Records & Information Management, Document Management & Archiving

MANAGEMENT SERIES

RECORDS & INFORMATION MANAGEMENT, DOCUMENT MANAGEMENT & ARCHIVING

08 - 11 APRIL 2013 SINGAPORE 14 - 17 APRIL 2013 DUBAI

The Best Practices, Laws & Regulations

SPECIAL TAK

urse ve Full of Co A Thumb Dri & Information Reference

COURSE OVERVIEW Records & Information Management, Document Management & Archiving Course offers a high profile facilitator throughout the 4-day workshop. Upon registration, you are required to complete a short questionnaire related to your expectation and other issues.

Information is an essential asset for any organisation. Managed well, it increases efficiency and quality and contributes directly to the bottom line. Information managed badly is a risk.

YO YOUR OUR INTERNATIONAL INTERNATIONAL COURSE FACILITATORS Dr. David V. Bowen MA, PhD, FRSC, MBCS, CChem, CITP, CEng

This course in Information Management and Archiving is a complete program and will give you understanding, tools and templates to manage information according to laws and regulations, in short, the best practice in managing your organization's Document and Information Records.

Upon completing this course, you will be able to: Ensure that your Information Governance is fit for purpose Set up and run a successful project to find out what information you hold and to assess the quality of your operation or of your suppliers Create or update retention schedules, business classification schemes, and file plans Use templates and workflows to improve user compliance Operate a regular information review and disposal process to comply with laws and regulations and to reduce risk to your organisation Manage your organisation’s archives Ensure that paper and digital documents are managed to the same standards Reduce and manage the flood of email and social media

Latest TESTIMONIALS “David is highly g y experienced, listened to our staff and responded to our comments and The work he has completed will make a d requests. Th kh significant contribution to improving the Information Management systems at Carlisle, and to advancing our continuous performance improvement goals.”

- Carlisle City Council “The trainer & the workshop were awesome!”

- Freedom of Information Officer & Information Audit Project Manager “David has delivered a very effective training, suitably targeted for different levels of user. His training and support has ensured the smooth roll-out of our new system and has the potential to save significant staff time and improve the efficiency of our business processes.”

- Royal Parks Agency

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EAWAY

Managing Director Audata Ltd David Bowen has worked with computers since 1967 and with large volumes of information since 1972.

After 24 years in chemical and pharmaceutical research and information management, he built two digital archives for a major pharmaceutical company, and led the project to create their archives and archive management software.

Since 1998, he has been a Director of Audata Ltd. He has completed strategic and practical projects for clients in government, international tribunals, charity, finance, insurance, and pharmaceuticals. These have covered every aspect of information management from paper archives through long-term digital preservation and email management.

“Very well structured to cover vast area of Records & Information Management, Document Management & Archiving.”

- Suresh Kumar Methil, Controller - Legal Documentation, Dubai Aluminium (DUBAL) “Learnt new information on how to make document management easy and time-saving.”

- Aysha Mubarak Salem Duhair, Senior Officer Document Controller, Dubai Electricity and Water Authority “I would like to thank the instructors for their thorough review and materials presentation.”

- Mohammed M. Al-Ajmi, Division Head, Samba Financial Group “Trainer's experience in real world cases helped a lot in explaining things and sharing best practices.”

- Siti Shafini Yusof, Senior Engineer - Information Management, Teknik Janakuasa Sdn Bhd

360 BSI (M) Sdn Bhd (833835-X), Level 8 Pavilion KL, 168 Jalan Bukit Bintang, 55100 Kuala Lumpur, Malaysia.

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COURSE CONTENT

HOW THIS WORKSHOP WILL BE CONDUCTED

DAY1 GOVERNANCE

AUDITS & PROJECTS Introduction What structures does your organisation need to manage records and information responsibly, and to comply with relevant laws and regulations?

How can you find out what records and information need to be managed?

How do you initiate and manage a project to achieve these goals?

DAY2 RECORDS

RECORDS MANAGEMENT, RETENTION & DISPOSAL, “BIG BUCKETS” FOR RETENTION What are Records?

What Records do you manage?

How do you know which Records to keep and which can be destroyed?

How do you destroy records responsibly and in compliance with laws and regulations?

How can the “big buckets” idea help to simplify your work?

Exercises

WHY THIS EVENT This workshop will help you understand and manage your information by combining the appropriate security with appropriate sharing. It will prepare you for the tidal wave of social information, and enable you to master the flood of email and other electronic information.

The correct and timely data will improve your organisation’s financial performance & allow you to take full advantage of new business opportunities.

At the end of the workshop you will leave the workshop with a new set of practical tools to apply immediately to your daily work.

DAY3 INFORMATION & DOCUMENT MANAGEMENT INFORMATION AND DOCUMENTS (MAY NOT BE RECORDS), TEMPLATES AND WORKFLOW, START OF CLASSIFICATION How do you manage documents and other digital and paper information (that may not be records)?

How can you make the user experience easier with Templates and Workflows?

Introduction to Classification schemes Exercises

DAY4 CLASSIFICATION ARCHIVES More on Classification Schemes Archives – how are they different from Records Management?

How are they similar?

Exercises

WHO SHOULD ATTEND CEOs, CFOs, CIOs, COOs Company Secretaries, Legal officers Directors and Managers of regulated dept Managers from regulated industries Staff responsible for administering or managing documents, filing & information processes Managers planning M&As, Divestments or business expansions Staff responsible for documents in Case-related or Project-related organisations

COURSE SCHEDULE 8.00 8.30 10.00 - 10.15 12.00 - 13.00 14.30 - 14.45 16.00

Registration & Coffee/Tea Workshop commences Morning coffee/tea Lunch Afternoon coffee/tea End of day 2

RECORDS & INFORMATION MANAGEMENT, DOCUMENT MANAGEMENT & ARCHIVING

REGISTRATION FORM

08 - 11 APRIL 2013 SINGAPORE

Mobile: +6016 3326 360

14 - 17 APRIL 2013 DUBAI

Email: kris@360bsi.com

Fax: +603 9205 7788 Tel: +603 9205 7772

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You will receive practical training from a professionally qualified educator with over twenty years of teaching and training experience.

Please feel free to mix-and-match topics from the areas listed below to get the right training content for your staff. Other topics may be available upon request.

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Hotel Contact Details: Concorde Hotel Singapore 100 Orchard Road, Singapore 238840 Tel. +65 6733 8855 or Fax. +65 6235 0743 Radisson BLU Hotel, Dubai Deira Creek Baniyas Road, P.O. Box 476, Dubai, UAE Tel: +971 4 2057105 Fax: +971 4 2234698

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Cancellations/Substitutions

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Substitutions are welcome at any time. Please notify us at least 2 working days prior to the event. All cancellations will carry a 10% cancellation fee, once a registration form is received. All cancellations must be in writing by fax or email at least 2 weeks before the event date. Cancellations with less than 2 weeks prior to the event date carry a 100% liability.

However, course materials will still be couriered to you.

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FEES

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SINGAPORE: 08 - 11 APRIL 2013 DUBAI, UAE: 14 - 17 APRIL 2013

USD 2,995 per delegate USD 2,845 per delegate - register before 22-FEB-2013 USD 7,800 - Special for Group of 3 The fee does not include any taxes (withholding or otherwise). In case of any taxes applicable the client has to ensure that the taxes are paid on top of the investment fee paid for the course.

Compliance with the local tax laws is the responsibility of the client.

* Save up to 50% for In-house Training program

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Closing date for registration is 1st April 2013.

The fees cover lunch, tea breaks, materials and certificate.

Official confirmation will be sent, once registration has been received.

Participants will need to arrange their own accommodation.

Attire: Smart Casual

Thank you for your registration!

PAYMENT DETAILS Payment is required within 5 days upon receipt of the invoice.

Bank transfer: 360 INTERNATIONAL LIMITED Standard Chartered Bank P.O.Box – 999 Al Fardan Building, Al Mankhool Area, Bur Dubai, Dubai, U.A.E Account No: 02-2077311-01 USD Swift No: SCBLAEADXXX IBAN No: AE920440000102207731101

All payments must be received prior to the event date

360 BSI (M) Sdn Bhd (833835-X), Level 8 Pavilion KL, 168 Jalan Bukit Bintang, 55100 Kuala Lumpur, Malaysia.

www.360bsi.com

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