WATERLOO & BRANTFORD CAMPUSES
Residence Guidebook 2014-2015
Contents WHO’S WHO IN YOUR COMMUNITY
YOUR ROOM
Director & Managers
2
Responsibility of Contents
18
Residence Life Management Team
4
Prohibited Items
19
Residence Education
5
Administration & Facilities
20
Role of a Don
6
Facility Operations
21
Rights & Responsibilities of a Resident
7
SAFETY AND SECURITY Medical Emergencies
8
Fire Safety
9
Residence Security
10
Personal Safety
11
COMMUNITY STANDARDS Quiet Hours
12
Consideration Hours
12
Guests & Visitors
13
Alcohol Policy
14
Illegal Substances
15
Residence Sanctions
15
Residence Conduct Process
16
FAQs
17
Cleaning
21
Check-Out Procedure
22
YOUR EXPERIENCE Getting Involved
23
Campus Councils 24 Residence Learning Communities
25
CAMPUS MAPS/RESOURCES Wilfrid Laurier University Students’ Union
26
Health & Wellness
27
One Card
28
Waterloo Campus
30
Brantford Campus
32
Residence Hall Agreement
35
Important Dates
36
Building Mail Addresses
Inside Back Cover
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Welcome! Welcome to your new home in residence at Laurier. Your year in residence is a unique and valuable experience that will serve as a special part of your post-secondary education. The Department of Residence is here to support your academic success and to ensure that you get the most out of your stay in residence at Laurier. We are committed to serving you and we value you as a member of our community. With your participation, we can foster a safe, comfortable and accepting home, create an environment conducive to academic pursuits and provide an opportunity for social and personal growth. Residence Life at Laurier has always been characterized by mutual respect. The terms and conditions set out in the following pages are a part of the contract between the Department of Residence and yourself. They are intended to explain what you can expect from living in residence and what we in turn expect from you. We hope that you will take advantage of all the opportunities of living in a residence community presents.
Chris Dodd Director, Residence
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WATERLOO - The Manager of Residence Life coordinates the overall administrative, supervisory, developmental and student conduct-related functions in the Residence Life program. The Manager of Residence Life is also responsible for the direct and indirect supervision of functional areas related to the development of comfortable communities that support and enhance the educational mandate of the university in residence. BRANTFORD - The Manager of Residence Life is responsible for the overall development, execution and evaluation of the Residence Life Department, which includes all policies, procedures, programs and implementations. This includes monitoring the residence buildings and supervising, training and developing the Residence Life Management team and staff.
Welcome to residence! We are so excited for the time you will spend with us. Our primary goal is to make residence a space you can call home; a space where you feel safe, valued and comfortable. Our Residence Life team is committed to supporting you through your first-year experience and to fostering an environment that nurtures a sense of family and home-style comfort. In your first year, you will face a variety of challenges – some may be related to your academic transition and others related to personal matters. Regardless of what you’re working through, please know that we’re here to support you through challenges and successes, every step of the way. Residence is also a place of community – a space where the actions of one member can impact the experience of the whole. We trust that your contributions to the residence community will be that of positive impact and engaged citizenship. Laurier’s institutional proposition is to Inspire Lives of Leadership and Purpose – and what better place to start than here at home. Welcome to the family!
Welcome to residence at the Brantford Campus of Wilfrid Laurier University. The Residence team in Brantford is excited to welcome you and help you shape an exciting and memorable first-year experience living and learning at Laurier. Our commitment is to support you in your transition to university by providing you with a safe, reliable place to live, where you can meet new people, develop friendships, learn about life in university and as a citizen of Brantford. Please take advantage of the many opportunities that living in residence offers you, join a student leadership program, attend events put on by our residence staff, be creative and have fun! I have no doubt your experience in residence will be a memorable one that influences your entire time at Laurier; please help make everyone’s experience a positive one by always treating each other with respect. If you find yourself in a situation that you aren’t sure how to handle, remember that our team is here to support you and help you solve any problem that comes your way.
Please accept my best wishes for a successful first-year.
All the best on a wonderful and memorable residence experience!
Sheldon Pereira x4041 Manager, Residence (Waterloo)
Chris Eley x5856 Manager, Residence (Brantford)
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Who’s who in our community RESIDENCE LIFE MANAGEMENT TEAM The Residence Life Area Coordinators (RLACs) are full-time, live-in staff who are responsible for the operations of their designated residence communities and report directly to the Manager, Residence Life. They facilitate the day-to-day management of the buildings, work to maintain Laurier’s standards of community living, provide individual advising and train and supervise the residence life staff. There is one RLAC on call for emergencies at all times. WATERLOO CAMPUS Brendon Barber x3781 bbarber@wlu.ca Bouckaert Hall, Euler-Leupold Residence, Macdonald House, Nils Willison Hall Josh Duarte x3620 jduarte@wlu.ca Bricker Residence, C.H. Little House Lyn-Marie Farley x3605 lfarley@wlu.ca King Street Residence, Regina Residence, Waterloo College Hall Adam Rooke x2735 arooke@wlu.ca King’s Court Residence, Spruce Street Apartments,
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Haylea Leaman x2744 hleaman@wlu.ca University Place, Clara Conrad Hall BRANTFORD CAMPUS Shaun McCracken x5739 smccracken@wlu.ca Expositor Place, Lucy Marco Place, Lawyers Hall Laura Mammone x5533 lmammone@wlu.ca Grand River Hall, Post House, Wilkes House, Rizzo Residence The Residence Life Resource Facilitator is responsible for the logistics of don training and Residence Life staff hiring and is the liaison for campus and community partners interested in partnering with the Department of Residence. Additionally, the Residence Life Resource Facilitator has functions related to conduct and community management, special projects and manages the department’s social media outlets. Lindsay Tayler x2458 ltayler@wlu.ca Resource Facilitator, Waterloo
RESIDENCE EDUCATION TEAM Residence Education aims to enhance existing and create new co-curricular learning opportunities that promote a wholistic educational experience for Laurier students. Through the First-Year Leadership Programs (FYLPs), the Residence Education Office works to create an inclusive campus environment that promotes personal and community development, involvement and student leadership. Working closely with Residence Life staff and campus partners, the Associate Director of Residence Education develops new and meaningful initiatives to meet the needs of residence students, foster academic success and assist students with their personal growth. The role of the associate director is to stimulate student involvement and develop strong communities that promote and enhance student-learning opportunities. Dave Shorey x2181 dshorey@wlu.ca Associate Director of Residence Education The Residence Academic Initiatives Coordinator is responsible for the creation and supervision of first-year leadership programs, residence learning communities and residence-wide academic initiatives that support the educational mandate of the university. In addition, the Residence Academic Initiatives Coordinator
supports training initiatives, assessment efforts and the first-year experience curriculum in residence. Megan Lott x4617 mlott@wlu.ca Residence Academic Initiatives Coordinator The Residence Education Student Coordinators are responsible for supporting the mandate of residence education, including day-to-day support of the FYLPs, residence learning communities, campus partner initiatives, assessment efforts and the first year experience curriculum. Nick Dufour x3085 ndufour@wlu.ca David Louch x3085 dlouch@wlu.ca The Residence Experiential Learning Coordinator oversees all co-curricular leadership and experiential programs target to the Laurier residence community, including FYLPs and service learning initiatives which help students integrate their passion with practice. Alysha Ferguson x4417 aferguson@wlu.ca Residence Experiential Learning Coordinator
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Residence Life ROLE OF A DON Dons are upper year students whose role is to ensure the needs of their students and community are being met. Dons provide support, build genuine relationships with their students, promote responsible behaviour, act as academic and social role models and encourage respect and awareness of diversity. They facilitate programs and events to provide opportunities for personal growth, community building and to have fun!
COMMUNITY FUND
“As a recent Laurier graduate, former House Council member, and don, I found my residence involvement to be a vital part of my university experience!”
On move-in day, students will contribute $50 to their community fund. This one-time payment is managed by the community to facilitate events, programs and purchase items for community use. Students living in learning communities will forward an additional $50 to their don for additional programming and all students are required to contribute to the community fund.
LINDSAY TAYLER, RESOURCE FACILITATOR, WATERLOO
FIRST YEAR LEADERSHIP PROGRAMS
There’s no better way to meet people within residence and contribute to the Laurier community than volunteering in a FIRST YEAR LEADERSHIP PROGRAM. Students involved in first year leadership programs plan and manage academic and social activities for their residence. They organize trips, bring in guest speakers, hold charity events, and more! There are opportunities within these programs to get involved both at the residence and campus levels. For more information see Page 23 of this guide!
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Rights & Responsibility of a Resident As a residence student, it is expected that community standards will be followed at all times and that students take responsibility for their behaviour. The rights and responsibilities established below help maintain the community standards that are based on mutual respect and understanding. •
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Y ou have the RIGHT to sleep and study free from undue interference, such as unreasonable noise and other distractions in one’s room. Y ou have the RESPONSIBILITY to treat other residents with respect and consideration. Y ou have the RIGHT to a safe and secure living space.
• Y ou have the RESPONSIBILITY not to engage in activities that could
interfere with personal and community safety (e.g. refrain from misusing safety equipment, losing keys, damaging property, etc). • •
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ou have the RIGHT to host guests. Y Y ou have the RESPONSIBILITY to ensure your guests adhere to residence policies and respect the rights of your roommate and other residents.
“Laurier strives to be a diverse, personal, inclusive and supportive community. The Student Code of Conduct provides a framework for a community that values mutual respect for the rights, responsibilities, dignity and well being of others. We all have a role to play in making Laurier an exceptional place to live, learn, work and play.” DREW PITICCO, STUDENT CONDUCT ADMINISTRATOR
You have the RIGHT to a fair residence conduct process. Y ou have the RESPONSIBILITY to avoid breach of community standards and individual sanctions designed to enhance the quality of residence life. You have the RIGHT to privacy. You have the RESPONSIBILITY not to infringe on the privacy of others. You have the RIGHT to live in a clean environment. Y ou have the RESPONSIBILITY to clean up after yourself and share communal living responsibilities. Y ou have the RIGHT to a voice within your community and to speak confidentially with Residence Life staff. Y ou have the RESPONSIBILITY to be responsive, respectful and co-operative within your community and in all meetings with Residence Life staff and university staff members, and to respond to their requests in a timely manner.
• You have the RESPONSIBILITY to understand all policies, including the
Wilfrid Laurier Student Code of Conduct and the standards outlined in this Guidebook.
“My favourite residence experience was looking around the room and realizing what started off as a group of strangers was beginning to look a lot like a family.” DEMI OBA, RESIDENCE LIFE DON
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Safety & Security DUTY DON(S): Seven nights a week, from 8 pm to 8 am each residence building will have a don on-call. Duty dons conduct rounds in each building within their area to ensure the safety and security of each residence community. Dons also use this time to get to know the students in the various communities of their building(s).
“Duty dons are here to support you and your community, they are not strictly for enforcing policy. We’re a friendly bunch, so be sure to call us whenever you need to.”
MEDICAL EMERGENCY •
JAN BOOMHOUWER, RESIDENCE LIFE DON
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If in doubt, call the duty don.
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Duty dons will be wearing their on-call vest/jacket and residence life staff nametag and carry the on-call phones with them from 8 pm – 8 am every night.
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Students should call the duty phone in the following situations: • T heir don is unavailable. • F or non-emergency medical issues. • R oom lockouts. • T o report damages. • I f there is a concern around one’s safety or security. • N oise complaints. • T o report the violation of community standards, including those related to noise, etc. • Please note that the duty phone is only available between 8 pm and 8 am.
I n the event of a serious medical emergency call 9-1-1. C ontact the duty don or locate a Residence Life don to allow for Special Constable Service to escort the emergency response vehicle to the correct location. All Residence Life staff receive training in Standard First Aid and CPR.
Special Constable Services can be reached at 519.885.3333 in Waterloo and 519.756.8228 in Brantford. Please specify what campus you are calling from.
FIRE EQUIPMENT & ALARMS Failure to leave the building is a serious infraction of the law and may result in a serious fine from the fire department and possible eviction from residence.
FIRE EVACUATION EXPECTATIONS All residents must immediately vacate their rooms and the building when the fire alarm sounds. The evacuation procedure is as follows: • O n discovering fire - sound the alarm • O n hearing the alarm - evacuate the building
Discharging, tampering with, or operating any fire prevention or detection apparatus for any purpose other than the control of fire is prohibited. Misuse of the fire alarm is a crime and will be treated very seriously by the Residence Life Office, Wilfrid Laurier University and Regional Police. Residence students who pull the fire alarm in the absence of a fire will be subject to severe disciplinary sanctions, including but not limited to the following: criminal charges, fines, academic sanctions and eviction from residence.
FIRE SAFETY EXPECTATIONS •
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EVACUATION PROCEDURE • •
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S tudents must act in an orderly and disciplined manner at all times. T he building must be completely evacuated, including all recreational and common areas. T he elevator is NOT to be used during an evacuation. Close windows if time permits. A ll residents will make their way in an orderly manner to the closest exit and proceed to the outside area as quickly as possible. Move away from the building. Do not block entrances. B e aware of an alternate exit if a particular exit is blocked Walk quickly at all times – do not run. F amiliarize yourself with the location of all fire alarms, exits and procedures. R emain outside the building until the fire department or Special Constable Services indicates that you may return. D uring inclement weather or when an evacuation will last for a length of time, proceed directly to an alternate campus building assigned by the Residence Life staff.
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D o not tamper or disable fire safety/detection equipment, including smoke detectors. D o not leave electrical devices or appliances on and unattended (e.g.: decorative lights, kitchen stoves or appliances, curling irons, hair straighteners, etc). D o not overload electrical outlets and use only CSA approved power bars for electrical devices. Extension cords and space heaters are prohibited in residence because they are often misused and pose a significant fire risk. Smoking in residence is strictly prohibited. Any student found smoking in residence will be issued an administrative charge of $150 to cover the costs associated with the cleaning of their unit following the incident. The purpose of this charge is to remediate costs arising from the removal of odours, contaminants and toxins found in the residence/campus space where the smoking violation occurred. Additionally, students may not smoke within 10 metres of any residence building. Any student found smoking within 10 metres will be issued a fine of $50 per incident.
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Residence Security INSURANCE POLICY
If you feel that an offence has been committed, contact your don or Residence Life area coordinator immediately.
Residence students must share responsibility for their building’s safety and security. It is each resident’s responsibility to follow these guidelines: • K eep your door locked at all times. • D o not lend your room keys out or leave them unattended. • D o not leave valuables in a visible location. • I dentify all personal belongings. • D o not open doors for people or allow people into residence if they are not personally known to you. • R eport any suspicious person(s) or behaviour to Residence Life staff or Special Constable Service immediately. • D o not prop any doors open. This will result in a monetary fine. • S ecure your windows when you are out of your room. • R eport all damaged locks, lights or other safety hazards immediately to your Residence Life don. • E nsure your personal belongings are covered under an insurance policy.
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The university will not be liable, directly or indirectly, for loss or theft of personal property, or for damage or destruction of such property by fire, water or other cause. Insurance coverage can often be obtained through a “rider” on your family’s tenant or home owner’s insurance policy, which should include liability coverage for injury or damage. The student shall carry appropriate and adequate insurance coverage for fire, property damage and public liability over the duration of their residence agreement and any renewals or extensions thereof, at their own expense. Such policies shall be written on a comprehensive basis with limits of not less than $2,000,000 for any one occurrence.
KEYS LOST? BROKEN? NOT WORKING? WATERLOO: Go to the Department of Residence Office at King Street Residence BRANTFORD: Go to Grand River Hall, Room 222. Do not lend your keys. Students found lending keys will be subject to the residence conduct process. Key replacements for lost and damaged keys (due to tape, stickers and/or paint) and lock changes (if required) will be processed at the student’s expense.
Personal Safety HARASSMENT & DISCRIMINATION Wilfrid Laurier University is committed to providing an environment that is free of discrimination and harassment; a place where all individuals are treated with respect. All Laurier residence students must abide by Wilfrid Laurier University’s Harassment and Discrimination Policy. Students found to be in violation of this policy will be subject to a review of their status in residence and potentially be reported to the university’s Harassment and Discrimination Officer. All reported instances of harassment and discrimination will be dealt with in a manner that respects the privacy of all involved. DISCRIMINATION: Any conduct, whether intentional or unintentional, that results in adverse treatment of a Laurier community member on the basis of race, place of origin, colour, ethnic origin, citizenship, gender, ability, age, marital status, sexual orientation, etc. HARASSMENT: Any attention or conduct (oral, written, graphic, or physical) by an individual or group who knows or ought reasonably to know, that such attention or conduct is unwelcome/ unwanted, humiliating, offensive or intimidating. Harassment can come in many forms including, but not limited to: bullying, racial slurs, sexual harassment and hazing. BULLYING: Bullying can be defined as engaging in conduct that is seen to be humiliating or demeaning to another person or coercing others to commit a similar act. Bullying may occur in various ways, including physically, verbally, socially, and more commonly today, via internet-based, text messaging and social media platforms Harassment, discrimination and bullying in any form will not be tolerated, condoned, or ignored at Wilfrid Laurier University. Any allegation of harassment, discrimination or bullying will be earnestly investigated to determine an appropriate course of action.
SEXUAL ASSAULT Sexual assault is any unwanted sexual act imposed on one person by another. Any kind of contact without mutual consent is sexual assault. Students who have experienced sexual assault may wish to contact any of the following resources for support: • Residence Life Don • Residence Life Area Coordinator • Special Constable Services • Sexual Assault Support Centre of Waterloo Region Regardless of intention, any student involved in the perpetration of a sexual assault can face severe consequences.
“Our relationship with students begins with first-years in residence. We thoroughly enjoy our position as it allows us to help create a safe environment for students to grow. We help to guide and assist students to make safe and positive decisions, to help ensure they are successful both at Laurier and in their future endeavors. Have a safe and enjoyable time at Laurier.” Special Constable Sarah Shewchuk and Special Constable Ryan Eldred
VIOLENCE & THREATS It is the right of all Laurier residence students to be safe from bodily harm, the threat of bodily harm or any form of threat, including but not limited to verbal, electronic messages, written messages and graffiti. It is also the right of Laurier residence students to be free of damage to personal property. The Residence Life Office will not tolerate violence or the threat of violence. Residence students at Laurier must abide by and respect all the laws of Canada, the Province of Ontario, the Human Rights Code of Canada and rules and regulations set out by Wilfrid Laurier University, including the Student Code of Conduct. Any violation of the aforementioned laws, regulations and rights may lead to interventions by any of the following: • The Department of Residence • Special Constable Services • Wilfrid Laurier University • Regional Police
WEAPONS
ASSISTING AUTHORITIES
Firearms and weapons are prohibited in residence. These items must be registered and stored in an area specified by Special Constable Services.
Students must clearly and honestly identify themselves to all Residence Life Staff and other persons in authority when asked to do so. Residents shall comply with instructions given by the Residence Life at all times.
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Community Standards QUIET HOURS • Sunday to Thursday, 11 pm to 10 am. • Friday and Saturday 1 am to 10 am. • No excessive noise in rooms or common areas. • Q uiet hours are extended during the fall and winter exam periods as well as during the fall and winter reading breaks. • Q uiet hours will be extended in the quiet living community, and will commence at 8 pm every night of the week. CONSIDERATION HOURS ARE ALWAYS IN EFFECT • S tudents will maintain an atmosphere conducive to study and sleep. • S ound producing equipment must not be audible in the hallway. • S ound equipment must not be audible outside of the building. • Earphone use is encouraged at all times. • S ub-woofers, bass-bins and amplifiers are prohibited. • Speakers in windows are prohibited. • Shouting from windows is prohibited. PRANKS Initiating and/or participating in activities that are disruptive or cause a nuisance to the residence community or residence staff are prohibited. Students will be held financially responsible for any damages caused by pranks.
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Guests & Visitors Non-residents of any given room and/or apartment are considered guests. Non-residents are prohibited from residing in residence, except on an occasional basis, provided the following conditions are met: • Residents must inform their guest(s) of building policy and provide guests with a Guest Welcome (included at the end of the Guidebook and online at mylaurier.ca/reslife). • Overnight visitation by a guest shall not exceed three consecutive nights or nine nights per semester. All overnight guests, to a maximum of one, must be signed in with the don according to the sign in procedures of that particular building. • Residents must have the consent of their roommates prior to inviting a guest to their room. • Use of public areas, such as common lounges, for guests to stay/sleep is prohibited. • Residents will be held responsible for the behaviour and conduct of their guest(s) and shall be subjected to disciplinary sanctions should violations occur. • If damage occurs and the guest(s) of a resident is involved, the resident will be held liable for financial restitution. • Guests who violate residence policies or whose conduct is deemed to be unacceptable will be required to vacate the residence immediately and will not be permitted re-entry. • Guests must be accompanied at all times by the person who signed them into the building. • When requested, guests must identify themselves correctly to Residence Life staff, Special Constable Services, etc. Guests who fail to do so will be required to vacate the residence immediately. • Each resident may sign in a maximum of one guest. • Guests may be prohibited from residence and guest privileges of a residence suspended and revoked.
ORIENTATION WEEK/EXAM POLICY During Orientation Week, both fall and winter exam periods as well as both fall and winter reading breaks, no overnight guests will be permitted in residence. This includes guests from other residence buildings. Guests are required to leave at the onset of quiet hours (8 pm).
SPECIAL WEEKENDS (WATERLOO CAMPUS) There are several special weekends throughout the year where a guest restriction is in place for the added safety and comfort of students in residence. Guest restriction is as follows: • Students must submit their guests’ name in writing to their don, up to a maximum of one guest, no later than 11 pm the Wednesday night prior to the special weekend • The don will then forward these guests’ requests to their Residence Life area coordinator for approval. • Guests will then be issued a wristband for the weekend in question (students must pick up their guest’s wristband from their don BEFORE the weekend begins). • If a guest violates the residence policies or community standards, their wristband will be cut by Residence Life staff. If a wristband is cut they will be asked to leave residence immediately. These policies will be in effect from Friday at 8 pm to Monday at 8 am of the specific weekend. These weekends include, but are not limited to, the following weekends: • Homecoming • Halloween (October) • St. Patrick’s Day (March)
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Alcohol Policy Wilfrid Laurier University’s Residence Life Program is committed to upholding provincial law regarding the consumption of alcohol and to providing a duty of care in which the safety of all residence students is a priority. The Residence Life Alcohol Policy has been developed to reflect a growing number of underage students in residence and to ensure a safe and positive residence experience for those students who are legally permitted to consume alcohol. The policy is designed to be both educational and developmental in its approach to residence students consuming alcohol. First Violation • Student meeting with Residence Life don • Documentation on file for the duration of the year
Second Violation • Community Service Third Violation • S anction to be determined by the Residence Life Area Coordinator in consultation with the Manager, Residence Life, will be applied to the individual’s residency • Attendance at an alcohol awareness program • Residence probation Fourth Violation • R eview of individual’s status in residence, possibly resulting in eviction from residence
PROHIBITED PRACTICES WITH ALCOHOL: Should a violation of the Residence Alcohol Policy occur, the above model would be applied to the individual’s residence contract. The model is incremental for each subsequent violation and may result in eviction following four infractions to the policy. The Department of Residence has the right to alter sanctions and omits steps within this model based on the severity of the infraction. This policy applies to students of all ages. •
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Underage residence students are not permitted to consume or be in possession of alcohol in residence.
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Being present for, and/or participating in drinking games (e.g. floor crawls, century club, beer pong, flip cup)
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Possession of containers of alcohol beverages designed for mass consumption (e.g. kegs, funnels, mini-kegs, bubbas, texas-mickeys, etc). Containers for mass
consumption are defined as those containing alcohol in excess of 50 fl. oz or 1.5L. •
O verconsumption of alcohol
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D isruption to their community while under the influence of alcohol
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Providing alcohol to underage students
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C onsumption of alcohol outside of one’s room and designated lounges.
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G lass beer bottles and cooler bottles are not permitted in residence. All beer and coolers must be in cans or plastic bottles only. Students found with glass beer or cooler bottles will be fined per incident.
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Alcohol must be transported in original/sealed container
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Organized parties where alcohol is the focus.
Illegal Substances Students in residence are strictly prohibited from trafficking, possessing, using or consuming any illegal substance in residence and on Laurier property. Drug paraphernalia is prohibited and will be confiscated. The severity of any given infraction to the illegal substance policy will be assessed by the Department of Residence through the formal conduct process. At the conclusion of the process,
the resident(s) involved may be subject to sanctions listed above. Additionally, all residents found to be in violation of the illegal substance policy will also be issued an administrative charge of $150 to cover the costs associated with the cleaning of their unit following the incident. The purpose of this charge is to remediate costs arising from the removal of odours, contaminants and toxins found in the residence/campus space where the violation occurred.
Residence Sanctions Sanctions are outcomes from a residence conduct process. Sanctions include but are not limited to: • W arning • C ommunity service • E ducational sanctions • B ehavioural bond • F ines • P robationary measures • C ompulsory residence room or building move • S uspension from residence • E viction RESIDENCE PROBATION: A condition that may be placed on a student’s residency. When on residence probation, if the student is found in violation of any residence policies, their residence status will be placed under review and they will face eviction from residence. SUSPENSION: A condition that may be place on a student’s residency. When placed on suspension, the student is required
to hand in their residence keys to the Department of Residence and find alternative housing arrangements for a period of time determined by an RLAC. While on suspension, students are not permitted to enter any Laurier residence building. Failure to comply will lead to a review of the student’s residence status and may result in eviction from residence. ALCOHOL RESTRICTION: A condition that may be placed on the residency of students of legal drinking age. When on alcohol restriction, students are not permitted to consume alcohol in residence, or to return to residence while under the influence of alcohol. Failure to comply will lead to a review of the student’s residence status, and may result in eviction from residence. GUEST RESTRICTION: A condition that may be place on a student’s residency. When on guest restriction, students are not permitted to have guests in residence at any time. Failure to comply will lead to a review of the student’s residence status, and may result in eviction from residence. 15
Residence Conduct Process Any student who violates a residence policy as stated in the Residence Guidebook 2014-2015 will be required to participate in the residence conduct process, including, but not limited to the steps outlined below:
RESIDENCE CONDUCT PROCESS 1. Conduct meeting with don 2. Conduct meeting with RLAC in consultation with Manager, Residence Life. Appropriate sanction will be issued at this time. 3. A ppeals to be presented to Residence Office and will be forwarded to Director of Residence (Waterloo) or Dean of Students (Brantford)
“Our residence conduct process is in place to hold students accountable for their actions. It allows students to understand the policy in a way that promotes development and learning while assisting in their transition.” HAYLEA LEAMAN, RESIDENCE LIFE AREA COORDINATOR
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4. F urther appeal may be made to the Dean of Students (Waterloo) only on the basis of: a) new information b) procedural irregularity 5. F ailure to respond to a don’s or RLAC’s request for a meeting will result in additional sanctions. Non-compliance with Residence Life sanctions will result in a review of your residence status.
Late-Year Conduct: All students who violate residence policy during the winter term exam period may be referred to the Dean of Students Office for a conduct meeting.
FAQs Can I bring my own refrigerator? No, you may rent one from Coldex for approximately $125 (this cost includes both semesters but may be subject to change). For more information please visit coldexrents.com Am I allowed to put anything in my windows? No. Students are not to tamper with the provided window screens or blinds/curtains. Students are encouraged to not display items in their windows for safety purposes. Students are prohibited from publicly displaying alcohol and illegal substances and/or related paraphernalia. Can I bring my own furniture? No, as it creates a fire hazard and removed furniture risks not being returned to its original room. You are allowed to bring a desk chair and lamp. Can I advertise an event in the community that I’m organizing? All advertisements, posters, flyers and brochures must be approved by the Residence Life Office. Please ask your don for more information. Can I bring my pet? No. Pets are prohibited in all residences with the exception of fish. Housing pets of any kind will result in a meeting with the Residence Life Area Coordinator and disciplinary sanctions.
How can I store my bicycle? Bicycles are not allowed to be stored in hallways, laundry rooms or furniture storage rooms. Bicycles may be stored on campus. For more information contact Parking and Transportation Services at wlu.ca
How does laundry work? Every residence building is equipped with laundry facilities. Washers and dryers found in university-owned buildings are free to operate. Laundry equipment found in leased buildings are coin and card operated. The university is not responsible for lost or damaged clothing. Can I hang posters/pictures on my wall? Yes, however, decorations must not Create a fire hazard. Decorations shall not exceed 25% of any door, wall, or hallway. You will be provided with poster/picture mounts on move-in day, please use these when decorating your dorm or apartment. Your Don has a supply should you require more. Students may be invoiced for damage to walls caused by using pins, staples, tape, or other adhesives. What should I do if my Internet is not working? Contact your residence life don. Some residence buildings are equipped with WiFi while others need to be connected through Ethernet cable, which can be purchased at the Bookstore. Every Brantford student will receive contact information for Brantford’s Residence Internet provider. Where do I park my car? In designated spaces only. To request a parking permit, please contact Parking and Transportation Services in Waterloo or Service Laurier in Brantford. How can I claim Residence for tax purposes? Under the Income Tax Act, universities are exempt from paying local taxes. Residence fees cannot be claimed as rent for income purposes, therefore the amount that can be claimed for income tax is $25 and not the full cost of residence fees. For leased residence properties, students will receive letters explaining how much they can claim.
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Your Room Responsibility of Contents You will receive a room inventory form at check-in. Please complete it carefully with assistance from the Residence Life dons. The completed form is retained by the Department of Residence as a check against loss of or damage to the room and/or its contents.
from permitting its use by others, except as outlined in the policy regarding guests.
ATHLETIC ACTIVITY Conducting athletic activity in residence rooms, hallways and/ or common areas is prohibited.
FURNITURE Furniture not supplied by the Department of Residence, with the exception of an office/desk chair, is prohibited in the buildings (e.g. waterbeds, mattresses, beanbag chairs, etc). Existing furniture is prohibited from being removed from resident rooms or lounges.
ROOM CHANGES Residents are not permitted to change rooms without approval from the Department of Residence. In certain extreme cases, room changes are permitted by the Department of Residence, subject to room availability. Transferring rooms may result in an additional charge and/or adjustment in fees, depending on the new room type and location.
RIGHTS RESERVED BY THE DEPARTMENT OF RESIDENCE Residence students are entitled to enjoy a reasonable right to privacy in their residence rooms. However, the Department of Residence reserves the right to enter rooms, terminate contracts, repossess rooms or reassign students, and to initiate other steps necessary and advisable for the safety, security and well-being of the community and university assets.
SUBLETTING You are prohibited from subletting your residence room and
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STORAGE A minimal amount of space for storage is located throughout each residence. Residents may not use the hallway as storage. Residents are personally responsible for items placed in storage rooms. The university assumes no responsibility for missing or damaged items. All items in storage must be removed at check out.
WINDOWS & SCREENS Residents will be responsible for ensuring that the screen remains in their window, free of holes/tears and that the screen is not removed/relocated. Residents will be charged for damage to or replacement of the screen. Residents are also responsible for ensuring that balcony door locks and limiters remain secure at all times. Throwing or dropping any object or substance from windows, stairwells, balconies or rooftops is strictly prohibited.
ROOM CHECKS In addition to the room checks completed upon move-in and move-out, Residence Life dons will be conducting room checks following both the fall and winter reading breaks. This is a mandatory process to ensure the state of the rooms are in the same condition as move-in. Dons will schedule room checks with students prior to entering the room.
PROHIBITED ITEMS The following items are deemed to be unauthorized or contraband by the Department of Residence and may be confiscated. •
H ookahs (unless special permission is granted by the Department of Residence)
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eapons or anything that may resemble/be used as a W weapon
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Stolen property, such as street signs, pylons, etc.
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Drug paraphernalia, large alcohol containers
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Pets
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Subwoofers
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Extension cords
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Halogen lamps, string lights
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Publicly displayed pornography
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Space heaters (unless special permission is granted by the Department of Residence)
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xplosives/fire crackers, flammable solvents, gun powder, E other forms of explosive or volatile materials and anything with an open flame
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Candles, incense, oil lamps
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Furniture not supplied by the Department of Residence
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Glass beer or cooler bottles
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Mattresses
Recognizing the hazards that may arise when asbestos fibers become airborne as a result of disturbance or deterioration, the university is committed to a strict management program of all asbestos-containing materials in university buildings and any activities that may disturb such materials. The university is committed to comply with the legislative requirements outlined under the Ontario Regulation respecting Asbestos on Construction Projects in Building and Repair Operations (O.Reg. 278/05). The university has an obligation to inform all occupants of any buildings containing asbestos. An inventory of asbestos, by building, is available at wlu.ca/sherm. Additional information can be obtained by contacting the Environmental/ Occupational Health and Safety Office at x2874.
BED BUGS If you suspect your room has bedbugs, contact your don or the Department of Residence as soon as possible. Once bedbugs have been confirmed, a licensed pest control company will treat the space. It may be necessary to check adjacent rooms. Your cooperation and active participation will be required throughout this process. No refund or reduction of residence fees will be granted and you will not be relocated to reduce the likelihood of further infestation.
ASBESTOS
RESTRICTED AREAS
Laurier is committed to promoting the health, safety and well being of its employees, students and visitors.
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Asbestos, continues to be present in a number of university buildings, in the form of sprayed fire proofing, insulation around piping and mechanical equipment, floor and ceiling tiles.
R ooftops, balconies, basements, custodial rooms, elevator shafts and maintenance areas. Students found to have accessed restricted areas will be subject to the residence conduct process
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Administration & Facility Operations RESIDENCE ADMINISTRATIVE SERVICES is responsible for all administrative processes related to residence applications and room assignments. The staff is available to assist students with the replacement of lost/broken keys, mail delivery within the residences and off-campus housing matters. Lori Kapshey, Administrative Manager, Residence, Waterloo x6126 Tao Gong, Residence Office Assistant, Waterloo x2429 Kim Miller, Residence Office Assistant, Waterloo x2463 Jenna Hampshire, Residence Assistant, Brantford x5805 Bonnie Voisine, Intermediate Administrative Assistant x3746 RESIDENCE FACILITY OPERATIONS is responsible for the upkeep and safety of the university residence buildings. This includes building repairs, renovations, capital projects and ensuring that work is completed in a timely fashion. John Will, Manager, Residence Facility Operations, Waterloo x3617 Heather Smith, Coordinator, Residence Facility Operations, Waterloo x3517
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Facility Operations SUSTAINABILITY Garbage and recycling are to be taken outside residence buildings to the appropriate collection site, except in buildings with garbage chutes. Students are not to use common areas to dispose of large amounts of garbage. Please note that moloks located outside of the buildings are separated into different categories: garbage, exclusively cardboard and other recyclables. Students are encouraged to have a sustainable attitude to keep the Laurier campus green! All residence rooms, whether dorm-style or apartment-style, should be fully equipped with garbage cans and recycling bins. If you are missing either bin, contact your Residence Life don. The Sustainability Office is introducing a Residence Composting Program at the Waterloo Campus. In order to sign up for this program, which includes a green bin, bin liners, instructions and a map of organic drop-off locations, please contact Claire Bennett, Laurier’s Sustainability Coordinator at cbennett@wlu.ca.
Cleaning CUSTODIANS Custodians are responsible for maintaining the public and common areas of the residences. Custodians are under the direct supervision of the Department of Physical Resources. Residents are responsible for the cleanliness and condition of their room and for personal litter in public areas. Residents are expected to respect custodians at all times.
“Living in residence offers you the experience of living away from home – having roommates, and any troubles it may bring, while being in an environment with people and resources to help you through any problems – a luxury that is not available outside of residence.” CAMERON DENHAM, RESIDENCE LIFE DON
MAINTENANCE: BRANTFORD: If you have a maintenance request for your room or suite please email reswork@wlu.ca. WATERLOO: Please contact your don and provide details of the repair. Your don will forward a work order to the Facility Operations Coordinator and the appropriate person will assess the repair. Physical Resources has the right to enter a residence room without prior notice in order to perform maintenance duties. 21
DAMAGE AND VANDALISM
IMPROPER CHECK-OUTS CAN INCLUDE
Students are responsible for the condition of their bedrooms and suite common areas. Students will be held responsible for the cost of any repairs and/or replacement of residence property resulting from vandalism, carelessness, neglect, or any other damage.
(but are not limited to): • Leaving without checking-out with your don • Not returning your keys to your don • An unclean suite/room • Broken furniture, damages, vandalism, etc., • Not arranging a check-out time with your don
EARLY WITHDRAWAL All residency contracts are for the entire academic year, beginning on move-in day in September and concluding 24-hours after the resident’s final exam in April. Early withdrawals from residence are only considered in extreme cases. If you are considering moving out of residence, please speak to your Residence Life don and/or your Residence Life Area Coordinator. Inquiries regarding possible refunds must be directed to the Residence Life Manager; refunds will not be provided when the residence contract is terminated due to a student’s breach of residence contract.
Check-Out Procedure You are required to move out 24-hours after your final exam each semester. If students are in need of an extension of residence, they are responsible for contacting their Residence Life Area Coordinator by the final day of classes for both semesters. Reasons for staying will be evaluated by both the RLAC and Residence Life don. Proper check-out procedure for the end of the year is crucial. Students must give their Residence Life don a check-out time in advance and adhere to the time they have provided. An improper check-out will result in a monetary fine.
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Upon check-out, residents are expected to leave their room in a clean and tidy condition with all furniture assembled and located to move-in conditions. Any extraordinary cleaning or repairs will be charged to the occupant of the room at the end of the contract period. A checklist of cleaning requirements will be provided to each student as a reference guide to ensure expectations are met. If the residence room is not left in a satisfactory condition, the resident will be charged for damages and any additional cleaning required, as outlined in the Check-In/Check-Out Form. Although it is at the discretion of the don on whether fines are charged, the Department of Residence has final say in the decision of charges invoiced. If you are assigned to apartment-style accommodations, you are jointly responsible with the other occupant(s) of the apartment for damage or losses to the shared areas of the apartment. In some circumstances, you and other students in your building or section may be accountable for damage to that building or section. You will be invoiced for losses, damage, special cleaning or maintenance required as result of your period of residency. Property left in a residence room more than 48-hours after the room has been vacated is considered abandoned. The Department of Residence does not accept responsibility for the storage or safekeeping of property abandoned in residence rooms.
Your Experience Getting Involved FIRST YEAR LEADERSHIP PROGRAMS (FYLPS) First Year Leadership Programs (FYLPs) create unique opportunities for students to find their fit and to become more engaged in their residence experience. Each of the councils listed below is led by a team of first year students. Applications for each of the 300+ positions are made available early in the fall term and we encourage everyone to apply! This unique opportunity is exclusive to first-year students, creating opportunities to plan and organize events for their friends based on their interests. Whether or not you are a student leader on one of our councils, there are countless ways to be involved in FYLPs. The following council descriptions will give you a greater understanding of what is offered in residence and what you may be most interested in. W=Waterloo Campus | B=Brantford Campus
HOUSE COUNCIL (W) House Council is a council of first year students within each residence that plan and organize events for the entire residence, as well as acts as an information hub so that every student within residence knows of different opportunities available on campus. A house council is made up of a president, three vice presidents, a representative from each campus council, a representative from each community within the particular residence, and a community advisor (upper year student advisor).
BRANTFORD RESIDENCE COUNCIL (B) The Brantford Residence Council acts much like the House Council, except it aims to provide programming and events to the Brantford campus as a whole, rather than each individual residence. BRC is made up of executive directors, a representative from each residence and a community advisor (upper year student advisor).
“The first year of university is full of exciting and new challenges. The true role of a don is to turn this new experience into an opportunity, by creating a home for students which focuses on how students are growing and what they are becoming.� OLIVIA MATTHEWS, RESIDENCE LIFE DON
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“Being involved outside the classroom is just as important as inside the classroom. Explore the ways to become an engaged community member and inspire the lives of those around you.” MEGAN LOTT – RESIDENCE ACADEMIC INITIATIVES COORDINATOR
Campus Councils Campus councils are comprised of like-minded first year students that provide programming to other first-year students campus wide. Each council has a specific theme and the programming that is provided by the council reflects this. Information of the specific councils is provided below. Each campus council has upper year advisors working alongside the first-year representatives from each building. ARTS LAURIER (W) provides students with the opportunity to share their love and passion for all forms of art including theatre, dance, music, and much more. DIVERSITY COUNCIL (W) provides students the opportunity to explore diversity-related issues and participate in awareness-based programming. RESIDENCE ATHLETIC COUNCIL (W+B) aims to promote a healthy and active lifestyle through first-year intramurals, sport tournaments and healthy and wellness workshops. UPGRADE (W) enhances the student experience by connecting faculty and program-based clubs more closely to the first-year population. SUSTAINABILITY (W) provides students with the opportunity to engage in environmental and eco-friendly activities and events.
“You turn a house into a home when you get involved in residence.” JANESSA WILLIAMSON, RESIDENCE LIFE DON
INTER-RESIDENCE COUNCIL (W) strives to foster a network of communication within residence in order to develop student leaders and provide diverse programming for residence students. It is a central forum where all House Councils and Campus Councils (the FYLPs) meet to discuss events and share information that is pertinent to the first-year student body. (W) Indicates a first-year leadership program located on the Waterloo campus (B) Indicates a first-year leadership program located on the Brantford campus *Residence policy applies to all in attendance at residence-sanctioned events.
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Residence Themed Environments At Laurier, we provide numerous living options in residence to facilitate a more customized first-year student experience. Each living environment creates space for students with similar academic pursuits, interests or lifestyles to live with likeminded peers. Explore the options below to learn more about how students can tailor their year in residence.
RESIDENCE LEARNING COMMUNITIES A Residence Learning Community (RLC) is a themed residence environment where students share a common interest, major or coursework. RLCs are designed to extend opportunities for learning and development beyond the classroom. This is achieved by offering students enriched opportunities to network with peers, faculty and staff through programs held in residence and off campus. COMMON INTEREST: Singer and Songwriter (W) • Leadership and Service (B) • Glocal: Thinking Global, Acting Local (W) •
VARSITY LEARNING CLUSTERS (VLCS) VLCs afford select varsity athletes the opportunity to live in designated residence spaces with teammates during their first year of study. Participants will benefit from living with peers who respect the unique nature of study and rest schedules, who experience similar pressures and tensions as student athletes and who wish to develop as leaders and role models at Laurier.
THEMED LIVING ENVIRONMENTS Themed living environments are designed for the comfort of students with unique lifestyle preferences and as a means to help residents succeed both academically and socially. We currently offer: • Quiet Living Environment (Waterloo) • Substance-Free Living Environment (Waterloo)
SHARED MAJOR: Business and Economics (W) • Vimy Hall: War, Memory, and the Canadian Military Experience (W) • Concurrent Education (B) • Criminology (B) • The Reel World: English and Film Studies (W) • Languages and Literature (W) • Faculty of Science (W) • Business and Technology Management (B) •
CONNECTED COURSE WORK In(nova)tion: Exploring Entrepreneurship (W)
•
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Your Students Union WILFRID LAURIER UNIVERSITY STUDENTS’ UNION SERVICES As an undergraduate student at Laurier, your student fees help to fund your Wilfrid Laurier University Students’ Union (WLUSU). All undergraduate students are automatically members of the Students’ Union, and are encouraged to access the services, representation and programming that we provide. The WLUSU OFFICES are located on the third floor of the Fred Nichols Campus Centre (FNCC) in Waterloo and the first floor of the Student Centre in Brantford. U-DESK, Located on the second floor of the FNCC (Waterloo), first floor of the Student Centre (Brantford) The U-Desk is a service desk that provides information and services regarding the following: health and dental plan, transit information, locker rentals, Canada Post and campus events. FOOT PATROL, (top right) located on the first floor the FNCC (Waterloo), first floor of the Student Centre (Brantford) A volunteer operated safe-walk program available during evening hours, teams of two escort students by foot or van. Contact them at 519.886.FOOT (3668). No walk is too short! WLUSU FOOD BANK, three requests per student per term. Provides food deliveries on a 24/7 basis confidentially supporting the dietary and nutritional needs of all Laurier students. For more information, please visit wlusu.com.
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Health & Wellness WATERLOO The Student Wellness Centre | Location: Second Floor, Student Services Building (Just above the dining hall) Contact: 519.884.0710 x3146; wellness@wlu.ca; wlu.ca/wellness Office hours: Mon/Tues/Wed 8:30 am - 7:30 pm; Thurs/Fri 8:30 am - 4:15 pm (refer to our website for summer hours) The new Student Wellness Centre on Laurier’s Waterloo campus is a collaborative centre serving students’ physical, emotional and mental health needs using a circle of care model. Our multi-disciplinary team of professionals includes doctors, nurses, counsellor/social workers, a mental health nurse, registered dietician, chiropractors and massage therapists. We recommend that you make an appointment, but we also offer a limited number of drop-in medical appointments and crisis appointments daily. All visits are confidential. Services provided include variety of health care services including physical exams, acute and chronic illness and follow-up, sexual health care and dispensing (including emergency contraception), immunizations and specialist referrals. Mental health services include assessment, diagnosis and treatment, including short-term, goal-directed counselling and crisis intervention and crisis management. We also facilitate community referrals for students requiring specialized or long-term treatment. Visits are covered through your provincial health plan or UHIP insurance. Please bring this card to every visit. Booked appointments are recommend, but there are limited walk-in appointments available daily for urgent concerns. 24-hour notice is required for cancellation, or a fee will apply.
BRANTFORD Second Floor, Student Centre, Brantford Campus The Wellness Centre is the central location for all your health and wellbeing needs. Counselling Services provides free, personal counselling to students. Students wishing to make an appointment can stop by the office or book online by emailing csbrantford@wlu.ca. 519.756.8228 x5803 WLU Health Services is available to all students and provides the same services as your family physicians, which are covered by your provincial health card or UHIP.
RESIDENCE LIFE COUNSELLOR (WATERLOO CAMPUS) HEATHER LANDELLS The Department of Residence has a professionally trained Residence Life Counsellor available to meet with first-year students who are living in residence. The counselor specializes in addressing the needs of first-year Laurier students who are struggling with personal and/or mental health issues as they transition to Laurier and life in residence. For information about how to meet with Heather, ask your don or refer to the Student Wellness Centre website: wlu.ca/wellness
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OneCard The Laurier OneCard is your complete access card to the Laurier Community! It is loaded with your dining plan, acts as an access card to residences and to the athletics facilities, it is your library card, your bus pass and your formal Laurier Student Identification.
BRANTFORD CAMPUS CONVIENCE PLAN New for fall 2014 is the Brantford Campus Convenience Plan. The Brantford Campus Convenience Plan will be mandatory for all students living in residence effective September 2014. This plan will allow students to use their funds at two grocery stores and at any participating food vendor locations where OneCard Convenience dollars are accepted. This includes both on and off campus locations, some of which are open 24-hours per day. Convenience dollars do not expire at the end of the semester and will continue to be available beyond first year. The OneCard is a safe and easy method of payment and additional funds can easily be added to your account online at mylaurier.ca/onecard or at the Service Laurier Office.
WATERLOO CAMPUS MEAL PLANS All students living in residence are required to have a meal plan. The Waterloo meal plans are divided into two categories, flex dollars and board credits.
THAT’S HANDY! Convenience Dollars can be used anywhere the OneCard is accepted!
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Flex dollars make up the entire portion of the apartment style dining plan and a small portion of the dormitory dining plan. Flex dollars can be used at all on-campus food outlets. This account is non-refundable and non-transferable and expires April 30, 2015. Board credits make up the largest portion of the dormitory style dining plans. Board credits are to be used at Laurier’s main dining hall and the Fresh Food Company. Every time you enter the Fresh Food Co. one board credit is taken off your OneCard. The Fresh Food Co. is an all you care to eat facility so you can eat as much or as little as you like all for one credit. This account is nonrefundable and non-transferable and expires April 30, 2015. Board dollars are subject to GST & PST exemptions (meaning they will not incur tax).
CONVENIENCE DOLLARS Waterloo students can also experience all the benefits of the OneCard both on and off campus! Convenience dollars are not included in the Waterloo dining plans, but act as the optional (bonus) account for your OneCard. Convenience dollars can be used anywhere the OneCard is accepted including all on- and participating off-campus food locations, Waterloo Taxi, the Laurier Bookstore, participating vending machines and other Laurier Services including Printing and Health Services. This account does not expire and is refundable. For more information, including the breakdown of each meal plan, please visit our website waterloo.mylaurier.ca/onecard/. Keep in mind that students can request to change their meal plans up until September 30, 2014 by emailing onecard@wlu.ca.
Get connected Follow us on Facebook, Twitter and Instagram for news and updates to get the most out of your first-year experience as a Golden Hawk! WATERLOO Facebook.com/LaurierResWaterloo @LaurierRes Instagram.com/LaurierRes
BRANTFORD Facebook.com/LaurierBrantfordResidenceLife @lbresidence
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Waterloo Campus ACADEMIC/SUPPORT BUILDINGS
1 . Alumni Hall 2. Arts C Wing 3. Arts E Wing 4. Bricker Academic Building 5. Co-operative Education & Career Development Centre 6. Service Laurier 7. Dining Hall 8. Dr. Alvin Woods Building 9. Fred Nichols Campus Centre 10. John Aird Centre/Recital Hall 11. Library 12. Office of Aboriginal Initiatives 13. Northdale Campus 14. Peters Building 15. Schlegel Centre 16. Science Building 17. Science Research Centre 18. Seminary 19. Special Constable Service
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20. Future Site of the Global Innovation Exchange Building 21. Theatre Auditorium 22. 202 Regina Street 23. Cold Regions and Water Science RESIDENCE BUILDINGS 24. Bouckaert Hall Residence 25. Bricker Residence 26. Conrad Hall Residence 27. Euler Residence 28. King’s Court Residence 29. King Street Residence 30. Leupold Residence 31. Little House Residence 32. Macdonald House Residence 33. Spruce Street Apartments 34 University Place Residence 35. Waterloo College Residence 36. Willison Hall Residence
ATHLETICS 37. Alumni Field 38. Athletic Complex 39. University Stadium 40. Main Entrance 41. Pay & Display Parking
Travel with GRT Full-time undergraduate and graduate students may use their OneCard for unlimited rides on GRT buses. The cost is included in university tuition and valid for all school terms: September to December; January to April; May to August
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Campus Resources ABORIGINAL STUDENT SERVICES Fosters a positive student experience for all Aboriginal students: First Nations (Status and Non-Status), Inuit and MĂŠtis persons, through supportive, holistic, cultural and academic programming.
LIBRARY Provides resources and services to help with research and learning. Laurier students have access to the University of Waterloo and University of Guelph libraries and may request materials to be delivered to the Waterloo campus.
ACCESSIBLE LEARNING CENTRE
SERVICE LAURIER
12 on Map | located at 187 Albert St., Waterloo
11 on Map
2 on Map | located in Room 1C11, Arts Building
22 on Map | located on the second floor of 202 Regina Street
Assists students with disabilities by offering a variety of services and resources for academic success.
A one-stop, comprehensive enrolment management service that includes student records, registration, student awards and finances.
ATHLETIC COMPLEX Access to the fitness centre, gymnasium, pool and other athletic facilities is granted through your OneCard. For information on hours and classes please visit laurierathletics.com. 38 on Map
SPECIAL CONSTABLE SERVICE 7 on Map | located across from the Dining Hall
Special Constable Service is available 24-hours a day and responds to emergency situations. For immediate response during an emergency, call 519.885.3333.
CAREER DEVELOPMENT CENTRE 5 on Map | located at 192 King St. North
SUSTAINABILITY OFFICE
First year is not too early to start planning ahead. The Career Development Center can assist you in job searches, career planning and information on further education.
Located at 255 King St. North
CENTRAL ACADEMIC ADVISING
The office coordinates sustainable practices and environmental awareness on campus and beyond. For more information regarding the office and opportunities to get involved visit wlu.ca/sustainability.
8 on Map | located in Room 1-102, Arts Building
Available to direct students to university supports and resources, resolve academic problems and concerns and understand university expectations, requirements and policies. DIVERSITY AND EQUITY OFFICE
STUDENT LIFE LINE 1.877.418.1537, password: Laurier A free service for students, staffed by professionals 24/7, who are able to support students regarding emotional wellness, financial matters, legal support, student life and career planning.
32 on Map | located on the first floor of MacDonald House
The office’s role is to educate, advocate and celebrate the uniqueness of every individual at Laurier. For more information regarding its student services, please visit mylaurier.ca/diversity.
STUDENT LEADERSHIP CENTRE 9 on Map | located on the third floor of the FNCC
Supports all aspects of student leader development, student involvement and student leadership experiences on campus.
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Brantford Campus ACADEMIC/SUPPORT BUILDINGS 1. Carnegie Building 2. Grand River Hall 3. Library 4. Market Place 5. Nipissing Building 6 Nipissing Education Centre 7. Odeon Building 8. Research and Academic Centre 9. SC Johnson Building 10. St. Andrew’s 11. Student Centre 12. Williams Fresh Cafe 13. 97 Dalhousie Street 14. Aboriginal Student Centre (111 Darling) 15. Dalhousie Centre
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RESIDENCE BUILDINGS 2. Grand River Hall Residence 16. Lawyer’s Hall 17. Lucy Marco Place Residence 18. Post House Residence 19. Rizzo Residence 20. Expositor Place Residence 21. Wilkes House
ATHLETICS 21 Wilkes House Gym 22. Future Site of the Laurier YMCA
PARKING 23 Market Centre Parkade P Public Parking
Need a lift? All full-time students are automatically enrolled in the Universal Bus Pass program, meaning you can ride local transit through the fall and winter terms by scanning your OneCard for access.
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Campus Resources ABORIGINAL STUDENT SERVICES
SERVICE LAURIER
14 on Map | located at the Aboriginal Student House
2 on Map | located in Grand River Hall Room 202
Fosters a positive student experience for all Aboriginal students: First Nations (Status and Non-Status), Inuit and MĂŠtis persons, through supportive, holistic, cultural and academic programming.
A one-stop, comprehensive enrolment management service that includes student records, registration, student awards and finances.
ACCESSIBLE LEARNING CENTRE
SPECIAL CONSTABLE SERVICE
13 on Map | located on the second floor of the
4 on Map | located in Market Place Building
97 Dalhousie Building, Room 214
Special Constable Service is available 24-hours a day to respond to emergency situations. For immediate response during an emergency, call: 519.756.8228 x5888
Assists students with disabilities by providing a variety of services and resources for academic success.
*SPECIFY THAT YOU ARE AT THE BRANTFORD CAMPUS*
CAREER DEVELOPMENT CENTRE 9 on Map | located in the SC Johnson Building
First year is not too early to start planning ahead. The Career Development Center can assist you in job searches, career planning, and information on further education.
CENTRAL ACADEMIC ADVISING 8 on Map | located in the RAC– East, Room 132
Available to direct students to university supports and resources, resolve academic problems and concerns and understand university expectations, requirements and policies.
STUDENT LIFE AND ENGAGEMENT OFFICE 11 on Map | located on the second floor of the Student Centre
The Student Life Office exists to ensure an exceptional student life experience for the Laurier Brantford campus. Built on the foundations of student leadership, diversity, and engagement, the Student Life Office promises to maintain a community of respect with opportunities for personal growth and development, and to encourage every student to leave a unique legacy. It is home to the student groups that are all committed to enhancing student life on campus: My Respect, Rainbow Alliance, and the Student Leadership team.
LEARNING SERVICES 4 on Map | located in Market Place Building
STUDENT LIFE LINE
Helps develop the skills you need to excel in your academic studies, learn to take better notes and improve your written and oral communication. They offer study groups, workshops and tutoring.
A free service for students, staffed by professionals 24/7, who are able to support students regarding emotional wellness, financial matters, legal support, student life and career planning.
1.888.417.4537, password: Laurier
LIBRARY
DIGITAL LIBRARY & LEARNING COMMONS
3 on Map | located on the lower level of 173 Colborne
Location: 2 on map, first floor of Grand River Hall
Working collaboratively with the Brantford Public Library, the Laurier collection houses 9,000 Laurier books, Nipissing Educational Kits and a media collection. For further information regarding study rooms and library resources, please visit library.wlu.ca/brantford.
A large, comfortable study space on campus available for individual and group work. The Learning Commons also offers a study room equipped with a Smart Board projector; great for group work and presentations. Brantford librarian offices are located nearby for additional support. 33
Wishing you a wonderful year! All students living in residence have agreed to, upon submission of their 2014-2015 Residence Application, to abide by the Residence Hall Agreement. For a complete list of residence standards and policies, please visit:
As former Dons and Residence Life Area Coordinators, we truly believe that your residence experience has the potential to shape much more than your first-year experience. We hope that like us, you experience inspiring leadership involvement, meaningful friendships, support for your personal and academic goals and lots of fun along the way. As your Deans of Students, our role is to help facilitate student support, safety and success. Whether you need support for a personal, financial or health-related matter, we can help get you connected and assist you in making the most of your Laurier experience. Welcome to the Golden Hawk family – we wish you a wonderful year! Leanne Holland Brown, Dean of Students Waterloo Campus Adam Lawrence, Dean of Students Brantford Campus
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WATERLOO: waterloo.mylaurier.ca/ residence BRANTFORD: lbstudentaffairs.ca/ residential-services/ If you have any questions about the Residence Hall Agreement please contact your Residence Life Area Coordinator.
RESIDENCE HALL AGREEMENT 1. I am responsible for all the charges for my residence room, meal plan, and for damages and/or losses that I am considered to be accountable for by the Department of Residence or the University. 2. Failure to abide by the financial arrangements required by the University, or failure to make payment of damages or other assessments, will result in the University withholding my examination results, transcripts or degree. 3. My assigned room will not be held for me after the Friday preceding the first day of lectures for the term to which I applied, unless I notify the Residence Office, in writing or by telephone, prior to that date and make satisfactory arrangements. 4.
It is my responsibility to provide the Residence Office with my local telephone contact information while I am living in residence.
5. I may not change rooms without the consent of the Residence Office, in consultation with the Residence Life Management Team. This change will not be official until I exchange my keys in the Residence Office and fill out the appropriate paperwork. 6. I shall carry appropriate and adequate insurance coverage for fire and property damage and public liability insurance during the term of the residence agreement and any renewals or extensions thereof, at my own expense. Such policies shall be written on a comprehensive basis with limits of not less than $2,000,000.00 for any one occurrence. 7. The occupancy period in residence begins on the official registration day of fall term and ends 24-hours after my last scheduled examination in Fall Term. The occupancy period resumes 24-hours prior to the first scheduled day of classes in the winter term until 24-hours after my last scheduled exam in the winter term. Under exceptional circumstances, a student may request permission from the Manager, Residence Life to exceed the occupancy period for a limited time. There may be a daily/weekly charge for occupancy before or after the official occupancy period. Under NO circumstances may a student move in prior to September 1, or stay after April 30 during any school year. 8. I will engage in and maintain registration as a full-time student at Wilfrid Laurier University in a program of studies leading to a degree. I further acknowledge, by my acceptance of the tenancy, that if my registration status changes to part-time student during my tenancy, I am obligated to notify the Residence Office to review the status of my residency. 9. If I am required to leave residence as a result of my student registration status being voided at Wilfrid Laurier University, my residence fees and charges will only be refunded based on the date of a completed withdrawal. A proper checkout must be completed with my Residence Life don and Residence Life Area Coordinator, and the room/building keys must be returned to the Residence Office for the withdrawal to be considered complete. No refunds will be considered after January 31 for the winter term. 10. I understand that by accepting keys on registration day I am committed to the full eight-month occupancy term of this residence contract, notwithstanding the break in occupancy period occurring 24-hours after my last scheduled exam in the Fall Term, and resuming 24-hours prior to the first day of classes in the Winter Term. If I choose to leave residence while maintaining student registration at Wilfrid Laurier University, I understand that my residence fees and charges are not refundable. 11. If I am required to leave residence for conduct related reasons, I understand that my residence fees and charges are not refundable. Potential reasons include conduct set out in paragraphs 13 and 14 of this agreement, as well as non-academic misconduct set out in the Wilfrid Laurier University Student Code of Conduct and Discipline (University Policy 12.2). 12. Withdrawal from residence for medical reasons is allowed when a statement from the attending physician is presented and found acceptable by the University physician and the Manager, Residence Life. An administrative fee equivalent to the residence deposit will be charged. All residence fees and charges must be paid in full up to the date when the student withdraws. 13. If I am found to be in possession of, using or trafficking illegal drugs or substances, I understand that my residence contract may be immediately cancelled and I may be required to vacate my assigned room immediately for conduct related reasons. 14. Behaviour considered harassing or violent as determined by the Department of Residence will result in immediate eviction from residence. 15. If I require emergency medical assistance, or emergency assistance of any sort, I agree to allow the Department of Residence to contact my emergency contact. This emergency contact will be disclosed to the Department of Residence upon move-in to residence in the “Emergency Contact Information form” and should the contact change during the term of my residency, I will notify the Department of Residence immediately. 16. I have read and understood this “Residence Hall Agreement” and I agree to abide by all rules, regulations and guidelines herein, and as set out in the Residence Guidebook and on the Laurier website at wlu.ca/residence.
WILFRID LAURIER UNIVERSITY WATERLOO | BRANTFORD | Kitchener | Toronto
Important dates The complete list of all academic dates can be found in the online Undergraduate Academic Calendar at wlu.ca/calendars under academic and other important dates. The dates are listed by term. For the purposes of this guide, here is a subset. Beginning of August
Tuition assessment invoices mailed to home address for students who have registered in courses
August 26 - 30
International transitions orientation
August 28
Fees due date for the fall term
August 31- September 1 Residence move-in days WATERLOO
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September 1
Residence move-in day BRANTFORD
September 1 - 3
Orientation Week (O-Week) for first-year students
September 4
Lectures begin – fall term
September 20
Final day to opt out of WLUSU Student Health, Dental & Accident Insurance Program. Visit udesk.yourstudentsunion.ca for details and the online form
September 17
Last day to add fall term and full-year courses
October 13 - 17
Reading Week - No Classes
November 5
Last day to drop/withdraw without academic penalty (failure) and for possible fee adjustment
December 3
Lectures end – fall term
December 4 - 5
Pre-exam study days – fall term
December 6 - 19
Final examination period – fall term
December 15
Fees due date for winter term
December 24 January 1
University closed
January 5, 2015
Lectures begin – winter term
February 16 - 20, 2015
Reading Week - no classes
March 6, 2015
Last day to drop/withdraw without academic penalty (failure) and for possible fee adjustment
April 6, 2015
Lectures end - winter term
April 7-8, 2015
Pre-exam study days - winter term
April 9 - 28, 2015
Final examination period - winter term
Waterloo Residences - Mailing Addresses Mail will not be forwarded after April 2015 final exams. All mail will be returned to sender. BOUCKAERT HALL Mailbox Number Bouckaert Hall 75 University Avenue West Waterloo, ON N2L 3C5
EULER Mailbox Number Euler Residence 75 University Avenue West Waterloo, ON N2L 3C5
MACDONALD HOUSE Mailbox Number MacDonald House 75 University Avenue West Waterloo, ON N2L 3C5
UNIVERSITY PLACE Apartment Number University Place 50 University Avenue East Waterloo, ON N2J 2V8
BRICKER RESIDENCE Mailbox Number Bricker Residence 75 University Avenue West Waterloo, ON N2L 3C5
LEUPOLD Mailbox Number Leupold Hall 75 University Avenue West Waterloo, ON N2L 3C5
NILS WILLISON HALL Mailbox Number Nils Willison Hall 75 University Avenue West Waterloo, ON N2L 3C5
WATERLOO COLLEGE HALL Mailbox Number Waterloo College Hall 88 Seagram Drive Waterloo, ON N2L 6N7
CLARA CONRAD HALL Mailbox Number Conrad Hall 75 University Avenue West Waterloo, ON N2L 3C5
KING’S COURT Apartment Number 345 King Street North Waterloo, ON N2J 2Z1
REGINA RESIDENCE Student Name Apartment Number 209 Regina St. North Waterloo, ON N2J 3B5
COURIER PACKAGES Student Name Name of Residence Building Mailbox Number Wilfrid Laurier University 75 University Avenue West Waterloo, ON N2L 3C5
C.H. LITTLE HOUSE Mailbox Number C.H. Little House 75 University Avenue West Waterloo, ON N2L 3C5
KING STREET RESIDENCE Mailbox Number King Street Residence 200 King Street North Waterloo, ON N2J 4Z4
SPRUCE STREET APARTMENTS Apartment Number 325 Spruce Street Waterloo, ON N2L 3M6
Brantford Residences - Mailing Addresses Mail will not be forwarded after April 2015 final exams. All mail will be returned to sender. GRAND RIVER HALL Suite Number Grand River Hall 171 Colborne Street Brantford, ON N3T 6C9
LAWYERS HALL Suite Number Lawyers Hall 76 Colborne Street Brantford, ON N3Y 2G5
LUCY MARCO PLACE Suite Number Lucy Marco Place 40 Queen Street Brantford, ON N3T 3B2
POST HOUSE Suite Number & Room Letter The Post House 41 George Street Brantford, ON N3T 2Y2
WILKES HOUSE Suite Number & Room Letter Wilkes House Residence 119 Darling Street Brantford, ON N3T 2K8
EXPOSITOR BUILDING Suite Number Expositor Place 53 Dalhousie Street Brantford, ON N3T 2H9
RIZZO BUILDING Suite Number & Room Letter 156 Colborne Street Brantford, ON N3T 2G5
LARGE PACKAGE DELIVERIES Residence & Suite Number c/o Department of Residence Grand River Hall Office 222 Wilfrid Laurier University 171 Colborne Street Brantford, ON N3T 6C9
wlu.ca/residence
75 University Avenue West Waterloo, Ontario Canada N2L 3C5 T 519.884.0710 x3236 73 George Street, Brantford, Ontario Canada N3T 2Y3 T 519.756.8228 x5805
RESI-459-JUL14
WILFRID LAURIER UNIVERSITY WATERLOO | BRANTFORD | Kitchener | Toronto