3A Boys' Volleyball Provincials Information Package

Alberta Schools’ Athletic Association

3A Boys Volleyball Provincial Championships Host: Holy Trinity Catholic High School Fort McMurray, AB November 20-22, 2014

INFORMATION PACKAGE Welcome to the ASAA 3A Boys Volleyball Provincial Championships. Holy Trinity Catholic High School is proud to be the host of the boys’ provincial championship, which will be held at Holy Trinity Catholic High School and at Father Mercredi Catholic High School.

We hope you enjoy your weekend of great volleyball, team play and sportsmanship on and off the court.

Dates/ Hours of Competition: • • • •

Wednesday, November 19th 3:30PM – 10:00PM Thursday, November 20th 9:00AM - 5:00PM Friday, November 21st 9:00AM - 8:00PM Saturday, November 22nd 9:00 AM - 8:00PM

Locations: Holy Trinity Catholic High School 230 Powder Drive Ft. McMurray, AB 780-792-0012 Father Mercredi Catholic High School 455 Silin Forest Road Fort McMurray, AB 780-799-5725

Contact Information: Tournament Chairperson Frank Power Holy Trinity Catholic High School 780-792-0012 Frank.Power@fmcsd.ab.ca

Maps can be found at: http://76.12.105.174/page.cfm?p=2514

Registration Details: Registration will occur online: http://provincials.asaa.ca DEADLINE FOR REGISTRATION IS MONDAY, NOVEMBER 17TH AT 12:00 NOON Registration Process Includes: • Team Roster (player name, number, height, position, grade level) • Team Banquet Ticket Order •

5x7 Team Picture (.jpg), School logo (.jpg), Team History / Season Summary

Registration Fee: •

Once the fee has been established by the ASAA it will be posted.

Tournament At A Glance: Wed. Nov 19

Practice 3:30-10:00pm Holy Trinity Father Mercredi

Thurs. Nov 20 Reg. Pick Up Holy Trinity Jr. Gym 9:00am Coaches/Captains Meeting Holy Trinity Jr. Gym 9:30am

Fri., Nov 21

Opening Ceremonies Holy Trinity Gym 10:30-11:15

Game Play 9:00am - 8:00pm Holy Trinity Father Mercredi

Team Photos Holy Trinity Jr. Gym 11:30-2:30 Game Play 1-5pm Banquet 7:00pm Holy Trinity

Sat., Nov 22

Game Play 9:00am - 12:00pm Holy Trinity Father Mercredi

Playoff Round 1:00pm - 8:00pm Holy Trinity

Deadlines:

Event Registration Deadline School Logo, Digital Photo, Banquet

Date Monday, November 17, 2014 Monday, November 17, 2014

Time 12:00 PM (Noon) 12:00 PM (Noon)

OPENING CEREMONIES All teams are to be in their teams dressed in warm up gear and ready for opening ceremonies by 10:30 AM on Thursday November 20, at Holy Trinity Catholic High School.

Please email the following items to frank.power@fmcsd.ab.ca AND ae2056@fmcsd.ab.ca AND lucy.moore@fmcsd.ab.ca. Please use the subject line; Team Picture and Logo.

1. School Logo (electronic version) 2. Digital photos of your school/team (2 MP or higher)

BANQUET INFORMATION The banquet is being held at the Suncor Center for the Performing Arts Theatre located in Holy Trinity Catholic High School. Attendance at the banquet is compulsory for all team members and coaches. Banquet tickets must be ordered online on the Registration Page by Monday, November 17, 2014 at 12:00 noon. The banquet is for athletes, managers, trainers, statisticians, coaches and a limited number of parents.

The maximum number of tickets per team is 16. The dress code for the banquet is SEMI FORMAL. DATE: Thursday November 22, 2012 TIME: 7:00 p.m. SHARP LOCATION: Suncor Center for the Performing Arts Theatre at Holy Trinity DRESS CODE: Semi Formal BANQUET FEES: $25.00/person DEADLINE FOR OPENING CEREMONY AND BANQUET MATERIALS MONDAY, NOVEMBER 19TH AT 12:00 NOON

ACCOMMODATIONS The hotels have various cut off dates. When booking your rooms, please mention ASAA 3A Boys High School Provincial Volleyball Championships to ensure you receive the group rate offered. Rooms have ONLY been block booked for teams. Any families wishing to book rooms should do so on their own and not use any of the block booked rooms as there are only enough to accommodate teams attending provincials, not spectators. http://76.12.105.174/page.cfm?p=2515

PHOTOGRAPHS AND ACTION SHOTS The ASAA requires team photographs for its yearbook. All teams will have their pictures taken Thursday November 20, 2014 – from 11:30 AM – 2:30 PM. Photographs will be taken by Ron Scott Photography. Ten-minute time slots are being scheduled. We would ask that you arrive early for your scheduled time. Please see the website for the schedule. http://76.12.105.174/page.cfm?p=2540 Each team will receive one complimentary “8X10” team photograph.

Players, coaches & parents can order commemorative “8X10” team photos and/or action shots for $15.00 online at: http://ronscottphotography.pixieset.com/volleyballprovincials/ Dress in game uniform or matching warm-ups. Time is critical, so please be prompt and ready for your photos.

ADDITIONAL TOURNAMENT INFORMATION Coaches Meeting There will be a coaches meeting on Thursday, November 20 at 9:30 am in the Holy Trinity Junior Gym. Please ensure you have a representative at this meeting as this is where pertinent championship information is provided and fees are collected. Entry fee and banquet fees must be brought to the Coaches Meeting. The agenda will address tournament information, officiating, expectations, appeal procedures and Opening Ceremonies information.

Captains Meeting There will be a captain’s meeting on Thursday, November 20 at 9:30 am at Holy Trinity (Room will be announced). Please ensure your team captain attends this meeting as this is where pertinent championship information where Opening Ceremonies, Lunch Details, GIMMICS, Awards Procedures, Competition Procedure and Schedule, Officials, First Aid and Athletic Therapy and Photographs and Action Shots will be addressed

Practice Times You need to sign up for practice times on the website.

http://76.12.105.174/page.cfm?p=2541

Practice times will be available in the Holy Trinity Varsity and Junior Gyms on: Wednesday, November 19 – from 3:30 PM – 9:45 PM (Last booking at 9:00 PM) Change Rooms Change rooms will be available for use at all facilities, however there are no showers available. No valuables should be left in the change rooms. Please note: No school hosting games will be held responsible for lost or stolen articles. Please ensure valuables are safely stored.

Team Rooms Team rooms will NOT be available. Locker rooms can be used immediately prior to and following matches. Of course, personal items should not be left in the rooms unless locked in a locker. None of the venues are responsible for lost or stolen items.

Coaches and Officials Room A hospitality room will be available for coaches and officials at both venues throughout the tournament. A variety of snacks, hot food & beverages will be available on Thursday, Friday, and Saturday.

Medical Athletic assistance is the responsibility of each individual team. Ice and minor first aid supplies will be available at both locations, and if there is a major injury, emergency services will be called. Teams must bring their own medical supplies and plan to do their own taping.

Concession Thursday and Friday are school days and both school eateries will be open during the lunch hours (Holy Trinity 11:15am-1pm and Father Mecredi 11:55am-1:40pm). There are also numerous restaurants near both schools. On Saturday, and after school hours, there will be a concession available at both venues.

Souvenir Apparel Gimmics will be on site at Holy Trinity Catholic High School only.

Spectator Admission Rates & Programs Spectators will be required to pay a daily admission or purchase a tournament pass. Day passes will be valid AT ALL VENUES. The Tournament Pass is valid at all venues the entire weekend. Spectators must present their passes at the gate each time they enter a venue.

Day Pass - $5.00 Tournament Pass - $10.00 Programs - $5.00 Parking All visitors will be able to park in the lot next to both participating schools and entry should be from the main doors.

GAME RULES AND INFORMATION Game/Practice Balls The official game ball will be the Tachikara SV5W Gold (red, white and black) Volleyball and will be provided by Holy Trinity.

Each team must provide their own clearly marked volleyballs to use during warm ups and your scheduled practice time.

Minor Officials Minor officials for line judges and scorekeepers will be provided by students and athletes from Holy Trinity. Please treat them professionally and respectfully.

Venue Rules/Policy & Expectations It is incumbent upon all coaches and participants to be aware of ASAA Policy.

Specifically for this event, player eligibility (pg 37-40), supervision policy (pg 43) and volleyball policy (pg 99-107). http://www.asaa.ca/new/documents/Policy%20Handbook2012-13.pdf “All competitions must be conducted with a high standard of courtesy, fair play and sportsmanship. All those involved share this responsibility�. (ASAA Policy Handbook) Grievance Committee The grievance committee will sit to deal with matters that occur during competition, including discipline/conduct issues or appeals that may arise from ejections. They will handle any other matters that arise that require dispute resolution. Members of the committee will include the tournament chairman, school administrator and an experienced member of our organizing committee.

General Venue Rules -The sites are not responsible for lost or stolen items. Please inform your teams to take care of their own personal belongings.

-Volleyballs are NOT to be used outside of gymnasiums, in the hallways, locker rooms or in any other school areas, in ANY of the venues.

-Out of respect for competing teams and spectators, the ASAA believes that any uniform changing should occur in the changing rooms, or alternatively, athletes should come dressed to play.

Sportsmanship Sportsmanship is vitally important and highly valued by the ASAA. A Sportsmanship Trophy will be awarded to the team that displays appropriate conduct & sportsmanship both individually and at a team level throughout the Championship. Pins will also be handed out throughout the Championship to individuals, coaches & spectators who display sportsmanship in their words & actions.

A Sportsmanship Committee will be at each of the sites to select recipients of the ASAA’s sportsmanship pin.

Sportsmanship Pin Award Sportsmanship pins may be given to individuals who exhibit outstanding displays of integrity, fair play and good sportsmanship. Sportsmanship pins may be given to players, coaches, parents and spectators. Recipients of sportsmanship pins should show some or many of the following characteristics: Players should: o Conduct themselves in a positive nature/manner before, during and after the game o Offer positive feedback to opponents during the game o Shake hands before and after the game o Be courteous, polite and friendly o Show good sportsmanship during the game o Show concern, respect or empathy for an opponent Spectators should: o Consistently give positive feedback to players and others o Welcome opponents o Present positive comments before, during and after the game o Be helpful to others (i.e. willingly offer information about the game, score, scheduling, venue locations, etc. to onlookers)

Discipline and Misconduct Breaches of the ASAA Code of Ethics are treated seriously, and as host, [we] are required to report any breaches to the ASAA office where action may occur. A portion of the ASAA Code of Ethics states, “Any conduct, including, but not limited to ejections, fighting and drugs and alcohol use, that results in dishonor to the athlete, the team, the school or the ASAA will not be tolerated.� (pg 28-29) Awards Ceremony Awards Ceremony and medal presentations will take place after the Bronze Medal Match and after the Gold Medal Match. Only teams playing in the medal matches are required to take part in the ceremony. Medal presentations will take place at the venue where the match is played.

Streaming Games Live Online Holy Trinity has acquired the technology to allow us to stream games out of each of the Main Gymnasiums. Please advertise this to your school, athletes, parents and relatives who are not able to make it for the tournament. http://www.sportscanada.tv/ Other Notes All Schools are smoke-free facilities. Smoking by athletes, parents and spectators is prohibited anywhere on campus grounds.