ABlackmon Interview Presentations 081523

Medical Affairs Excellence Coordinator Interview

Town Hall Event Planning

1

Town Hall Meeting Process

Planning and approaching a Town Hall Event requires superior organizational skills, strategic planning, and leadership capabilities. To execute and deliver a successful town hall meeting, I would implement a planning process that will meet the needs of the host, presenters, stakeholders, and attendees.

1 Purpose/Scope

Determine the purpose of the meeting, and the expected outcome

2 Planning

Ensure that the objectives are met, meeting is well organized, and attendees are fully engaged

Calendar Management

3

Ensure that all essential event meetings are scheduled, venues are reserved, and schedules are allocated appropriately

4 Communication

Effectively communicate clearly defined & accurate information, and provide access to communication tools

5 Environment

Create a space that delivers the content/messages effectively to our audience

6 Logistics

Ensure that the logistics essentials are implemented

Town Hall

Scope

Helps to deliver and execute a flawless Town Hall that meets the needs of the presenters and attendees

Purpose/Objective

Identify reason for the Town Hall (standard, company announcement, celebration)

Expected Outcome

Determine the experience that we would like to leave the attendees with (Informational, Motivated, Empowered)

Messages/Content

• Select Content

• Identify Speakers/Presenters, Facilitator

• Activities

• Determine format for Q&A, Survey

Things to Consider

• Ensure date and time will accommodate global employees

Town Hall

Planning

Effective planning, will ensure that the meeting objectives are met, well organized, and attendees are fully engaged

Form Planning Team

• Determine Date & Time, Location

• Requirements

• Identify availability of Presenters & Stakeholders

• Determine Roles & Responsibilities

• Form Deadlines

• Create Agenda

• Identify Logistical Partners

• Create Timelines

• Confirm that the date is not impacted by other events

Town Hall Calendar Management

Reserve meeting rooms/venue

Schedule the event date & time with logistical partners (IT, Facilities, Communications, Catering)

Send Meeting Invites

Schedule Meetings

• Prep, Communications, Presenters, IT, Facilities, Catering

Presentation Deadlines

Technical Dry Runs

Debrief

Town Hall

Environment

How do we create a space that delivers the message effectively to our audience?

Confirm Attendance

(Seating arrangement)

Location

Things to Consider

• Will the meeting be recorded?

• Ensure room and seating will accommodate headcount

(Physical, Virtual, Both)

Technology Platform

(MS Teams, Cloud)

Theme

Music, Decor, Plants

Catering

Watering, Snacks

Meetings

Town Hall

Logistics

• Planning Team

• Stakeholders

• Prep

• Logistical Partners

• Dry Run

• Debrief

Tools

• Timelines

• Broad

• Specific- Minute by Minute

• Agenda

• Checklists

• SharePoint Site

• OneNote

Venue

• Stage layout floorplan

• Podium

• Seating Style

⚬ V-Shape, Theatre

• Chair Height

⚬ Attire Recommendation

• Photography

• Decorations

• Catering

⚬ Water/Snacks

Information Technology

• Computer power cords

• Microphones

⚬ Lapel

⚬ 2-3 Hand Mics

• Screen Advancers

• Batteries

• Speakers

• Display Screens

• Monitors

Strengths Project Mangement Creativity Adaptability

Strengths

•

2.

Potential Challenges Solutions

Broad Invitations - Managing the space to ensure event is well attended

attendance

of their

is allocated to attend

MEDICAL AFFAIRS

EXCELLENCE COORDINATOR INTERVIEW

TRANSFORMATION PROJECT SUPPORT

INTERVIEW BRIEF - OPTION 2

August 15, 2023

Angela R. Blackmon

Transformation Steps to Approach Leadership

Approaching leadership regarding the benefits and impact of a transformation program within Medical Affairs requires a thoughtful and strategic approach: These steps will provide a comprehensive overview.

Clarify Objectives & Metrics

Quantify the Impact

Connect to Business Objectives

Communicate Effectively

HIghlight Continious Improvement

Provide Value/Benefits

Engage Key Stakeholders

Create Comprehensive Reporting

Plan /Approach

Clarify Objectives & Metrics

• Obtain a clear understanding of objectives and metrics to measure success.

• Utilize KP's (key performance indicators that demonstrates positive impact.

Engage Key Stakeholders

• Engage key stakeholders to get their input and support.

• This will build credibility and ensure alignment

Quantify Impact

• Provide data and evidence to quantify impact

• Analyze data before and after

• Conduct interviews, surveys, and gather feedback to display achievements

Continuous Improvement

• Inform leadership that the transformation program is an ongoing process

• New iterations will build & drive current success

Schedule Meetings/Presentations

• Meet with leadership to present the findings and discuss the impact

• Use visual aids to present data in an simplified and understandable format

Reporting

• Create a report that highlights the benefits and impact of the transformation

• Provide quantitative and qualitative data demonstrating how the program addresses the challenges and will improve operations

Identify Success Stories

• Provide success stories from other teams who have benefitted from the transformation

FAQ's

• Provide a list of frequently asked questions and concern that leadership may have and prepare answers and potential solutions

Follow -Up

• Follow up with leadership to address any additional questions, concerns or information

Value / Benefits of Transformation

• Opportunities and sustainability

• Enhance customer satisfaction

• Improve efficiency

• Drive agility

Strengths & Skills

Project Management

• Plan organize, execute the transformation program successfully

Strategic Thinking

Angela's

Knowledge, Skills & Abilities to present Transformation findings to Senior Leadership

• Understand and align the transformation program with organization goals

• Identify obstacles and opportunities

• Provide a clear road map to achieve outcomes

Problem Solving

• Identify potential obstacles & challenges

• Develop solutions

Stakeholder Management

• Address concerns and maintain alignment throughout the process

Data Analytical

• Gather & analyze data access impact

• Use data to make informed decisions

Adaptability /Resilience

• Be flexible and adaptative to change

• Ability to pivot

• Stay focus and persevere through challenges

Potential Challenges

Change Management

• Resistance of employees to accept and embrace change.

Solutions

Implement change management principles

• Understand, plan, implement, and change

Sets clear goals for change initiatives

Provide support, address concerns, foster a positive attitude

Drive focus on immediate action, measurable outcomes, and internal capabilities