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AIESEC IN LAU APPLICATION PACKAGE
TLs oGCDP Application • page 3 TLs iGCDP Application • page 7 TL TM Aplication • page 14
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Process timeline for all TL Roles of the LC Wednesday 13th of January
• Application release
Monday, 18th of January, 11:59pm • Application Deadline
Tuesday, 19th of January
• Selection & Announcement
Wednesday 20th and Thursday 21st of January
22nd, 23rd, 24th of January
• Transition
• NPM
Application Instructions: Applications are to be submitted in PDF format by Monday, 18th of January at 11:59pm to yara.jaber@aiesec.net For contact for respective functions; LCVP oGCDP: joey.feghaly@aiesec.net LCVP iGCDP: dona.elferekh@aiesec.net Kindly rename the PDF file as [Position of application_Name_Current Function]. The PDF file cannot exceed the 2 pages. All the general questions and specific questions of the position desired should be fully answered.
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TLS OGCDP APPLICATION
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Functional structure
LCVP oGCDP
TL Engineering
TL Arts & Sciences
TL Business
Job Description
TL oGCDP (TL Engineering/ TL Arts & Sciences/ TL Business) Main Responsibilities
• • • • • • • • • • • •
Role duration
6 months
Time required
5-‐8 hours/week
Drive and implement strategic development Manage and maintain team productivity Maintaining the flow of the process Ensuring experience delivery for the team Coming up with a promotion plan customized for the target market Creating and delivering Info Sessions (with direction of LCVP) Ensuring that funds and other resources collected Monitor and provide feedback about growth Providing daily basis assurance that plans are on path Attend and participate weekly functional meetings Hold team meetings with the team to ensure operational execution Helping with OPS (if local)
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Key performance indicators
• • • •
Final accountability
LCVP oGCDP
Number of student exchange participants interested Attaining percentage of goal placed by LVCP oGCDP Growth in awareness of AIESEC and Global Citizen across university Ratio between sign up and approved
Profile Requirements Previous Experience
Full time member Team member experience in an exchange function
AIESEC Knowledge
• Attend a minimum of one AIESEC national conference • Aware of the current situation of the local committee • Knowledge of oGCDP customer flow
Specific Skills
• • • • • • •
Interpersonal skills Oral and written communication skills Creativity skills Teamwork skills Leadership skills Business Management skills Time Management skills
Questionnaire
General Questions:
1. Tell us about yourself, how would you describe your AIESEC journey so far? 2. Which are the 2 areas in which you have had the most experience and achievements & how do you think this experience will help in your role as a TL? 3. Describe the current status of oGCDP in AIESEC in LAU. 4. Can you explain the importance of a market-‐based flow?
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Specific question
TL Engineering 1. Briefly talk about a promotion plan for Global Citizen in which you target the market of Engineering students only. 2. Describe a typical Engineering student at LAU Beirut. Now tell me how would you convince that student in a brief conversation to sign up or attend Info Session for Global Citizen.
TL Arts & Sciences
1. Describe briefly a promotion plan for Global Citizen in which you target the market of Arts & Sciences students only. 2. Describe a typical Arts & Sciences student at LAU Beirut. Now tell me how would you convince that student in a brief conversation to sign up or attend Info Session for Global Citizen.
TL Business
1. Describe briefly a promotion plan for Global Citizen in which you target the market of Business students only. 2. Describe a typical Business student at LAU Beirut. Now tell me how would you convince that student in a brief conversation to sign up or attend Info Session for Global Citizen.
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TLS IGCDP APPLICATION
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Functional structure
LCVP iGCDP
TL NGOs
TL NGos
TL Logistics
Project Manager Amal
Job Description
TL NGOs Main Responsibilities
• • • • • • • • • • • •
Researching suitable NGOs for probable opportunities Plan and supervise NGO contact procedure Creation and maintenance of strong relationships between AIESEC LAU and NGOs within Lebanon Creating the sales pitch of the ICX projects Ensuring good quality opportunities Working on the attraction of the opportunity (what the market wants from AIESEC in Lebanon) Creation and maintenance of strong relationships between AIESEC LAU and other AIESEC Entities worldwide. Creation of the JDs of the opportunities Manage and maintain team productivity Ensuring experience delivery for the team Maintaining a fast approach to have team members contact interested EPs Ensuring the marking of all stages of the EP (applied/accepted/approved) on EXPA
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Ensure team members are familiar with EXPA
Role duration
6 months
Time required Key performance indicators
5-‐8 hours/week • Number of NGOs approached and attained as a partnership • Quality of partnerships and opportunities raised • Attaining percentage of goal placed by LVCP iGCDP • Number of applicants for the opportunities and quality of EP skills • Updates output • Quality of experience management • Engagement of team members LCVP iGCDP
Final accountability
Profile Requirements Previous Experience
Full time member Team member experience in iGCDP function or logistical management
AIESEC Knowledge
• Attend a minimum of one AIESEC national conference • Aware of the current situation of the local committee • Knowledge of iGCDP customer flow
Specific Skills
• • • • •
Team management Communication skills Negotiation skills Time management Leadership skills
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TL Logistics Main Responsibilities
• • • • • • • • • •
Role duration
6 months
Time required
5-‐8 hours/week
Key performance indicators
• • • •
Final accountability
LCVP iGCDP
Maintain the flow of the process Ensure experience delivery for the team Find most suitable accommodation for EPs Create and manage a team for logistics Manage and maintain team productivity Providing all the needed materials for the projects Create and ensure the receiving of the project booklets to all EPs Ensure transportation for EPs to and from project location Create and deliver IPS Conference Create events and travel plans for interns
Number of EPs receiving the booklet Percentage deviation from the budgeted accommodation Number of negative/positive feedback comments from th EPs IPS conference rate of relevancy to EPs and overall success
Profile Requirements Previous Experience
Full time member Team member experience in iGCDP function or logistical management
AIESEC Knowledge
• Attend a minimum of one AIESEC national conference • Aware of the current situation of the local committee • Knowledge of iGCDP customer flow
Specific Skills
• • • • •
Team management Communication skills Negotiation skills Time management Leadership skills
Project Manager Amal Main Responsibilities
• • •
Create a budget for the project with the coordination of finance. Responsible for the matching of the goals agreed on. Responsible for our partners’ relations & CEM.
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Give the suitable transition & education for his members Introduce his/her members to AIESEC AUB and their project Create a six-‐week plan for the project. Setting Goals & MOSs (Measures Of Success) for Amal Tracking his/her members’ development & helping them develop further. • Giving weekly feedback to the VP • Responsible for delivery & experience in project by assigning members & himself/herself to provide support for their interns (Pick-‐ups, buying sim Card, solving project’s problems). • Coming up with showcasing initiatives. • Responsible for providing showcasing & matching materials for Amal. • Responsible for writing a project sign off report by the end of their term 6 months • • • • •
Role duration Time required Key performance indicators
Final accountability
5-‐8 hours/week • Percentage of job planning completed • Number of NGOs partnered vs. planned • Percentage of sponsorship acquired • Number of applicants attained vs. planned • Retention rate of NGOs • Conversion rate from opened to approved • Conversion rate from approved to completed LCVP iGCDP
Profile Requirements Previous Experience
Full time member Team member experience in iGCDP function or logistical management
AIESEC Knowledge
• Attend a minimum of one AIESEC national conference • Aware of the current situation of the local committee • Knowledge of iGCDP customer flow
Specific Skills
• • • • •
Team management Communication skills Negotiation skills Time management Leadership skills
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Questionnaire
General Questions:
1. Which are the 2 areas in which you have had the most experience and achievements & how do you think this experience will help in your role as a TL? 2. Describe the current status of iGCDP in AIESEC in LAU. 3. How can you quantify tracking the work of your team members throughout the whole process?
Specific questions
TL NGOs 1.
What do you think is a main attraction for international EPs in terms of opportunities & projects, and how will you conduct your research of NGOs in Lebanon based on the latter? 2. Write down a brief proposal to a NGO that you’d like to partner with, explaining to them why they should consider partnering with you being on the behalf of AIESEC. 3. What do you think is the essence or the most important aspect of ensuring a successful and impactful exchange for an EP?
TL Logistics 1.
Imagine you are an EP coming to Lebanon, what are the main things that come to mind when you think of value delivery in terms of logistics? 2. How would you deal with an EP who although agreed to the terms of the accommodation placed in his/her opportunity, is complaining about it and putting a strain on the process? 3. What do you think is the essence or the most important aspect of ensuring a successful and impactful exchange for an EP?
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Project Manager Amal
1. What are your strategies to reach and engage as much people as possible? 2. Briefly describe the importance of the product AIESEC offers to our partners. 3. What do you think are the best practices to showcase this project, in other words why do you think a project like Amal is important to Lebanon?
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TL TM APPLICATION
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Functional structure
LCVP TM TL Education & Tracking Job Description
TL Education & Tracking Main Responsibilities
Role duration
Building and implementing quantified tools and measures to track member’s performance and development in the LC • Educate MM and VPs on the usage of tracking tools to follow up with their teams • Design a reward and recognition system for the LC that is both performance and cultural based (with LCVP direction) • Understand LC’s needs regarding skills and knowledge • Plan a monthly educational cycle accordingly • Prepare sessions and/or find trainer for respective teams/divisions or for the whole LC in the GMs depending on the skill/knowledge plan • Implement and promote activities that would promote the AIESEC culture in the LC • Creating and managing a plan for internal communication within the LC • Promoting desired LC culture and events through internal communication channels • Pass on his/her knowledge to other members for assistance 6 months •
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Time required Key performance indicators
Final accountability
5-‐8 hours/week • Percentage of functional teams implementing follow up tools • Percentage of achieved goals of all functions • Number of members applying to new positions • Percentage of engagement of members in FMs and GMs • Percentage of sessions delivered • Percentage of LEAD activities conducted • Percentage of fulfillment of the educational cycle • Retention rate of members before spring recruitment • Number of members engaged with the different channels • Number of recognition posts and activities per month LCVP TM
Profile Requirements Previous Experience
Full time member Team member experience
AIESEC Knowledge
• Attend a minimum of one AIESEC national conference • Aware of the current situation of the local committee
Specific Skills
• • • • •
Oral and written communication skills Creativity skills Teamwork skills Leadership skills Time Management skills
Questionnaire
General Questions:
1. Tell us about yourself, how would you describe your AIESEC journey so far? 2. Which are the 2 areas in which you have had the most experience and achievements & how do you think this experience will help in your role as a TL? 3. Describe the current status of TM in AIESEC in LAU.
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Specific questions
TL Education & Tracking 1.
List the personal skills that our members need in order to enhance their inner journey, and discuss how you would implement the education of these skills. 2. What’s the AIESEC way and what does it mean to you? How would you instill this culture in the LC? 3. How can you quantify tracking the development of members to allow for pipeline and sustainability?