Flow of this Session 1. 2. 3. 4. 5.
From OP to EXPA: a customer perspective on the flow with the new system What you should know for the 22nd Check List Resources to answer your questions Next Steps for the Launch: Live Stream
1) The EP will Sign Up on the OP. 2) Based on the matchability from the few questions on Sign Up, a Program will be recommended (image 2) 3) Opportunities Preview – at this moment EP still cannot Apply 4) Profile Completion – Full browse on OP with the possibility of Applying
http://gisop.aiesec.org/#/
1) After selecting an opportunity, the EP will be able already to see his/her matchability.
Nationality Country/ Geographic Preferences Level of Study Skills Backgrounds Languages Issues Start/ Ending Dates Duration
Nationality Country/ Geographic Preferences Level of Study Skills Backgrounds Languages (Preferences) Field of Work Start/ Ending Dates Duration
What if I want to complete my profile? How will the EP/ TN / Organizations forms look like?
PERSONAL DETAILS
CONTACT DETAILS
ACADEMIC EXPERIENCE
WORK EXPERIENCE SKILLS BACKGROUNDS LANGUAGES OPPORTUNITY PREFERENCES
NAME - FIRST NAME - MIDDLE NAME - LAST NAME HOME COMMITTEE DATE OF BIRTH GENDER NATIONALITY E-MAIL MOBILE SOCIAL MEDIA (FB, TWITTER, LINKEDIN, BLOG, WEBSITE, OTHER) ADDRESS - ADDRESS LINE 1 - ADDRESS LINE 2 - CITY - POSTAL CODE COUNTRY/TERRITORY LEVEL OF STUDY FIELD OF STUDY EDUCATIONAL INSTITUTE TIMELINE OF STUDY COUNTRY/TERRITORY EXTRACURRICULAR ACTIVITIES TYPE OF EXPERIENCE TITLE ORGANISATION INDUSTRY COUNTRY/TERRITORY FIELD OF WORK TIMELINE DESCRIPTION SKILLS GAINED/DEVELOPED
POSITION TITLE
BASICS
THE ROLE SKILLS BACKGROUNDS LANGUAGES
SPECIFICS
ORGANISATION
BASICS
SKILLS BACKGROUNDS LANGUAGES GEOGRAPHIC PREFERENCES LEVEL OF STUDY DATE RANGE DURATION SALARY EXPECTED WORK SCHEDULE EXPECTED DAYS OFF AND VACATION POLICY FIRST DAY OF WORK
HEAD OFFICE DETAILS
AVAILABILITY OF INTERNET CONNECTION AT WORKPLACE
SKILLS BACKGROUNDS LANGUAGES FIELD OF WORKS (GIP) - ISSUES (GCDP) INTERNSHIP EARLIEST START DATE INTERNSHIP LATEST END DATE DURATION GEOGRAPHICAL PREFERENCES
FIELD OF WORK (GIP) / ISSUE (GCDP) NUMBER OF POSITIONS OPENED COMMITTEE OPPORTUNITY MANAGER ORGANISATION (BRANCH) CITY WHERE INTERNSHIP TAKES PLACE NAME OF THE SUPERVISOR TITLE OF THE SUPERVISOR APPLICATION CLOSE DATE JOB DESCRIPTION EXPECTED RESULTS AND END GOALS OF INT. PREPARATION REQUIRED LEARNING POINTS DEVELOPMENT SPACES OFFERED BY AIESEC ADDITIONAL APPLICATION INSTRUCTIONS
LOGISTICS & LEGAL
PERSONAL COMPUTER AT WORKPLACE ARRIVAL RECEPTION AIESEC SUPPORT FOR INTERN TO REACH FINAL DESTINATION ACCOMODATION FOOD TRANSPORTATION GENERAL INFORMATION (LINK OF RECEPTION MATERIAL)
VISA & WORK PERMIT INFORMATION HEALTH INSURANCE INFORMATION DEPARTURE INFORMATION
BRANCHES
SUMMARY COMMITTEE GEP (YES/NO) ORGANISATION TYPE ORGANISATION SIZE INDUSTRY CONTACT PERSON ("ADD CONTACT" BUTTON) - NAME - POSITION - E-MAIL - PHONE ACCOUNT MANAGER WEBSITE PHONE ADDRESS 1 ADDRESS 2 POSTAL CODE CITY COUNTRY/TERRITORY LINKEDIN TWITTER FACEBOOK INSTAGRAM BRANCH COMMITTEE GEP (YES/NO) PHONE ADDRESS 1 ADDRESS 2 CITY POSTAL CODE COUNTRY/TERRITORY DESCRIPTION CONTACT PERSON (NAME – POSITION-EMAIL-PHONE) ACCOUNT MANAGER
How will the Fields of Work / Backgrounds/ Skills look like?
48 different Backgrounds
Accounting / Auditing Advertising Analyst Art / Creative Business Development Consulting Customer Service Design Education Engineering Finance Human Resources Information Technology Legal Management Marketing Other Public Relations Purchasing Product Management Project Management Production Quality Assurance Research Sales Strategy / Planning Supply Chain Training Writing / Editing
– LEADS ASSIGNEMENT SET UP VISA STATUS
SET UP YOUR PARTNERSHIPS https://aiesecgis.squarespace.com/seventh-testing-guide/
– ‣The CRM (All GCDP/GIP/TMP/TLP Opportunities): ‣Your main customer management application where you will see all current registered users of the platform - for Students, for Companies and for Opportunities ‣Create/Edit opportunities ‣Experience timeline ‣Automated AN’s emailed to EP’s on match for digital signature ‣Quality standards trackers
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‣ Experience Timeline: ‣ Ability to add diary entries ‣ Ability for TN manager to prompt satisfaction surveys ‣ Ability for TN manager to provide travel [flight / accommodation] details ‣ NPS survey at end of experience ‣ Discussion between TN manager, home LC and EP (and other invitees)
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‣ Company Profiles (TN Providers, Sponsors and all other organisations and their employees): ‣ Company description / introduction ‣ Managers [members who can edit + manage the company] ‣ Employees [people who are assigned as employees of the company] ‣ Map and list of branches ‣ List of opportunities ‣ Discussion wall ‣ Analytics widgets
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‣ Library: ‣ The space where all content is uploaded, tagged, and suggested for different roles. No more wikis, just tagged data which collects based upon user stats. Depending on your role, the system will suggest education to you and L&D will be able to plan modules and assessments ‣ Articles designed to be small, direct snippets of information / education ‣ Articles are grouped together (each article may appear in multiple groups) ‣ Each article has a discussion attached
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‣ Messaging: ‣ Emails within the system to any profile registered (ie. LCP of …), Facebook messenger style conversations with your teams, personal news feeds ‣ Conversations: ‣ ○ Create / delete conversations ‣ ○ Search conversations ‣ ○ Add people to a conversation ‣ Messages: ‣ ○ Attach files to messages ‣ ○ Messages show user names, profiles and role / committee
– ‣ Committees (Committees, member management, partnerships and planning): ‣ Committees Home: ‣ ● Browse committees on a map ‣ ● Search for a committee ‣ ● View an alphabetical list of committees ‣ ● Top-10 committees ‣ Committee Profile: ‣ ● Profile ‣ ● See members (as a grid, list or hierarchy) ‣ ● Map, address and contact details (inc. social) ‣ Widgets: ‣ ● Goal Progression ‣ ● Signups/Apps/Realised ‣ Discussion Wall ‣ Expansion -- SU->LC Management
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‣ Roles (TMP/TLP): A simple and easy membership CRM which allows you to lists all roles, check the number of people in each role, comparison with previous terms, opportunities managed by people in the role, companies managed by people in the role and much more.
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‣ Teams: A shared space for you to communicate with your teams, set the team purpose, goal and track and manage towards it. Similar to a working space. ‣ Projects: The way we manage our iGCDP projects in workspaces with a combination of EPs, TN managers and anyone else who is involved in the running of the project. There will be tracking, discussions and shared photos etc. ‣ Automated goal management integrated with analysis
https://aiesec.zendesk.com/hc/en-us
Check aies.ec which is updated with all the information about the GIS. You can find there - All customer flow videos & previous webinar - Implementation plan template - GIS session example with video explanation - GIS testing guides Visit the site constantly as all new materials are being uploaded
Read the FAQs which are being constantly updated Go through all the GIS newsletters that have been sent to MCPs (ask your MCP to forward it) Check it in your inbox every week
http://www.aies.ec/#landing