Organization Committee Application Booklet for
AUTCO'18
Welcome, dear Applicants! Each AIESECer who visited at least one conference know that it is one of the best and memorable events in AIESEC life. Conferences in AIESEC are all about networking, knowledge and of course development. And an opportunity to organize them one of the most challenging. This application booklet for OC Team - team, who responsible for organizing this Autumn National Conference. This opportunity offers you the chance to develop yourself personally and professionally. Challenging environment, new skills, working on a national level - it's all about this. If you feel you can do it - do it right now! Don't miss the opportunity to challenge yourself!
content conference description team structure roles and responsibilies application guidelines questionnaire
conference description Autumn National Conference of AIESEC for UKRAINE delivered to 3 tracks: Executive Boards Team Leaders Team Members Conference dates: 27/09 - LCPm, 28/09-30/09 - Conference itself Conference will be held in Kyiv
organization committee structure CONFERENCE MANAGER
TEAM LEADER
MARKETING MANAGER
BRAND MANAGER
DELEGATE MANAGER
member OC team GENERAL JD Reporting to the TL&Conference Manager TM has to be available physically and/or virtually during all the conference and it's preparation TM should be ready to work under pressure and with short deadlines TM must complete the tasks given by the TM and/or Conference Manager
ROLE Maintaining and fulfilling conference preparation and realization in a proper way
BENEFITS Working for AIESEC on a national level Conference management Communication and teamworking skills
positions MARKETING MANAGER
BRAND MANAGER
Responsible for social media marketing Creation marketing plan Creation and management of the conference pages in Fb&Instagram Management OCX Team during the conference
Conference brand creation&promotion Designing promotional materials for the conference ( booklets, logos, badges, etc) Promotion in local and national groups
DELEGATE MANAGER Providing/sending pre-, during and post conference information Management of logistics required for the conference before, during, and after Creation of delegates package Ensure all systems in place for delegates' needs during the conference ( health, personal, safety, etc.)
application guidelines Applications are open to all active members of AIESEC in Ukraine. The application package must contain: answers for the questionnaire (in PDF-format) motivation letter
SEND THE WHOLE APPLICATION PACKAGE TO dasha.bohdanova@aiesec.net & olga.burkut@aiesec.net DDL 13/07 23:59
timelines 13/07
Application form deadlineÂ
14/0715/07
Team elections
15/07
Team announcement
16/0727/09
Conference preparation
28/09- Realization 30/09
questionnaire GENERALÂ
Name, Surname, Age LC, Email Facebook, Phone number AIESEC Experience 1. Please, specify the position you are applying for. If you are interested in more than one position, please rank them. 2. Considering your preference (choice), what would be your main contribution to the Team? 3. Which conferences have you attended in the past (Name, Location Year, number of delegates)? What made them successful, and why?
SPECIFIC MARKETING MANAGER 1. What would be your strategy for promotion to reach 180+ delegates? 2. Create a draft of promotion plan for the conference.
BRAND MANAGER 1. Suggest a possible theme for the conference, to which the branding could be aligned. 2. What trends in design do you know and which of them you can use for creation conference brand?
DELEGATE MANAGER 1. What will be your strategy in providing excellent service to the delegates? 2. Write 5 the most important success factors that will enhance the delegates experience. How will you ensure that these key points are met? 3. Analyze the logistics aspects of previous conferences, that would you say were the main difficulties or problems and what are your ideas to avoid them ?
GOOD LUCK! WITH ANY QUESTIONS FEEL FREE APROACH DASHA BOHDANOVA & OLHA BURKUT