AIESEC in LEBANON OCVP & Teamster Application Form NPM and Accelerate
Dear Applicant; On behalf of myself, the MC Conference Manager Hisham Itani, and the whole MC team, I would like to thank you for applying to be part of the OC for NPM and Accelerate. This is a great opportunity for you to showcase the skills you have in organizing a conference as well as learning key skills that will help you grow as an AIESECer and a person as well. The OC will be working on two conferences each with special constraints and events, and that there is a lot of work to be done, however with the right mindset and attitude the two conferences will be a success. One might say working on one conference alone is too much, and that working on two conferences in parallel is just very intense, but I tell you that it can be done, and that this OC will be the one to make it happen. This OC will be the team that sets a mark, and raises the bar in organizing conferences, which only can be achieved through teamwork, understanding, communication, and hard work. I am eagerly waiting to start working with you, and to make memories along the way, because as much as we will be working, we will also be having fun and making the most of our time together along the way. We will be meeting a lot, we will face matters together, solving problems hand in hand, and we will learn from each other. We will grow as a team, we will grow as a family, we will grow as AIESECers, and by that I truly believe we will be able to change the world. For the family that organizes a conference together, stays together, and that family is unstoppable.
Best of luck in your application; Sincerely yours; OCP Majd Ghossein
ABOUT THE CONFERENCES NPM (National Planning Meeting) is a three-day annual national conference delivered to Team Leaders and EBs across the LCs in Lebanon as one of the two annual national planning meetings. Conference dates: January 22nd to January 24th
Accelerate is a three-day annual national conference delivered to New Members, Old Members, TLs and EBs across the LCs in Lebanon as one of the bi-yearly national induction conferences. This year will be celebrating AIESEC in Lebanon’s 5th year anniversary! For more information about Accelerate, see the booklet made by AIESEC in Lebanon for Accelerate 2015. Conference dates: March 4th to March 6th
INSTRUCTIONS Answer all the questions in the general questionnaire and specific questions Please include your name and surname, birthday, email, skype name, phone number, home LC, AIESEC entity, your most recent role in AIESEC, and the date on which you joined AIESEC (mm/yyyy). Answer all the questions for the position you are interested in; you may apply to as many positions as you like and are free to design it as you wish. Please submit this application as a PDF to majd.ghossein5@aiesec.net and hisham.itani@aiesec.net. The name of the file AND the subject of the email must be in the format [OCVP X]_[LC]_[Full Name] or [Teamster X]_[LC]_[Full Name] Please submit your final application by 11.59pm on the 8th of December. Note: You are not eligible to be OCVP if you are an elected LCVP.
1st Dec
8th Dec
OCVP and Teamster applications are released
Application deadline
9th-10th Dec 19th and 20th Dec
Interviews OC Training and And announcement Planning
OCVP Logistics NPM and ACCELERATE
1 POSITION
Role Description: Responsible for the logistical organization of NPM and Accelerate.
Team Management Conflict Management
Role Duration: November 26th – March 10th
Key Activities: Synergize with OCVP Finance and Sales Selection of Venue Negotiation of Offers with Venue Venue Visiting and Inspection Ensure Proper Transportation: Provide and Track Ensure Session Needs are Provided and Prepared (Markers, Projectors, Flip-charts, Sound System)
Accountable to: OCP Time commitment: November – December –> 6 hours a week January – March –> 8 hours a week Background and Competencies: Logistical Management Communication Skills Project Management Skills and competencies you will develop: Project Management Communication Sales skills
Measures of Success: Aligning Venue Deal with Price Constraints and Demands Proper Coordination Between all OCVPs and with all LCs Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Logistics - QUESTIONNAIRE General Questionnaire: 1- In your opinion what are three things that ensure a successful conference? 2- What skills and experiences would make an ideal candidate for the position you are applying? 3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly? 4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work. Specific Questions: 1- Compile a list of five possible venues that would work for both conferences Constraints and Specifications: 60 Attendees NPM 150 Attendees Accelerate (50 common with NPM) Student Friendly Price Range Gala Dinner Space in Accelerate to Fit 200 People 2- In your opinion, what are key elements for a successful negotiation?
1
OCVP Finance & Sales NPM and ACCELERATE
POSITION
Role Description: Responsible for the financial organization and sales of NPM and Accelerate
Role Duration: November 26th – March 10th
Team Management Conflict Management Sales skills
Accountable to: OCP & MC
Key Activities:
Time commitment:
December – 6 hours a week January – March – 8 hours a week Background and Competencies: Project Management Communication Skills Financial Management Sales Skills and competencies you will develop: Project Management Communication
Follow –up with budget with the MC Handling Budget of Conference Synergize with OCVP Logistics Synergize with OCVP Marketing
Measures of Success: Financial Performance of the Conference Ensure Budget is Handled Well Budget Reports and feedback to team Sales of MerchandiseEvaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Finance & Sales- QUESTIONNAIRE General Questionnaire: 1- In your opinion what are three things that ensure a successful conference? 2- What skills and experiences would make an ideal candidate for the position you are applying? 3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly? 4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work. Specific Questions: 1- In your opinion, what would make the conference successful financially?
2- What do you believe other OCVPs need to know financially to be able to do their jobs efficiently? Devise a preliminary budget report to reflect your answer.
OCVP Marketing NPM and ACCELERATE
1 POSITION
Role Description: Responsible for the Marketing of NPM and Accelerate
Team Management Marketing Skills Social Media Knowledge
Role Duration: November 26th – March 10th Accountable to: OCP Time commitment: December – 6 hours a week January – March – 8 hours a week Background and Competencies: Project Management Communication Skills Marketing Knowledge and Skills Skills and competencies you will develop: Project Management Communication
Key Activities: Create Facebook Page and Follow up Create Logo Engage with Delegates on Facebook Page Create All Appropriate Booklets and Videos for Conferences Synergize with OCVP Finance and Sales on creation of Merchandise Measures of Success: Financial Performance of The Conference Design of Logo Level Of Engagement on Facebook Page Keeping Attendees Informed Sales of Merchandise Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Marketing - QUESTIONNAIRE General Questionnaire: 1- In your opinion what are three things that ensure a successful conference? 2- What skills and experiences would make an ideal candidate for the position you are applying? 3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly? 4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work. Specific Questions: 1- Design a preliminary logo for Accelerate.(Hand Sketch or Computerized)
2- What do you believe are the makings of a good Facebook event page?
OCVP Delegate Servicing, Special Events & ER NPM and ACCELERATE Role Description: Responsible for the Delegate Servicing, Special Events and External and Partner Relations of NPM and Accelerate Role Duration: November 26th – March 10th
1 POSITION
Skills and competencies you will develop: Project Management Communication Team Management Conflict Management Event Management
Accountable to: OCP Time commitment: December – 6 hours a week January – March – 8 hours a week Background and Competencies: Project Management Communication Skills Event Management Creativity in Decorations Sales Skills
Key Activities: Synergize with OCVP Marketing on Logo and Facebook Page Delegate Registration Creation of Name Tags and Room Lists Management of Special Events and Themes
Measures of Success: Financial Performance of The Conference Design of Logo Registration Process Special Event Feedback and Atmosphere Gala Dinner Evaluation by FACIs, delegates and partners/sponsors (average rating of 7.5/10)
OCVP Delegate Servicing, Special Events & ER - QUESTIONNAIRE
General Questionnaire: 1- In your opinion what are three things that ensure a successful conference? 2- What skills and experiences would make an ideal candidate for the position you are applying?
3- How do you define teamwork in your own words? State one issue that would prevent you from working with the team properly? 4-Keeping in mind that there are two conferences to be organized, suggest methods to make working on both conference in parallel work.
Specific Questions: 1-Compile a list of 5 special event themes and what is needed for each. 2- Describe in your own words what is a Gala Dinner.
3- From a delegate point of view, what do you think are the necessities for a successful conference.
OC Teamsters NPM and ACCELERATE
4 POSITIONS
Role Description: Helping out Specific OCVP with Objective and Key Activities Role Duration: November 26th – March 10th Accountable to: OCVP and OCP
Skills and competencies you will develop: Depending on Allocated Function Key Activities: Depending on Allocated Function
Time commitment: December – 3 hours a week January – March – 4 hours a week Background and Competencies: Depending on Allocated Function
Measures of Success: OCVP Feedback Teamwork Deliverables of Key Activities Synchronization with OCVP
OC Teamsters - QUESTIONNAIRE General Questionnaire: 1- What do you think is the job of a teamster? 2- Which OCVP would you prefer to work with? Why?
3- Why are you applying for a Teamster position rather than OCVP position?
THANK YOU YOU WILL KNOW THE RESULT OF YOUR APPLICATION by the 8th of December