WinCo'17 Bid booklet

WINCO'17 BID BOOKLET

POWERED BY

DDL: OCTOBERÂ 4TH, 2017, 23:59

INTRODUCTION Hey, AIESEC for Ukraine!

The time has come to define which LC will help us to deliver the most amazing conference in the country! We are looking for brave souls to help us organize WinCo'17.

The role of selected LC is to put forward OC (Organization Commiittee) Team to start preparing and delivering conference properly.

This is the most hands-on experiece which requires solution orientation, creativity, stress management and a lot of passion!

In this Conference Bid booklet you will find information about WinCo'17 and requirements to submit your bid.

As MC 17|18 we are very excited to release such opportunity and are looking forward to seeing you in Conference Team :)

With LOVE, your

BID SHOULD CONTAIN 1. GENERAL DESCRIPTION

Provide information of 1 possible venue for the conference, including info about beds, kitchen, price and location 2. PLAN FOR EXTERNAL RELATIONS

Present plan with possible partners and sponsors 3. FINANCIAL PROJECTION

Provide budget with worth, real and best case scenario of the conference with possible risks (AutCo real budget as an example https://goo.gl/cJftqD 4 . O C P O S I T I O N S W I T H R E C R)U I T M E N T T I M E L I N E

Explaine OC roles + JDs for each of them, also timeline for recruiting proce

SUBMISSION AND TIMELINE 06.10.2017 17:59

27.09.2017 BID OPEN

04.10.2017 23:59

BID ANNOUNCEMENT

BID CLOSE

In your Conference Bid Application should be provided information about 4 statements mentioned above (general description, plan for external relations, financial projection, OC positions with recruitment timeline) and sent in any format to: lera.kolesnik@aiesec.net

by latest

October 4th, 23:59

ABOUT CONFERENCE

DATES

LCPM: 30th of November WinCo'17:Â 1st, 2nd, 3rd of December

DELEGATES

EB current + EB elected

NUMBER OF

CONFERENCE

DELEGATES

TEAM APPR.

+- 80 people

3-5 OC 9 MC 1 Chair (2 NST)?

CONFERENCE DUTIES Providing accomodation for all delegates Venue for all activities Transportation to/from venue for delegates and facilitators Food Logistics support before, during and after conference Delegates servicing Budget creation***

CM

OC

Agenda plan and content of the conference Communicating for venue requirements Communicating for logistics needed before, during and after the conference Providing with number of delegates and payments approval Team Leader's support Raising partners consultancy ***Should include following expenses: Budget consultancy & tracking Conference venue Round trip for Chair of the Conference Logistics for sessions Transportation costs for delegates and facis during the Conference Food during Conference days Transportation, acommodation and food for LCPM

BUDGET

SELECTION CRITERIA *is going to be taken into consideration: Probability of suggested conference venue Financial sustainability of the proposal Level of risks and possibilities of the Conference TL&OC recrutment timeline

FINANCIAL PART *Amount of PROFIT from Conference goes to the Hosting LC *Amount of LOSS paid by Hosting LC in full.

MAKE IT FUCKING HAPPEN!!!