MC ALGERIA 15-16
COMMUNICATION BOOKLET
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication BOOKLET
SUMMARY Introduction AIESEC in Algeria Communication Rules Communication Rules Emailing System Communication Channels MC Team Protocols Internal Rules MC to LC Relations Rule Contacts
Powered by
Š Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication BOOKLET
INTRODUCTION
THIS DOCUMENT IS TO PRESENT HOW A GOOD INTERNAL COMMUNICATION CONTRIBUTES TO THE WELL-BEING AND BETTER PERFORMANCES OF ORGANIZATIONS, YET OUR ENTITY NEEDS TO ALIGN WITH THIS TO SUCCESSFULLY FACE THE ₁₅.₁₆ CHALLENGES. IN ORDER FOR THIS INTERNAL COMMUNICATION TO BE MORE EFFECTIVE, IT NEEDS TO BE DEFINED WITHIN A SPECIFIC AND WELL STRUCTURED FRAMEWORK AND FOLLOW SOME RULES. YOU WILL DISCOVER THROUGH THIS DOCUMENT SOME PROTOCOLS THE MC MEMBERS JUDGED NECESSARY TO MAINTAIN GOOD RELATIONS AND WORK PROCESSES WITHIN THE TEAM AND WITH THE LCS. LCS COULD MAKE USE OF THESE “INTERNAL RULES” FOR A BETTER TEAM MANAGEMENT ₍ESPECIALLY WITHIN THE EB TEAMS₎.
Powered by
© Booklet Designed by Samir Bouzina
Powered by
01 Communication Rules Communication Rules Emailing System Communication Channels
Š Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication BOOKLET RULES OF COMMUNICATION
• The official communication language of AIESEC in Algeria is English. • While performing your work, please address any request to the MCVP in charge of your area. • If your query is not answered within 36h, ask your LCP to forward your request to the MCP • If the MCVP’s request in not answered in 36h, the MCVP will forward it to the LCP. • Do not contact the AI directly without referring to/informing your MC. • DO not contact directly other MCs without referring to /Informing your MC • Do not contact the MCP directly for key area requests. • The LC documents that are to be sent to the MC have to be brand-aligned; in the same way the documents sent by the MC have to be brand-aligned. • Please respond to emails respecting the deadline. In case of disability, please mention it. • The LC that does not reply to an MC e-mail, will no longer receive emails for the Key Area in question until the response to the first email is sent. • Only LC official representatives in the various Key Areas have the right to contact the MC. • Only official representatives of LCs in the departments are authorized to contact the MC for the departments in question. The MC will not respond to any other request from another Member whatever his/her position is.
Powered by
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication Booklet
EMAILING SYSTEM
EMAIL REPLY FOR OFFICIAL REQUESTS ARE IN MAXIMUM ₄₈ HOURS ₍EXCEPTION ON CONFERENCES₎ [DEPARTMENTNAME] WILL BE PRESENT IN ALL THE OFFICIAL EMAIL SENT BY THE MC AND IT WILL BE HELPFUL IF YOU DO THE SAME.
Powered by
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication Booklet
EMAILING SYSTEM
[DEPARTMENTNAME INFO] FOR MAILS THAT CONTAIN GENERAL INFORMATION.
Powered by
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication Booklet
EMAILING SYSTEM
[DEPARTMENTNAME TASK] FOR MAILS THAT CONTAIN TASKS.
Powered by
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication BOOKLET
EMAILING SYSTEM
[DEPARTMENTNAME OPPORTUNITIES] FOR MAILS THAT CONTAIN OPPORTUNITIES FOR YOU, YOUR LC, ETC
NOTE : PLEASE NOTE THAT UNIFYING YOUR E-MAIL SIGNATURES IS A PLUS
Powered by
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication BOOKLET
COMMUNICATION CHANNELS
USE : @AIESEC.NET EMAIL IS OUR OFFICIAL COMMUNICATION CHANNEL FOR EMAILS AND OFFICIAL DISCUSSIONS.
USE : PODIO & GOOGLE DRIVE ARE OUR OFFICIAL SHARING PLATFORM
OFFICIAL LANGUAGE : ENGLISH
USE : FACEBOOK GROUPS ARE FOR RANDOM TALK OR REMINDEROF EMAILS, OPPORTUNITIES AND ANNOUNCEMENTS OFFICIAL LANGUAGES : ENGLISH AND FRENCH
Languagues Policy ENGLISH FOR EMAILS FRENCH OR ARABIC FOR INFORMAL DISCUSSIONS ARABIC FOR GOVERNMENT ISSUES
Powered by
© Booklet Designed by Samir Bouzina
Powered by
02 MC Rules Internal Rules MC to LC rules
Š Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication BOOKLET
MC INTERNAL RULES
• RESPECT EACH OTHER
• SET BOUNDARIES BETWEEN PERSONAL AND PROFESSIONAL
• DO NOT INTERFERE WITH OTHERS WORK.
• SEEK FOR HELP
• APART FROM STUDIES AND FAMILY, MC IS OF A HIGH PRIORITY.
• WHAT HAPPENS IN THE TEAM, STAYS IN THE TEAM
• LISTEN TO UNDERSTAND NOT TO REPLY • IN CASE OF EMERGENCY, ALWAYS INFORM THE TEAM
• TRANSMIT THE INFORMATION TO ITS RIGHTEOUS DESTINATION. • TRANSPARENCY AND COMMUNICATION IN EVERY POSSIBLE WAY.
• NO MCM IS TO BE HELD WITHOUT AGENDA.
• STICK TO THE JD, DON’T DO OTHERS WORK UNLESS IT IS DELEGATED TO YOU
• DEADLINES MUST BE RESPECTED.
• BCC THE MC IN EVERY EMAIL, MC.ALGERIA@AIESEC.NET
• GIVE CONSTRUCTIVE FEEDBACK
• REPORT EVERY TASK PROGRESS TO THE TEAM
• PUNCTUALITY, NO EXCUSES.
• ALWAYS RESPOND TO E-MAILS, THE LEAST REPLY YOU COULD GIVE IS “WELL-RECEIVED”
• EVERY MC VISIT MUST BE DISCUSSED PREVIOUSLY WITHIN THE TEAM
• ONE FOR ALL, ALL FOR ONE
Powered by
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication Booklet
MC TO LC RULES
• MUTUAL RESPECT • IMPARTIALITY • PROFESSIONALISM • INTERGRITY • EQUALITY • SHARING • DEADLINES MUST BE RESPECTED. • GIVE CONSTRUCTIVE FEEDBACK • PUNCTUALITY, NO EXCUSES. • ONE TEAM, ONE WORD !
Powered by
© Booklet Designed by Samir Bouzina
MC ALGERIA | 15-16 Communication BOOKLET
MC Algeria 15-16 Contacts AMINE KHADHRAOUI PRESIDENT OF AIESEC IN ALGERIA AMINE.KHADHRAOUI@AIESEC.NET ₍₊₂₁₃₎ ₅₅₅ ₉₂ ₇₇ ₈₃
KATIA BELKALEM MCVP MKT&BD KATIA.BELKALEM@AIESEC.NET ₍₊₂₁₃₎ ₅₅₈ ₀₃ ₈₈ ₆₀
SAMIR BOUZINA MARKETING MC MANAGER MOHAMMEDIBOUZINA.SAMIR@AIESEC.NET ₍₊₂₁₃₎ ₅₅₁ ₁₄₆ ₀₀₂
MEHDI AMMALI MCVP OPERATIONS MEHDI.AMMALI@AIESEC.NET ₍₊₂₁₃₎ ₅₅₉ ₃₇₂ ₆₇₉
ABDELLAH BOUKHALFA MCVP TM&OD ABDELLAH.BOUKHALFA@AIESEC.NET ₍₊₂₁₃₎ ₅₅₀ ₅₇₁ ₅₇₁
AHMED BENFARHAT BD MC MANAGER AHMED.BENFARHAT@AIESEC.NET ₍₊₂₁₃₎ ₇₇₇ ₃₀₉ ₄₁₁
Powered by
© Booklet Designed by Samir Bouzina