Health A Forgotten Wealth? Universal Health Coverage for Healthy and Sustainable Development
invitation package
hosted by: NMO - Indonesia (CIMSA-ISMKI)
content
organized by:
letter from OC
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letter from NMO president
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letter from regional coordinator
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Indonesia
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Yogyakarta
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pre-APRM
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APRM
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theme event
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post-APRM
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registration
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visa
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travel options
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travel ti ps
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supported by:
Ministry of Tourism and Creative Economy
Universitas Muhammadiyah Yogyakarta
Universitas Gadjah Mada photographs by: Thomas Ciszewski (http://www.coc6.fr/) layout design by: Akmal Akbar
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letter from organizing committee
Dear beloved IFMSA friends, It is a pleasure and honor for us to be the host of Asia Pacific Regional Meeting 2013. It has been our dream, NMO Indonesia, to be part of IFMSA’’s development in Asia Pacific which has been growing year by year. Indonesia has been supporting MDGs since year 2000. Many roles, policies, and actions are done to complete every target of MDGs. Specifically in medical field, some actions have been done such as implementing a comprehensive approach to achieve pro-poor growth, improving public health services, improving access to reproductive health and family planning services, improving coordination among stakeholders while improving allocation of resources, and empowering all people in Indonesia. Unfortunately, some goals are still quite far from the targets. The progress moves too slow and it also happen in other Asia Pacific countries. Through APRM 2013, with the theme of “Health A Forgotten Wealth? Universal Health Coverage for Healthy and Sustainable Development” we will tell the world that Medical Students are not ordinary students; in contrary, we can gather, discuss, and create a solution to problems that happen in our NMO regarding the achievement of MDGs targets. We also believe that everyone attending this meeting will not forget the memories in Yogyakarta with its beauty and historical places. Cultural, unique, and incredible things are waiting for you here. Feel the spirit, love, and the APRM atmosphere with us! Enjoy Yogyakarta!
Warmest Regards, Amandha Boy Timor R, MD. & Dian Oktavia Giriningrum, MD
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letter from NMO-president Dear IFMSA Asia-Pacific family, On behalf of NMO Indonesia, I would like to extend my pleasure to invite you to Indonesia. It’ is a great honour for us, NMO Indonesia, to host IFMSA Asia-Pacific Regional Meeting (APRM) 2013 which is organized by Center for Indonesian Medical Students’ Activities (CIMSA) in Yogyakarta-Indonesia. These four days of APRM meeting, September 5th to 8th, 2013, hopefully can become another unforgettable legendary moment in IFMSA history. With the theme of “Health A Forgotten Wealth? Universal Health Coverage for Healthy and Sustainable Development”, it is our aim to gather all medical students in Asia-Pacific or beyond, to take some time discussing the world’s today concern. The Millennium Summit in September 2000, the largest gathering of world’s leaders in history, adopted the UN Millennium Declaration and committed their nations to a new global partnershi p to reduce extreme poverty and to set out a series of time-bound targets with deadline of 2015, that has become well-known as the Millennium Development Goals (MDGs). In recent years, the Asia-Pacific region, along with the rest of the world, has been assailed by a series of global crises, all of which have presented threats to the development and achievement of the eight Millennium Development Goals (MDGs). Given the analysis and evaluation towards the MDGs progress until today, the world is now focusing on how the development framework after year 2015 may help to solve the problems we are facing, especially in health sector. One of the considerations is that health system indicator must be made, in this context, the attainment of Universal Health Coverage. Moreover, it is recognized that health is the precondition and indicator of all dimentions of sustainable development. Hopefully, by providing the place where medical students in Asia-Pacific can meet up, discuss, and share the knowledge, APRM 2013 can be the momentum of a change-making, to be applied in the future. I would like to thank the Organizing Committees, IFMSA Asia-Pacific team and other people who get involved for all the effort, spirit and hard work to make this meeting a successful one. It has been our pleasure to meet and serve you in Indonesia, to learn, share, grow and broaden up our knowledge together. I hope, through this APRM, we can get benefits and learn many things across the countries for us to bring back all the knowledge and experiences to our beloved home country.
Hope to see you soon in Indonesia!
Regards,
Asri Kartika Putri NMO President of Indonesia 2012-2013
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letter from regional coordinator Warmest greetings to all my fellow medical students in Asia-Pacific! It is my pleasure to extend my warmest welcome to every medical students from the Asia-Pacific region, to attend the upcoming Asia-Pacific Regional Meeting of the International Federation of Medical Students’ Associations (IFMSA), held at Yogyakarta, Indonesia. The Millennium Development Goals were developed by 189 world leaders in 2000 to improve the lives of the disadvantaged to combat poverty, hunger, disease, illiteracy, environmental degradation and discrimination against women, to make this world a better living planet. The goals provide a roadmap for development, and three goals are directly related to health while three others are indirectly related to health. The leaders recognized that a healthy community is the most essential part in development. They are committed to bring down the child and maternal mortality; to reduce the incidence of HIV/AIDS, tuberculosis and malaria; and of course to improve the hygiene of the living environment for healthy living. The 2015 deadline for MDGs is approaching soon. Some countries in our region are making a remarkable progress while some are still lacking far behind. There are still much to be done beyond 2015 to achieve the goal of “Health for All”. Some countries are still struggling even to provide basic maternal and child healthcare services to their population. These are largely attributed to weak health systems, poor healthcare financing system, health inequities and etc. In addition, the rising of non-communicable diseases, climate change, international trade agreement, economy crisis, changes in population growth rates are impeding many countries from achieving these targeted development goals. In order to achieve the dream of “healthy planet” we need to find solutions to address all these challenges and implement them in our post-2015 development agendas. The World Health Organization is suggesting Universal Health Coverage (UHC) as a key to sustain progress for all MDGs and can be used to address the health concerns above in the post-2015 sustainable development agenda. As the future physicians, we need to be at the front in driving the global development agenda, especially those related to healthcare. Through the trainings in our APRM this year, I hope that our medical students will acquire a deeper understanding on MDGs progress in our region, and learn more about healthy and sustainable development through Universal Health Coverage. We also hope to provide a platform for our future doctors to share their opinions on health roles in post-2015 sustainable development agenda. This year’s APRM hopes to deepen our enthusiasm and passion for global health among our medical students in the region. For four days, we will explore these issues and together find our place in this challenging world. I hereby extend my heartiest congratulation to CIMSA-ISMKI Indonesia for this remarkable achievement and I join them in welcoming our medical students from all over Asia-Pacific to the APRM 2013. See you in Yogyakarta soon! Don’t miss this great opportunity to be in the biggest gathering of Asia-Pacific medical students in 2013! Sincerely,
Dr. Vincent Khor Wei Sheng, Regional Coordinator for Asia-Pacific 2012-2013 4
Yogyakarta, Indonesia
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Indonesia T
es, dynamic dances and music. But Indonesia still he Republic of Indonesia is the has many unexplored islands with grand mountain world’s largest archi pelago comprising 17,504 large views, green rainforests to trek through, rolling and small tropical islands fringed with white san- waves to surf and deep blue pristine seas to dive dy beaches, many still uninhabited and a number in where one can swim with dugongs, dolphins and even still unnamed. Straddling the equator, located large mantarays. between the continents of Asia and Australia and Her wildlife ranges from the prehistoric gibetween the Pacific and the Indian Oceans, it is as wide as the United States from San Francisco to ant Komodo lizard, Orang Utan, Java rhino, SuNew York, equaling the distance between London lawesi anoa dwarf buffaloes, to birds with exquisite to Moscow. Indonesia has a total population of plumage like the cockatoo and the bird of paradise. more than 215 million people from more than 200 This is also the habitat of the Rafflesia “the world’s ethnic groups. The national language is Bahasa In- largest flower”, wild orchids, an amazing variety of spices, and aromatic hardwood and a large variety donesia. of fruit trees. Underwater, scientists have found in Among the most well known islands are Su- North Sulawesi the prehistoric coelacanth fish, a “livmatra, Java, Bali, Kalimantan (formerly Borneo), ing fossil” fish, predating the dinosaurs living some Sulawesi (formerly Celebes), the Maluku Islands 400 million years ago, while whales migrate yearly (or better known as Moluccas, the original Spice through these waters from the South Pole. Here are Islands) and Papua. Then, there is Bali “the world’s hundreds of species of colourful coral and tropical best island resort” with its enchanting culture, beach fish to admire. 7
Culturally, Indonesia fascinates with her rich diversity of ancient temples, music, ranging from the traditional to modern pop, dances, rituals and ways of life, changing from island to island, from region to region. Yet everywhere the visitor feels welcomed with that warm, gracious innate friendliness of the Indonesian people that is not easily forgotten. Facilities-wise Indonesia’s hotels are second to none. In fact, many of our luxurious and unique hotels have constantly been listed as some of the best in the world, located on white sandy beaches, overlooking green river valleys, or situated in the heart of busy capital Jakarta. While Indonesia’s metropolitan cities like Jakarta, Bandung, Surabaya, Yogyakarta or Makassar are a hive of activities for business and leisure and a paradise for shoppers, offering upscale boutiques selling top brand names, to local goods at road-side stalls. Here gourmets can treat themselves to the many regions’ delecta-
ble spicy cuisine or dine sumptuously at international restaurants. And for sheer relaxation, Indonesia Spas are second to none to reinvigorate both body and mind. Convention centers are equi pped with stateof-the-art facilities, as many top international conferences and exhibitions are held in Jakarta, Bali to Manado, ranging from the Global Climate Change Conference in Bali to the World Ocean Conference in Manado , to trade and investment exhibitions and tourism trade shows in many provincial capital cities.
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Yogyakarta, Indonesia
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ogyakarta is the cradle of civilization on Java. This city was the seat of power that produced the magnificent temples of Borobudur and Prambanan in the 8th and 9th century and the new powerful Mataram kingdom of the 16th and 17th century. Until today, this city continues to produce philosophers, thinkers, master painters and master craftsmen.
most cultural centers in Indonesia. From climbing the magnificent Borobudur temple, visiting the Keraton -the Sultan’s Palace-, watching silversmiths produce amazing jewelry at Kotagede, to shopping at Malioboro road, you’ll never get bored in this bustling enchanting city. Although it’s a busy cultural hub, Yogya has slower pace and is more relaxed than other cities in Indonesia.
Overshadowed in the north by the smoldering Mt Merapi volcano and bordered in the south by the pounding Indian Ocean, the graceful old city of Yogya has a mild climate making it easy for visitors to plan activities without worrying about intense heat. The beautiful green landscape of this central part of Java makes merely traveling from one destination to another an unfogrettable experience.
Yogya is the center of Javanese arts from the refined court dances to modern arts in painting and performing art. Yogya is famous as a centre of traditional textile production, particularly Batik. The distinctive Batik of Yogya uses the basic colors of brown, indigo and white with geometric designs. Described as a shopper’s paradise, Yogya is the place where you can buy anything from traditional handicrafts to exotic Batik prints. The Beringharjo market is Yogya’s central market, with a collection of goods and wares quite unlike anywhere else. Yogya has a good reputation for its silver and gold accesories. A visit to Yogya would not be complete without experiencing Malioboro street. Rows of outlets sell all kinds of souvenirs. If you want to test your bargaining skills you can try haggling with the street vendors. Remember that all’ is fair in love and shopping.
Although being the elder in tradition and history, Yogyakarta, lovingly known as Yogya, remains young. Yogyakarta is known as education city, where students from all over Indonesia from different ethnic backgrounds flock to pursue knowledge and wisdom. For this reason, Yogya is both very Javanese and at the same time a melting pot of different Indonesian cultures. Yogya is also well known for its leather and wooden puppets crafts used for traditional shadow-puppet performances, as well as wooden puppet performances (Wayang Golek) that are used to act out ancient epics which contain popular but deep philosophical thoughts and teachings. Yogyakarta is known as Neverending Asia for its endless attractions and appeal. As one of Indonesia’s 32 provinces, this city is one of the fore
Throughout Java and Indonesia, Yogya is known for its authentic but reasonably priced Indonesian cuisine. Food from this region is relatively light and sweet. While you are here, take the chance to sample many of the regional delicacies that are unique to this area. From bakpia, wingko babat, to enting-enting, visitors will be delighted to find so many delicious options. 10
pre-APRM 2013 Date : September 3rd– 5th, 2013 Venue : University of Muhammadiyah Yogyakarta Accommodation : University Residence UMY (unires.umy.ac.id)
1. Opening Gala Dinner and Closing Ceremony (Formal outfit is obligatory) These ceremonies, as their names suggest, are conducted at the beginning and at the end of Asia Pacific Regional Meeting. There will be representative of Indonesia government such as Governor of DIY, head of Ministry of Health and also head of Indonesian Doctors’ Organization. Organizing Committee will present the most favorite Indonesian’s culture such as dancing, music, etc.
2. IFMSA Workshops and Training* (Formal outfit is not obligatory; casual outfit is suggested) - Workshops: a. Training New Trainers (TNT) Training New Trainers (TNT) is an activity that aims at improving partici pants’ skills. The training has purpose to generate new trainers who are more capable and competent in providing good trainings at local, national, and international levels. b. Advocacy and Lobbying This material aims to give partici pants clear understanding how to advocate and negotiate. c. Workshop on Policy-statement Writing This workshop aims to give understanding about the function of a policy statement. Participants will be taught on how to make a policy statement. d. Workshop on project management Partici pant will know about the basic of project planning and ti ps –to achieve how to make a succesful project and how to encounter difficulties in making a project. e. Workshop on Fundraising and Organizational Management This training is intended for partici pants to understand fundraising, starting from the basic fundraising (5W 1H) to how to make an application in the fundraising project. In organization management workshop partici pants are expected to get clear knowledge about how to manage an organization. - Training Session Training session will be conducted by regional team of Asia Pacific. Usually, it consists of soft skills training, such as project management, leadershi p, marketing and advocacy, etc. Participants are free to choose any of the trainings. * This program will be confirmed soon
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pre-APRM schedule
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APRM 2013 Date : September 5th – 8th, 2013 Venue : Sheraton Yogyakarta Resort & Spa Hotel
1. New Comer Session (Casual outfit is suggested) This is a session for all APRM partici pants to get to know each other. The regional team of Asia Pacific will introduce their team to the partici pant and bring them to know more about our region. Partici pant can get more details about IFMSA Asia Pacific and know each other better in this session. 2. NMO Hour NMO stands for National Member Organization. It contains around 17 countries in Asia . By this time, they will have their own time to discuss anything considering their NMO. For example, what will they do for the country presentation, what will they perform for the cultural night, etc. (It depends on NMO president where will he/she brings this NMO hour) 3. SCO Session (Formal outfit is not obligatory; casual outfit is suggested) IFMSA has six SCOs (Standing Committees). SCO session is the time for them to work together, to group partici pants based on their SCO. Here are six standing committees that IFMSA has: a. Standing Committee on Public Health (SCOPH) b. Standing Committee on Professional Exchange (SCOPE) c. Standing Committee on Research Exchange (SCORE) d. Standing Committee on Medical Education (SCOME) e.Standing Committee on Reproductive Health and AIDS (SCORA) f. Standing Committee on Human Rights and Peace (SCORP) 4. Global Health Fair (Formal outfit is not obligatory; casual outfit is suggested) This global health fair will give showcase of the best projects, campaigns, and other activities of the various NMOs in Asia-Pacific region. Each NMO will exhibit their country’s’ health system, trends, and determinants. Sponsors and partners such as nongovernmental organizations (NGO) and UN agencies will also be invited to set up booth and present various global health work opportunities for the partici pants. 5. Theme Event Theme event is a series of events that specifically discuss issues related to the APRM’s theme. These may consist of workshops, round table discussions, lectures, or small working groups. Theme event for this Meeting is discussed in Proposed Theme section of this proposal. 6. Paralel Session (Formal outfit is not obligatory; casual outfit is suggested) a. Project Presentation During this session many best projects and events held by IFMSA in various countries will be presented. b. Debate competition There will be interesting topic from Regional Team to be debated among partici pants who want to joint this competition.
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7. Social Program (Casual outfit is suggested) Social programs are sessions where partici pants may socialize and strengthen ties of friendshi p with each other. It is also a session where intercultural learning happens. Our social program is divided into three parts. a. National Food and Drink party This is the time for you to taste the diversity of culinary across Asia-Pacific. Each country is pleased to present its national food and drink for everyone to taste. This session will be held on September 6th, 2013 at Sheraton Hotel. b. Indonesian Cultural Night Show This session is a time where we will show variety of Indonesian culture, from dance, music, and others. Through this session partici pants can learn the culture of Indonesia. It will be held on September 7th, 2013 at Ratu Boko - Outdoor Mice. c. Borobudur Temple The last social program is going to Borobudur temple which is one of the most well known Buddhist temple in the world.
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APRM schedule
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VENUE AND ACCOMODATION The Sheraton Yogyakarta Resort and Spa Hotel is our official General Assembly hotel and conference venue. The hotel is located in a vibrant business center alive with activities, wide variety of restaurants and shops to explore. As one of Yogyakarta’s largest conference facilities, Sheraton Mustika Yogyakarta Resort & Spa provides versatile meeting space for up to 2,300 guests. We have two separate buildings with meeting space, including the largest ballroom in Yogyakarta and several private rooms with natural views, and 246 spacious guest rooms, all of which are 42 square meters or larger. All rooms feature the signature Sheraton Sweet Sleeper™ Bed, a private balcony, a flat screen television and complimentary High Speed Internet Access. Alcoholic beverage service is restricted to those 18 years or older (with valid identification). For security purposes, valid photo identification is required at check-in. Acceptable forms include a driver’s license, passport, and/or proof of age card.
Sheraton Yogyakarta Resort & Spa Hotel Jl. Laksada Adisuci pto KM 8,7 Yogyakarta, 55282 Telephone : +62274 488588
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theme event
Health A Forgotten Wealth? Universal Health Coverage for Healthy and Sustainable Development According to the UN MDG report, countries in Asia-Pacific region are on track and are making remarkable progress towards achieving the health-related MDGs. Child and maternal mortalities have declined at unprecedented rates in many countries, and demonstrable progress has been made against AIDS, tuberculosis and malaria. At the same time, much needs to be done beyond 2015 to sustain the gains that have been made to date and to ensure more equitable levels of achievement across countries, populations, and programs. There are 2 years left before the 2015 deadline. Some countries have achieved their goals, while others have much work to do to reach the targets. Weak health systems, health inequities and difficulties in sustaining gains are some of the factors that will affect in achieving the MDGs. The changing agendas for global health due to the rising of non-communicable diseases, climate change, changes in population growth rates or distribution of people can have significant societal and economic impact. They are impeding many countries from achieving the targeted development goals. Health is widely recognized as invaluable wealth. Development brings wealth to the people and HEALTH is hence central to development. It is a precondition for, as well as an indicator and an outcome of progress in sustainable development. Debates are ongoing in the International level on how we can position health in the post-2015 development agenda. The World Health Organization is suggesting Universal Health Coverage (UHC) as a key to sustaining progress for all MDGs and can be used to address the health concerns above in the post-2015 sustainable development agenda. Medical students from the ever-rapidly growing Asia-Pacific region will be gathering in Yogyakarta to attend the IFMSA Asia-Pacific Regional Meeting 2013. The medical students will join this important landmark period, to have deeper understanding on MDGs progress in our region through series of seminars, workshops, and forum. Through this Regional Meeting, we hope medical students can learn more about healthy and sustainable development through Universal Health Coverage. It is important to medical student to know the present condition and the obstacle about the Health system in our region. We also hope to provide a platform for our future doctors to share their opinions on health roles in post-2015 sustainable development agenda.
Objectives and Outcomes of APRM 2013: 1. To prepare medical students as future health workers with ideal health system background - Knowing the present condition about health system related to MDGs and UHC - Knowing the obstacle of health system in the Asia-Pacific region 2. To appreciate the achievement of MDGs in the Asia-Pacific Region - Knowing the progress of MDGs in the Asia-Pacific Region - Understanding the obstacle to achieve MDGs in the Asia-Pacific Region - Finding the key point and benefit of MDGs practice 3. To recognize the role of medical students in helping health system and sustainable development - Understanding the ideal practice of health system and management - Identifying the possible obstacle of health and sustainable development in the future - Being able to integrate their knowledge on MDGs and UHC - Being able to conclude on how the UHC can sustain the achieved MDGs indicators in their countries Methods: 1. Keynote Lecture 2. Panel Discussion 3. Workshop 4. Student Panel Notes: 1. Keynote Lecture Health A Forgotten Wealth? : Universal Health Care for Healthy and Sustainable Development” 2.Workshop a. MDGs focusing on health (point 4, 5, 6) : “REDUCE, IMPROVE, COMBAT” b. “Universal Health Coverage to Accelerate and Sustain MDGs on Health” 3. Panel Discussion T“ he Ideal Practice of Health System and Management in Asia Pacific Region”
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4. Student Panel What are the health strategies in post-2015 sustainable development agenda?
post-APRM 2013 tour Date : September 8th - 10th, 2013 Destination : Option 1 Karimun Jawa Island Option 2 East Java (including Bromo tour, Malang & Surabaya) Option 3 Bali Departure : from Yogyakarta For more information on post tour package contact program@aprm2013indonesia.com
karim
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mun jawa
Partici pants will have opportunity to enjoy beach, swim with sharks, snorkel in four different spots, and to hike in mangrove and also to enjoy barbeque at the beach. 30
Partici pants will enjoy Jatim Park 1 & 2, they can see park full with animals and also they can play some games in another theme park. We will also bring partici pants to Mount Bromo. Partici pants will have opportunity to enjoy sunrise, mountain scenery, etc. Last but not least, we will bring partici pants to Surabaya to enjoy shopping.
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east java
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bali island Bali is one of the most favorite Islands in the world. Partici pant will stay 3 days 2 nights in Bali.
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registration visa travel options travel ti ps
registration How to Register Each National Member Organization (NMO) is allowed a quota of sixteen (16) delegates for early registration and unlimited number of delegates for the late registration. Additional delegates are allowed in the form of Alumni, Externals, Observers, IFMSA officials and other out-of-quota delegates (support persons, Endorsed, Transnational, Initiative Project coordinator). Each delegate must create an account in www.aprm2013indonesia.com and fill required information. Delegate should wait for NMO President and IFMSA Regional Coordinator for the Asia Pacific approval to be considered as legitimate delegate. More detail information on how to register will be explained in Registration Manual. Please remind that we are very strict to the deadline. Any delegate, whose registration is not completed by the close of the early registration, will have to register as late. Registration Period Early Registration Opens on Monday, June 3rd 2013 at 00.01 GMT+07.00 Closes on Monday, June 24th 2013 at 23.59 GMT+07.00 We will accept the payment for the early registration until: Saturday, June 29th 2013 at 23.59 GMT+07.00 Late Registration Opens on Tuesday, June 25th 2013 at 00.01 GMT+07.00 Closes on Monday, July 22nd 2013 at 23.59 GMT+07.00 We will accept the payment for the late registration until: Saturday, July 27th 2013 at 23.59 GMT+07.00 The NMO president must approve all delegates who are members of the NMO include the alumni from respective NMO. General delegates must be approved in the same period of registration. Other types of delegates, exclude Alumni, must be approved by IFMSA Regional Coordinator for the Asia Pacific. All process should be done in the same period of registration (Early delegates must be approved before June 24th 2013 at 23.59 GMT+07.00 and late delegates before July 22nd 2013 at 23.59 GMT+07.00). Please be reminded about the importance of the registration deadlines to avoid any misunderstanding. Delegates can download personal invitation letter online (the OC will send to your email) during the registration period after being approved by their NMO Presidents. For further questions on registration process please contact registration@aprm2013indonesia.com
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Pre-APRM Registration The steps of pre-APRM registration are as in below: 1. Pre-APRM registration will be conducted through the same regisration form and within the same period. Partici pants fill registration form. 2. Once approved, the pre-APRM Coordinator will send an email to the delegates with an online form asking your top three workshop options. 3. IFMSA trainers/coordinator will select and group the delegates into different workshop. 4. Once confirmed, the Pre-APRM coordinator will send an email to the delegates about their assigned workshop topic as well as the details of pre-APRM. For more information on Pre-APRM approval please contact the pre-APRM coordinator at chairs@aprm2013indonesia.com and rcasiapacific@ifmsa.org Registration Fees You can contact the IFMSA or visit IFMSA website to see which category your country belongs to. The registration fees are as follow: Early
Registration A and B countries C and D countries E and F countries Observer
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200 230 250 280
Late Registration A and B countries C and D countries E and F countries Observer
: : : :
230 USD 260 USD + 15 USD (TAF) 280 USD + 30 USD (TAF) 310 USD + 30 USD (TAF)
Other
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450 USD + 25 USD (TAF) 500 USD + 25 USD (TAF) 100 USD to be confirmed
fees: Alumni Externals Pre-APRM Post-APRM
USD USD + 10 USD (TAF) USD + 30 USD (TAF) USD + 30USD (TAF)
Note: - Delegates from category C and D countries must also pay additional fee to the Travel Assistance Fund (as you can see above) - Delegates from category E and F countries must also pay additional fee to the Travel Assistance Fund (as you can see above) - The registration is considered complete after the delegates have been approved by the NMO president or the Regional Coordinator for the Asia Pacific and payment has been made
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Substitutions and Cancellations Substitutions are allowed under special circumstances until August 24th 2013 at 23.59 GMT +07.00. Cancelation are allowed until August 17th 2013 at 23.59 GMT +07.00 In term of cancellation, regulation of refunds are stated as below: • Cancellation before August 3rd 2013 at 00.01 GMT+07.00 : Full refund • Cancellation between August 3rd – August 17th 2013 at 23.59 GMT+07.00 : 50% refund • Cancellation after August 18th 2013 at 00.01 GMT+07.00 : No refund Payment Deadline for early registration payment: Saturday, June 29th 2013 at 23.59 GMT+07.00 Deadline for the late registration until: Saturday, July 27th 2013 at 23.59 GMT+07.00 We recommend that NMOs transfer registration fees collectively within the same period of registration before the deadlines. Please remind that bank transfers need 3-4 working days to be received in beneficiary account and please include transfer charge fee to your payment. In case of overcharged or undercharged payments, the NMO presidents will be notified. Bank Account information: Bank BNI Yogyakarta Cabang Universitas Gadjah Mada Acc : APRM 2013 Yogyakarta Acc. No : 1022-033-046 Swift code : BNINIDJAXXX Once the payment(s) has (have) been made, all NMO presidents must send: • Scan of proof of payment (bank wire transfer recei pts) • Delegates’ names who are included in payment to the OC treasurer’s email account treasurer@aprm2013indonesia.com
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visa
Please remind that the list of countries according to country which you hold the passport, not country where you stay. This list is created based on the IFMSA Asia Pasific NMO countries. Other countries not mentioned below, please contact the OC as soon as possible. 1. Australia: Visa on Arrival 2. Bangladesh: Clearing House 3. China: Visa on Arrival 4. Hong Kong: Visa Free 5. India: Visa on Arrival 6. Japan: Visa on Arrival 7. Korea (South Korea): Visa on Arrival 8. North Korea: Clearing House 9. Kyrgyztan: apply in Embassy of Indonesia in Uzbekiztan or other neighbouring countries
10. Malaysia: Visa Free 11. Mongolia: apply in Embassy of Indonesia in China or other neighbouring countries 12. Nepal: apply in Embassy of Indonesia in Bangladesh or other neighbouring countries 13. New Zealand: Visa on Arrival 14. Pakistan: Clearing House 15. Phili ppines: Visa Free 16. Taiwan: Visa on Arrival 17. Thailand: Visa Free
Visa on Arrival Requirements Delegates who hold passport from eligible countries for “visa on arrival� (as mentioned above) can directly apply for visa on arrival (for 30 days of stay) in International Airports and Seaports of Indonesia A. Original passport with at least 6 months of remaining validity B. Round-tri p ticket itinerary C. Fee: 25 USD Applying for visa in Embassy of Indonesia in your country Delegates who hold passport from countries which need to apply visa before the arrival MUST apply Indonesian visa in Embassy of Indonesia in your country. Here is the list of requirements for tourist visa in general, the actual one might be slightly different depends on our embassy in each country: A. Visa Application Form B. Invitation Letter from the OC C. Original passport with at least 6 months of remaining validity. D. Passport-type photographs: 2 E. Itinerary. Copy of round tri p tickets or confirmed itinerary or proof of booking F. Bank Statement. Copy of a recent bank statement showing proof of sufficient funds. G. Letter from Medical School that state that you are a medical student and they support you to attend Asia Pacific Regional Meeting 2013 in Yogyakarta, Indonesia. H. Visa Fee
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Applying for visa in Embassy of Indonesia in neighbouring country Delegates who hold passport from countries which need to apply visa before the arrival MUST apply Indonesian visa in Embassy of Indonesia. Since there is no Embassy of Indonesia, the passport and other requirements should be sent to the person in-charge in neighbouring country where Embassy of Indonesia existed. Person in-charge who will take the responsibility to give the documents to the embassy and send back to the delegates. The OC really suggest that this person-in charge is IFMSA friend (if there is IFMSA NMO). The OC will register their name for this responsibility. The OCs are trying our best to keep the communication with the delegates, Embassy of Indonesia, and person in-charge for this issue. Clearing House Procedure Visitors holding the passport from countries who need Clearing House have to send the copy of data page (of the passport) to the OC 3 months before their coming. OC will contact Ministry of Foreign Affairs of the Republic of Indonesia to give recommendation and contact the Indonesian embassies abroad.
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travel options
Yogyakarta is a strategic city where flights are available from Jakarta, Singapore, and Kuala Lumpur. Here are some flights that fly directly to Yogyakarta.
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Arrival a. Adi Suci pto Airport The pick-up service on the first day of APRM is done by using a bus with the capacity of 30 people and cars with the capacity of 5 people each from Adi Suci pto Airport to Sheraton Hotel. Bus Schedule: Car Schedule: 6.00 am 7.00 am 8.00 am 9.00 am 10.00 am 11.00 am 12.00 pm 13.00 pm 14.00 pm 15.00 pm
b. Tugu Yogyakarta Train Station The pick-up service is only done by using cars with the capacity of 5 people for each car. There will only be one pick-up service at 05.00 a.m. from Tugu Yogyakarta train station to Sheraton Hotel. Departure a. Adi Suci pto Airport The chaperon service is done on the fourth day of APRM by using a bus with the capacity of 30 people and cars with the capacity of 5 people for each car, from Sheraton Hotel to Adi Suci pto Airport. Bus Schedule Car Schedule 12.00 pm 1.00 pm 2.00 pm 3. 00 pm 4.00 pm 5.00 pm 6.00 pm 7.00 pm 8.00 pm
b. Tugu Yogyakarta Train Station The chaperon service is done on the fourth day of APRM by using cars with the capacity of 5 people for each car from Sheraton Hotel to Tugu Yogyakarta train station. Car Schedule 12.00 pm 2.00 pm 4.00 pm 6.00 pm 8.00 pm
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travel ti ps Language The national language of Indonesia is Bahasa Indonesia. Nevertheless, English is also widely used especially in big cities such as Jakarta, Bali, and Yogyakarta. There are 746 vernaculars or local languages. Religion Indonesia admits six religions, which are Islam, Christian (Protestan), Catholic, Hindu, Budha, and Konghucu. Islam is the most dominan religion in Indonesia. Climate Lying along the equator, Indonesia has tropical climate, with two distinct seasons that are monsoonal wet and dry seasons. Humidity in Indonesia is generally hight with average of 80%.The averae temperature range is 26-–30 °C (79-–86 °F). Time Standard time zone: various from UTC/GMT +7 to +9 hours. (UTC: Coordinated Universal Time; GMT: Greenwich Mean Time). Calling from Indonesia International Dialing Code (Indonesia): +62. Mobile phones in Indonesia operate on GSM 900/1800 MHz and WCDMA/UMTS 2100 MHz. Electricity Voltage in Indonesia is 230 Volts, alternating at 50 cycles per second. Power outlets in Indonesia generally accept type of plug of two round pins. Currency The Indonesian Rupiah (IDR) is the currency used in Indonesia. Normally banking hours in Indonesia are from 08.00 am to 03.00 pm from Monday to Friday. Ettiquet/Dress Code Try to wear unrevealing clothes at all times as a sign of respect to the country’s value. Beach attire is tolerated around resort areas but not in public places. Visitors to temples are expected to wear sash (you can rent if you do not have one) and women should make sure to cover their arms and head before entering. Public display of affection is considered impolite. Always try to use right hands when giving or receiving something. Shaking hand is a sign of greeting or friendshi p. Transportation Yogyakarta is a vast city. It is a little bit hard to reach the suburban area with the public transportation; it is easy to go to the city center with the public transportation. Yogyakarta has a standardized bus network called Trans Jogja. You can easily transport from one shelter to another accross Yogyakarta’s urban area and city center. It costs about Rp3.000,00 (±0.3 USD). There are also buses that operate accross Yogyakarta. It is cheaper compared to the Trans Jogja but it is unstandardized. There are no spesific shelters to wait for the bus. Another option is by using taxi to travel through Yogyakarta. It takes about Rp20.000,00 –- Rp30.000,00 or about 2-3 USD to travel from the venue to the city center. Yogyakarta has a lot of options for taxi provider. You could just easily call the provider’s number. The other form of taxi is a motorcycle taxi. It costs less than car taxi. It costs about Rp10.000,00 –- Rp15.000,00 or about ±1-1.5 USD to go from venue to the city center. You could also make call reservation for this transportation. 45
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IFMSA Asia-Pacific Regional Coordinator Vincent Khor rcasiapacific@ifmsa.org Advisor: President CIMSA Asri Kartika Putri president@cimsa.or.id Chairs Amandha Boy Timor R., M.D. Dian Oktavia Giriningrum, M.D. chairs@aprm2013indonesia.com Secretary Gia Noor Pratami Messia Refri Rahmi secretary@aprm2013indonesia.com
Treasurer Dyah M. Kurniatri, M.D. dr. FC. Puspita Hapsari treasurer@aprm2013indonesia.com
Fundraising Coordinator Pratiwi Prasetya P. fundraise@aprm2013indonesia.com
Program Coordinator Maharita Pandikasari, M.D. program@aprm2013indonesia.com
Public Relations Coordinator Ervandy Rangganata contact@aprm2013indonesia.com
Venue & Accommodation Coordinator Bethari K. Abianti venue@aprm2013indonesia.com
Theme Event Coordinator Mega Iriani Putri themeevent@aprm2013indonesia.com
Media and Publication Coordinator Leonita Ariesti Putri admin@aprm2013indonesia.com
Equipment & Documentation Coordinator Ajib Di ptyanusa
Transportation Coordinator Zulkarnain Sjamsuri
Official Website Address: www.aprm2013indonesia.com Facebook Page: APRM 2013 Indonesia Twitter: @APRM13Indonesia Corresponding Emails: contact@aprm2013indonesia.com || chairs@aprm2013indonesia.com
facebook - APRM 2013 INDONESIA twitter - @APRM13Indonesia Co-Chairs: Amandha Boy Timor R., M.D. & Dian Oktavia Giriningrum, M.D. +6285694179974 / +6281233200070 chairs@aprm2013indonesia.com