UTOPIA PPM by Ale Bog

PROJECT MANAGEMENT PLAN UTOPIA STAGE 3 VOLCANO WORLD

EXTREME SPORT CENTRE WITH ABSEILING, BASE JUMPING, CLIMBING ACTIVITIES AND LAVA TUBE

TABLE OF CONTENT

PROJECT INTEGRATION MANAGEMENT

DESIGN BRIEF Project description. A result of the Extreme Centre sub-project will be a paradise for outdoor activities. Utopians will have an opportunity to try and learn during the light time on weekends several major extreme sports, such as base jumping, abseiling and rock climbing. They also will experience tracking in the tropical forest and a unique lava tube. The master plan of the sub-project represents a cluster of elements that are gathered around the Main Centre. Each station works independently and has its own equipment storage. In the Main Centre lectures, exhibitions and group meetings relating to extreme sports can be holed. Apart from this, the Main Centre is an administration and information spot with rest and self-catering zones.

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PROJECT SCOPE MANAGEMENT

Network Diagram Draft SCOPE The Main Centre’s oor area was the given scope of the subproject. It should not be less than 1200 square meters. Of course, the main building is a signicant part of the projects, however, without other stations (abseiling, lava tube, etc.) the Main Centre becomes just another pavilion with no specic function and theme. Therefore, a number of visitors, who can use each station separately have been added to the started scope. © 2016 Deloitte Australia

Existance of a river on the project’s site requires construction of a bridge across it. Preliminary project taks includes a rope bridge. However, it is not the safest and long lasting object. Therefore, it is suggested to construct a bamboo bridge. Firstly, the structure will be more durable. Secondly, it is an oportunity to practice bamboo construction, before the main objects.

CHANGES IN SCOPE The original scope included also a hang gliding station, however, there are some reasons, hang gliding cannot be included in the project. Firstly, even a professional hang gliding pilot is required in an about 60 meters’ at spot to land. First-timers and beginners need more space, that the island cannot provide. Secondly, an average wing span is 10 m; if a hang glider is packed and its length is 5.8-6 meters and its weight is around 30 kilograms (for more information go to Appendix, p.40). This makes it very difcult to carry back to the start spot after a ight. Especially, a journey with such heavy and the bulky load becomes hardly possible for beginners in the dance forest on the island. Commercial groups solved this problem by transporting clients and wings by car back to a start point. In the Volcano World project use of vehicles does not t nor due to landscape characteristics neither to fuel/energy consumption by engines. To compensate the loss of hang gliding activities, rock climbing has been suggested and implemented in the project. The sport suits perfectly to the volcanic landscape and the theme of the whole project. Rock climbing has one of the longest history in extreme sports world and has a signicant niche in the sports area. There are several types of climbing: bouldering, sport, and trad (traditional) climbing (for more information go to Appendix, p.41). This provides an opportunity for people with various interests, yet it is an environmentally friendly sport.

? + + X 6M 30 KG

ASSUMPTIONS AND CONSTRAINTS The isolated and independent conditions of the island create both advantages and disadvantages. In terms of constraints, the remote location and high environmental goals play a signicant role in the project. The decision has been made to avoid engines that are required fuel (gas, diesel, etc.). Only recycled fuels can be used, such as human or building waste. Albeit, some cranes are necessary to install the bridge, to transport materials and people across the river and to erect the Main Centre, yet non-fuel equipment can be applied. Pulley system cranes are suggested. It takes more time to install such crane in comparison with a fuel crane, but the main objective of the sub-project is an impact. Also, with a proper human resource management time will not be an issue. Additionally, this “old school” tool brings a dose of fun on a building site. When people work not for money, but for their own future, towards creating something that their families are going to use, the process should be entertaining. Pullet system crane is not a way of slavery, but attraction. Moreover, Utopians will not have any fuel cars on the island, when the building is nished, so it is helpful to train them solving of complicated problems without the outside help.

PROJECT TIME MANAGEMENT 268days

The whole subproject is split into several independent chunks. During bamboo harvesting and treatment period, training is to be undertaking along with site and lava tube researches. Some basic tasks can be started at the same time as well. For instance, cutting trees/bushes is a type of job that denitely had to be done during previous stages of the Utopia project. Therefore, labors for this task do not require learning. The Main Centre task is the most resource consuming. It is a part of the critical path, which also includes cranes construction and paths creating to construction sites. The bridge across the river is another big chunk of work, but it does not inuence the whole project signicantly, as cranes are to be used for transporting on the other bank goods and labor. One of four smaller tasks starts soon after the Main Centre. As soon as the rst nishes the whole sub-team transfers to the second. These smaller tasks include Abseiling, Base Jumping, Rock Climbing and Lava Tube stations. Four smaller stations nish earlier than the Main Centre, so the team that implemented all of them are relocating to another task - all paths nishing and landscaping. The working schedule is to be adjusted, depends on the season, and no articial light is needed. The construction site is open 7 days a week, people are allowed to work not more than 40 hours per week. A group of 30 trained labors, who does the main work is split into subgroups, in a way that every time there are a resting and working teams, who swap places every 2-3 days.

Best 1 People training 2 Crains construction Bridge 3 Paths to MC Cut Out 4 Crains construction MC 5 MC foundations Construction 6 MC Shell Construction 7 MC Finishing 8 MC E/T/S 9 Landscaping

Normal

Worst

31 3 4 5 10 90 30 28 12

31 3 5 5 28 110 42 30 14

Mean 31 6 8 10 35 120 47 32 20

268 Test

Optimal Additional

31 Jul '17

14 Aug '17

28 Aug '17

11 Sep '17 25 Sep '17 Main Centre Finishing

09 Oct '17

Ab Station Mon 24/07/17 -

Ab Station Pa Mon

Base Jump Station

Thu Sun 20/08/17 - Sun 10/09/17

BJ Station

31 3.5 5.33333 5.83333 26.1667 108.333 40.8333 30 14.6667

0 0.25 0.44444 0.69444 17.3611 25 8.02778 0.44444 1.77778

265.667

Probability

0.31753 1.64485

06 Nov '17

Sun 15/10/17 - Tue 14/11/17

Sun 10/09/17 - Sun Sun 24/09/17

268 277.754 9.75382

23 Oct '17 Main Centre

Sun 03/09/17 - Sun 15/10/17

Z-Score

Variance

62.46% 95%

20 Nov '17 Landscaping Tue 14/11/17 - Tue

04 Dec '17 18 Dec '17 Finish Revise/inspection/Lessons Tue 28/11/17 - Fri 22/12/17

Fri 22/12/17

Landscaping General Wed 04/10/17 - Thu 23/11/17

Furniture making and installation Sun 03/09/17 - Sun 12/11/17

Pat

Paths to Main

Fri

Tue 07/11/17 - Tue

Network Diagram

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PROJECT COST MANAGEMENT Total Budget AU$1,200,000

04 AU$957,193

Resource Name

Work

Oveerheads +Profit 17%

Cost

Unassigned 0 hrs Training 7,440 hrs Local Traidy 50,101 hrs Researcher 80 hrs Supervisor 3,706 hrs (constructions) Supervisor (height 223 hrs works) Previously trained 472 hrs Bolts/glue 40 per route Base jump 40 per person parachute/stock Harness/helmet/carabiner 250 per person Rope 58 per 100m

$0 $150,000 $0 $200,000 $0 $389,130

Research +Training 30%

$30,663 $0 $40,000 $80,000 $50,000 $17,400

Sum - $957,193 +10% overheads +10% proď&#x20AC; t Total - $1,148,632

Equipment 16% Supervision+ Profit 37%

Cash Flow Diagram For Detailed Cash Flow go to Appendix

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PROJECT RISK MANAGEMENT

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PROJECT QUALITY MANAGEMENT THE NATIONAL CONSTRUCTION CODE The Building Code of Australia (BCA) is Volume One 2016 -SECTION B STRUCTURES Part B1 Structural Provisions PERFORMANCE REQUIREMENTS - BP1.1, BP1.2 VERIFICATION METHODS - BV1, BV2 B1.1 Resistance to actions B1.2 Determination of individual actions B.1.4 f Timber Construction (i) Design of timber structures: AS 1720.1. (iii) Timber structures: AS 1684 Part 2, Part 3 or Part 4. (iv) Nailplated timber roof trusses: AS 1720.5. -SPECIFICATION B1.2 DESIGN OF BUILDINGS IN CYCLONIC AREAS -SECTION C FIRE RESISTANCE - SECTION D ACCESS AND EGRESS - SECTION F HEALTH AND AMENITY - SECTION G ANCILLARY PROVISIONS Part G1 Minor Structures and Components Part G4 Construction in Alpine Areas Part G5 Construction in Bushre Prone Areas - SECTION J ENERGY EFFICIENCY Specication JV Annual Energy Consumption Criteria Part J0 Energy Efciency Specication J5.2B Ductwork Insulation and Sealing

THINK DO CHECK ASSESS COMPLETE

PRODUCT quality

MANAGEMENT quality

STANDARDS The International Organization for Standardization -ISO 97.220 Sports equipment and facilities 97.220.40 Outdoor and water sports equipment 25.160.01 Welding, brazing and soldering in general – ISO 22156 Bamboo - structural design -ISO 31000 - Risk management -ISO 26000 - Social responsibility 26000:2010 -ISO 14000 - Environmental management 14001:2015 -ISO 9000 - Quality management 9001:2015

PROJECT HUMAN RESOURCE MANAGEMENT

Trained labors resource diagram

All 30 trained Utopians are distributed relatively equally through the whole length of the project. As it was described earlier in the TIME section, there are more activities happening at the start of the project and when a tasks number becomes smaller, more people work on one site. Therefore, more supervisors are required at the beginning of the project. While up to the end only one supervisor stays in the project. This method helps to save money on supervisorsâ&#x20AC;&#x2122; living expenses. April 27/03 03/04

10/04

17/04

24/04

May 01/05

08/05

15/05

22/05

June 29/05 05/06

12/06

19/06

July 26/06 03/07

10/07

17/07

24/07

August 31/07 07/08

14/08

21/08

September 28/08 04/09

11/09

18/09

25/09

October 02/10

09/10

16/10

23/10

November 30/10 06/11

13/11

20/11

December 27/11 04/12

300%

250%

200%

150%

100%

Supervisors resource diagram ÂŠ 2016 Deloitte Australia

Resource Name

Work

Details Mar

1 2 3 4 5 6 7 8 9 10

Unassigned 0 hrs Work 6,240h Training 7,440 hrs Work Local Traidy 50,101 hrs Work 80h Researcher 80 hrs Work Supervisor 3,706 hrs Work (constructions) Supervisor (height 223 hrs Work works) 248h Previously trained 472 hrs Work Bolts/glue 40 per route Work (per route) Base jump 40 per person Work (per person) parachute/stock Harness/helmet/carabiner 250 per person Work (per person) Rope 58 per 100m Work (per 100m)

2nd Quarter Apr

May

3rd Quarter Jul

Jun

Aug

Sep

4th Quarter Oct

1st Quarte Nov

Dec

1,200h 4,860h

6,345h

6,610h

7,180h

6,280h

6,450h

6,460h

5,916h

312h

568.4h

478h

494h

472h

480h

494h

407.6h

96h

127h

152h

48h

24h 28

21.22

0.7

0.3

1.2

0.8

4.78

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PROJECT COMMUNICATIONS MANAGEMENT

Formal

Progress presentation to client

monthly

Informal, Orla

Meeting with Utopians

project's start/end

Coaching

Team building, relaxation exercises

monthly

25th

Oral

Progress discussion

weekly

Friday

Formal

Progress check

quarterly

5th

Briefing

project's start

Briefing

After training

Oral

15th

On-line

before design/after Face-to-Face completion

PM, UNHCR representative PM, Utopians

Project description; understanding users' preferences; presenting final product

Face-to-Face

PM, supervisors, Utopian labour

Refresh, support internal relationships, provide necessary help

Face-to-Face

PM, supervisors

Check/adjust plan

Written/facePM, supervisors to-face

Check/adjust plan, prepare report for the client

3rd April

Face-to-Face on site meeting

PM, researches, training team, Utopian labours

Information to start, where to find answers if there are questions

1st May

Face-to-Face on site meeting

PM, supervisors

Site presentation, description of responsibilities

At team meetings, coaching, progress checks INTERACTIVE COMMUNICATION is to be used. For the Utopians mass meeting, a PULL COMMUNICATION methods suites better. Because of the large public, it becomes hard to have personal contact with each person, however, survey and/or voting will help to receive feedback from future users about their preferences and visions. PUSH COMMUNICATION will work during contacts with the government. The goal is to prove and peruse the correct position.

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PROJECT PROCUREMENT MANAGEMENT PLAN

UTOPIA is a highly social project. Therefore, it is an additional advantage if procurement method also works in a social benet direction. What can be seen within ‘SOCIAL PROCUREMENT’?

communicate

Monthly shipping with materials, equipment, tools, people DOES PROJECT HAS EVERYTHING IT NEED NOW? yes

Revise/note no

Implement plan Revise progress UP TO PLAN? yes

Lessons learnt

Praise the team no

yes

yes Make a report FINISHED TASK? no

It is: support of small, local business for materials supply; employment of both local and overseas professionals, to share experience; conducting the necessary research along with The University of Queensland; organization of internships for students from Australian Universities. These criteria underline closed or very detailed open tenders. It limits the area of applicants and increase suitability to the main ides. The project’s value in society becomes higher and interest for future investments can increase as well as interest to the project; approvals and communication with government and ratifying parties are smoother and easier. Mainly Sydney ofce is busy with the procurement part of the project.

share experience

support small business support local economy

engage local university

WAS IT LAST TASK?

PROJECT STAKEHOLDER MANAGEMENT KEEP SUTTISFIED UTOPIANS future user UNHCR client

UTOPIANS labor

ACTIVELY ENGAGE VOLCANO WORLD EXTREME CENTRE XXX TEACHING training

ENVIRONMENTSLIST protector

IMF sponsor

OCCASIONALLY CONACT

DELOITTE sponsor

AUSTRALIAN GOVERNMENT land lord

KEEP INFORMED 22

XXX BUILDING supervisor

XXX HEIGHT supervisor

XXX DISCOVER researh

PROJECT ENVIRONMENTAL MANAGEMENT REUSE

RECYCLE

STREET AND INTERIOR FURNITURE

BUILDING MATERIAL

STREET ART

HUMAN / WASTE FUEL

PLANT FERTILIZER

DESIGN SUSTAINABLE

REDUCE BUILDING/ PLAZA FOOTPRINT USE LOCAL MATERIALS: BAMBOO, STONE NATURAL VENTILATION, NATURAL LIGHT NON-FUEL EQUIPMENT

APPENDIX 1 DETAILS

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Task Task Name Mode 1 11 12 13 14 15 16 17 18 19 20 21 22

Bridge Construction Main Centre Paths to Main Centre Cut Out Pulley System Cranes Construction

Start

Finish

Predecessors

246 days 268.2 days 31 days 5 days 5 days 32 days 5 days 5 days 3 days

Wed 01/03/17 Mon 06/03/17 Mon 06/03/17 Mon 06/03/17 Mon 06/03/17 Mon 06/03/17 Fri 07/04/17 Mon 06/03/17 Thu 06/04/17

Wed 01/11/17 Wed 29/11/17 Wed 05/04/17 Fri 10/03/17 Fri 10/03/17 Thu 06/04/17 Tue 11/04/17 Fri 10/03/17 Sat 08/04/17

28 days 227.7 days 5 days 5 days

Sat 08/04/17 Sun 09/04/17 Sun 09/04/17 Fri 14/04/17

Sat 06/05/17 Wed 22/11/17 Thu 13/04/17 Tue 18/04/17

17,12,18FS-25%

15 17FS-50%,12

18 21,12

Total Slack

CriticalCost

51.2 days No 0 days Yes 0 days Yes 267.75 days No 267.75 days No 43.2 days No 43.2 days No 28.5 days No 0 days Yes 15.95 days No 0 days Yes 0 days Yes 0 days Yes

Main Centre Foundations Construction 28 days

Wed 19/04/17

Tue 16/05/17

12,22

0 days

Yes

Main Centre Shell Construction

120 days

Sun 07/05/17

Mon 04/09/17

23FS-35%

0 days

Yes

Main Centre Finishing Main Centre Equipment/Test/Inspection Paths to Main Centre Finishing Lava Tube Paths to Lava Tube Cut out Lava Tube Contraction Lava Tube Finishing Lava Tube Equipment/Test/Inspection

42 days 30 days

Mon 04/09/17 Mon 16/10/17

Mon 16/10/17 Wed 15/11/17

24 25

0 days 0 days

Yes Yes

15 days 41 days 3 days 21 days 7 days 10 days

Tue 07/11/17 Sun 09/04/17 Sun 09/04/17 Wed 12/04/17 Wed 03/05/17 Wed 10/05/17

Wed 22/11/17 Fri 19/05/17 Tue 11/04/17 Tue 02/05/17 Tue 09/05/17 Fri 19/05/17

26FS-25%

11.05 days 5.2 days 5.2 days 5.2 days 5.2 days 5.2 days

No No No No No No

Rock Climbing Station Paths to Rock Climbing Cut Out Rock Climbing Station Construction

58.75 days 3 days 21 days

Sat 06/05/17 Mon 03/07/17 Sat 06/05/17 Tue 09/05/17 19 Sat 20/05/17 Fri 09/06/17 34,12,16,32

5.2 days 15.95 days 5.2 days

No No No

25 26 27 28 29 30 31 32 33 34 35

Shipping. Loading EXTREME SPORT CENTRE People training Extreme Sport Centre Survey Lava Tube Survey Bamboo growing Bamboo Treatment Paths To Bridge Cut Out Pulley System Cranes Construction

Duration

18 29,12 30 31

Resource Names

$0 $957,193 $150,000 Training[3,000%] $50,000 Researcher $150,000 Researcher $0 Previously trained $0 Previously trained $0 Previously trained $2,520 Local Traidy[1,000%],Supervisor $0 Local Traidy[700%] $190,370 $0 Previously trained $4,200 Local Traidy[800%],Supervisor (constructions) $23,310 Local Traidy[800%],Supervisor (constructions) $100,800 Local Traidy[1,500%],Supervisor $35,070 Local Traidy[1,200%],Supervisor (con $26,990 Local Traidy[1,200%],Supervisor $0 Local Traidy[300%] $43,000 $0 Previously trained $17,640 Local Traidy[1,500%],Supervisor (con $5,670 Local Traidy[300%],Supervisor (cons $19,690 Local Traidy[300%],Supervisor (constructions),Rope[5 per $128,343 $0 Previously trained $40,740 Local Traidy[1,500%],Supervisor Â© 2016 Deloitte Australia

14 days 10 days

Sat 10/06/17 Sat 24/06/17

Rock Climbing Station Finishing Rock Climbing Station Equipment/Test/Inspection Abseiling Station Paths to Abseiling Station Cut Out

103.75 days 3 days

Abseiling Station Construction

37 38

42 43 44 45 46 47 48 49 50 51 52

Fri 23/06/17 Mon 03/07/17

35 36

5.2 days 5.2 days

No No

Sat 06/05/17 Thu 17/08/17 Sat 06/05/17 Tue 09/05/17

5.2 days 60.95 days

No No

21 days

Tue 04/07/17

Mon 24/07/17

39,16,12,37

5.2 days

Ab Station Finishing 14 days Ab Station Equipment/Test/Inspection 10 days

Tue 25/07/17 Tue 08/08/17

Mon 07/08/17 Thu 17/08/17

40 41

5.2 days 5.2 days

No No

Base Jump Station Paths to Base Jump Cut Out Base Jump Station Construction

48 days 3 days 21 days

Fri 18/08/17 Fri 18/08/17 Mon 21/08/17

Wed 04/10/17 38 Sun 20/08/17 19 Sun 10/09/17 44,12,16

5.2 days 5.2 days 5.2 days

No No No

BJ Station Finishing BJ Equipment/Test/Inspection

14 days 10 days

Mon 11/09/17 Mon 25/09/17

Sun 24/09/17 Wed 04/10/17

45 46

5.2 days 5.2 days

No No

Furniture making and installation Paths finishing Landscaping General Landscaping Main Centre Revise/inspection/Lessons Learned/Team Meeting

70 days 4 days 50 days 14 days 24 days

Mon 04/09/17 Sat 23/09/17 Thu 05/10/17 Wed 15/11/17 Wed 29/11/17

Mon 13/11/17 Wed 27/09/17 Thu 23/11/17 Wed 29/11/17 Sat 23/12/17

24,12 20.55 days 43FS-25%,38FS-25% 13.2 days 37,47,42,32,49 5.2 days 26 0 days 50,51 0 days

No No No Yes Yes

Project: Grantt Chart Utopia Date: Sat 12/11/16

Task

Inactive Task

Start-only

Split

Inactive Milestone

Finish-only

Milestone

Inactive Summary

Deadline

Summary

Manual Task

Critical

Project Summary

Duration-only

Critical Split

External Tasks

Manual Summary Rollup

Progress

External Milestone

Manual Summary Page 1

(constructions),Supervisor $19,113 Local Traidy[1,500%],Supervisor (con $68,490 Local Traidy[500%],Supervisor (constructions),Bolts/glue[40 $62,800 $0 Previously trained

$17,640 Local Traidy[1,500%],Supervisor $11,760 Local Traidy[1,500%],Supervisor (con $33,400 Local Traidy[500%],Supervisor (constructions),Rope[50 per $126,400 $0 Previously trained $17,640 Local Traidy[1,500%],Supervisor $11,760 Local Traidy[1,200%],Supervisor (con $97,000 Local Traidy[500%],Supervisor (constructions),Base jump $0 Local Traidy[300%] $0 Local Traidy[300%] $42,000 Local Traidy[1,200%],Supervisor (con $11,760 Local Traidy[1,500%],Supervisor (con $0

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APPENDIX 2 ADDITIONAL RESOURCES

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JUST DO IT 36