AIESEC IN AUB Middle Manager Positions
IGCDP- NGOs and Sales (2) Role Purpose: planning and supervising the NGO contact procedure. raising and matching and realizing interns
Time Required • Min of 6 hours/week
Main Responsibilities
Previous Experience
Preparation of IPS as well as synchronizing it with the OPS of the incoming EPs Preparation of airport pickups and drop offs as well as first ride to the NGOs (incase independent opportunity) Outing preparations and cooperation with finance on required budgeting Assigning EP buddies and getting updates from Eps on a regular basis Researching possible accommodation areas and locations and reserving them. Important notice: Availability during the peak is required.
• TMP/TLP • any relevant experience to external relations, sales and management
Key Performance Indicators Number of NGOs approached, opportunities and raised Updates output % Realizations NPS
IGCDP- Logistics and Reception (1) Role Purpose: EP reception and logistical arrangements Tracking and planning EP activity – Delivering the experience
Main Responsibilities Researching and contacting NGOs for both independent opportunities or project opportunities and partnering with them. Preparation and archiving of contracts with NGOs and Eps Providing help with documents such as Invitation Letters, Visas, Passport Interviewing applicants and accepting them for independent opportunities. Operating the EXPA platform Managing and educating Team members
Time Required • Min of 6 hours/week
Previous Experience • TMP • Preferred to have had internal or external experience dealing with logistics and hospitality
Key Performance Indicators # of Positive feedback from Eps – NPS % of Budget Report completion # of partnered LCs presenting our IPS # accommodation secured a week ahead EP arrival
IGCDP- Project Manager (1) Role Purpose: Developing and Managing a 6-week project Tracking and planning EP activity – Delivering the experience
Time Required • Min of 6 hours/week
Main Responsibilities
Previous Experience
Create a budget for the project with the coordination of finance. Responsible for the matching of the goals agreed on. Responsible for our partners’ relations & CEM. Give the suitable transition & education for his members Introduce his/her members to AIESEC AUB and their project Create a six week plan for the project. Setting Goals & MOSs (Measures Of Success) for your project Tracking his/her members’ development & helping them develop further. Giving weekly feedback to the VP Responsible for delivery & experience in project Responsible for writing a project sign off report by the end of their term
• TMP • any relevant experience to external relations and management
Key Performance Indicators % of planning completed # of NGOs partners vs. planned % of sponsorship acquired # of applicants vs. planned Conversion between open and applied Conversion between applied and complete
IGCDP- Project Sales Responsible (1) Role Purpose:
Time Required
Partner with NGOs and schools to support the project
• Min of 6 hours/week
Main Responsibilities
Previous Experience
Responsible for our partners’ relations & CEM. Give the suitable transition & education for his members Contacting and partnering with NGOs Contacting and partnering with schools Market research and product packaging. Giving weekly feedback to the PM Responsible for delivery & experience in project
Responsible for writing a project sign off report by the end of their term
• TMP • any relevant experience to external relations, sales, and management
Key Performance Indicators # of schools approached Conversion between approached and signed # of students reached # of NGOs approached Conversion between approached and signed
IGCDP- Project Operations and communication (1) Role Purpose:
Time Required
Delivering the message behind the project
• Min of 6 hours/week
Tracking and planning EP activity – Delivering the experience
Previous Experience
Main Responsibilities Creating Marketing campaigns in coordination with PR responsible .
• TMP • any relevant experience to external relations, public relations and management
Documentation of project delivery and showcasing it at a closing event
Key Performance Indicators
Handling EP relations (EXPA, interviews, acceptance, expectation setting…) Giving weekly feedback to the PM
Responsible for delivery & experience in project
# of campaigns delivered % of documentation delivered # of attendees at closing event # of applicants vs. planned Conversion between open and applied Conversion between applied and complete
OGCDP- Regional Partner (4) Role Purpose: Manage the team that will be responsible for the promotions of a certain regional area and responsible of the EPs’ process.
Main Responsibilities Drive and implement strategic development Manage and maintain team productivity Maintaining the flow of the process Ensuring experience delivery for the team Coming up with a promotion plan customized for the target market Creating and delivering Info Sessions (with direction of LCVP) Ensuring that funds and other resources are collected Monitor and provide feedback about growth Providing daily basis assurance that plans are on path Attend and participate weekly functional meetings Hold team meetings with the team to ensure operational execution Helping with OPS and PEDS Make sure that EP tracking is being done well.
Time Required • Min of 6 hours/week
Previous Experience • TMP in an exchange function • Experience in marketing (Preferred) • Attended at least one AIESEC national conference
Key Performance Indicators # Of student exchange participants interested Attaining % of goal placed by LCVP OGCDP Growth in awareness of AIESEC and Global Citizen across university Ratio between Open and Approved Ratio between Open and Realized Level of productivity of the members # Of show ups to the Info Sessions # Of show ups to OPS and PEDS
TM- Tracking and Education (1) Role Purpose: Track the member’s progress Equip the member with enough education that support functional areas
Time Required • In of 6 hours/week
Previous experience
Main Responsibilities
• TLP/Manager
Ensure the delivery of the local education cycle
Key Performance Indicators
according to timeline to support functional areas to carry out their functional activities efficiently. Plan, implement and promote activities that would promote the AIESEC culture in the LC. Ensure implementation of the membership criteria according to legislated guidelines and procedures. Design a reward and recognition system for the LC that is both performance and cultural through coordinating with the internal communication manager. Coordinate with communication manager for internal communication activities.
# of session delivered % of fulfillment of the educational cycle Retention rate of members before fall recruitment # of teams implementing follow up tools % of achieved goals of all teams # of members applying to every new position
Application Process Requirements CV where you will put detailed information about you, your experience, languages [max. 1 page pdf format] Application questionnaire [full general section + minimum 1 specific section]
Timeline 13/1/2016 Application Release
18/1/2015 Deadline
19/1/2015 Selection
20-21/1/2016 Transition
22-23-24/1/2016 NPM
Submission Application is to be submitted in PDF format before 18.01.2016, 11:59pm to the functional VP and
Daniella.khalil@aiesec.net Kindly rename the PDF file as [MM2016_Position of application_Name].
General Questions Guidelines • Name + Last Name /Date and Place of birth/Nationality/Permanent Address /Email Mobile • Please attach your recent picture • Achievements and Experience in AIESEC • Local / National / International Conference and seminars attended • Additional Relevant Achievements experiences in your career (Other than AIESEC) • Technical Specification (All advanced knowledge software + IT based, courses taken in business studies, etc…)
General Questions Self-Assessment 1. Who are you and why are you applying for the TL position? What will be your unique contribution? 2. Please list out your 3 strengths of personality which you believe can make you suitable as a TL, and 3 weaknesses which would have bad impact if you were elected as TL. How will you ensure that they will not be a problem? 3. Mention one value you have as a person. How can you add this value to your team?
Specific Questions IGCDP- NGOs and Sales 1. 2. 3.
How are you going to manage your team? How are you going to allocate work to them to achieve your goals? Please state your term development and work allocation plan. How will you deal with NGOs negative and positive feedback? What are 3 challenges you think you will face during your term and how do you plan to overcome them
IGCDP- Logistics and Reception 1. 2.
3.
In case you faced complaints in regards to transportation or accommodation from the interns, how would you respond to the situation? What methods are you going to use in order to make sure you find effective accommodation for the interns? What are 3 challenges you think you will face during your term and how do you plan to overcome them?
Specific Questions OGCDP – Regional Partner 1. 2. 3.
Describe briefly a promotion plan for Global Citizen in which you reach the highest number of people in AUB. Describe what you think are the characteristics and actions needed to be the best EP buddy. How will you ensure that you and your members will embody these characteristics and take the actions needed? What are 3 challenges you think you will face during your term and how do you plan to overcome them?
TM- Tracking and Education 1. 2. 3. 4.
Explain who are the subjects of the following up process and mention some rewarding and recognizing strategies that can be used. What are the main reasons for diminishing motivation of the members? How can you overcome them? List the personal skills that our members need in order to enhance their inner journey. Discuss the timeline you’re going to use. What’s the AIESEC way and what does it mean to you? How would you instill this culture in the LC?
GOOD LUCK!! <3