Figure 72: Contents Of Mpr

 Advance Bills: Advance bills are prepared for Mobilizationof P&M on site, so that afterwards, RA bills can be prepared. It includes-Mobilization Advance This is based on the work we are giving to other sub-contractors. It is generally about 10 to 15% and maximum of 20% of contract cost. General Advance- It includes  Bank Guarantee  Postdated cheque Recovery of mobilization advance & P&M advance starts when 20% of project is completed as major works are carried out by P&M. It is completely recovered when around 65% of project is completed.

RA Bills: It is made by contractor at site and then, it is compared with sub-contractor working.It includes following things:

Measurement sheets- Prepared at site and signed by GC representative.Reconciliation sheet, for reinforcement or concrete consumptionSummary sheet

Taxes paid during RA Bills: GST [GOODS AND SERVICE TAX] (18%) of goods value

Escalation Bills: Generally carried out for Diesel, Concrete, Steel, P&M, Labour. It is claimed when rates of all these items change above 20% & their substantial usage of same.

This is covered from:

Profit obtained, by selling steel scrap to authorized recyclers Adding wastage to price of steelThe difference between both will add up to tender quoted by MMRC and DSJV.Recovery of Income taxes and other advances: the recovery of taxes and advances are done by the clients from every month payment, done to the contractor payment. t includes deduction of Labour cess (1%), Education cess (3% of TDS and Surcharges), TDC (5%), Surcharge (1%), Mobilization advance (5%) from every month

Figure 65: BILLING FLOWCART

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1 . M A NG E M E NT I NO F R M A T I ON S Y S T E M

A PMIS provides information so the team has a common understanding of the facts: a prerequisite for collaboration. It’s the cheapest way to gather information because it’s only done once. And it’s the most reliable way to host information because many eyes scrutinize centralized data and mistakes are more likely to be found and corrected. It’s the first line of defenses against political or legal attack. It’s a clear window into the project that leaders can use instead of relying on delayed or biased reports filtered through layers of management. It improves performance because it measures it; it’s a report card for both team members and management. And most important, it educates the team and makes better managers because it tells true stories

 The PMIS defines the program and the projects: cost, time, scope and quality.  It defines the team: people, organizations and their roles. It helps manage agreements: contracts, permits, approvals and commitments.  It manages documents. It produces standard and custom reports. It presents vital signs on dashboards. It guides collaboration and communicates best practices with policies, workflow diagrams and document management

Management Information Systems: Management Functions think about the functions of managers that you may have learned about in other classes:

 Planning, Organizing, Directing, Controlling, Communicating, and Decision-making.

Each manager takes on these roles countless times in a day. Managers review endless amounts of data that make their jobs easier and more efficient. Those using management information systems (MIS) require information on a periodic basis instead of on a daily recurring basis like those using a transaction processing system. Managers also require information on an exception basis. That is, they need to know if production is higher or lower than the targeted rate or if they are over or under their budgets. They also need to know about trends instead of straight numbers. The questions they may ask of the system would be: "How far behind in production are we for this quarter?" Before integrated systems, managers received periodic printed reports that gave them lots of data, but often didn't supply information that they could utilize to make timely decisions. Planning was sometimes a wasted effort because the information the managers needed just wasn't there when they needed it.

DATA

BEFORE MIS

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INFORMATION

AFTER MIS

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R e p o r t s (p r o d u c e d i n e x c e l a n d w o r d)

Daily progress report Weekly progress report: Monthly progress accelerated program report

Daily progress report

The daily progress report is sent on a daily basis to the client as well as the contractor comprising of the amount of work done on the previous day and details about the work that has been done so far and the amount of work to be done.It also provides information about the daily targets set by the contractor

The monthly progress

report is sent on the first day of the new month, giving a summarized view of the work performed in the previous month.It also contains the reasons for the slow work progress (if any). This report mainly deals at the macro level and can be very helpful in picturing the overall progress of the package.

Accelerated program report

if the project is lagging is behind, This kind of report is prepared by contractor it contains the accelerated plan.It describes how the contractor will cope up with the delay and deliver the project on time despite of lagging.

Weekly progress report:

The daily progress report is sent on a daily basis to the client as well as the contractor comprising of the amount of work done on the previous day and details about the work that has been done so far and the amount of work to be done.It also provides information about the daily targets set by the contractor

Monday Tuesday Wednesday Thursday Friday Saturday

Safety Meeting Design Meeting Quality Meeting Weekly Progress Meeting

Figure 66: WEEKLY DETAILS

This schedule is followed every week to plan and monitor the activities going to site. This very much required as contractor, client and other consultants sit and talk regarding problems faced by each agency regarding project execution.

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