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EV Charge-Point Installation & Maintenance Services Copyright © 2015 All Rights Reserved www.apiev.com www.apielectrical.co.uk
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APi EV.COM is a Division of APi Electrical Ltd
APi EV Home Charger Self Survey API ELECTRICAL are Rolec and Schneider Electrical Approved Installers and Registered and Authorised by the Office of Low Emission Vehicles (OLEV) to access the Electric Vehicle Homecharge Scheme (EVHS) to subsidise the cost of installing a residential electric vehicle charging station to owners/primary users of electric vehicles.
info@apielectrical.co.uk apiev.com CALL US: 0161 327 2092
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This Booklet has two main purposes. 1: To determine eligibility for the OLEV grant funding. 2: To assist us in producing an estimate, if any additional installation works are required.
This Booklet contains Domestic Customer Guidance & Required Installation Information Including Application Forms
This publication is designed to remove on-site surveys unless they are absolutely required. This will hopefully contribute to lowering our carbon footprint.
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CONTENTS Self Survey - Help Advice
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5 | Helpful information for you to Complete the Customer Self-Survey
6 | Customer Installation Guidance:
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Identifying the installation criteria for a a ‘Standard Installation’ Quotation
7 7 | The Meter Point Administration Number (MPAN) Details (This form MUST be filled in)
8 | Appendix Z - Vehicle
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Identification Each vehicle in the United Kingdom is given a unique Vehicle Identification Number (VIN) and registration number (REG). We require either of these identification numbers to process the application.
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9-19| OLEV Documentation: Eligibility requirements for the grant. ANNEX D: Registered Keeper / PART A: Primary User Declaration. Documentary Vehicle Ownership / Primary Usage Evidence to be provided
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Help For Your Self-Survey 1) Decide the location for your charge point, close to where you will park your car when it charges. 2) Find the main electrical distribution board, all houses have at least one. Please take a detailed photo of the board(s). We need to be able to determine that there is a spare way on the board(s) for the charger to be connected. If you are unsure regarding the earthing and bonding (see page 6) we will be happy to assist - but for the purposes of the initial self-survey this is not a determining factor. 3) Measure the distance from the distribution board to the location you’ve earmarked for the charge point to be installed. Note the distance in metres. 4) Take a photo of where the car will be parked while charging and show / define where you want the charge point. 5) Provide us with your address. 6) Please complete this survey and send photos to info@apielectrical.co.uk using your name as a reference. 7) If you are leasing the car privately or if it is a company car we have included the necessary forms to complete at the end of this publication (ANNEX I (company car) and ANNEX J (private lease)
Page 6 Installation Criteria: Please identify each of the criteria set out below. If you’re unsure or have any questions about these then please contact us. info@apielectrical.co.uk - Tel:0161 327 2092
1. Main Property Consumer Unit/ Distribution Board
The main property consumer unit/distribution board must be a modern unit containing Miniature Circuit Breakers (MCB’s), NOT rewirable fuses. At least one spare way is required for a new Miniature Circuit Breaker to be installed in a bank which isn’t RCD protected and we must be able to isolate the electricity supply for up to 2-hours. If this criteria is not met, further costs will need to be quoted in order to install a new EV charging dedicated Distribution Board
Do You Have Spare Way MCB On the Consumer Board?:THIS IS REQUIRED Does your property meet these criteria? YES NO
2. Earthing and Bonding
Before any electrical work can be undertaken at a property, suitable Earthing and Bonding must be determined. There must be a green/ yellow cable of sufficient size bonded to the incoming gas, water and oil (if applicable) supplies. There must also be a sufficiently sized main earth cable leading from the primary consumer unit to the incoming supply fuse cut-out or an earth electrode (if applicable). If this criteria is not met further costs and quotation are needed in order to upgrade the Earthing/Bonding to current BS7671 standards
Does your property meet these criteria? YES NO
3. Charging Station Location
The charging station must be located within 15m of the main property consumer unit/ distribution board and be wall mounted. The supply cable to the charging station must be able to be fixed externally to the property’s wall and not run underground at any point. If further remedial work is needed, further costs will be incurred in order to cover additional time and cable costs
Does your property meet these criteria? YES NO
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Appendix Y - MPAN The installation of an electric vehicle charging station must be registered with the Distribution Network Operator (DNO) after installation.
We are required to provide the Meter Point Administration Number (MPAN) for the electricity supply that the charge point is connected to. This can be found on your electricity bill or requested from your electricity supplier. Sometimes this is shortened to the bottom (13 digit) row as shown below and to the right: Please complete MPAN fields below TO BE COMPLETED
As a minimum‌ The bottom (13 digit) row must be be completed
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Appendix Z - Vehicle Identification Each vehicle in the United Kingdom is given a unique Vehicle Identification Number (VIN) and registration number (REG). The registration number can be changed (private plate) but the vehicle identification number remains fixed for the life of the vehicle. We require either of these identification numbers to process the application. These can be most easily found on the V5 document or vehicle order form.
*If your vehicle order form does not include the VIN or REG it must be requested from the dealership To Be Completed: Reg Number:
VIN Number:
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OLEV Documentation ~ Domestic Charging 1. Available evidence supports the expectation that most plug-in vehicle drivers will carry out the largest proportion of their charging at home. The availability of accessible and affordable domestic charging options is therefore key to increasing the uptake of plug-in vehicles in the UK. 2. To help private plug-in vehicle drivers offset some of the upfront cost of the purchase and installation of a dedicated domestic recharging unit, the Government is running the Electric Vehicle Homecharge Scheme. Customers who are the registered keeper, lessee or have primary use of an eligible electric vehicle may receive up to 75% (capped at £700, inc VAT) off the total capital costs of the chargepoint and associated installation costs. 3. This grant scheme remains consistent with the Government’s strategy on ultra low emission vehicles and plug-in vehicle infrastructure. The Government’s strategy and our commitments for supporting the delivery of recharging infrastructure are set out in "Making the Connection: the Plug-In Vehicle Infrastructure Strategy" published in June 2011. "Driving the future today: a strategy for ultra low emission vehicles in the UK", published in September 2013, reinforced the Government's commitments on infrastructure. 4. The key features of the Electric Vehicle Homecharge Scheme are as follows: •
The grant is a 75% contribution towards the cost of one chargepoint and its installation up to a maximum of £700 (including VAT) per household/eligible vehicle.
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Residents must provide evidence of being the registered keeper or lessee or be named as the primary user of an eligible plug-in vehicle in order to be able to qualify for the grant.
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This grant scheme will run until 31 March 2016 or until the budget is exhausted. The Government reserves the right to terminate the grant at any time but will aim to provide 4 weeks notice. The Government will honour grant claims made during this notice period following the announcement of the end of the scheme.
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The grant must only be claimed on your behalf by installers which have been authorised by OLEV. Unauthorised installers cannot claim the grant.
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The date of installation must not be more than 4 months ahead of the date of delivery or start date of vehicle use.
5. If you are the registered keeper, lessee or are nominated as the primary user of an eligible electric vehicle and you want to use the grant to contribute to the costs of a domestic chargepoint, you will be asked to provide evidence of keepership, lease or primary use and to sign an OLEV installation form confirming the details of the installation. You should make sure that the form has been completed and all of the information is correct before you sign it. The grant covers up to 75% of the eligible costs of chargepoint installation, the customer form requires confirmation of who is paying the balance of the installation costs. Both you, as the customer, and the authorised installer need to sign the form to confirm the costs incurred and to confirm who paid the remaining costs. 6. The grant for 75% must be claimed against an approved chargepoint and made on your behalf by a chargepoint installers who have been authorised by the Office for Low Emission Vehicles (OLEV). Lists of approved charge-points and authorised chargepoint installers are publicly available:
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Eligibility 7. The Electric Vehicle Homecharge Scheme provides a grant of up to £700 for individuals who are the registered keeper, lessee or are nominated as the primary user of an eligible electric vehicle from 1 September 2014 onwards. Eligibility for the grant will therefore include:
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individuals who become registered keepers of new and second hand electric vehicles from 1 September 2014 onwards
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individuals who are assigned a company vehicle for at least 6 months which is eligible from 1 September 2014 onwards
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individuals who lease an eligible electric vehicle for at least 6 months from 1 September 2014 onwards
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individuals who use an eligible commercial fleet vehicle and are named as the primary user for at least 6 months from 1 September 2014 onwards
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individuals who order an electric vehicle which will be received on or after 1 September 2014 onwards
8. Customers are NOT eligible for the grant if:
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they are the registered keeper of an electric vehicle which is not eligible for the Plug-in Car or Van Grant
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they sometimes use a company electric vehicle but are not named as the primary user
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they lease or hire an electric vehicle for less than 6 months
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they borrow an electric vehicle from friends/family
• • •
they only have access to an electric vehicle through a car club the property is outside the UK.
Vehicle Eligibility 9. An electric vehicle is eligible if it appears on the OLEV eligibility list for the Plug-in Car and Van Grants. A full list of eligible vehicles can be found at https://www.gov.uk/plug-in-car-van-grants/ eligibility .
Property Eligibility 10. In addition to being the registered keeper, leasing or have primary access to an electric vehicle you must have off street parking facilities suitable for chargepoint installation (a survey prior to installation should be conducted by your installer). If you do not have off street parking, your Local Authority may be able to help via a central Government grant to install recharging infrastructure.
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Completing the customer declaration form •
The Electric Vehicle Homecharge Scheme requires each grant claim to be accompanied by a form which includes a customer declaration. The customer declaration is an important part of the grant claim and any missing information will make the claim invalid and payment will not be made. As the resident and registered keeper (or in some cases the lessee or primary user) you should read the form carefully to make sure you can answer all of the questions and provide all of the necessary evidence.
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The Electric Vehicle Homecharge Scheme installation form is attached to this guidance - it is called Annex D. Please read through this form to make sure you can provide all of the relevant information before you arrange for the installation to take place.
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The grant claim form requires the registered keeper/lessee/named individual of the electric vehicle to provide evidence of keepership, lease or use. The registration number of the vehicle must be provided in all grant claims except where you can prove that you ordered a new electric vehicle but do not yet know the vehicle registration number. Please see Annex D for the list of accepted evidence.
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If you do not have any of these pieces of evidence, you should contact OLEV at chargepoint.grants@olev.gsi.gov.uk prior to installation to confirm if any other evidence is appropriate. If the grant claim cannot provide the evidence above and an exception has not been agreed in writing with OLEV the grant claim will not be paid.
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Annex D: Electric Vehicle Homecharge Scheme Installation Form (v.1.7) PART A – REGISTERED KEEPER/PRIMARY USER DECLARATION Section 1 (Note: All parts of this form to be sent electronically (via email or web upload) to the Office for Low Emission Vehicles OLEV's representatives - the DVLA - with grant claims. The OLEV authorised installer must also retain a copy of signed and completed forms for a period of 3 years.)
THIS SECTION REQUIRES A REGISTERED KEEPER / PRIMARY USER DECLARATION
Name of Primary Vehicle User ("the customer")
Installation Address
Contact phone number
Customer contact email
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Vehicle Make and Model (please ensure this vehicle is eligible for the grant) Vehicle Registration Number (VRN) or Vehicle Identification Number (VIN)* *If the VRN or VIN is not available on the day of installation, please provide your name, address, chargepoint ID and VRN to the DVLA within 28 days of the delivery of the vehicle. ChargepointGrantEnq@dvla.gsi.gov. uk Failure to provide this within the timescale may mean OLEV takes action to seek recovery of the grant benefits, in accordance with section 6 below.
Estimated date of delivery or start of vehicle use (must be no more than four months from date of installation)
This should be the same date that appears on your vehicle order form. If, for any reason, these dates do not match, please provide an explanation as to why in the adjacent box.
I, ……………………………………………….(“the customer”), hereby confirm that the above VRN/VIN is accurate, or if it is missing from this claim I will provide the VRN to DVLA within 28 days of the delivery of my vehicle.
Signed………………………………………….. Date………………….
Page 14 Section 3 In addition to the information above, please attach at least one of the pieces of documentary evidence listed below. All attached documents must reference your name, address and vehicle make and model.
Customer I am the registered keeper / I have ordered the vehicle
Accepted Evidence A copy of the V5C Order Confirmation Other proof of purchase
I am leasing or financing this vehicle Official headed documentation providing evidence that you are the user of an eligible electric vehicle for a minimum of 6 months.
Leasing Confirmation Hire Purchase Agreement Personal Contract Hire Personal Contract Purchase Agreement Motability Order or Contract Letter from Leasing Company or other appropriate party providing use of the vehicle (must include a Company Registration Number)
I am the nominated user of an employer vehicle
 
Official headed documentation providing evidence that you are the user of an eligible electric vehicle for a minimum of 6 months.
Letter from Employer (See Annex I for template) (PG 16 of this document ) Also See Pg 17 for Letter of authority template for leasing companies - Annex J
Please Tick Evidence Provided
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Section 4 Under the scheme the Government funds 75% of the cost of a home chargepoint and associated equipment as well as the cost of installation. Usually the remaining 25% of the cost should be met by the customer however, there may be circumstances when other 3rd parties offer to meet this cost such as vehicle manufacturers, energy companies or chargepoint manufacturers.
If you are not contributing at least 25% of the cost of the chargepoint please describe how this is being covered
Section 5 Eligibility Criteria for Grant
I, ………………………………… statements applies to me:
[customer name], confirm that each of the below
(Please tick each the boxes below to confirm you have read and understood all of the terms and conditions below.)
I am the registered keeper, lessee or the nominated user of this eligible electric vehicle
I have use of this eligible vehicle for a minimum of 6 months beginning on the date I take keepership or control of the vehicle. I understand that I am required to inform OLEV if my circumstances change and I no longer have control of the vehicle for the minimum 6 months period.
The address specified in Part A is a residential address and that I own the property or have consent from the landlord for a domestic recharging unit to be installed.
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I have not previously claimed a grant at this property under the Domestic Recharging Scheme (which ran from February 2013 to August 2014) or EVHS. OR my household has 2 eligible vehicles and I am therefore claiming a second chargepoint grant in relation to the second vehicle. The VRN for the existing vehicle is ………….…………………….. Or the vehicle make, model and order number is… …………………………………………………………………………….. I have not previously claimed under the Domestic Recharging Scheme or Electric Vehicle Homecharge Scheme for this vehicle
I am having this chargepoint installed as a private individual and will not be claiming the VAT back from HMRC. The installation address has designated private off-street parking and the chargepoint has been installed in an appropriate location, with good access for an eligible vehicle to be charged safely. Conditions for use of chargepoint In addition, I can confirm that I am in agreement with the following conditions of use:
I am content for: …API ELECTRICAL LTD… [authorised chargepoint installer], to claim the Electric Vehicle Homecharge grant on my behalf and acknowledge that I may be contacted in the future by the Office for Low Emission Vehicles (OLEV) or its agents for audit purposes. (Your personal information will be safeguarded and processed in accordance with the requirements of the Data Protection Act 1998.)
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I understand that the grant is awarded on the condition that usage data is supplied to the chargepoint installer and the Office for Low Emission Vehicles (OLEV) and other central government departments for a minimum of 3 years following installation. I give permission for them to use this usage data (in an anonymised form) to inform future policy development.
I understand that I am responsible for paying the costs associated with electricity usage for the chargepoint. I have received a copy of the BS7671 Electrical Installation Certificate and Building Regulations compliance certificate from the chargepoint installer. I declare that the information I have given on this form is correct and complete. I understand that OLEV will use all of the information provided on this form and all supporting evidence to assess the claim for the Electric Vehicle Homecharge Grant Scheme. Section 6- Customer Declaration If I knowingly breach any of the above conditions, give information that is incorrect or it relevant information is knowingly omitted in this application, OLEV reserves the right to take whatever action it deems appropriate (including but not limited to legal action) to recover from the customer any benefit received in accordance with the EVHS grant and any other associated recovery costs.
Signed………………………………………….. Date………………….
Name……………………………………………..
Page 18 Appendix I – Letter template (for employers) The letter template below should be used in cases where an individual has been named by their employer as the primary user of an eligible electric vehicle. The text below should be included exactly as written, on company letter headed paper, and be signed by a company Director.
** IF THE COPY IS NOT WRITTEN VERBATIM IN THIS FORMAT IT WILL NOT BE ACCEPTED** Dear Sir/Madam, Please accept this letter as confirmation that:
[Vehicle Registration Number] ……………………………… is owned/leased by:……………………………………………………………………..[company name].
[Driver name] …………………………………………………………………… who resides at: [driver address] ………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………………
has been allocated as the primary use driver by:
[company name] ………………………………………………………………………………………………………… for the above vehicle from [start date of use]…………………………………………….
[Driver name]……………………………………………………………………………. intends to claim for a domestic charge point under the Electric Vehicle Homecharge Scheme. The electric vehicle is a [make and model] ………………………………………………………………………………………………………… I understand that [Vehicle Registration Number] …………………………………………………
cannot be used by another employee to claim for a second domestic charge point within six months of [Driver name] ………………………………………………………… becoming the primary user. If you need any further assistance please contact us on [contact details] ………………………………………………………………………………………………………………………………….
and we will be happy to help. Yours sincerely, [company director signature] ……………………………………………………………………………………………………………………………………
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Appendix J – Letter of authority template for leasing companies The letter template below should be used in cases where someone leases an eligible electric vehicle and wishes to access the EVHS grant. The text below should be included on company letter headed paper. Please ensure the customer name, address and the term of the lease and the date on which it started is included in the letter. Where the vehicle has been ordered, but not yet delivered and the Vehicle Registration Number and V5C Document reference number may not be known, then the expected delivery date should be given in the letter, together with name and address details and the duration of the lease. The leasing company or the driver may be contacted at a future date to confirm delivery and be asked to supply the missing details.
Dear Sir/Madam, Please accept this letter as confirmation that [Vehicle Registration Number]…………………………
is owned by [company name]………………………………………………………………………………..
This vehicle is subject to a finance agreement between
[leasing company] …………………………………………………………………………………………… and [lessee]……………………………………………………………. [Driver name]
at [address] ……………………………………………………………………………………………………
……………………………………………………………………………………………………………………
is the allocated driver for the above vehicle:
[make and model]……………………………………………………………………………………………. This lease commences from [date] ………………………………………………
for a period of [duration in months]…………………………………………….. The V5C Document Reference Number for this vehicle is:
[V5C Document Reference Number]………………………………………………………………………. I understand that [Vehicle Registration Number]………………………………………………
cannot be used to claim for a second domestic charge point within six months of the vehicle delivery date or the charge point installation date, whichever is later.
If you need any further assistance please contact us on ………………………………………..[contact details] and we will be happy to help.
Yours sincerely, Signature]
[Company Director
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• Consultancy • Supply • Qualified installation • Testing • Maintenance. Please contact us by either phone or email we look forward to hearing from you. Telephone: 0161 327 2092. Email: info@apielectrical.co.uk
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