速
Leadership Remarks ..................... 5 General Information ................... 16 Conference Activities ................. 38 Certifications & Workshops ....... 58 Registration Process ................... 71 Chapter Conference Forms ......... 78
Above: Riverwalk Tour; Left: Fiesta Dancers
Page 5
Page 6
Page 7
Page 8
Page 9
Page 10
Page 11
Page 12
Page 13
Page 14
Page 15
Page 16
Page 17
Page 18
Page 19
CONFERENCE LEADERSHIP Soror Chelle Luper Wilson South Central Regional Director
Soror Dorothy Buckhanan Wilson Supreme Basileus
Soror H. Donna Millhouse Regional Conference Chairman
Soror Jacqueline Dansby Honorary Conference Chairman
Soror Betty Robinson Regional Conference Co-Chairman
Soror RoShana Adamson Regional Conference Co-Chairman
Soror Mina LaGrange Southwest Central Texas Cluster Coordinator
Soror Octavia Dobbins Southwest Central Texas Co-Cluster Coordinator
Soror Alexis Spriggins Southwest Central Texas Undergraduate Cluster Coordinator
Soror Tia Glover Regional Conference Grammateus
Soror Delicia Narcisse Regional Pecunious Grammateus
Soror Linda Reed Regional Tamiouchos
Soror Hilda Penn Regional Conference Budget and Finance Manager
Page 20
SOUTHWEST CENTRAL TEXAS CLUSTER GRADUATE HOST CHAPTERS Alpha Tau Omega
Phi Xi Omega
Mu Theta Omega
San Antonio, Texas
San Marcos, Texas
Killeen, Texas
Delta Gamma Omega
Beta Psi Omega
Rho Phi Omega
Corpus Christi, Texas
Austin, Texas
Bryan/College Station, Texas
UNDERGRADUATE HOST CHAPTERS Beta Kappa
Xi Psi
Huston-Tillotson University Austin, Texas
Delta Rho
Eta Phi
City Chapter-San Antonio San Antonio, Texas
Delta Xi
Omicron Tau
University of Texas Austin, Texas
Texas A&M UniversityKingsville Corpus Christi, Texas
Sigma Epsilon Texas State University San Marcos, Texas
University of Texas- San Antonio San Antonio, Texas
Texas A&M University Bryan, Texas
Sigma Beta Texas A&M University Corpus Christi, Texas
Page 21
REGIONAL CONFERENCE CONTACTS CONTACT NAME
TELEPHONE
E‐MAIL
Soror Chelle Luper Wilson South Central Regional Director
n/a
cwilson@akasouthcentral.org
Soror Donna Millhouse Regional Conference Chairman
210-378-7678
Chairman_scrc83@yahoo.com
Soror RoShana Adamson Regional Conference Co‐Chairman
512-797-3670
read1908@yahoo.com
Soror Betty Robinson Regional Conference Co‐Chairman
979-255-2118
betty_joyce@hotmail.com
Soror Mina LaGrange Cluster Coordinator
512-921-1142
Mlagrange0526@att.net
Soror Betty L. Williams Registration Chairman
210-860-8888
registration@akasouthcentral.org
Soror Brigid Roberson AKApollo Chairman
512-779-8419
eafakapollo@akasouthcentral.org
Soror Mary Taylor Souvenir Journal Chairman
210-559-6216
akascrcsouvenir@gmail.com
Soror Shea Warren Vendors Chairman
512-517-0595
vendors@akasouthcentral.org
Soror Precious Coleman Music Chairman
210-386-8839
choir@akasouthcentral.org
Soror Cheryl Palmer Men’s Activities Chairman
210-838-6624
guest@akasouthcentral.org
Soror Janell Cline Youth/Children’s Activities Chairman
713-825-5925
children@akasouthcentral.org
Page 22
CONFERENCE DEADLINES FORMS Diamond, Golden, Silver Soror Recognition
Souvenir Journal
Regional Conference Registration Group Registration Payment Basilei Council Institute Delegate Certification First Time Attendee Orientation
Ivy Beyond the Wall
Recorders and Conveners Participation
Proposed Constitution & Bylaw Amendments (Send to BOTH)
Regional Choir Participation
RECIPIENT
DEADLINE
Online Submission With Online Registration Must Upload Color Photo and Data Form MAIL TO: Soror Delici81a Narcisse Regional Pecunious Grammateus MAIL TO: Soror Mary J. Taylor Souvenir Journal Chairman 9803 Lockberry Ln. San Antonio, Texas 78251 Online Submission www.akasouthcentral.org MAIL TO: Soror Delicia Narcisse Regional Pecunious Grammateus Included with Online Registration MAIL TO: Soror Chelle Luper Wilson South Central Regional Director Included with Online Registration MAIL TO: Soror Chelle Luper Wilson South Central Regional Director AND Soror Wanda Perry Ivy Beyond the Wall Chairman 5917 Choctaw Dr. Corpus Christi, Texas 78415 361-658-0148 Wperry1908@yahoo.com Included with Online Registration
Monday, February 23, 2015
Sunday, February 15, 2015 Sunday, March 1, 2015 Sunday, February 15, 2015 Sunday, March 1, 2015 Sunday, March 1, 2015 Sunday, March 1, 2015 Sunday, March 1, 2015
Sunday, March 1, 2015
Sunday, February 15, 2015
MAIL TO: Soror Chelle Luper Wilson South Central Regional Director AND Soror Ashlee Sherman South Central Representative International Constitution Committee 14942 Tramore Dr. Houston, Texas 77083 Included with Online Registration
Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
Sunday, February 15, 2015
Sunday, March 1, 2015
Sunday, February 15, 2015
Soror Delicia Narcisse Regional Pecunious Grammateus 828 Windy Meadow Drive DeSoto, Texas 75115
REGULAR LATE REGULAR LATE
Page 23
CONFERENCE DEADLINES (CONT’D) FORMS Regional Conference Committee Participation Regional Recommendations Regional Resolution Special Needs Financial Officers’ Certification Graduate Advisors Exchange Legacy Family Breakfast Registration Refund Request EAF AKApollo Chapter RegistrationFee EAF AKApollo Entry
Graduate Advisors’ Certification
Graduate Advisors’ Certification Payment
RECIPIENT
DEADLINE
Included with Online Registration MAIL TO: Soror Chelle Luper Wilson South Central Regional Director MAIL TO: Soror Chelle Luper Wilson South Central Regional Director Included with Online Registration Included with Online Registration Included with Online Registration Included with Online Registration MAIL TO: Soror Delicia Narcisse Regional Pecunious Grammateus MAIL TO: Soror Delicia Narcisse Regional Pecunious Grammateus EMAIL TO: Soror Laura Martin South Central Regional EAF Regional Coordinator 501.920.1040 lmartin@littlerock.org MAIL TO: Alpha Kappa Alpha Sorority, Inc. International Graduate Advisor Certification Committee c/o Soror Elaine Singh P.O. Box 469 Glenwood, Illinois 60425 MAIL TO: Alpha Kappa Alpha Sorority, Inc. 5656 S. Stony Island Avenue Chicago, Illinois 60637 Attn: Membership Department
Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
Sunday, March 1, 2015 Sunday, March 1, 2015 Sunday, March 1, 2015 Sunday, February 15, 2015 Sunday, February 15, 2015 Sunday, March 1, 2015 Sunday, February 15, 2015 Sunday, February 15, 2015 Friday, February 27. 2015
Friday, February 27. 2015
Saturday, February 14, 2015
Monday, February 16, 2015
Soror Delicia Narcisse Regional Pecunious Grammateus 828 Windy Meadow Drive DeSoto, Texas 75115
Page 24
CONFERENCE AT A GLANCE TIME 8:00 a.m. - 5:00 p.m. 8:00 a.m. - 3:00 p.m. 9:00 a.m. - 5:00 p.m. 1:00 p.m. - 2:00 p.m. 2:00 p.m. - 4:00 p.m. 2:00 p.m. - 3:00 p.m. 3:30 p.m. - 4:30 p.m. 3:30 p.m. - 5:00 p.m. 4:00 p.m. - 5:00 p.m. 4:00 p.m. - 6:00 p.m. 6:00 p.m. - 8:00 p.m. 8:30 p.m. -11:00 p.m.
EVENT Thursday, April 2, 2015 Graduate Advisors’ Certification, Level I Graduate Advisors’ Certification, Level II Financial Officers’ Certification Cluster Coordinators Collaboration Basilei Training Institute Conveners and Recorders Collaboration Committee Meetings Graduate Advisors Exchange First Time Attendees Orientation South Central Regional Choir Rehearsal Diamond, Golden, Silver Soror Reception Thursday Night Welcome
Pre-registration Pre-registration Pre-registration All Cluster Coordinators All Basilei Appointees Only Pre-registration Graduate Advisors Pre-registration Pre-registration Pre-purchased Ticket Registrants Only
7:00 a.m. - 8:30 a.m. 9:00 a.m. - 11:30 a.m. 12:00 p.m. - 2:30 p.m. 3:00 p.m. - 5:30 p.m. 9:30 p.m. - 12:00 a.m.
Friday, April 3, 2015 Legacy Breakfast OPENING PLENARY SESSION Public Luncheon SECOND PLENARY SESSION EAF AKApollo
Pre-purchased Ticket Registered Sorors Only Pre-purchased Ticket Registered Sorors Only Pre-purchased Ticket
Saturday, April 4, 2015 Leadership Breakfast Workshop Session I Workshop Session II Undergraduate Luncheon CLOSING PLENARY SESSION Invitation to the 84th Regional Conference Closing Gala
Pre-purchased Ticket Registered Sorors Only Registered Sorors Only Pre-purchased Ticket Registered Sorors Only Arkansas Cluster Pre-registration
Sunday, April 5, 2015 Ivy Beyond the Wall Ceremony Ecumenical Service Easter Sunday Brunch
Registered Sorors Only Pre-registration Pre-registration
7:00 a.m. - 8:30 a.m. 8:45 a.m. - 10:15 a.m. 10:30 a.m. - 12:00 p.m. 12:30 p.m. - 2:30 p.m. 3:00 p.m. - 5:30 p.m. 8:00p.m. – 12:00 a.m. 8:00 a.m. – 8:45 a.m. 9:00 a.m. – 10:00 a.m. Following Ecumenical Service
REQUIREMENT
Page 25
DAILY SERVICES / COURTESIES Awards and Exhibits THU 3:00 p.m.-7:00 p.m. (Set-Up) FRI 11:00 a.m.-7:00 p.m. (Viewing) SAT 9:00 a.m.-12:00 p.m. (Viewing) SAT 12:30 p.m.-2:30 p.m. (Breakdown)
Golden Soror Hospitality Suite THU 9:00 a.m.-5:00 p.m. FRI 9:00 a.m.-5:00 p.m. SAT 9:00 a.m.-5:00 p.m.
Conference Registration THU 10:00 a.m.-7:30 p.m. FRI 7:00 a.m.- 6:00 p.m. SAT 8:00 a.m.-11:00 a.m.
Hospitality Suite THU 7:00 p.m.- 10:00 p.m. FRI 5:30 p.m.- 10:00 p.m. SAT 5:30 p.m. - 8:00 p.m.
Emergency Medical Response Room THU 8:00 a.m.- 5:00 p.m. FRI 7:00 a.m.- 6:00 p.m. SAT 8:00 a.m.- 5:00 p.m.
Undergraduate Hospitality Suite THU 7:30 p.m.- 9:30 p.m. FRI 5:00 p.m.- 7:00 p.m. SAT 10:00 p.m.- 12:00 a.m.
Soror Services Office THU 10:00 a.m.-8:00 p.m. FRI 7:00 a.m.-6:00 p.m. SAT 8:00 a.m.-5:00 p.m.
Men’s Hospitality Suite THU 6:00 p.m.- 9:00 p.m. FRI 10:00 a.m.- 5:00 p.m. SAT 10:00 a.m.- 5:00 p.m.
Service Project Collection – 1 Million Backpacks THU 10:00 a.m.-7:30 p.m. FRI 7:00 a.m.- 11:00 a.m.
Children’s Hospitality Suite THU 5:00 p.m.- 9:00 p.m. FRI 7:30 a.m.- 6:00 p.m. SAT 7:30 a.m.- 6:00 p.m.
Conference Vendors THU 12:00 a.m.- 11:00 p.m. FRI 11:30 a.m. - 10:00 p.m. All Sorors 10:00 a.m. - 11:30 a.m. Golden Sorors Only 10:00 p.m. - 11:30 p.m. Undergraduates Only SAT 7:30 a.m.- 6:00 p.m.
Page 26
Page 27
Conference Attire Thursday, April 2, 2015 Graduate Advisor Certification Training Financial Officer Certification Training First Time Conference Attendee Orientation Conference Regional Committee Meetings General Members Meeting Basilei Training Institute Diamond, Golden, Silver Soror Reception High Tea Thursday Night Welcome
Business Business Business Business Business Business Pearls, Crowns and Gloves Pink and Green Bling Apparel with Boots, Conference T-shirt
Friday, April 3, 2015
"Pink and Green Day" with LNDS scarves and Pins
Legacy Breakfast First Plenary Session and Rededication (No Pants) Public Luncheon Second Plenary Session EAF AKApollo
Sunglasses and Pink or Green Scarves Business (No Pants) Business Business EAF T-Shirt / AKA Paraphernalia
Saturday, April 4, 2015
"Think HBCU Day: Business attire accented with your favorite HBCU Colors Business Business Business Business Formal Wear - Pink, Green, Black or White
Leadership Breakfast Workshops Undergraduate Luncheon Third Plenary Session Business Closing Gala
Sunday, April 5, 2015 Ivy Beyond the Wall Ceremony Seasonal White Ecumenical Service Come As You Are Easter Sunday Brunch Hats, Gloves, and Pearls
Seasonal White (No Hats, No Pants) Come As You Are Hats, Gloves, and Pearls
Page 28
Page 29
Page 30
Page 31
Page 32
Page 33
Page 34
Page 35
Page 36
Page 37
Page 38
Page 39
Page 40
Page 41
Page 42
Page 43
Page 44
Page 45
Page 46
Page 47
Page 48
For More Information Please Contact Soror Brigid Roberson, 83rd South Central Regional Conference EAF AKApollo Chairman, at 713.534.4611 or eafakapollo@akasouthcentral.org | http://www.akasouthcentral.org/
Page 49
Page 50
Page 51
Page 52
Page 53
Page 54
Page 55
Price: $30.00
Page 56
Page 57
Page 58
Page 59
Page 60
Page 61
Page 62
Page 63
Page 64
Page 65
Page 66
REGIONAL CONFERENCE WORKSHOPS SATURDAY, APRIL 4 8:45 AM TO 10:15AM WK01: Building Basics 101: Introduction to Commercial Property Ownership As chapter foundations consider the purchase of properties to house chapter operations and/or to generate revenue, commercial property ownership comes with great responsibility. This workshop is designed to introduce some important issues as chapters consider property purchases. Topics to be discussed will include zoning, due diligence, and initial financial commitment/investment.
WK02: “Ready, Set, Launch!” Launching New Dimensions of Service: This workshop is designed for program chairmen and program committee members. Chapter implementation tactics regarding each program target, excluding the signature program, will be discussed including goals, objectives, chapter activities and partnerships. Sorors’ understanding of the five program targets will be assessed by participating in a facilitated discussion of best practices for program implementation. WK03: Launching New Dimensions of Communications – 101 Sorors will learn the ‘Who, What, When, Where, Why and How’ in delivering and developing the message of Alpha Kappa Alpha to the media. This workshop will include tactics including: How to work with the media through various platforms, i.e., Print, Broadcast and Digital Engaging with the media and content development (local vs. regional or national) and why the news is relevant Delivering the message (press release, media alert, e-blast) How to use the Web & Social Media in telling the AKA story Audience: Ivy Leaf Reporters and Publicity Chairmen WK04: Poised and Polished…Launching New Dimensions of Protocol I Every soror should be knowledgeable about our sorority protocol. This workshop provides an overview of general protocol guidelines, procedures and practices of Alpha Kappa Alpha Sorority, Incorporated®. The content will give sorors a thorough review of the Soror Code of Ethics, appropriate attire for Rituals/AKA events, chapter decorum, gifts and courtesies, correct titles, terminology, and an update on additions and revisions. All attendees should bring a copy of The Official Guide to Alpha Kappa Alpha Protocol 2014. WK05: “Just Like a Sista: Perception, Behavior, Self-Awareness” This workshop is designed to foster and support sisterly behavior at all levels of the organization. By engaging participants in interactive activities that focus on perception, behavior, and self-awareness, the design will illustrate how differing points of views can lead to conflict, but how an understanding of another's point of view can lead to gaining a better understanding of each other and build better relationships.
Page 67
REGIONAL CONFERENCE WORKSHOPS (CONT’D) WK06: “It’s All About YOU!: Strengthening Alpha Kappa Alpha Through a Meaningful Membership Intake Process” This workshop will focus on ways to enhance the sorority’s current intake process. A special focus will be on the simplification of the selection process on both the undergraduate and graduate levels. The ongoing MIP evaluation process, including membership survey preliminary results, will also be discussed and shared. WK07: Truth Or Myth: For Undergraduates Only! The International Undergraduate Activities Committee presents an interactive and engaging workshop that facilitates the discussion of the gray areas of Soror conduct, hazing, and protocol. By the end of this workshop, undergraduate Soror should have a clear understanding of how to exhibit the Alpha Kappa Alpha Brand in a positive manner at all times. WK08: Game On! Who wants to be a Parliamentarian? As we launch new dimensions of service, it is important that sorors learn the tenets of parliamentary procedure. All sorors should be knowledgeable of the basic tools for conducting effective and efficient chapter meetings. This interactive workshop will enable participation and collaboration. Sorors must bring their 2014 Constitution and Bylaws and Manual of Standard Procedure. WK09: “Launching New Dimensions - Sorors take A.C.T.I.O.N.” This workshop is targeted to Chapters Connection Chairs and all sorors who are interested in serving on their chapters Connection Committee. The 2014-2018 Connection Program will be introduced. This interactive workshop will empower participants to develop local connection activities that answer the call to take A.C.T.I.O.N. (Advocate, Communicate, Train, Influence, Organize and Network). Participants will also be introduced to the Voter Registration & Education Campaign – “Be the Voice!”. AKA Days at the Capitol and the debut of the new AKA Public Policy Conference to be held in Washington, DC will also be reviewed. WK10: “So You Want to Run For Office”. The workshop will familiarize the sorors with the training requirements and the candidate certification process for the various positions. WK11: “EAF Launching New Dimensions of Educational Excellence”” This workshop will focus on providing an understanding of the structure of the EAF as a 501( c) (3) organization. EAF representatives will discuss ways in which donors and members can support the mission of EAF. EAF Ambassadors will learn best practices for representing EAF at the Chapter, Cluster and Regional levels. Strategies introduced will cultivate understanding and knowledge of and excitement for the EAF initiative, “leaving a lasting legacy” through the establishment of endowments and fellowships by chapters, organization s and individuals. EAF representatives will also provide detailed descriptions of EAF’s scholarships and community assistance programs.
Page 68
REGIONAL CONFERENCE WORKSHOPS (CONT’D) WK12: “Honorary Members and Awards Workshop 101: “How Will You Know?” Designed for Chapter Basilei, Anti-Basilei and/or Chapter Awards Committee Chairmen, this workshop will take the mystery out of how honorary members are selected and how award recipients are chosen. 90 minutes. Sorors will receive an overview of criteria per our Constitution and Bylaws and Manual of Standard Procedures; will be informed of the process and procedures for nominations; will know where and how to access forms; and will be provided opportunities for questions and answers for this prestigious chapter privilege. BE IN THE KNOW! WK13: “Rituals: Let’s Do it Right – Do the Right Thing” Alpha Kappa Alpha Rituals ceremonies are the most revered, sacred, and solemn activities conducted by sorors in our illustrious Sorority. The ceremonies help us to create an awareness and connection to our Founders.. This workshop will provide an interactive presentation and review of the four most requested ceremonies allowing sorors in attendance to increase their knowledge of the ceremonies, ensure appropriateness of attire for each ceremony, understand the various roles of the ceremony participants, and complete the set-up of each ceremony confidently.
SATURDAY, APRIL 4 10:30AM TO 12:00AM WK14: Building Basics 201: Facilities Management Now that the property has been purchased, how is it maintained? As with any property purchase, preventative maintenance is crucial to property sustainability. This workshop is designed for chapters that own property or whose foundations own property. Topics to be covered include professional property management, preventative maintenance, and capital improvement plans.
WK15: “ASCEND to a New Dimension” This workshop is designed for program chairmen, ASCEND Lead Coaches and ASCEND program committee members. During this workshop, sorors will receive in depth information regarding the Supreme Basileus’ signature program, ASCEND. Goals, objectives and ASCEND cycle timelines will be reviewed in detail. Sorors’ understanding of ASCEND will be assessed by participating in a facilitated discussion of best practices for program implementation. WK16: Financial Workshop 101: “Managing Chapter Financial Operations using Financial Fundamentals” This workshop is designed for all chapter financial officers; and it will review financial fundamentals required for effective chapter financial operations. This interactive workshop will cover the responsibilities of the financial officers and how to be efficient in the planning, handling, and reporting of chapter's finances. Workshop includes information on budget development, auditing, and recommended internal controls.
Page 69
REGIONAL CONFERENCE WORKSHOPS (CONT’D) WK17: The Alpha Kappa Alpha Brand A brand is a concept, an ideal that people hold in their minds and in their hearts when they think about a product, individual, or organization. For Alpha Kappa Alpha, at its core, the brand is a promise of what the Sorority represents and what it means to those for whom we serve. This workshop will introduce Sorors to the information in the newly developed Alpha Kappa Alpha Brand Guidelines. o Educating sorors about what a brand is & how it is managed Through interactive discussion, Sorors will learn how to appropriately use the key elements of the Alpha Kappa Alpha brand in internal and external communication (I.e. logos, colors, etc.)
Audience: All Sorors
WK18: Poised and Polished…Launching New Dimensions of Protocol II The role of the protocol team in the pre-planning of chapter, cluster, joint chapter events and regional conferences will be reviewed during this workshop. The duties and tasks before and during the events will be explored so that sorors gain the knowledge of appropriate notification to VSGs, dais seating, introductions, and appropriate amenities. All attendees should bring a copy of The Official Guide to Alpha Kappa Alpha Protocol 2014. WK19: “Just Like a Sista: Perception, Behavior, Self-Awareness” This workshop is designed to foster and support sisterly behavior at all levels of the organization. By engaging participants in interactive activities that focus on perception, behavior, and self-awareness, the design will illustrate how differing points of views can lead to conflict, but how an understanding of another's point of view can lead to gaining a better understanding of each other and build better relationships. WK20: “It’s All About YOU!: Strengthening Alpha Kappa Alpha Through a Meaningful Membership Intake Process” This workshop will focus on ways to enhance the sorority’s current intake process. A special focus will be on the simplification of the selection process on both the undergraduate and graduate levels. The ongoing MIP evaluation process, including membership survey preliminary results, will also be discussed and shared.
WK21: Truth Or Myth: For Undergraduates Only! The International Undergraduate Activities Committee presents an interactive and engaging workshop that facilitates the discussion of the gray areas of Soror conduct, hazing, and protocol. By the end of this workshop, undergraduate Soror should have a clear understanding of how to exhibit the Alpha Kappa Alpha Brand in a positive manner at all times. WK22: “Going Green 2: Launching New Dimensions of Technology for Chapter Efficiency” The Green Team Strikes Again With An App For That! Bring your smart phones and tablets to learn how your International Technology Committee is focused on helping sorors and chapters improve overall efficiency through innovative tools. Launch New Dimensions of Technology to further our sorority’s going green efforts. Attendees will experience a workshop full of technology tips that highlight how to better connect, organize, save time and save money. Chapters are invited to share best practices at this workshop.
Page 70
REGIONAL CONFERENCE WORKSHOPS (CONT’D) WK23: “Launching New Dimensions of Service—Keeping our Heritage Reel” Get up close and personal with History. This workshop will provide chapters with in-depth information on how to improve their Archive Collection, with tips for better retrieval and examination of our historical artifacts and digital archiving. Chapters will learn how to conduct oral history interviews, focusing on the rich legacy of Diamond/Golden Sorors and chapter charter members. A special highlight of the workshop will feature a "live" or "taped" interview with your region's Diamond Gems. WK24: Standards: Exceeding Expectations of Excellence (#E3 ) The perpetuity of Alpha Kappa Alpha Sorority, Incorporated® requires all chapters to grow and remain vibrant. In order to achieve this, the International Standards Committee is committed to create a positive chapter operations’ environment. This interactive workshop is designed to broaden the understanding of the standards process and expectations of every member for a stress-free chapter assessment and evaluation. WK25: Launching Your Chapter’s Strategic Plan: Why? When? How? Create your chapter’s strategic planning roadmap with a chapter mission, vision and goals for successful programs and activities. Develop your action plan and keep asking the questions where are we now and where do we want to go? Participants in this workshop will review the Alpha Kappa Alpha Sorority 2010-2020 Strategic Plan and use the sorority’s goals, objectives and priorities as the foundation for the chapter’s strategic plan. Every chapter is encouraged to have a representative participate in this workshop.
Page 71
Page 72
Page 73
REGISTRATION INSTRUCTIONS REGISTRATION FOR GROUPS AND INDIVIDUALS IS ONLINE ONLY THERE WILL BE WILL BE NO ONSITE REGISTRATION
GENERAL Regular Registration: Sunday, January 11, 2015‐ Sunday, February 15, 2015 Late Registration: Sunday, February 16, 2015– Sunday, March 1, 2015 Online registration for the conference can be accessed via the South Central Region website: www.akasouthcentral.org
INDIVIDUAL REGISTRATION
One online form for each soror, child, and guest attending the conference should be submitted. Only registered, financial sorors may participate in conference activities. Neither financial nor non-financial sorors may be guests of registered financial sorors at the conference. Registration materials and forms are available for download via the South Central Region website.
Registration may be paid with Visa, MasterCard, American Express, Discover credit cards or debit cards with the MasterCard or Visa logo. We will not accept mailed payments for individual registrations. Registration confirmations will be sent via E-mail. Please provide an e-mail address where indicated.
Once your registration has been submitted, very limited modifications will be allowed. Adding activities to your existing registration can be done before February 16, 2015. We encourage you to take your time so that your registration is submitted as accurately as possible.
Group/Chapter Registration will be available online. Payments can be made via credit card, debit card, Chapter Check, Cashier’s Check or Money Order. Group registrations are not considered CONFIRMED until payment is received and applied to the group registration record. Only the authorized chapter officer who remitted the Group Registration will receive the registration confirmation for the group. All chapter checks, cashier checks and money orders should be made payable to: “Alpha Kappa Alpha South Central Region”
CHAPTER FORMS
Governance-based Chapter forms cannot be processed online. Chapter forms are located in this Registration Booklet. All completed forms must be mailed to the appropriate parties by the noted deadlines. Registration confirmations will be sent via E-mail or US mail.
LATE REGISTRATION Late registration will be assessed a late fee of $50.00 for sorors and $25.00 for guests. Late fees apply to graduate and undergraduate members as well as guests.
Page 74
REGISTRATION INSTRUCTIONS (CONT’D) REFUNDS
Refund requests must be submitted in writing only to the Conference Pecunious Grammateus and postmarked by February 16, 2015. Requests postmarked after this date will be approved on an individual basis. Refunds will be considered and processed after the conference bills have been paid. A processing fee of $35 will be assessed and deducted from the refund amount. All refund requests should include your contact information, address to send refund, and documentation supporting your request as needed. If a refund has been requested through your credit card company, then please notify the Conference Pecunious Grammateus. There will be no refunds on meal functions after February 16, 2015. There will be no on-site refunds. All refunds will be issued via South Central Region check.
KITS, MERCHANDISE AND CERTIFICATES
Kits will be reserved for pre-registered sorors. Kits are not guaranteed for late registrations. Conference merchandise will not be exchanged onsite. Conference attendance certificates will be emailed to sorors following the close of the conference. A registered soror unable to attend the conference may request the Chapter Basileus or Graduate Advisor (Undergraduate Chapter Only) to pick-up her registration packet. The following information will be required upon registration check-in: A signed letter from the absent Soror, giving permission to release her packet The Soror picking up the packet will be required to present her financial card and sign a confirmation letter. Only the Chapter Basileus will be allowed to sign for an absent Soror’s packet if she does not send a letter. Registration materials and souvenirs will not be mailed.
SUBSTITUTE REGISTRATION A soror may substitute for another soror by submitting a written request signed by the original soror, designating the name of the substitute soror and signed by the Chapter Basileus. This document must be presented to the Registration Committee Chairman or her Registration Committee Designee upon arrival at the conference.
Substitution for a graduate delegate with a pre-approved alternate requires a written request from the Graduate Chapter Basileus or the Undergraduate Chapter Basileus and Graduate Advisor.
SEATING AT MEAL EVENTS Golden Sorors and other special guests will have reserved seating at the front of the room for each meal function. Seating at meal functions for other sorors and guests will be on a first-come, first-served basis, except for the Closing Gala which is based on time of registration.
Page 75
ONLINE REGISTRATION EXPERIENCE WHO Every financially active soror, her non-soror guest, and youth/children planning to attend and participate in the conference must be registered via the online registration system. No individual event attendance unless a conference registrant.
WHAT Registration for the 83rd South Central Regional Conference will be managed online.
WHERE Registration for the 83rd South Central Regional Conference is accessible at www.akasouthcentral.org.
WHEN Regular Registration: Sunday, January 11, 2015‐ Sunday, February 15, 2015 Late Registration: Sunday, February 16, 2015– Saturday, February 28, 2015
HOW When you register online, you will be required to provide the following information: Soror's Name a n d Financial card # Guest Name (if applicable) Youth/Child’s Name (if applicable) Soror's Email Address Soror's Mailing Address Soror's Phone Number Cluster Current Chapter Chapter Location Chapter Initiated Initiation Year
You will be able to complete the following forms ONLINE: Diamond, Golden, Silver Soror Data Form Legacy Family Breakfast Basilei Council Institute First Time Attendee Orientation Program Participation Regional Choir Participation Conference Committee Participation Special Needs and Health History Graduate Advisors Exchange
Page 76
ONSITE CHECK-IN/REGISTRATION EXPERIENCE WHEN YOU ARRIVE To check-in and receive your registration materials, you will need the following: Your photo identification. Your financial card. Your registration confirmation showing your barcode (either hard copy or electronic) Onsite check-in will be managed using ExpressPass Stations The process is simple: Scan the barcode displayed on your confirmation notice. The system will retrieve your information. Your badge, tickets, and receipts for merchandise will print automatically! YOU ARE DONE! A Registration Committee designee will:
Check your photo identification and financial card. Confirm your printed documents are accurate and received. Issue your kit and any pre-purchased merchandise.
IMPORTANT TIPS It is every soror’s responsibility to ensure her information is correct in the registration system Changes to name, chapter, city, event tickets, and merchandise will not be made onsite. Tickets will be issued for all events at Registration Lost tickets will not be replaced
Is all of the information on my ticket correct?
Page 77
REGISTRATION FEES GRADUATE GRADUATE (LATE) UNDERGRADUATE UNDERGRADUATE (LATE) GUEST GUEST (LATE) YOUTH YOUTH (LATE) VIP REGISTRATION PACKAGE VIP REGISTRATION PACKAGE (LATE)
$150 $200 $85 $135 $75 $100 $50 $75 $700 $750
ACTIVITY FEES AKApollo Shirt AKApollo Talent Show Children’s Activity – Easter Egg Hunt (Must bring own basket) Children’s Activity – Incredible Pizza Children’s Activity – SeaWorld Children’s Activity – Spurs Game and Fun Zone Experience Children’s T-Shirt & Bag (Included with Registration Fee) Closing Gala (Additional Guest Ticket) Closing Gala (Included with Registration) Diamond, Golden, and Silver Soror Reception Easter Sunday Brunch Ecumenical Service Financial Officer’s Certification Leadership Breakfast Legacy Breakfast Men’s Event – Alamo Beer House Excursion Men’s Event – SPURS Game / Courtside Experience Men’s Event – T-Time at Alamo Quarry Golf Course Public Luncheon Tour - “Rolling on the River” Grand Tour Tour - “Rolling on the River” Reflections Tour Tour - Southwest Texas Black History and Culture Tour Undergraduate Luncheon (Graduates) Undergraduate Luncheon (Undergraduates)
$25 $25 $0 $40 $50 $40 $0 $85 $0 $50 $30 $0 $30 $45 $45 $20 $40 $120 $60 $70 $30 $50 $60 $50
Page 78
Page 79
OFFICIAL DELEGATE AND ALTERNATE INSTRUCTIONS List the names of your chapter delegates and alternates to the 83rd South Central Regional Conference on the Official Delegate Registration Form. The Chapter Basileus, prior to registration, must certify all delegates and alternates for the Conference. Any changes in the list of official delegates must be mailed to the Regional Director postmarked on or before Sunday, March 1, 2015, or submitted to the Conference Registration Chairman, Soror Betty Williams, by 12 Noon, Friday, April 3, 2015, during the conference.
In either case, the only person authorized to change delegates or alternates is the Chapter Basileus and the change must bear her signature. For undergraduate chapters, the Graduate Advisor is authorized to change delegates or alternates.
Please complete and mail the Official Delegate Registration Form to the Regional Director. This mail must be postmarked on or before Sunday, March 1, 2015. Any Official Delegate Registration Forms postmarked after this date will result in the delegates not being certified to vote at the Regional Conference. NO EXCEPTIONS.
RETURN OFFICIAL DELEGATE REGISTRATION FORM TO:
Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
Page 80
OFFICIAL DELEGATE REGISTRATION FORM (Please type or print clearly) Chapter: Location (Name of college, if applicable): City:
Number of Active Members State:
Every financial chapter is entitled to no less than two (2) delegates. The formula for determining the delegate count is as follows: 1 to 10 active members 11 to 25 active members 26 to 40 active members 41 to 55 active members 56 to 70 active members 71 to 85 active members
2 delegates 3 delegates 4 delegates 5 delegates 6 delegates 7 delegates
DELEGATES No chapter shall have more than twelve (12) delegates.
86 to 100 active members 101 to 115 active members 116 to 130 active members 131 to 145 active members 146 & over active members
8 delegates 9 delegates 10 delegates 11 delegates 12 delegates
1 2 3 4 5 6 7 8 9 10 11 12
ALTERNATES No chapter shall have more than twelve (12) delegates 1 2 3 4 5 6 7 8 9 10 11 12
Basileus’ Signature: Graduate Advisor (Undergraduate): Basileus’ Phone:
Graduate Advisor’s Phone:
Forward names of elected delegates and alternates by Sunday, March 1, 2015 to: Soror Chelle Luper Wilson, South Central Regional Director, 2525 Woodland Drive Cross Roads, Texas 76227
Page 81
REGIONAL RECOMMENDATION FORM (Please type or print clearly) Please check the recommendation(s) with a brief rationale/explanation. The chapter must submit all recommendations by the deadline indicated below to be considered at the regional conference. A recommendation is an action that requires consideration by a higher body.
Chapter Reporting: Location: Basileus: Please state the recommendation exactly as you wish the wording to read:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________________ Basileus: _________________________________________________________________________________ Signature: ________________________________________________________________________________ Phone: ___________________________________________________________________________________ RETURN THIS FORM NO LATER THAN SUNDAY, MARCH 1, 2015 TO: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
Page 82
PROPOSED CONSTITUTION AND BYLAW AMENDMENTS Membership Affiliation Date
Chapter
General Member
Chapter Information Location
Chapter Name of Chapter Basileus
Home Phone
Region Mobile Number
Basileus Email Address Chapter Address
City:
General Member Information Name of General Member submitting proposed amendment Home Phone General Member Address
City
State
Mobile Number State
General Member Email Address
Constitution and Bylaws Amendment Information Current Constitution Language: (Attach a copy of the reference section in the current Constitution and Bylaws to this form) Article Number: _______________
Section Number: ________________________ Page Number :________________
Proposed Constitution Language (The proposed amendment should clearly state the wording as it is to appear. Use additional sheets if necessary)
Rationale for proposed amendment
Will this proposed amendment have any fiscal impact on the sorority? Yes No
If yes, please describe the anticipated fiscal impact.
Signature of General Member submitting proposed amendment
Date
Signature of Chapter Basileus
Date
Signature of Chapter Grammateus
Date
Note : This form should be submitted to the Regional Director by Sunday, March 1, 2015 Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Dr. Cross Roads, Texas 76227
Page 83
REGIONAL RESOLUTION FORM (Please type or print clearly) Please list the resolution(s) with a brief rationale/explanation. The chapter must submit all resolutions. A resolution is primarily a motion that mandates action by an assembly or body. Resolutions cannot be in conflict with Alpha Kappa Alpha Sorority, Incorporated Constitution and Bylaws. In addition, resolutions cannot mandate actions by the National Body. Chapter Reporting: Location: Basileus: Please state the recommendation exactly as you wish the wording to read:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ __________________________________________________________________________ Basileus: _________________________________________________________________________________ Signature: ________________________________________________________________________________ Phone: ___________________________________________________________________________________ RETURN THIS FORM NO LATER THAN SUNDAY, MARCH 1, 2015 TO: Soror Chelle Luper Wilson South Central Regional Director 2525 Woodland Drive Cross Roads, Texas 76227
Page 84
UNDERGRADUATE/GRADUATE EAF AKAPOLLO TALENT SHOW General Information: All Chapters must be in good standing with the Sorority and financial at all levels to register to participate in the Step/Talent Show Competition. All members of the step team and individual participants must be registered participants of the conference and have paid their EAF dues for 2015. All participants must purchase an AKApollo ticket. Required Documents for Team/Individual Participants to Submit: 1. A completed and signed EAF AKApollo Talent Show registration form; and 2. Payment of a $25 non-refundable chapter registration fee for undergraduate participants and payment of $50 registration fee for graduate chapters. Please mail payment to Soror Delicia Narcisse, Regional Financial Secretary, at 828 Windy Meadow Drive, Desoto, Texas 75115-7535. The deadline for the application and payment must be postmarked by February 27, 2015. Authorization Rules: 1. If you are an Undergraduate Chapter, you must obtain approval from your Graduate Advisor and the Regional Director before you proceed with performing for AKApollo. 2. Graduate Chapters wishing to compete in the Stepping Category must meet the criteria as listed in Graduate Guidelines for Stepping, submit the Authorization To Step Request Form, and receive approval from the Regional Director before their participation is confirmed.
Performance Rules and Regulations: 1. Step team performances may not exceed 6 minutes. A one point deduction for every second over time will be taken. Performers will automatically be disqualified at 7 Minutes (time starts once movement or music begins, including skits or dancing). An official time keeper will be present. The 6 minutes does not include your set up and breakdown time. 2. Talent performances may not exceed 3 minutes. A one point deduction for every second over time will be taken. Performers will automatically be disqualified at 4 minutes (time starts once movement or music begins, including skits or dancing). An official time keeper will be present. The 3 minutes does not include your set up and breakdown time. 3. The Judges Coordinator will oversee the fairness of the competition between all participants. Judges will be WELL informed of the IMPORTANCE of their role, so NO MISTAKES are made.
Page 85
UNDERGRADUATE/GRADUATE EAF AKAPOLLO TALENT SHOW (CONT’D) 4. All music must be on one labeled CD. There must be an assigned person to assist the DJ during your team’s performance. They should be included in the group’s total participant number. CD’s will be checked with the DJ during your stage time. However, you are asked to keep your own CD until your performance. PLEASE BURN YOUR MUSIC ON A CD-R as well as on a USB. Please bring multiple copies of your music. The DJ is not responsible for music that is not properly recorded. 5. Only the number of members reported, will be admitted with the team. Groups/teams will be counted upon arrival and are strongly encouraged to arrive together. Show order will be predetermined. 6. The use of profanity, sexually explicit material or distasteful conduct will result in disqualification. 7. Organizational pride and respect for affiliate National Pan-Hellenic Council organizations must be exhibited. Any malicious intent or slander of another National Pan-Hellenic Council organization will result in immediate disqualification. 8. Pyrotechnics or any types of special effects that are a fire hazard or weapons are prohibited. Special equipment needs should be e-mailed to Soror Brigid Roberson at eafakapollo@akasouthcentral.org no later than Feb 27, 2015. No tickets will be sold after registration. All tickets must be pre-purchased!
Page 86
EAF AKAPOLLO TALENT SHOW AWARD CATEGORIES STEP TEAM
TALENT Graduate / Undergraduate
1st Place $500 and Trophy 2nd Place $250 and Trophy 3rd Place $100 and Trophy
1st Place $75 and Trophy 2nd Place $50 and Trophy
(Prizes awarded for each division) SPECIFICS Talent groups will have 3 minutes of performance time.
Step Teams will have 6 minutes of performance time
1. Introduction 2. Transitions 3. Stage Presence 4. Precision/Synchronization 5. Difficulty 6. Creativity/Originality 7. Appearance 8. Vocal Clarity 9. Incorporation of Chapter History 10. Overall Performance 100 Points
SCORING AND JUDGING CRITERIA 1. Audience Response 2. Creativity/Originality 3. Appearance 4. Stage Presence 5. Talent 6. Overall Performance 60 points
Teams will be able to earn a maximum of 10 points in each category. Step and Stroll competition will have a total of 100 points, and Talent will have a total of 60 points. Good Luck!!!
Page 87
EAF AKAPOLLO TALENT SHOW REGISTRATION FORM Date:
Chapter:
City/State: University Name (If applicable): Basileus :
Basileus Mobile:
Graduate Advisor (Undergraduate Chapter): Graduate Advisor's Mobile:
Number of Participants:
The Number of Participants includes: the total number of participants, music, and prop assistance
Please check all that apply Graduate Talent Lip Sync Instrumental
Undergraduate Spoken Word Group # in Group_______ Mime
Dancing Drama Liturgical Dance Poetry
Name of Participants 1
11
2
12
3
13
4
14
5
15
6
16
7
17
8
18
9
19
10
20
Individual Stepping Singing or Rapping Other: ________________
Page 88
EAF AKAPOLLO TALENT SHOW REGISTRATION FORM
Mail this Entry / Registration Form to: Soror Laura Martin South Central Regional EAF Regional Coordinator 501.920.1040 lmartin@littlerock.org
For Additional Information Contact: Soror Brigid Roberson at (713)534-4611 Email: brigidann@sbcglobal.net
Soror Lauren Elder at (678)346-5741 Email: Lauren.Elder@me.com
Page 89
Page 90
2015 SOUTHWEST CENTRAL TEXAS CLUSTER REGIONAL CONFERENCE PLANNING COMMITTEE CHAIRMEN Administration ...................................................................................................................................... Soror Beverly Johnson Awards & Exhibits ..................................................................................................................................... Soror Niesha Ruble Budget and Finance........................................................................................................................................Soror Hilda Penn Children’s Activities .................................................................................................................................... Soror Janell Cline Closing Gala...............................................................................................................................................Soror Linda Conley Communications: Graphic Arts and Layout ........................................................................................Soror Selena Millhouse Communications: Social Media .................................................................................................................... Soror Kelly Nash Corporate Sponsorship ......................................................................................................................... Soror Stephanie Bright Courtesies and Gifts ............................................................................................................................ Soror Davette Quinones Decorations and Flowers....................................................................................................................Soror Angela Henderson Diamond, Golden and Silver Soror Reception ............................................................................ Soror Sharon Gardner-Fields EAF AKApollo ..................................................................................................................................... Soror Brigid Roberson Easter Sunday Brunch ............................................................................................................................. Soror Daphne Octave Ecumenical Service ....................................................................................................................... Soror Laverne Witherspoon Emergency Response Team .................................................................................................................. Soror Margaret Kelley Friday Morning Welcome ....................................................................................................................... Soror Kenya Johnson Hospitality Suite............................................................................................................................................ Soror Mary Josey Hospitality Suite—Golden Sorors ............................................................................................................. Soror Marlene Teal Ivy Beyond the Wall .................................................................................................................................. Soror Wanda Perry Kits and Souvenirs ................................................................................................................................ Soror Tanya Anderson Leadership Breakfast............................................................................................................................Soror Welozette Duffin Legacy Breakfast .....................................................................................................................................Soror Cheryl Sawyer Logistics ..................................................................................................................................................... Soror Terry Owens Men’s Activities ....................................................................................................................................... Soror Cheryl Palmer Music.............................................................................................................................................
Soror Precious Coleman
Philacters ................................................................................................................................................... Soror Laura Guyton
Page 91
2015 SOUTHWEST CENTRAL TEXAS CLUSTER REGIONAL CONFERENCE PLANNING COMMITTEE CHAIRMEN (CONT’D) Photography ............................................................................................................................................... Soror Alice Garrett Program Initiative—1 Million Backpacks .............................................................................. Soror TaNeika Driver-Moultrie Project Management .................................................................................................................................. Soror Yolanda Holt Protocol ........................................................................................................................................................ Soror Sandra Jolla Public Luncheon .......................................................................................................................................... Soror Pamela Ray Publicity .....................................................................................................................................................Soror Lanell Taylor Quality Control ....................................................................................................................................... Soror Regina Walker Rededication ......................................................................................................................................... Soror Karen Armstead Regional Director’s Dinner ........................................................................................................................... Soror Joya Hayes Registration ............................................................................................................................................. Soror Betty Williams Signs and Banners .................................................................................................................................. Soror Jessica Johnson Soror Services ........................................................................................................................................Soror Pamula Thomas Souvenir Journal ......................................................................................................................................... Soror Mary Taylor Technology ................................................................................................................................................. Soror Kizzy LeJay Thursday Night Welcome ....................................................................................................................... Soror Tiffany Dudley Tours ......................................................................................................................................................Soror Felicia Madison Transportation ..........................................................................................................................................Soror Ramona Webb Undergraduate Activities ...................................................................................................................... Soror Alexis Spriggins Undergraduate Luncheon ...................................................................................................................... Soror Rae-Ann Spears Vendors ....................................................................................................................................................... Soror Shea Warren Workshops .................................................................................................................................................... Soror Kim Jordan
We look forward to seeing you at the
83rd South Central Regional Conference!