Xavier University School of Medicine New Student Welcome Packet (Fall 2023)

Welcome to the family!

On behalf of the faculty, staff, and administration, congratulations on your acceptance to Xavier University School of Medicine! You are about to embark on a challenging, yet very rewarding, career.

The mission of Xavier University School of Medicine is to prepare physicians to practice compassionate primary care medicine of the highest standard. You should feel proud that out of all our applicants you were chosen to be part of this class of medical students. This is the beginning of your path to becoming a great and successful physician. I look forward to meeting you when you arrive in Aruba!

We have put together this packet of information in order to better enable you to meet your educational objectives and to make the transition to medical school as easy as possible. We understand that moving to a new country can be a daunting task, so it is our goal to make this process as simple as possible.

If you have any questions, please don't hesitate to contact me. We look forward to supporting you as you undertake the challenge of becoming a physician and again welcome you to Xavier University School of Medicine.

Dr. Kevin Pawlak, PhD Chair of the Admissions Committee / Chair of Scholarship Committee

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Fall 2023 Semester Important Dates

Seat

Scholarship

Tuition

New

First

First

Last

Final

Last

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Sign & Submit Admissions Forms

Log Into The Student Management System (SMS) To Complete Your Admissions Documents

You should have already received a separate email with login information for SMS.

In the email, select "Click here to set your own password" and then create your password in SMS. You will then be asked to log in with your username (XA ########) and the password you created.

Once you are logged in to SMS, click "Admission Forms" on the left side panel. You will need to complete the folllowing:

Click the red "Student Handbook" link. Review the handbook and sign on the last page via DocuSign. Answer the question "Please tell us how you heard about Xavier" and click "Confirm" at the bottom of the page.

Click the red "Acceptance Letter" link and sign your acceptance letter on the last page. Please make sure you add your name, date, and signature via DocuSign.

Click the red "Contact Information / Billing Contact Information" link and complete all of the information on the next page. When you are done, click "Save" at the bottom of the page.

Click the red "Admissions Documents" and complete all of the documents. State Medical Licensure Notice Memorandum of Understanding Statement of Understanding for International Students Transfer Credits Photo and Video release Clinical Rotation Location Acknowledgement

Please be sure to read through all of your admissions documents.

Pay Your Seat Deposit

Once you have signed your admissions forms, you will be able to pay your seat deposit by credit card online.

You are required to pay a $1,000 USD seat deposit by the date specified on your acceptance letter.

This payment is non refundable and will be deducted from your first semester’s tuition fee. If you have applied for financial aid or a scholarship, it cannot be certified until we receive your paid seat deposit and signed acceptance letter.

Payment is accepted via the Credit Card Form through our website.

Visit XUSOM.com/ccform for more information and to make your seat deposit payment.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Immigration

All students are required to obtain a Student Resident Permit in order to attend Xavier.

It is very important that you submit the documents in a timely manner as to not delay the processing of your Student Resident Permit.

The following documents will be required:

6 passport photos

Full color copy of your passport (cover to cover; you must scan each page, including front and back)

Original birth certificate or a certified copy / affidavit (MUST BE be apostilled or legalized, depending on where you are from)

Police clearance (MUST BE be apostilled or legalized, depending on where you are from)

Please mail these documents to:

Xavier University School of Medicine Admissions

c/o Emily Buchman

1000 Woodbury Road Suite 109 Woodbury, NY 11797 USA

Depending on your country of citizenship or specific situation, additional documents might be required and you might need to obtain a Caribbean Visa to enter Aruba. There will also be an Immigration Fee (amount depending on your country of citizenship) as we process your paperwork.

Visit XUSOM.com/ImmigrationForm to complete the online Immigration Form.

We will help facilitate this process, but it is your responsibility to obtain all required documents. If you have any questions, please email Jeane Betsy Mackintosh, Housing & Immigration Coordinator, at jmackintosh@xusom.com.

On-Campus Housing

The brand new Poola Residential Complex was opened during the fall 2021 semester! The building is made up of two bedroom suites and has a resort style pool, outdoor recreation area, and much more!

On campus housing includes:

Air conditioning

Television and cable in every room

High speed WI FI

All utilities included

Laundry facilities available on every floor

24/7 security on the campus

Full service cafeteria with buffet style breakfast, lunch, and dinner

Beautiful campus environment with lush landscaping and outdoor space to relax, study, and enjoy Aruba!

Outdoor dining patio

Outdoor sports fields & recreation area

Outdoor gym

On campus housing costs $6,600 per semester. Buffet style meals on campus are included in your housing cost. Transportation to/from the academic campus is also provided free of charge for students who live at our residential campus.

Visit XUSOM.com/HousingForm to complete the online Housing Form

If you have any questions, please email Jeane Betsy Mackintosh, Housing & Immigration Coordinator, at jmackintosh@xusom.com

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Your Arrival To Aruba

For the Spring 2023 semester, you will be permitted to move into the residential campus on the fo days:

Monday, September 4, 2023

Tuesday, September 5, 2023

If you arrive earlier than these two dates, we will gladly pick you up from the airport and bring you to the you will be staying before move in, but please be aware that you cannot move into the residential campu September 4, 2023.

If you are living off campus, you will have to arrange your move in date with your landlord.

Once you book your flight to Aruba, please visit XUSOM.com/Arrival and provide us all the details of you

The reason why we ask for this information is so that we can plan with our welcome team to pick up you airport. Whether you will be staying on-campus or off-campus, our team will be there to welcome you!

Once you land in Aruba, you will need to clear immigration, after which you'll get to pick up your luggage customs. If at any point in this process you experience a delay, please message Jeane-Betsy Mackintosh on WhatsApp (+297-597-7776) so that we can adjust our planning.

Please note - You will need to complete an Aruba ED card within 7 days of your arrival to Aruba. For more information and to complete your card, visit edcardaruba.aw.

Fall 2023 Orientation

The Fall 2023 Orientation will take place on September 6-8, 2023.

Location:

Xavier University School of Medicine Academic Campus

Santa Helenastraat #23

Oranjestad, Aruba

On September all to take their student in uniform.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

COVID-19 Information

We take the health and safety of the entire Xavier University School of Medicine community very seriously. The following COVID-19 protocols and guidelines have been put in place.

Submission of COVID-19 Proof of Vaccination

We require all our students and staff to be fully vaccinated against COVID 19 for the protection of everyone on campus. Please submit your vaccination card to covidinfo@xusom.com. For information on the COVID 19 vaccine and where to get vaccinated, visit the website of your national, state, and local public health departments.

Vaccination Exemptions

Do you have a medical or religious exemption for the COVID 19 vaccine? You can submit all documentation supporting your exemption via email to appeals@xusom.com.

If You Test Positive For COVID-19

During your time in Aruba, it can happen that you will get COVID 19 symptoms and will need to get tested. When you feel sick please stay home and let Dr. Prasad know that you are sick. He will give you instructions on how to proceed with testing.

If a student tests positive for COVID 19, students should immediately contact Dr. Elizabeth Carey, Assistant Dean of Student Affairs, via phone at +297 597 7771 or via email at ecareyphd@xusom.com.

Current protocols mandate that you and anyone in your household (with the exception of those who are fully vaccinated or have tested positive in the last 4 weeks) will need to quarantine for 5 days starting from the moment you get your test results. However, please be mindful that COVID protocols are constantly changing. For the most up to date information, please visit arubacovid19.org.

Masks & Physical Distancing

While on campus you are no longer required to wear a mask indoors however, we do encourage mask use and maintaining physical distancing whenever possible.

Please note that guidelines and protocols could change due to regulations. You will be provided the most up to date information when changes occur. If you have any questions about guidelines and protocols, please email admissions@xusom.com.

Registering For Classes

During orientation week, you will need to register for your classes. This is a simple and straightforward process; you will need to log in to SMS, proceed to the courses tab, and accept your classes.

If you encounter issues during this process, please email registrar@xusom.com or visit the academic campus front desk and ask for the Registrar.

Typical Class Schedule

The typical class schedule for students at Xavier starts at 8:00 AM and ends at 3:00 PM.

After every class, students get a 10-minute break. There are no classes during the lunch break between 12:00 PM and 1:00 PM.

Are you interested in talking to a current student or alumni to learn more? Let your admissions coordinator know so that they can set up a one-on-one discussion for you.

One Happy Island

Climate

Aruba has some of the best weather conditions in the world. The average temperature is 82° F / 28° C, and the cool breeze provides a nice relief. The climate is dry so it rarely rains, and Aruba is outside of the hurricane belt.

What makes Aruba different?

With its Dutch heritage and Latin flair, Aruba is a sight to be seen. Just off the coast of Venezuela, Aruba is famous for its poster-perfect sugary-white beaches, some of the Caribbean s top wreck diving, and thanks to nearly constant trade winds, world class windsurfing and kite boarding.

Traveling to Aruba

Getting to Aruba is easy, with direct flights coming in and out of the country to major North American cities on a daily basis.

Connectivity

Aruba has a well developed infrastructure for connectivity, including phone, internet, and cable television. Students who live in the residential campus receive free internet and TV.

All electrical outlets in Aruba are the same as in the U.S. and Canada. It is a good idea to bring along a surge protector as added protection for any electronic equipment.

Currency & Banking

The currency in Aruba is the Florin. The U.S. dollar is accepted everywhere on the island, as well as all major credit and debit cards. ATM machines are readily available throughout the island. It is easy for students to open bank accounts in Aruba. All they need is a valid identification and a letter from the Xavier University School of Medicine Registrar.

Healthcare

Aruba has a full service Emergency Center (Centro Medico San Nicolas) which handles emergency situations on the east side of the island. Aruba also has a full service hospital (Dr. Horacio E. Oduber Hospital) with 325 beds and 14 specialist departments.

Judicial Services

The safeguarding of the fundamental rights and freedoms, legal certainty, and proper administration of the law, is under jurisdiction of the Kingdom of the Netherlands with the cooperation of the Aruban Minister of Justice. Judges of the Common Court in Aruba are appointed by the Queen. Appeals may be made to the Supreme Court, sitting in the Netherlands.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Student Management System (SMS)

The Student Management System (SMS) can be accessed by visiting sms.xusom.com.

You will use SMS to access all your information including classes, student finance, records, and personal information.

You will have access to your academic records while a student and alumni. You will be able to submit requests directly through your account.

It is important to log into your SMS regularly and keep your information up to date. If you get locked out of your SMS account or need any assistance, please email helpdesk@xusom.com.

WELCOME XAVIER MEDICINE

Student Email

All students who have paid their seat deposit are given a Xavier student email address once they are accepted.

Access your email at mail.google.com. Your email address is typically: firstname.lastname@students.xusom.com.

It is very important that you check your email regularly as this is the primary means of communication from the University as well as your professors.

If get locked out or need any assistance, please email helpdesk@xusom.com.

New Student Supplies

As part of your academic supplies kit, all new students will receive: Uniform Policy

2 uniform polos

1 White Coat

1 Set of Scrubs with Xavier Logo

Scrubs can be worn during the anatomy labs

OSCE Kit (Approved for the SP Program)

Welch Allyn Diagnostic Set

Patient Assessment Kit

Tape Measure

Pocket Eye Chart

Littman Classic III Stethoscope

Welch Allyn Duraschock Aneroid

Student uniforms consist of your white Xavier polo shirt and khaki pants.

While on school grounds during weekdays from 8:00 AM to 5:00 PM, students are expected to wear their uniforms and have their student ID at all times. Outside of these hours, students should be sure to have their student ID with them at all times.

TIP: Students sometimes have a hard time finding khaki pants on the island so we suggest that students bring this with them.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

The Xavier Library

The campus library at Xavier University School of Medicine is a great place for students to study and work on assignments by themselves or with their fellow classmates. The library provides students with study strategies, tips on how to appraise research articles, and a place to hold tutoring sessions.

Library Hours

Monday - Friday (8 a.m. - Midnight) Saturday - Sunday (9 a.m. - Midnight)

Printing Services

Students can print wireless from their computers once they are registered with the university and have deposited money into their accounts for printing.

Loans Available

For complete information on financial aid, visit XUSOM.com/Financial-Aid.

United States

Students attending Xavier University School of Medicine can receive a student loan through the Medinvest private loan program.

Details and eligibility requirements include:

Annual Loan Limit: Cost of Attendance minus other financial aid

Aggregate Loan Limit: $350,000

Variable Interest rate of 7.75% to 9.25%

No payments while in School and during approved Residency program

Borrower must be U.S. Citizen or U.S. Permanent Resident

Students who do not meet the credit criteria may apply with a credit ready co-signer. However, students must still meet certain credit criteria even with a co-signer.

Canada

Xavier University School of Medicine accepts student loans issued through the Canadian government. The Government of Canada, and most provincial or territorial governments, work together to deliver federal and provincial student loan and grant programs. We encourage Canadian applicants to apply for loans through their local governments. When applying for a loan to Xavier, please reference our school code: ZPAO

For applicants living in Alberta, apply through Student Aid Alberta: www.studentaid.alberta.ca/

For applicants living in Ontario, we are authorized to work with the Ontario Student Assistance Program: osap.gov.on.ca/OSAPPortal

For applicants living in British Columbia, submit an application with StudentAidBC: studentaidbc.ca/

*Scholarship and loans terms and conditions apply. Scholarships are subject to approval of the committee and loans are subject to qualification and underwriting terms.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Scholarships To Apply For

At Xavier, students receive a quality medical education at an affordable price. We also award academic scholarships for up to half of the cost of attendance.

MCAT Scholarship

We want to recognize students who have taken the initiative to take the MCAT.

Award Amount

$15,000 - $30,000

G.I. Scholarship

Open to al individuals who have served in any military branch within the last seven years with discharge Award Amount

$36,000

Women In STEM Scholarship

Xavier is a proud supporter of increasing gender inclusivity in the medical field. We hope to help lessen the gap between men and women working in STEM fields.

Award Amount $24,000 - $48,000

Congressman John Lewis Equality Memorial Scholarship

The customer is at the heart of everything we do, and we have the data to prove it

Congressman John Lewis stood to fight inequities in all aspects of his life. This scholarship is offered to students that come from under represented minority groups.

New York State University Scholarship

As we celebrate our New York State accreditation, we offer a scholarship to all residents of New York State who matriculated from a public University or College in New York.

Civic Responsibility Scholarship

This Scholarship is awarded to students who have shown unparalleled commitment through service in their community’s hospitals, nursing homes, or charities.

Award Amount $66,000

Award Amount $12,000 $24,000

Award Amount

$18,000 $36,000

Medical Field Work Experience Scholarship

The customer is at the heart of everything we do, and we have the data to prove it

We would like to provide an opportunity to people already working in the medical field to take the next step and start medical school.

Award Amount

$18,000 - $36,000

Scholarships That Are Awarded

President's Excellence Scholarship

This scho arship s awarded to a select group of qua ified students n each incoming class.

Award Amount $72,000

Eligibility

Students entering MD1

Hold an undergraduate degree (or equivalent).

Students who complete their Pre Med courses at Xav er are eligible enter ng MD1

Minimum undergraduate GPA of 3 5 MCAT score of 504 or above GPA & MCAT score must not be o der than 3 years from your start date at Xavier

Chancellor's Scholarship

This scholarship is awarded to a select group of qualified students in each incoming class.

Award Amount $54,000

Eligibility

Students entering MD1

Hold an undergraduate degree (or equivalent).

Students who complete their Pre Med courses at Xavier are eligible entering MD1.

Minimum undergraduate GPA of 3.25.

MCAT score of 500 or above

GPA & MCAT score must not be older than 3 years from your start date at Xavier.

Dean's Scholarship

This scholarship is awarded to a select group of qualified students in each incoming class

The customer is at the heart of everything we do, and we have the data to prove it

Award Amount $36,000

Eligibility

Students entering MD1 Hold an undergraduate degree (or equivalent).

Students who complete their Pre Med courses at Xavier are eligible entering MD1. Minimum undergraduate GPA of 3.0.

GPA must not be older than 3 years from your start date at Xavier

Ongoing Academic Scholarship

Xav

USMLE Scholarship

Student Finance

Xavier University School of Medicine aims to provide comprehensive financial support service to students. Our Student Finance team has members in New York and Aruba who offer confidential financial advice, information and support.

Contact the Student Finance Office at studentfinance@xusom.com.

To view student finance information, including tuition refund policy, visit xusom.com.

Residency Match

Alumni Profiles

Riddhi