8 project files completion ym

Project Files Completion Lecture 8

American University in Cairo School of Sciences and Engineering Department of Architectural Engineering AENG441 – Professional Practice, Design Management and Codes 1

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Project Files Contract Documents and Project Records • Project Data: Record basic information about the project.

• Project Directory: Staff, consultants, contractors, …

• List of Subcontractors: Filled by the contractor and sent to the architect • Register of Bid Documents: Information on bid deposits, cost of set drawings, when and where bids were submitted, addenda, …

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Project Files Construction Administration Procedures Scope of the architect’s services.

What is contractually required of the architect?

Important areas: 1. Processing of Submittal 2. Evaluation and preparation of change orders 3. Certification of payment application Additional duties: 1. Attend meetings and prepare MoM. 4

Project Files Construction Administration Procedures

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Project Files Correspondence Preparation Filing by topics and chronologically

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Project Files Correspondence Transmittal Letter • What was sent to whom, and when. • Purpose of transmittal

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Architect’s Relationship to Owner and Contractor

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Architect’s Relationship to Owner and Contractor

Contractor

Architect

Owner

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Architect’s Relationship to Owner and Contractor • Payments.

• Shop drawings.

• Samples.

• Closeout documents.

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Shop Drawings and Schedules • Schedule for the submission of shop drawings

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Shop Drawings and Schedules • Keep copies of shop drawings.

• Approval stamp and signature.

• Record of the distribution of shop drawings, • Ask the client before discarding copies of shop drawings.

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Record Drawings

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Record Drawings

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Warranties

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Warranties

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Warranties

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Videos • A Day in the Life: Construction Project Management • https://youtu.be/5vStHoQJSvc • A day in the life of a Construction Manager • https://youtu.be/68QKztH4d8A

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Project Completion Compliance with Contract Documents Determining project completion requires time and effort.

- Inspect the work - Competing interests of owner and contractor.

- Owner wants to occupy building - Contractor minimizes importance of remaining work to get paid - Never ending series of minor problems that cannot be resolved.

- The owner relies on the architect to determine whether the contractor’s work complies with the requirements.

- Systematic approach to periodic evaluation of the work in progress facilitates the final evaluation during completion of the project.

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Project Completion Assembling Documents Forward certain documents to the owner as part of the architect’s service related to closing out the project.

Substantial Completion Final Completion Final Certificate of Payment Contract documents indicate: Contractor’s Obligations to Assemble Warranties and Documents.

Operating Manuals.

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Project Completion Substantial Completion & Final Completion Substantial completion means that the work has progressed to the point where the owner can occupy or utilize the work, or designated portions thereof, for the use for which it is intended.

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Project Completion Substantial Completion & Final Completion Inspections by the Architect - Contractor list of items to be complete or corrected at the time that he or she claims that the work is substantially completed.

Punch List - Architect may prepare or add to the list.

- Look at the work with higher degree of care than prior visits.

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Project Completion Substantial Completion & Final Completion Cleaning Up

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Project Completion Substantial Completion & Final Completion Owner’s Right to Carry Out the Work

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Project Completion Substantial Completion & Final Completion Occupancy by the Owner

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Project Completion Substantial Completion & Final Completion Occupancy by the Owner

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Project Completion Substantial Completion & Final Completion Release of Liens

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Problem Areas

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Problem Areas

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Problem Areas Claim

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Problem Areas Documenting Problems • Factual Information • Testing • Causes • Design!

• Construction.

• Maintenance

• Other Problem Areas

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Thank You.

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