facebook/twitter/whats app etc Street City
Region/State
Postcode
Country
What are your plans (if any) for media relations abou tthe Moot? (For example, which journalists / Media outlets are you planning to invite?)
What media facilities (laptops, cameras and etc.) do you plan to bring yourself to the Moot?
MEDIA CONTACT PERSON - PAGE 1 OF 2
MEDIA CONTACT PERSON - PAGE 2 OF 2
Bulletin 5 – Appendix 5
Scout Guest Application Form Please complete one form for each application. National Scout Organization Country Information about the Scout Guest First name
Family name
Phone
Position in NSO Street City
Region/State
Postcode
Country
Date(s) of proposed visit by Scout Guest (Maximum of 2 nights and 3 days)
Please indicate any special requirements that you know of – for example assistantce with transport/ mobility/ catering and etc.
Accommodation at the Moot (Please indicate with a tick) No need Camp with CMT
SCOUT GUEST - PAGE 1 OF 2
SCOUT GUEST - PAGE 2 OF 2
Bulletin 5 – Appendix 6
Special Guest Nomination Form Please complete one form for each nomination. There is limited space for Special Guest, so nomination should be submitted as soon as possible. National Scout Organization Country
Information about the person making the nomination First name
Family name
Email Position in NSO
Personal information. First name
Family name
Phone
Position in Organization Organization Street City
Region/State
Postcode
Country
Please state why you feel this person should be considered for a Special Guest Invitation to the 15th World Scout Moot?
What is the optimal time for that person to be on site?
SPECIAL GUEST - PAGE 1 OF 2
SPECIAL GUEST - PAGE 2 OF 2
Bulletin 5 – Appendix 7
Contingent Reception Application Form Please note that there is limited space for Contingent Reception and applications should be therefore be made as soon as possible and not later than end of March 2017. National Scout Organization Country Information about the Contact Person First name
Family name
Phone
Position in NSO
What dates would you pprefer for your Reception? Please note that there will be no Contingent Reseptions on the days of the Opening Ceremony and Expeditions (25th to 29th July), and Closing Ceremony (2nd August). Receptions will not last longer than 120 minutes including preparation and clean up. Prefered dates
How many people?
1st choice 2nd choice
3rd choice
Do you require catering? Yes
Do you have any special requirements
CONTINGENT RECEPTION - PAGE 1 OF 2
No
Start time (ex. 10:00)
CONTINGENT RECEPTION - PAGE 2 OF 2
Bulletin 5 – Appendix 8
NSO Journalist Registration Form National Scout Organization Country Personal information of journalists. First name
Family name
Phone
Facebook/twitter/whats app etc Street City
Region/State
Postcode
Country
Supporting information
Media outlet Role
Contingent Contact Person supporting the Journalist First name
Family name
Phone
Facebook/twitter/whats app etc Street City
Region/State
Postcode
Country
Approval of NSO First name
Family name
Email Position in NSO Date
(Signature)
This form should be completed by each National Scout Organization (only one per country), and returned to the address above by the end of March 2017.
NSO JOURNALIST - PAGE 1 OF 1