Organizational Committee Application Booklet for
Spring Conference'18
WELCOME, dear applicant! Conferences are one of the most important part of the AIESEC network and you could have one of the most challenging experiences by organizing them. AIESEC is all about developing leadership in young people, and this opportunity is the first within our organization to do so. This opportunity offers you the chance to develope many new skills and competencies that will help you personally and professionally. It's time for you to show your willingness to strive for your own continuous development and the will to try to bring more and better results to our Entity. Dont hesitate and take this step! We promise that it will be worth the jorney!
LERA KOLESNIK Conference Manager
CONTENTS CONFERENCE DESCRIPTION TEAM STRUCTURE ROLES AND RESPONSIBILITIES TIMELINE APPLICATION GUIDELINES
CONFERENCE DESCRIPTION Annual National Conference of AIESEC for Ukraine delivered to 3 tracks: Executive Board Team Leaders Team Members
Conference dates: 07/03 - LCPm, 08/03-10/03 - Conference itself Conference will be held in Kyiv region. Our goal is to bring together more than 100 delegates from all over the Ukraine, to continue building the organization at the national level. The main objective of the Conference is to guide the delegates to find their personal way of leadership. It will focus on their personal development and will provide the environment for them to reflect on their values and on their potential.
OC Structure Conference Manager
Team LeaderÂ
TM Marketing
TM ER&Sales
TM ER&Sales
TM
Delegate Servicing &Â Logistics
Team Leader
Job description (JD) 1. Select, manage and track the team 2. Create, manage and review the Conference plan and report regularly to the Conference Manager 3. Plan, track and execute the planned actions within the budget of the conference 4. Ensure good communication flow among the team, Conference Manager and Facilitators 5. Presence at all times and first responsible of the conference organization 6. Post-evaluation of the conference
ROLE Team Leader is fully responsible for conference goals and team standards fulfillment.
BENEFITS • Working for AIESEC on a national level • Conference Management • Communication and team management skills
Team Member
General JD 1. Reporting to the TL & Conference Manager 2. TM has to be available physically and/or virtually during all the conference and its preparation 3. TM should be ready to work under pressure and with short deadlines 4. TM must complete the tasks given by the TM and/or the Conference Manager
ROLE Maintaining and fulfilling conference preparation and realization in a proper way.
BENEFITS • Working for AIESEC on a national level • Conference management • Communication and teamworking skills
Team Member
TM Marketing 1. Responsible for social media marketing 2. Designing promotional materials for the conference (booklets, logos, badges etc.) 3. Creation and management of the conference website 4. Conference brand promotion & creation
TM ER&Sales
1. Venue raising 2. Ensuring in-kind partnerships 3. Establish partnerships for transportations, meals, printings etc. 4. Managing and detailed CRM tracking
TM Delegate Servicing & Logistics 1. Handle the cash in everything related to the purchases of materials needed 2. Coordinating delegates registration and payments 3. Providing/sending pre-, during and post conference information 4. Check in delegates & Room allocation 5. Ensure all systems are in place for delegates’ needs during the conference (health, personal, safety, etc.)
6. Management of logistics required for the conference before, during and after 7. Provide and coordinate logistics requirements for each session 8. Ensuring of all audio/visual/other technical equipments 5. 4.
Timeline DDL for Team Leader
Team Leader interviewing
Team education and planning
29/01 29/01
DDL for Team Members
31/01
Team Members' interviewing
30/01
31/01 - 04/02 31/01 - 07/03
08/03 - 10/03
Conference Preparation
SPRINCO'18
APPLICATION GUIDELINES Applications are open to all active members of AIESEC in Ukraine. You just need to fill Application Form below:
Application Form is HERE
JAN 29th, 23:59 DEADLINE
Good Luck, cuties! FEEL FREE TO APPROACH LERA KOLESNIKÂ :) LERA.KOLESNIK@AIESEC.NET