Bolongo Bay Beach Resort 2016 Wedding Guide

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1

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Wedding To-Do List ‘How do I start planning my wedding in paradise?’ – Follow our To- Do List!

1. Request information. Congratulations, you’ve already completed the first step! We will send you all of the necessary and helpful information about Bolongo Bay and your wedding plans.

2. Reserve your wedding date and event space. Once you have chosen a wedding date, contact us to make sure that the date is still available. As we try to hold just one in-house wedding per day, we encourage you to do this as soon as possible to ensure availability. When you’re ready to confirm, we require a non-refundable deposit of $1000 to reserve your wedding date. If you would like to book your hotel room at the same time, we can use the same deposit to hold your room reservation

3. Set up a ‘Group Account’ for your guests. To ensure that your guests all receive the same rate and are connected to your wedding group, we create a group account in our reservations system. This way, when your guests call to book rooms they only need to reference your wedding to receive your rates! We can provide a letter for you to distribute to your guests with details on the hotel, the room rates, and the reservation process.

If you wish to block rooms for your guests, we will need to take a $600 deposit on each room .

4. Send invitations. For destination weddings, we suggest setting your RSVP date at least 4 months in advance of your arrival. This will allow your guests enough time to secure their rooms, and for you to plan your events.

5. Decide on any additional events. We would love to help you plan a welcome party, rehearsal dinner, wedding reception, etc. for you and your guests! We can also help you come up with fun group activities, such as a sail on our catamaran, bonfire with s’mores, or a private snorkel booze hunt. It’s always best to secure your plans in advance, as we may have other events booking around yours.

6. Finalize Details. Decide on wedding details such as flowers, arch decorations, cake, and music! You have time to decide on all the fun details up until we finalize the contract and invoice 30 days before the event.

It’s never too early to start sending us photos and ideas, but we will really start planning everything a few months out. Go through our Wedding Guide and our Wedding Worksheet to decide on what you’d like to add, and be sure to keep us updated!

7. Sign wedding and event contract. Once we have worked out the details of your events, your wedding coordinator will send you a complete event contract– usually about 1 month out from your event. Final payment is due twenty one days prior to your event.

8. Complete paperwork for courthouse and send. We recommend sending this information at least 1 month in advance of your wedding date.

9. The balance on all events is due 21 days prior to your first event.

10. Enjoy a stress-free wedding!

Click Here for our Wedding Reservation Form Click Here for our Wedding Worksheet Click Here for our Bolongo Bay Sales Guide

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

2

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Wedding Packages All Bolongo Wedding Packages include: - Witnesses if needed - 1 Free Night EP when you return for your 1 Year Anniversary!

Barefoot Wedding Package $1,000 (18% Service Charge Additional) Free Room Upgrade & Welcome Amenity for Wedding Couple (Upgrade Based on Availability at Booking)

Bolongo Beach Bride and Groom T-Shirts

Unlimited Wedding Consultation

Champagne Toast with Souvenir Flutes

Dedicated On-Site Wedding Coordinator

Non-Denominational Ceremony Officiant Beach Ceremony Location

Paradise Wedding Package $2,100 (18% Service Charge Additional) Free Room Upgrade & Welcome Amenity for Wedding Couple (Upgrade Based on Availability at Booking)

Bolongo Beach Bride and Groom T-Shirts

Unlimited Wedding Consultation

Champagne Toast with Souvenir Flutes

Dedicated On-Site Wedding Coordinator

Non-Denominational Ceremony Officiant Decorated Bamboo Wedding Arch

Custom Bouquet and Boutonniere

Recorded Music for Ceremony

1 Hour of Professional Photography, 40 Images

Up to 20 Chairs for Ceremony (if needed)

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

3

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Heavenly Days Fantasy Wedding Package $3,800 - Up to 20 guests max.

(18% Service Charge Additional) Free Room Upgrade & Welcome Amenity for Wedding Couple (Upgrade Based on Availability at Booking)

Bolongo Beach Bride and Groom T-Shirts

Unlimited Wedding Consultation

Souvenir Champagne Flutes

Dedicated On-Site Wedding Coordinator

Non-Denominational Ceremony Officiant Heavenly Days Catamaran Ceremony Location

Custom Bouquet and Boutonniere

3 Hour Sunset Wedding Sail aboard 52’ Catamaran

Professional Photography, 200 Images

Open Bar and Choice of 3 Hors D’oeuvres

Sand & Sea Wedding Package $5,125 - Up to 20 Guests; Additional Guests $65 per Adult, $32.50 per Child; 49 guests max.

(18% Service Charge Additional) Free Room Upgrade & Welcome Amenity for Wedding Couple (Upgrade Based on Availability at Booking)

Bolongo Beach Bride and Groom T-Shirts

Unlimited Wedding Consultation

Champagne Toast with Souvenir Flutes

Dedicated On-Site Wedding Coordinator

Non-Denominational Ceremony Officiant Decorated Bamboo Wedding Arch

Custom Bouquet and Boutonniere

Recorded Music for Ceremony

1 Hour of Professional Photography, 40 Images

Up to 20 Chairs for Ceremony (if needed)

Wedding Reception Sail aboard 52’ Heavenly Days Catamaran Choice of Two Wedding Day Itineraries:

·

11:00am Beach Ceremony 1:00-4:00pm Afternoon Reception Sail Swimming and Snorkeling at Turtle Cove, Buck Island Open Bar and Lunch Included

Phone (340)

775.1800

Fax (340)

775.3208

·

3:00pm Beach Ceremony 5:00-7:00pm Sunset Reception Sail Take in the Views along the South Coast of St. Thomas and the Harbor of Charlotte Amalie Open Bar and Choice of 3 Hors D’oeuvres

E-Mail sales@bolongobay.com

Website bolongobay.com

4

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Caribbean Dream Wedding Package $7,995 - Up to 20 Guests; Additional Guests $175 per Adult, $50 per Child (All Charges Inclusive in Price) Free Room Upgrade & Welcome Amenity for Wedding Couple (Upgrade Based on Availability at Booking) Unlimited Wedding Consultation

2 Hours of Professional Photography, 200 Images

Custom Bouquet and Boutonniere

Dedicated On-Site Wedding Coordinator

Flowers for 4 Additional Attendants Decorated Bamboo Wedding Arch

Welcome Letters and Wedding Itineraries for your Guests

10’ Single-Tier Wedding Cake

Round-Trip Transportation to the Courthouse to pick up your Marriage License (if needed)

Live Music for Ceremony and Cocktail Hour (Choice of Steel Pan, Acoustic Guitar, Violin, or Harp)

‘Rose Package’ on the Evening of your Wedding (Rose Petals, Champagne, Chocolates)

‘Under the Palms’ Cocktail Hour following the Ceremony (Rum Punch, Fresh Fruit, Crab Cakes, Spring Rolls)

Bolongo Beach Bride and Groom T-Shirts

Heart in the Sand for 1st Dance

Use of the Wedding Day Room

3 Hour Wedding Reception Choice of Beach or Sunset Room Location, Custom Buffet, Open Bar, Centerpieces, Speaker for IPod & Microphone

Non-Denominational Ceremony Officiant Chairs for all Wedding Guests

Private Group Breakfast the Following Morning Full Breakfast Buffet with Bloody Mary or Mimosa

Champagne Toast with Souvenir Flutes

Wedding Cake - Choice of Flavor, Filling, and Frosting Dinner Buffet - 8 Item Customizable Buffet Open Bar - House Red & White Wines, Call Brand Liquor, Champagne, Choice of 2 Beers, Soft Drinks Reception Décor - White or Ivory Linen, Tropical Flowers with Assorted Starfish and Votive Candles, Choice of House Centerpieces: Lanterns with Flameless Candles or Trio of Vases with Sand & Shells Click Here for more info on the Caribbean Dream

Phone (340)

775.1800

Fax (340)

775.3208

Caribbean Dream Upgrades DJ for 3 Hour Reception - $500 Tent for 3 Hour Beach Reception 30’x30’ (up to 40 guests) - $600 30’x60’ (up to 120 guests) - $1200 Reception Additional Hour - $500 (up to 20 Guests) +Additional Guests - $20 p/p +DJ Additional Hour - $250 Bonfire with S’Mores - $300 Upgraded Cake - $m/p Custom Centerpieces - $m/p Custom Linen - $m/p

E-Mail sales@bolongobay.com

Website bolongobay.com

5

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Upgrade and Enhance your Package Wedding Extras

Flowers

Courthouse Concierge Service - $125

Custom Bridal Bouquet and Groom Boutonniere - $125

Rose Package - $110 (Rose Petals, Chocolate and Champagne)

Bridesmaid Bouquet - $75

Wedding Day Room - $125

Additional Boutonniere - $25

Additional Coordinator - $100 (Required for 30+ Guests)

Wrapped Flower Stems - $35

Champagne Toast for Guests - $5 p/p

Corsage (Wrist or Pinned) - $35

‘Under the Palms’ Cocktail Hour Package - $24.95 p/p

Flower Crown - $75

- Rum Punch, Fruit Punch, Water - Fresh Fruit, Vegetable Spring Rolls, Crab Cakes [Additional Food & Beverage Info in our Catering Guide!]

Child Flower Crown - $50 Floral Lei - $75 Hair Flower - $15 Pomander Ball - $85

Chair Décor

Rose Petals - $15 per bag

Ceremony Chairs (Bamboo or White) - $5

Flower Girl Basket with Petals - $35

Chair Sashes - $3

Flower Heart in the Sand - $50

Chair Covers - $5 Raffia Starfish Row Ends - $12

Aisle Décor

Floral Arrangement Row Ends - $35+

Rose Petal Aisle (Light Scattering) - $50 Single Flower Bloom W/ Chair Sash - $10

Rose Petal Aisle (Sides Outlined) - $75

Starfish W/ Chair Sash - $10 Rose Petal Aisle (Intricate Design) - $150+ Tropical Flower Aisle - $175

Arch Décor

Palm Accent (Base of Aisle and at Arch) - $35

Draped Fabric - $50

Full-Length Palm-Lined Aisle - $125

Decorated Bamboo Arch (See Arch Design, page 11)

Conch Shells (6 Shells) - $60

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Arch Design A - $300 (Fabric with 2 Small Floral Arrangements)

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Arch Design B - $400 (Full Floral Centerpiece and Sides)

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Conch Shells with Tropical Flowers (6 Shells) - $100 Mason Jars with Tropical Flowers (6 Jars) - $100 Tiki Torches with Tropical Flowers (6 Tikis) - $100

Arch Design C - $450 (Fabric w/ Full Floral Centerpiece and Sides)

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

6

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Upgrade and Enhance your Package Wedding Signs & Décor Rentals Large Wedding/Event Signs:

Music & Entertainment Speaker for Recorded Music - $50

Large Polaroid Frame, Custom Names - $50 Large White Photo Frame - $30 “Lose Your Shoes” - $15 “Shoes Here, Vows There, Love Everywhere” - $15

Wireless Microphone and Amplification - $50 Live Solo Musician, Per Hour: Steel Pan - $300

Small Wedding/Event Signs, $5: “…Pick a Seat, not a Side” “…Unplugged Wedding” “Thank You”, “…In Memory” “Eat, Drink, and be Married” “This Way to the I Do’s” “Mr. and Mrs.” Individual Chair Signs

Guitarist - $300 Violinist - $300 Harpist - $350 Duos, Trios, Combos - $m/p

Custom Signs - $m/p

Full Band - $m/p

Assorted Baskets, $5-$15:

DJ (2 Hour Minimum) - $300 per hour

Flower Girl Basket, Small Card Basket White Bird Cage, Escort Card Basket Ceremony Program Baskets

Fire Performer - $250 (4 Song Set) Moko Jumbi/Stilt Walker Performance - $275+

Trio of Vases with Sand/Sea Shells - $15

Fire + Limbo Performance - $500+

Black Lantern with Flameless Candles - $25

Carnival Dancers - $750+

Custom Centerpieces - $m/p Small Place Setting Flower - $3 each

Bolongo Extras

Small Place Setting Starfish or Sand Dollar - $5 each

Dinner Under the Stars (4 Course Dinner for 2, at the Arch) - $295

Custom Table Cloth - $20+

Group Snorkel Booze Hunt - $200

Table Runners & Overlays - $15+

Bonfire with S’Mores at Adirondack Chairs - $300

Custom Napkin - $3

Private Charters on Heavenly Days Catamaran - $2,000+

Charger Plates - $5 each

Welcome Bag Gift & Amenity Ideas: Gift Bag Delivery/Assembly - $3 per room Add Ribbon and Welcome Tag - $2 each

Tiki Torches - $10 each

Transportation Private Island Tours - $25 per person Custom Group Transportation - $m/p Limousine/Luxury Car Service - $m/p

Phone (340)

775.1800

Fax (340)

775.3208

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Rum & Coke Starter Kit (Can of Coke and Diet Coke, 200ml Flask of Cruzan Rum) - $8

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Local Cruzan Rum: 50ml Minis - $3, 200ml Flasks - $6, Sampler Pack of Minis (8) - $18

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Local Belgian Chocolate Factory Chocolates: Single - $3, Small Box (8) - $12.50, Medium Box (16) - $22

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Ask us for pricing on other items, such as: Rum Cakes, Caribbean Hot Sauces, Coffee, Teas, Ornaments, etc.

E-Mail sales@bolongobay.com

Website bolongobay.com

7

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Photography

Upgrade and Enhance your Package

Photography is one of the most important aspects of your wedding day! We want you to be as happy and comfortable as possible with the wedding plans, so it’s important to know what to expect from your package. Most of our wedding packages include photography with our house photographer, Dow Studio.

For Dow Studio’s website, Click Here. These are recent Bolongo Bay Weddings: Example A or Example B



Wedding Packages and Photography:

Barefoot Wedding Package – Does not include photography.

Paradise Wedding Package – Includes our House Photography Package A. HD Fantasy Wedding Package – Includes our House Photography Package B. *Please note that this package does not include photos on the beach; all photos will be on the catamaran

Sand & Sea Wedding Package – Includes our House Photography Package A. Caribbean Dream Wedding Package – Includes our House Photography Package B. 

What’s Included?

-House Photography Package A, 1 Hour, 40 Images – $450 to add With this package, photography usually begins right before the ceremony, and continues for approximately 30 minutes after the ceremony ends. Keep in mind that adding special elements to your ceremony will result in less time for photos afterward (sand ceremony, readings, etc.), and with more guests, there will be less time for bride and groom photos.

With this package, you will receive 1 hour of photography, a link to an online viewing album to share with family and friends, as well as ownership of 40 edited digital images of your choice, on a jump drive.

-House Photography Package B, 2 Hours, 200 Images – $650 to Add, or $200 to Upgrade With this package, photography begins approximately 15 minutes before your ceremony. The photographer will capture a few photos before the wedding begins, the ceremony itself, group/solo photos after, first dance, cake cut, etc. With this package, you will receive 2 hours of photography, a link to an online viewing album to share with family and friends, as well as ownership of 200 edited digital images on a jump drive.

-Additional Hours may be added for $200 per hour 

How much time do you need?

For weddings with few or no guests, 1 hour is usually plenty of time to capture everything. If you plan on having 25+ guests, would like pre-ceremony coverage, or coverage of first dances, cake cut, etc. we highly recommend adding a to ensure enough time for group photos, family, friends, etc. as well as the more personal, romantic photos of the bride and groom!

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

8

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Upgrade and Enhance your Package

Photography - More Info!

There are currently a few vendors that we work with directly, in addition to Dow Studio. If you would prefer to switch your photo package to one of these photographers, we will need to know as soon as possible in order to confirm their availability.

If you would prefer to book a photographer on your own, please let us know in advance so we may secure any necessary information from them. We don’t offer package credits, and there may be a charge for the outside vendor.

Toes in the Sand – Mike Garcia with Toes in the Sand is another photographer that we work with directly.

This is a link to a wedding he recently shot at Bolongo: Click Here or Click Here Included in the package is 1 hour of photography, ownership of all fully edited digital images on a disc, and an online viewing album to share with family and friends.

 

If your package already includes 1 hour of photography, and you would like to switch to Toes in the Sand, there will be an additional charge of $150 to your wedding package.

If you do not have photography included, the price to add Toes in the Sand photography will be $600 for the 1st hour. The 2nd hour of photography is $400, and larger packages are also available.

Crown Images – Sage Hammond of Crown Images has shot many beautiful weddings with us as well!

This is a link to a wedding she recently shot at Bolongo: Click Here or Click Here Included in the package is 1 hour of photography, ownership of all fully edited digital images on a disc, and an online viewing album to share with family and friends.

 

If your package already includes 1 hour of photography, and you would like to switch to Crown Images, there will be an additional charge of $200 to your wedding package.

If you do not have photography included, the price to add Crown Images photography will be $650 for the 1st hour. Each additional hour is $350.

Videography Dow Studio – Dow Studio is considered our ‘House Photographer’ and also offers videography services.

This is an example of their video work: Click Here Dow Studio’s HD package is $600, which includes one hour of videography with an edited DVD mailed to you within a few weeks of your wedding day. Each additional hour is $250.

Chris Bramley Video – This is a link to a wedding video Chris recently filmed at Bolongo: Click Here This video package is $600, which includes one hour of videography. You will receive an edited, fine art wedding film (an example in the link above), which will run about 5-8 minutes. You will also receive an additional, uncut video of ceremony/vows, length to be determined by the actual ceremony duration (around 15 minutes usually). The 2 hour package is $1,000 and also includes an edited fine art wedding film (8-12 minutes), and separate uncut video of ceremony and vows. Let us know if you are interested in additional hours or larger packages.

Palm Wedding Films – This is a link to a wedding Tim and his team recently filmed at Bolongo: Click Here This video package starts at $750 for 1 hour, and also includes an edited film that will run approx. 5-8 minutes.

They will also include all of the raw footage at no extra cost, if you provide a portable hard drive for them to put it on!

Each additional hour will be $250.

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

9

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Upgrade and Enhance your Package

Cake

If you'd like to order a wedding cake, we would love to help you! All cakes may be customized by flavor, filling, frosting, and design preferences. An upcharge may apply for premium flavors, or specialty designs. There will be a 18% service charge added to your order total to cover the cost of delivery, setup, etc. We will provide the necessary serving utensils, as well as cake stands and cupcake displays.

Our standard 6” wedding cake with elegant piping design and tropical flower accent is $50 (serves up to 10), or $65 for an 8” (serves up to 15). Depending on your group’s size, you may want to consider ordering a mix of cake and cupcakes!

Cupcakes are available by the dozen in your choice of flavor, ranging in price from $30-$40.

We have included a basic pricing outline, but if you have anything particular in mind, especially specific design elements, you should send us photos to get a price quote. You may want to check out our two favorite vendors’ websites for more ideas! www.videsserts.com and www.islandsweetstuff.com Flavors : Click Here Specialty Designs : Click Here Cake size

Servings

Round

Square

Sea Shells

Flowers

Ribbon

4"

4 to 6

$25-$35

SAME

$15

$15-$25

Included

6"

8 to 10

$35-$45

SAME

$15

$15-$25

Included

10"

20 to 30

$65-$75

SAME

$25

$15-$35

Included

Mini 6"4"

Up to 15

$85

$100

$25

$15-$50

Included

8"6"

20 to 30

$165

$190

$50-$75

$15-$75

$15

10"6"

Up to 40

$245

$280

$50-$100

$15-$75

$15

8"6"4"

30 to 35

$220

$255

$75-$125

$15-$125

$25

10"8"6"

45 to 60

$375

$430

$75-$125

$15-$125

$25

12"9"6"

60 to 75

$430

$500

$75-$125

$15-$125

$25

Cupcakes

Flavor

Price

Piped Flowers

Sugar Flowers

Sugar Sea Shells

1 Dozen

Basic

$30

$15

$24

$24

1 Dozen

Specialty

$40

$15

$24

$24

Single Tier

Two Tiers

Three Tiers

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

10

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Upgrade and Enhance your Package Flowers Many of our packages include flowers. If you have booked one of these packages, or if you’d like to add flowers to your package, you can let us know what colors you'd prefer - or if there are any specific flowers that you like. While we can’t guarantee any specifics, we do our best to match your requests! If you find photos online that you love, send them to us!

We can use photos as a guide to what we'll create for your special day.

Bridal bouquets are about 10”, hand-tied with the ribbon color of your choice. Bridesmaid bouquets are about 7”-8”, also hand-tied with the ribbon color of your choice. If you’d prefer something more simple, we also offer small stem bouquets 2 or 3 long stemmed flowers wrapped with the ribbon of your choice. Unless you specify otherwise, all additional flowers will compliment the color scheme of the bridal bouquet.

If you haven't joined Bolongo Brides on Facebook yet, check it out! There are many photos from previous weddings to help give you inspiration. If you see an arch or bouquet that you love, send us the photo! If you don't have any special requests, we will go with a beautiful, bright, tropical arrangement for the bouquet and matching boutonniere, with matching flowers to go on the arch. More information on Arch Design can be found on page 13.

Hair and Makeup We highly recommend Sugar and Spice Artistry for all of your hair and makeup needs. They have a beautiful salon located about 15 minutes from Bolongo, and offer mobile services as well. All pricing can be found on their website, as well as their online reservation form. We prefer that all appointments be made directly, to ensure you get exactly what you’re looking for!

If you plan on booking multiple services for your bridal party, etc., you may be interested in renting our Wedding Day Room.

Ceremony Music Several of our wedding packages include music for the ceremony. Whether you have this feature included, or you’d like to add it to your package, here are some helpful guidelines: Recorded Music - If you plan on using our speaker system to play recorded music at the ceremony, you can simply tell us the song names and artists, and we will download them for you. We find it easier to download the songs onto our own IPod, so we don't need to worry about using your phone or device, password protection, unfamiliarity with the format, etc. If there is a specific version of a song that you’d like us to use (live vs. studio, covers, personal recordings, etc.) we recommend emailing the file or a link. If necessary we can use your device to play the music (auxiliary cord connection only), but we’d like to save you the stress if we can!

Songs to consider: 1) A few background songs to play as guests are seated and after the ceremony ends, 2) Bridal party’s entrance, 3) Bride’s entrance, 4) Bride and Groom exit, 5) 1st Dance Live Music - If you’d prefer to have a live musician play at your ceremony, you can choose between steel pan (most popular), guitar, violin, or harp. Generally, the musician will begin playing as guests are seated, while the bridal party enters, the bride’s entrance, something lively and upbeat for the bride and groom to exit, and then continue while photos are taken. If you have any particular songs in mind for the musician to play, we can go over their song list with you. Musicians are booked by the hour, which includes the standby time while your ceremony is in progress.

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

11

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Upgrade and Enhance your Package Marriage License What is the process for obtaining a license in the US Virgin Islands?

Getting married in the USVI is very simple. There are two forms to fill out and submit, along with a $200 application fee, approx. 30 days prior to arrival. When you arrive on island, you and your fiancé must visit the court house to pick up your license. We will do the final filing for you, and you should receive your license in the mail 2-4 weeks after your wedding day.

You can download the license paperwork and instructions by clicking here.

The process of visiting the courthouse is usually short and sweet - a 15 minute cab ride for about $9 per person. You’ll be in Charlotte Amalie, the ‘downtown’ area of St. Thomas, so you may want to spend the day exploring the shops and restaurants only a short walk from the courthouse. If you’d prefer to purchase our Courthouse Concierge service, we can arrange roundtrip transportation from the airport or the hotel, in a luxury SUV ($125). The driver will escort you into the courthouse, making it as easy as possible.

What if I’m already legally married?

Whether you decide to have a legal ceremony or a symbolic ceremony, we treat all of our weddings with the same amount of care and dedication! The package details will remain the same, but if you are already legally married in your hometown, you won’t have to file for a license in the USVI or visit the courthouse. Our minister simply won't have a license to sign at the ceremony. You do not need to bring proof of your marriage with you - we recommend leaving the official copy of your license at home!

Wedding Inspiration For more information and inspiration, check out the photos found on these sites: Photo Album on Shutterfly: https://bolongoweddingsevents.shutterfly.com/ ‘Bolongo Brides’ Facebook Group: https://www.facebook.com/groups/bolongobrides/ Bolongo Bay Wedding Gallery: http://www.bolongobay.com/gallery.html Bolongo Bay’s Pinterest: https://www.pinterest.com/bolongobay/

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

12

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Upgrade and Enhance your Package Events We would love to help you plan any organized events for your guests- whether it’s a welcome party, rehearsal dinner, wedding reception, a sailing charter on our catamaran, an island tour, karaoke, a bonfire with s’mores, or even a group snorkel booze hunt!

Bolongo Catering: We are a unique property, offering both All Inclusive and European (room-only) plans for our hotel guests. Our All Inclusive plan is all a-la-carte dining, without limiting you to buffets or off-brand bar items. While everyone can enjoy our great restaurant menus and full bar offerings, this can make dining in our restaurants difficult with large groups. The catering for your special event may depend on your group’s size. The resort’s policy is that groups of 16 guests or more cannot make a dinner reservation together without special arrangements. If a group of ~16-25 chooses to dine at either restaurant (Iggies or the Lobster Grille), and would like to utilize the existing dinner menus, we ask that you decide on a few limited selections to help ensure a smooth dinner service. We can create a customized menu with these items. There will also be a ‘site fee’ to accommodate having your own private section. Groups of 25+ that wish to eat together will be considered a catered event, and must select a buffet from our Catering Guide.

The majority of our wedding groups are composed of guests with both plans - European and All Inclusive. We understand that All Inclusive guests (and event hosts) would like special events to be covered by the All Inclusive plan, but often it simply becomes too complicated to keep track of large orders when every other person is on a different plan.

Our full service Catering Guide includes many options for breakfast, lunch, dinner buffets, bar packages, hors d’oeuvres, etc. that we highly recommend to our wedding groups! Most buffets have a minimum requirement of 20 guests, and we can easily accommodate parties up to 200+! Please keep in mind that all items on the Catering Guide are exempt from the resort’s All Inclusive package, as catered events are outside the realm of ordinary restaurant operations.

In order to best accommodate our guests, we are able to offer a 20% discount on catered food items for any wedding guests that chooses to book the All Inclusive plan. For our open bar packages, we will waive the charge for any All Inclusive guests, if booking the well or call brand packages. This will allow for all of your guests to be covered by a bar package, while still receiving special catered service. There are no discounts for pre-paid, self-serve beverages such as rum punch by the gallon or cases of beer. There are no discounts on catering ‘packages’, such as the Caribbean Dream and Festivity. Initial quotes will include full price for all guests, until room reservations have been confirmed and verified 1 month prior to the event.

Please don’t hesitate to contact us if you need help deciding on your reception plans, or if you have any questions!

Click Here for our Catering Guide Click Here for our Venue Options

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

13

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Bolongo Bay Wedding Arch Designs Arch Design ‘A’

[$300 to Add]

This is the arch design style included in many of our wedding packages. The arch will be draped with one piece of white or ivory fabric, accompanied by flower arrangements on each of the bamboo columns. The flowers on the arch may include palms and greenery, as well as tropical flowers that complement the bride’s bouquet. · To enhance this arch design, you may request fabric in any color to replace the white/ivory, or add to the existing white/ivory fabric. Each additional piece/color of fabric will be $50.

More Examples of Arch Design ‘A’:

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

14

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Bolongo Bay Wedding Arch Designs Arch Design ‘B’

[$400 to Add, $100 to Upgrade]

This custom arch design includes flower arrangements on each side of the bamboo columns, and a full floral centerpiece – without fabric. The flowers on the arch may include palms and greenery, as well as tropical flowers that complement the bride’s bouquet.

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

15

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Bolongo Bay Wedding Arch Designs Arch Design ‘C’

[$450 to Add, $150 to upgrade]

This custom arch design includes draped fabric in white or ivory, flower arrangements on each side of the bamboo columns, and a floral centerpiece. The flowers on the arch may include palms and greenery, as well as tropical flowers that complement the bride’s bouquet.

- To enhance this arch design, you may request fabric in any color to replace the white/ivory, or add to the existing white/ivory fabric. Each piece/color of fabric will be an additional $50.

More Examples of Arch Design ‘C’:

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com

16

Bolongo Bay Beach Resort

Wedding Package Guide

7150 Bolongo, St. Thomas USVI 00802

Frequently Asked Questions Do I need witnesses? You must have two witnesses of legal age to sign your marriage license. We provide this service as part of all of our packages, in case you need them. We do not discount the package price if you have witnesses with you.

What does the wedding coordinator do? Your wedding coordinator will handle all aspects of your event from the first day you contact us, through the day of the event, to make sure that you have everything you need and to ensure that all services that you have requested are fulfilled.

What kind of minister do you offer? We typically work with a non-denominational minister who creates a ceremony to suit your wishes – whether you want a religious ceremony, want to write your own vows or use our standard vows, include readings, unity ceremonies etc. If you prefer a minister of a certain denomination, please let us know in advance. There may be an additional charge for this service.

Can I get my dress or suit steamed/pressed? We have a small steamer that can be borrowed from the front desk. If you prefer to get it professionally done, contact Private Collection at (340) 775-1178.

If we choose a beach wedding and/or reception, what is your policy for rainy weather? When it rains here on St. Thomas, it typically passes through quickly and then stops. We always have a back-up plan for outdoor events, and will communicate with you when we feel it is necessary to resort to that option. This may include moving into one of our restaurants or our conference room lounge. Both of our restaurants are open-air, however, so even if we need to move you indoors you will still be able to enjoy the outdoor ambience.

Do you offer group rates? We try to offer group rates to all of our wedding groups – depending on the month of travel.

There is no minimum room requirement to be a ‘group’. Rooms must be booked directly with the hotel to receive your special discount. When your rates are quoted, you will be given a date on which they will expire. You must encourage your guests to book as early as possible – after the expiration date these rates will no longer apply. With your special group rates, we will provide a customized letter that you can distribute to your guests with details on the hotel, your rates, the reservations process and important dates for your event.

Do we need passports to come to St. Thomas from the United States? While passports are not required, they certainly make everything easier, and you will need them if you travel to the British Virgin Islands. A valid driver’s license is all that you need to travel to St. Thomas.

Do you have shuttles to and from the airport? While we do not offer airport shuttle service, there are plenty of taxis waiting for arriving guests so you will have no trouble with transportation. If you have a large group of guests arriving at the same time, we may be able to arrange transfers for an additional fee.

Can I mail my wedding dress and other items to the hotel? Wedding dresses should NOT be mailed to the hotel, but should instead be brought as your carry-on when you fly down to St. Thomas. Do not pack them in your luggage – make sure to have them with you at all times. You may mail guest gifts, decorations and other items to our attention at the hotel if you do not have room in your luggage. Please make sure to pack them carefully, get tracking numbers for any packages you send and do not send them too far in advance – we do not have much storage space.

Please make sure to let us know when you have sent something! Storage fees will apply per package received, at $5 per box.

You may mail these items to: Bolongo Bay Beach Resort Attn: Wedding Department 7150 Bolongo Bay St. Thomas, VI 00802

Phone (340)

775.1800

Fax (340)

775.3208

E-Mail sales@bolongobay.com

Website bolongobay.com