set the scene Rental vendors know which pieces will work best in countless situations. Don’t be afraid to trust their advice!
Beautifully decorated weddings require creative talent, many hours and an extensive inventory of items. Hiring a professional is a wise investment you won’t regret. Many brides underestimate what’s involved in the decorating process – the time researching, gathering the items, setting them up and then tearing them down. Décor professionals will help you to avoid the frustration of producing your dream wedding on your own.
have a guest count estimate for the quantity of items you will need to reserve before talking to your vendor; a little more than planned is always safe! Once you have your order, be ready to place a deposit for your pieces. Many businesses will have a wide selection of accessories to rent including arches, chair covers, aisle runners and more. Some vendors will have specific items like tables or portable restrooms.
name your style and theme
get it in writing
A theme is usually a phrase like “vintage glam” or “rustic chic” that will sum up the overall feel and design of your wedding day. It’s important to select your theme along with colors and style before you get started, as it will extend to every detail of the day, including your venue, attire and more.
get creative
This is your big day, and making your venue uniquely yours is important. A growing trend in many weddings is to post special messages to guests on chalkboards. These signs help spread the word about where to sit, which hashtags to use and where things are happening without having to make an announcement. Instead of trying to learn to chalk, hire an artist who creates gorgeous displays that your guests are sure to recognize.
booking rentals
Some ceremony and reception sites will require that you rent equipment from an outside source, which can turn any setting into something spectacular. Be sure to
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décor
Once you have decided to work with a particular vendor, sign a detailed, written contract that covers all dates and times. Be aware of your responsibilities and your vendor’s duties for your wedding day, and reconfirm your arrangements several weeks before your wedding.
options • Chairs • Tables • Linens • Drinkware • Flatware • Drink fountain • Coffee percolator • Cake stand • Tent • Dance floor • Lighting • Draping • Portable bar • A/V equipment • Centerpieces • Arches • Aisle runner • Backdrops • Garland • Candles • Lanterns • Signage
• Baskets • Portable washroom • Ladders • Dolly / Carts your rental budget The summer months and early fall are peak wedding months for many vendors. Prices could be higher and availability may be limited. Talk to your rental vendors six to nine months out to book key products. Then, finalize the details three to four weeks before the big day. #BlackHillsBride
