Application Booklet and Questionnaire of AIESEC in Indonesia
For you who read this letter, This process is not about how ready are you to be in this position. This process is not about how good are you doing right now, or how capable are you. The question will never be “Am I good enough for this role?”. Because the truth is; you will never be good enough to apply for this, and nobody will. You will never be ready to apply, and so does everybody else. And it is okay. Because, this role is made for you to challenge your current capacity. The person, who is in, will design the journey within this role. The moment to measure whether you are good or not will can only be defined by 31st of July 2020. Thus, behind all of those days, it will be the moment where you are actually shaping yourself, challenge yourself, with thousands of young people who will believe in you. The moment where you are starting to go ahead towards success is not when you see your accomplishment. But, it is already there since you decided to step up your self further, towards uncertainty, doing something that you are passionate about. I am here writing; with all of my sincerity leading this organization for almost a year, as the current MCP, and I believe anyone deserve this position. It is the matter of will you take the trust from the people, and will you keep the trust, or not. If I need to describe this role in two words, I will say: you and the people.
Azalia Zatadini
Member Committee President of AIESEC in Indonesia 18.19
I promise you, the MCP role will be worth in your life. And I promise you, even when you just try to apply for it, it will be one of the most unforgettable stepping stone that you couldn’t ever imagine. So, are you ready to take the challenge to step up yourself?
Ensure the alignment of AIESEC’s strategic decisions with the AIESEC Way and while ensuring continuous progress towards the AIESEC 2020 midterm ambition’s implementation
Ensure a long-term approach towards AIESEC in Indonesia’s strategic decisions while ensuring the memory of the organizational change is kept
Strategy Direction
Ensure a proper strategic MC planning and it’s execution in alignment with the first two item listed above Ensure the right MC internal structure to address strategic topic under the global direction (projects, JDs, deliverables) Oversee, supervise, feedback and track strategic work progress in different part of MC structure (task forces, internal teams, MC project) and ensure cohesion
Participate and be responsible for the involvement of LCPs in strategic decisions Responsible for the MC planning process, it’s alignment with the Global Direction and individual JDs of MC members
Team Management
Manage and track team performance on weekly basis, and organize team days at least every quarter Run performance appraisals and individual meetings with MC members at least every quarter Ensure education and training needed for the team and the individual members are delivered based on needs. Ensure delivery of the Team Standards in the MC team
Coordinate the MC efforts to deliver the commitments with the resources allocated
MC Financial Sustainability
Be an active member of Management Team Track the budget variations at the end of each quarter or as often as needed Keep the team informed of the financial situation of MC and create ownership of it.
Final Responsible in MC for the alignment to the Global Plenary Final Responsible in MC for MC plan tracking vs. Achieved
Governance and Accountability
Co-chair the SG meetings with the SG chair Report to the organization quarterly on the performance of MC as well as the performance of the global network Ensure follow up of national plenary decision, internal auditors recommendation, and SG meeting outputs. Representative of National Plenary in the Global Plenary (International Legislative Meeting)
National Network Engagement and Communication
External Representation
Ensure National communication with LCPs and their engagement in national direction and dialogues Final responsible in MC for the internal communication with the network, being the end representative of AIESEC in Indonesia towards the global network Management personal social media channel to ensure alignment with AIESEC values Final representative of AIESEC in Indonesia to external stakeholders (National partners, youth organizations, alumni, government, etc.) Represent AIESEC in key external events (managed in synergy with Public Relations)
MCP Application Released 3rd
December 2018
Official Candidates Announcement 9th January 2019
Intention Letter Submission 16th December 2018 max. 22.00 GMT +7
Official Applicants Announcement 17th December 2018
Network Live QnA 10th – 11st January 2019
NEC 17th – 20th January 2019
Booklet Application Submission 8th January 2019 max. 22.00 GMT+7
To participate in the election process, you need to write an Intention Letter as short introduction about yourself and your genuine intention why are you applying for MCP AIESEC in Indonesia 1920. In order for your submission to be valid, here are some submission criteria to be aware of: 1. Ensure the intention letter is in PDF format and named IL_MCP AIESEC Indonesia 1920_Your Name 2. Email the letter to election.indonesia@aiesec.net and azalia.zatadini@aiesec.net with the email subject: IL_MCP AIESEC Indonesia 1920_Your Name by 16th December 2018 max 22.00 (GMT+7). Late or incorrect submission is automatically be invalid and will not be accepted. Once your Intention Letter has been received and confirmed by the election committee (through email), you are automatically be the official applicant for MCP 1920 of AIESEC in Indonesia. The election committee will announce official candidates on 9th January 2019. In order to be an official candidate, you still need to submit all the election application requirements based on deadline. However, only official applicants who are able to submit the Intention Letter and can continue in the process.
You are able to use all of your creativity to design your own applications to stand for Member Committee President of AIESEC in Indonesia 2019-2020. The process has been designed to help you in preparing yourself for an amazing term on AIESEC in Indonesia.
The overall application for MCP AIESEC Indonesia 1920 is divided into six parts: o Executive Summary : A one-page summary of your entire application.
o MBTI Test : Sum it up in 1 page of pdf. (16personalities.com) o MCP Questionnaire : These questions must be answered by all candidates and should not take more than nine (9) pages with minimum font size 10.
o Endorsement letters : For Local Applicant : 1 from home LC, 2 from full member LCs (exclude home LC, if your home LC is full members), 2 from entity outside Indonesia by minimum MC EB level. For International Applicant : 1 from home country MC, 2 from full members LCs in AIESEC in Indonesia, 2 from entity outside Indonesia by minimum MC EB level. o Video link : Video Introduction. Requirement of video on the next page. o CV : Give us all important information we need to know about you, your AIESEC career, other jobs you have had, your contact details etc. You can use a maximum one (1) page to create your CV.
Video Introduction maximum 4 minutes consist of : Introduction, AIESEC Experience, AIESEC Indonesia 1920, Strategy (key focus). Upload with title Introduction_MCP AIESEC Indonesia 1920_[YOUR NAME], e.g. Introduction_MCP AIESEC Indonesia 1920_Azalia Zatadini. Video needs to be accessible with the link attached in the booklet packaged as it instructed.
We will be expecting a zipped folder which consist of six PDF files in addition to the endorsement letters, Executive Summary, MBTI, MCP Questionnaire, Video link, & CV
If you have any questions concerning the applications or the application process please contact azalia.zatadini@aiesec.net , or election.indonesia@aiesec.net . Once you finish the application package send all the PDF documents in one ZIP/RAR file with email subject and file subject format: Application Package_MCP AIESEC Indonesia 1920_[YOUR NAME] to : election.indonesia@aiesec.net, and azalia.zatadini@aiesec.net
The deadline for submitting your application is: Tuesday, 8th January 2018 max. 22.00 GMT+7
1
Who are you? What shaped you as a person who you are right now? What’s driving you to stay in AIESEC? Why are you running for the position of MCP? What do you want to give and take out of this experience as MCP?
2
Which trends and recent happening across Indonesia do you see shaping our country we live in? Based on that, what does it mean for AIESEC in Indonesia to create “Indonesia is a Home” ? What does “Indonesia is a Home” means for you? How it correlates to AIESEC as an organization that aiming to become Youth Leadership Movement within 2020?
3
As MCP, how would you ensure that we stay true to our essence, living our values, maintain organization sustainability, and growth for the coming years?
4
What in your opinion are AIESEC in Indonesia’s biggest successes and learnings over the last 5 years and how do they contribute to the organization we know today? How will you utilize them in your term as MCP? What is the way forward for 19.20? (You can use any analysis method)
5
Based on the learnings on how AIESEC Indonesia’s run for the past 5 years, give analysis based on historical data, projecting how we will operate for the next upcoming year, include Supply & Demand plan, also national project that will support the achievement! (Breakdown each product, put current IR partners & relations for consideration)
6
Based on the learnings, and the implementation of foundational project Roadmap 2020 for the past years that shapes the organization, what are 3 key areas we should focus on nationally for generation 19.20? How it is reflect the continuity of “Constantly Developing towards Indonesia is A Home” context? How every single layer in the organization can play their role (MC, NST, LC, LCP, etc.)?
7
Given the context of AIESEC in Indonesia, what is the kind of team you aspire to build in 19.20? Elaborate the core competencies needed, team building practice, and key structural elements. (MC team, LCP commission team)
8
Imagine you have IDR 1 billion in the beginning of your term out of 6 months of operating reserves that need to spend/invest for the long run of the organization. Given the context of AIESEC in Indonesia, how will you use it? (Give brief plan on how will you spend it)
9
Create a national timeline based on both operational and talent activity focus for each month starting from August 2019 to July 2020!
10
Propose and give an answer to the biggest question that lies in front of AIESEC Indonesia today. (Be as creative as possible)