September Edition
What is our Purpose?
President Commission Team Purpose Being a part of AIESEC 2015 contributor by having collaborative environment Ensuring the right essence through delivering high quality experience Creating value driven leaders to fulfil Indonesia’s needs
What is our Protocols/behavior?
President Commission Team Protocols Integrity
Purposeful
High determination
THE ARCHER “Release the arrow,seize the triumph�
Creating value driven leaders Providing high quality experience Being @ 2015 contributor Ensuring the right essence Relevancy Collaborative Environment
High Determination
Integrity
Purposeful
What is your concern?
Exchange Operation
Incoming GCDP July - August 1314
1415
Target
359 260 Available Form 56 Matched Form
120
127
353
136
80 39
29 Raise
Match
8 Realize
Incoming GCDP July - August AIESEC in Indonesia has to put BIG CONCERN in iGCDP 60% LCs that have Target in both Adhoc or Project find difficulties to meet the goals WHY? 6 out of 9 LCs in Adhoc & Project 3 out of 5 LCs Possible Solutions : Adhoc : 1. Allocate more people for short period to do sales 2. Give RnR focusing on Raising Adhoc and create urgencyby putting short deadline in the competition Project : 1. don’t wait until OCP is selected, VP or manager that responsible for project has to raise learning partner now in order to prevent late raising because of OC Selection 2. If none can help raising learning partner as help from ER&BD to focus on raising learning partner
Off Peak iGCDP
OUTGOING GCDP July - August 1314
1415
Target
113 Available Form 59 Matched Form
215
82 60 30
61
216
63
18 Raise
3 Match
Realize
OUTGOING GCDP July - August Possible solution for UI, Bandung, UGM, UPN, UNS and Surabaya:! !
UI, Bandung, UGM, UNS! There is no other option rather than raising the off peak based on IR (you can use LC2LC or CY2CY partnership – ma-ra-re system) For national IR partner, please check the sheet that given to you. Make sure that you do synergy with your progmar for buzzing off peak promotion and market differentiate. !
UPN :! Make sure this week you focus on selection and sign contract and start to raising the EPs from ongoing recruitment. !
Surabaya :! 1. Directly review and check the form of the EPs in system and raise them in the tracker.
OUTGOING GCDP July - August Possible solution for Bandung, UGM, and UNS:! !
Bandung, UGM and UNS Make sure your focus for first week is promotion and raising based on the IR information (issues and country). And go directly to fast matching process from your LC Partner or national partner (especially for the off peak matching target). Check myaiesec.net for the matching one, If your EPs status don’t change yet while he/she already matched, ask the TN manager or LCVP iGCDP to change it soon.
Incoming GIP July - August 1314
1415
Target
59 112 Available Form 9 Matched Form
34 26 15
15
Raise
15
Match
24
22 12 Realize
Incoming GIP July - August Almost all LC has difficulty to achieve the goal, some even! don’t meet at all. This indicate 2 things :! 1. Lack of Capacity as sales person ! 2. Lack of Sales Culture ! Solutions :! ! 1. Set a cold call day, where every sales team has to do col d call! 2. Regular tracking, evaluation, and re-invention! 3. Weekly RnR for TOP Sales! 4. Set Short term deadline for every Raising target! 5. Always bring JQ n MoU even in the first meeting to fasten raising!
Incoming GIP July - August
Outgoing GIP July - August 1314
1415
Target
20 29 Available Form 18 Matched Form
10
11
10
9
8
7 4
0 Raise
Match
Realize
Program Marketing
Program Marketing Do you understand the dierent role of oGCDP & ProgMar?
Do you understand the dierent role between PR&IM and ProgMar?
Marketing
UPN, UNS, UB & UNDIP
External Relation Business Development
Boa & alumni management tf or ? ha
Have you meet your BoA or Key Alumni?
W
Key
! n o i t s Que
Get Suggestion Maintain Relation
Link that can help our Direct Support operation
Present LC Planning
Main Benefit
ER & BD support ICX 30%
45%
45%
50%
50%
50%
UI
UNDIP
UNIBRAW
BINUS
PMBS
UNS
Average Target contribution ER&BD AIESEC in Indonesia to ICX Bandung
UNAND
Surabaya
UPN
UGM
45%
45%
50%
50%
50%
46%
ER & BD Contribution model
PR & IM
Youth talk! apa idemu Don’t forget our deliverables : 1. Minimum attendante 600 2. OC Team 3. All the logistical for the event 4. Online Promotions
Remember this is our open gate to have bigger partnership with Pertamina in the future.! so i do really hope that we can deliver our promise
UI UGM UNDIP Surabaya Padang Makasar
Youth talk! apa idemu
Talent Management
!
Average LnD implementation is 40ish 1. LCP Please review LnD implementation with LCVP TM 2. Create Implementation plan framework based on LnD left after u review it with VP TM 3. Put LnD Implementation as one of the agenda in the meeting and ask them to set implementation plan directly based on their availability but has to be align with framework that u create with VP TM 4. Make sure before 10th September all LnD planned are implemented.
August Report
National L&D delivery per each function (based on LC report) Finance
0.619
TM
0.608
Expansion
ProgMar
PR&IM
ER&BD
oGCDP
iGCDP
iGIP
0.677
0.633
0.598
0.496
0.614
0.496 0.442
% delivery
Functional
70% - 100%
-
Comment
50% -70%
Good! You can do better than that! Please deliver education based on National L&D framework. Check again whether Finance, TM, Expansion, L&D delivered are high quality or not by constantly sending survey to members. Remember that education is so PR&IM, oGCDP, iGCDP and important to be delivered. Not only education, but LEAD as well. If LCPs are still confused, you can contact MCVP TM iGIP for further explanation. Don’t expect your member to perform if you haven’t delivered L&D at all.
0% - 50%
LCP and LCVP TM, please closely track your VP whether education has been delivered or not in each function. Please deliver education based on National L&D framework. Check again whether L&D delivered are high quality or not by constantly sending survey to members. Remember that education is so important to be delivered. Not only education, Program Marketing, ER/BD but LEAD as well. If LCPs are still confused, you can contact MCVP TM for further explanation. Don’t expect your member to perform if you haven’t delivered L&D at all. Also, please don’t forget to do education follow up if your education delivery haven’t reach 100% in July and August.
National L&D delivery per LC (based on LC report) % delivery
Functional
70% - 100%
UB, UI, Unila
Comment GOOD JOB GUYS! KEEP UP THE GOOD WORK!
50% -70%
Good! You can do better than that! Please deliver education based on National L&D framework. Check again whether L&D UA, Binus, PMBS, delivered are high quality or not by constantly sending survey to members. Remember that education is so important to be Bandung, UD, delivered. Not only education, but LEAD as well. If LCPs are still confused, you can contact MCVP TM for further explanation. UGM, UNS Don’t expect your member to perform if you haven’t delivered L&D at all.
0% - 50%
LCP and LCVP TM, please closely track your VP whether education has been delivered or not in each function. Please deliver education based on National L&D framework. Check again whether L&D delivered are high quality or not by constantly UPNVY, Surabaya, sending survey to members. Remember that education is so important to be delivered. Not only education, but LEAD as UMM well. If LCPs are still confused, you can contact MCVP TM for further explanation. Don’t expect your member to perform if you haven’t delivered L&D at all. LC 0.911 0.745
0.685
0.633
0.685
0.7
0.656 0.583
0.528
0.417 0.319
0.269
UA
UI
BINUS
PMBS
Bdg
UD
UGM
UPN
0.311
UNS
UB
Sby
UNILA
UMM
Fast & Focus challenge This is basically recruitment challenge,! the MAIN Objective is to make recruitment and allocation time faster and more efficient New Recruitment System :! Recruitment will be based on role, so once member get selected they directly selected based on role that they’re applying for. What you need to know :! Recruitment has to happen in 4 weeks, means by the latest 30th September all new member has to be allocated to function or project.
unand ui bandung uns ugm upn undip unibraw
EXPANSION
As LCP do you guys understand the condition and current state of your Expansion?
Expansion is LC’s commitment not only LCVP Expansion commitment!
EXPANSION Role Current Role of VP Expansion
Education
Performance Management
Visit
Ask Update My Biggest Concern is about Performance Management The end KPIs of VP Expansion isn’t only about number of education delivered but if we see the bigger picture than Sustainability and Performance Management is the end result from good education. so instead of focusing on Education only VP Expansion has to understand and drive Sustainability and Performance of your expansion. !
VP Expansion is simply 2nd LCP of Expansion entities
Direction
President Coaching & Consulation
Education
Exchange Management
Ask Update
Visit
Expansion alignment LC Partner
Expansion Tracker
Sustainability
Bridging to LC Partner
Ideal Role of VP Expansion
EXPANSION visit Please ask your VP Expansion to talk to MCD Expansion create alignment between LC Partner and MC Visit to Expansion in order to get the best result
LC Partner Operation Visit
10th - 14th Sept
Align it with MC Expansion Visit
UMM PU UNILA
17th-21st Sept
UNSRI in confirmation
UNHAS
WHY Operational Visit??? 1. a Part of Service that Partner has to give to Expansion 2. Physical touch point with expansion 3. Operational Audit to check the result of education through practical implementation 4. Winter Operation Support
Winter is Coming
your expansion new stages Legislation 3rd October 2014 Based on compendium 14 days before
Submission of Expansion Criteria 19th September 2014
UNHAS
UNSRI
IPB
UNSOED
from EI to OE
to EA & EI
from SU to EA&EI
from SU to EA&EI
Interview Expansion Team Please do ask your VP Expansion to make sure this expansion will do interview with MCD Expansion soon!
FINANCE
Invoice & deadline Spreadsheet invoice 1415 : http://bit.ly/Invoice1415 Spreadsheet invoice 1314 : http://bit.ly/Invoice1314
Financial Statement August Collection 15th September 2014
Exchange Management Fee July ddl : 22th September
UB, BINUS, PMBS, UNS
Conference bidding Deadline, 4th September at 10 pm
WHY We open 7 conference bidding in a row?
1. to keep the minimum time for preparation by hosting entities 2. to sell it as a package for National product 3. to start preparing and saving money for the hosting LC
2015
2016
NSC NFS MBC IYLC
NEC NSC
But how if i can’t predict my money and my LC condition for a year ahead???? This a GCP from other countries which when you bid conference it can trigger you to plan your LC long term plan as well, include financial condition that you have to save or exchange to be achieved or BD contribution to your entities, so don’t worry :)
! e r e h e n i l e d i u G e h t d Fin e n i l e d i u G g n i d d i B / y l . t i http://b o f n I f n o C t s o H / y l . t i b http://
President’s Business
GLOBAL INFORMATION SYSTEM Bandung : 89 UNDIP : 58 UI : 51 UB : 45 UMM : 22 Surabaya : 14 UPN VY : 13 BINUS : 12 UNAND : 11 PMBS : 9 UNS : 2 UGM : 2
Compendium Review
Timeline Compendium Review Timeline Revision
Can ’ t f in d it? http O ://b pen an d do it.ly/ wnlo Com ad it pend he r e ium2 ! 013
Legislation Timeline Legis la
tion F a ir !
1st & 2 nd Oc After tober Eveni ng Pl enary
National Legislation Meeting !
3rd October at 11.45 pm
Internal Auditor
Timeline
Internal Audit Webinar! Friday, 19th September 8 pm!
TEAM
Team Review
Team Review Team Review
Emotional Bank Account! MAIN
No Negative Words!
RULES
Focus on solution not problems
Team Review person to person talk is matter!
for TEAM REVIEW
Use a big team talk if there is a very huge problem inside the team
Emotional Bank Account! Personal Deposit
Withdrawal
What are the main things that i value the most if people do it to me
What are the main things that can break my respect if someone do that to me
Team Review Personal Talk
everyone has to assess others for : 1. Things that I value the most from him/her 2. Area of improvement
*we use area of improvement because we want to focus on solution ignore every negative words example : instead of saying you’re stubborn we have to stay better you listen more to people.
Everyone has to understand their unique contribution in the team & area of improvement Team Review
How do you feel as a President?
Team Review
Team Environment Many Feedback
Team Conflict
Do you start to question yourself?
Team Review
Personal Problem
Not Confident
Many to do list left behind
Authenticity & Team Review Flexibility
Thing
President
President
President
See You in MBC Semarang!