ANNUAL MEETING
NOVEMBER 1-2
REGISTRATION DEADLINE: JUNE 30
2 0 2 3
PROSPECTUS
TO OUR SPONSORS AND SUPPORTERS
COVID-19 has affected all industries, and it forced us to rethink the agenda and design of the 2022 AHA Annual Meeting Taking into account all of the feedback we've received from the 2022 meeting, AHA will continue to revamp our annual event in ways that meet the needs of our members and sponsors alike!
As you may recall from this past year, AHA moved from a three-day event to a two-day event, and the trade show component of the meeting was eliminated; based on the response from this past meeting, AHA will continue with the new schedule format. We are also continuing to enhance and refine the deliverables and provide benefits to sponsors and supporters. The 2023 event will take place at the Little Rock Marriott to increase capacity for attendance.
Moving forward, we want your company to be part of our event. Please review the information enclosed and note that all levels of support have limited numbers available These will be offered on a first-come, first-served basis, so be sure to get your registration and payment in ASAP to reserve your spot.
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For 93 years, the Arkansas Hospital Association has worked for the betterment of hospitals by instituting spirited programs in education, government relations, research, and communications A strong, unified AHA, acting independently and in concert with other hospital associations, is essential to the effectiveness of hospitals and to the future of the state’s health care system.
As the culmination of each year, AHA hosts a muchanticipated membership meeting, where health care professionals in our state gather to advance their skills, network with each other, and re-inspire their work by applauding the latest achievements of Arkansas hospitals.
Join us in support of hospitals around the state and showcase your business to an engaged audience of hospital decisionmakers, stakeholders, and influencers in the health care industry.
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ArkansasHospitalAssociationMembers ofAHAMemberOrganizationsare Charitable,Not-for-ProfitOrganizations CountiesareServedbyaSingleHospital CountieshaveHospitalsamongtheirTop FiveEmployers
AverageTotalPatientVisitstoArkansas HospitalsEachDay
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SPONSORSHIP/ SUPPORT LEVELS
With the packages and perks described here, tailor your support to your needs for a truly unique experience. Position your brand to attract and engage decision-makers and influencers from the AHA audience.
DIAMONDSPONSOR PLATINUMSPONSOR
Investment: $12,000
Directly demonstrate the value of your products and services to our audience This sponsorship package showcases your brand
Four passes to the Annual Meeting sessions (2 days)
Four event tickets to the AHA Wednesday Night Reception
Diamond Level placement on Keynote and Awards
Lunch signage arches (2 arches)
Will be recognized as a sponsor for AHA Wednesday Reception and Entertainment, Keynote Speaker, Leadership Workshop, or Awards Reception and Lunch
One-year subscription to all AHA publications
Recognized in one edition of AHA’s weekly
e-newsletter publication "The Notebook "
Mailing list of AHA Annual Meeting attendees
Recognition during the AHA Keynote session and Awards Luncheon
Recognition in advance mailing and official AHA Annual Meeting attendee brochure
May provide giveaway item that will be distributed during an AHA Annual Meeting event
Recognition on event signage placed throughout the Annual Meeting
Company logo (with link to your website) on the AHA Annual Meeting Page of the AHA website
One-page prime placement of company photo/description feature in dedicated section of Arkansas Hospitals magazine
One, up-to 3-minute, video to be shared on AHA social media and YouTube channel
Recognition in AHA Annual Meeting promotional emails
Investment: $8,500
Gain heightened visibility and access to industry decision-makers; platinum sponsors engage with our members for maximum impact
Three passes to the Annual Meeting sessions (2 days)
Three event tickets to AHA Wednesday Night Reception
Platinum Level placement on Keynote and Awards
Lunch signage arches (2 arches)
Will be recognized as Parking, Wi-Fi, Hotel Room Key, Temperature Wrist Band, Coffee, Hand Sanitizer, Attendee Lounge, or Conference Notebook
One-year subscription to all AHA publications
Recognized in one edition of AHA’s weekly
e-newsletter publication "The Notebook "
Mailing list of AHA Annual Meeting attendees
Recognition during the AHA Keynote Session and Awards Luncheon
Recognition in advance mailing and official AHA Annual Meeting attendee brochure
May provide giveaway item that will be distributed during an AHA Annual Meeting event
Recognition on event signage placed throughout the Annual Meeting
Company logo (with link to your website) on the AHA Annual Meeting Page of the AHA website
Half-page prime placement of company photo/description feature in dedicated section of Arkansas Hospitals magazine
One, up-to 2-minute, video to be placed on AHA social media
Recognition in AHA Annual Meeting promotional emails
DIGITALPRESENCE (SOLD OUT) (2STILLAVAILABLE) 3
DIGITALPRESENCE
GOLDSPONSOR SILVERSPONSOR
Investment: $5,500
(7STILLAVAILABLE)
Two passes to the Annual Meeting sessions (2 days)
Two event tickets to the AHA Wednesday Night Reception
Gold Level placement on Keynote and Awards Lunch signage arches (2 arches).
One-year subscription to all AHA publications
Recognized in one edition of AHA’s weekly
e-newsletter publication "The Notebook "
Mailing list of AHA Annual Meeting attendees
Recognition during the AHA Keynote Session and Awards Luncheon
Recognition in advance mailing and official AHA Annual Meeting attendee brochure
May provide giveaway item that will be distributed during an AHA Annual Meeting event.
Recognition on event signage placed throughout the Annual Meeting
DIGITALPRESENCE
Company logo (with link to your website) on the AHA Annual Meeting page of the AHA website.
1/3 Page placement of company photo/ description feature in dedicated section of Arkansas Hospitals magazine
One, up-to 1-minute, video to be placed on AHA social media.
Recognition in AHA Annual Meeting promotional emails
SUPPORTER
Investment: $2,500
One pass to the Annual Meeting session on Thursday
One-year subscription to all AHA publications
Recognized in supporter listing in one of AHA’s weekly e-newsletter publication "The Notebook "
Mailing list of AHA Annual Meeting attendees
Recognition during the AHA Keynote Session and Awards Lunch.
Recognition in advance mailing and official AHA Annual Meeting attendee brochure.
Recognition on event signage placed throughout the Annual Meeting.
Investment: $3,500
One pass to the Annual Meeting sessions (2 days).
One event ticket to the AHA Wednesday Night Reception.
One-year subscription to all AHA publications
Recognized in one edition of AHA’s weekly
e-newsletter publication "The Notebook."
Mailing List of AHA Annual Meeting attendees.
Recognition during the AHA Keynote Session and Awards Luncheon.
Recognition in advance mailing and official AHA Annual Meeting attendee brochure.
Recognition on event signage placed throughout the Annual Meeting.
DIGITALPRESENCE
Company logo (with link to your website) on the AHA Annual Meeting page of the AHA website
1/4 Page placement of company photo/ description feature in dedicated section of Arkansas Hospitals magazine
One, up-to 30-second, video to be placed on AHA social media
Recognition in AHA Annual Meeting promotional emails
(SOLD OUT)
DIGITALPRESENCE
Company logo on the AHA Annual Meeting page of the AHA website
1/4 page placement of company photo/description feature in dedicated section of Arkansas Hospitals magazine
Recognition in AHA Annual Meeting promotional emails 4
(SOLD OUT)
COMPARE SUPPORT LEVELS
Logo placement on Keynote and Awards Lunch signage arches Recognitioninemailspromoting eventandoneventsignage Recognition in advance mailings and official attendee brochure Recognitionin"Arkansas Hospitals"magazine MailinglistofAHAAnnual Meetingattendees DIAMOND PLATINUM GOLD SILVER SUPPORTER PassestoAnnual Meetingsessions EventticketstotheWed NightReception 4 4 3 3 2 2 1 PackagePrice Visibilityontheeventwebsite Linked Logo Logo $12,000 $8,500 $5,500 $3,500 $2,500 Linked Logo Linked Logo Linked Logo Thurs Only RecognitionintheKeynote Session&AwardsLunch 1 page 1/2 page 1/3 page 1/4 page 1/4 page Recognitioninoneweekly e-newsletter"TheNotebook" 1 1 Video shared to AHA social media 3 minutes 2 minutes 1 minute 30 seconds 0
SPONSORS GOLD SPONSORS 2022 SPONSORS AND SUPPORTERS 6 Healthcare Associates Credit Union Merritt Hawkins Mitchell Williams PARA Healthcare Analytics SHARE Contributors AHA Workers' Compensation Self-Insured Trust | Arkansas Association of Hospital Trustees Supporters Arkansas Mutual Constellation | C R Crawford | Crews & Associates | Engelkes, Felt & Barnhardt, LTD Morgan Hunter | Rich & Cartmill | STOPit Solutions | TruBridge | Welch, Couch & Company, PA | Voyce Arkansas Health Executives Forum CareSource PASSE Commerce Healthcare Cromwell Evident
DIAMOND SPONSORS PLATINUM
SILVER SPONSORS
Please email high resolution jpeg company logo to ldumas@arkhospitals org by June 30, 2023 Initial here to give logo use permission (includes social media promotions)
andzip )
Cancellation/Refund Policy
Arkansas
419 Natural Resources
Little
P a y m e n t M e t h o d
Visa MasterCard (AmExandDiscoverarenotaccepted.) Card Number / / / Name on Card Signature Billing Address Expiration Date CVV Phone Company Name Contact Title Mailing Address City/State/Zip Code Email Phone
No fees will be refunded after promotional materials have been
(June 30) C o m p a n y I n f o r m a t i o n Levels of Support for Nov 1-2 Diamond $12,000 Platinum $8,500 Gold $5,500 Silver $3,500 Supporter $2,500
Fax
FOR AHA USE ONLY DateReceived Limited quantity available at each level, available on a first-come, first-served basis. 7
Cassandra Van Tassel
Hospital Association
Drive
Rock, AR 72205 Please return this form and full fee payment by JUNE 30 to:
Check enclosed (payable to Arkansas Hospital Association)
2023AHAANNUALMEETINGREGISTRATION AGREEMENT
printed
(Includecity,state,
Contact Tina tcreel@arkhospitals.org Phone (501) 224-7878 ext. 131
(501) 224-0519 Questions?
SPONSOR/SUPPORTERRULES®ULATIONS
Attendanceisnotguaranteeduntilfullpaymentisreceived. IfyoudonotreceiveaconfirmationletterfromAHA,yourcompanyisnotregisteredto participate.
IMPORTANT REMINDERS
1. PURPOSE
Whenregistering,pleasefaxormail,donotemail,theregistrationform.AHA'sserver doesnotallowforcertaintypesofattachmentstobereceived,andyourformmaybelost
The AHA Annual Meeting is sponsored by the Arkansas Hospital Association, a not-for-profit corporation The purpose of the Annual Meeting is to provide educationally oriented services to the health care field, its personnel and related associations; to offer a forum for the exchange of information on health-related issues, skills and technology; and to promote effective two-way communications between health care providers and suppliers of related products and services The terms “AHA” or “Association” used in these regulations shall mean the Arkansas Hospital Association, and, as the context requires, its employees acting for the AHA in the management of the Annual Meeting.
2.REFUNDSANDCANCELLATIONS
IfwrittennoticeofcancellationisreceivedbytheAssociationpriortoJune30,arefundlessa$200administrative feewillbemadeAfterJune30,norefundswillbemadeandtheoutstandingbalancewillbeduetheAHA
3.SPONSOR/SUPPORTERHOUSING
AblockofroomshasbeenreservedattheLittleRockMarriott,theAnnualMeetingheadquartershotelThe hotelroomrateof$180issingleordoubleoccupancy.Eachsupporterisresponsibleformakinghis/herownroom accommodationsThetelephonenumberis877-759-6290
4.REPRESENTATIVES
Eachcompanywillnameoneindividualtoactasitsauthorizedrepresentativeforalldecisionsregarding attendanceateventAllattendeesmustbebonafideemployeesofthecompanyorrepresentativeswhoreceive commission,brokerageorsalaryfromthecompany
Falsecertificationofindividualsasrepresentatives,misuseofbadgesoranyothermethodordeviceusedto assistunauthorizedpersonstogainadmissiontotheeventwillbejustcauseforexpellingtheviolatorfromthe eventwithoutobligationonthepartoftheAssociationforrefundofanyfees.Upontheexerciseofthisauthority bytheAssociation,therepresentative,forhimself,hisemployeesorhisagents,waivesanyrightsorclaimsfor damageagainsttheAssociationarisingoutofenforcementofthisparagraph
5.PRESENTATIONOFPRODUCTSANDSERVICES
ThepurposeoftheAnnualMeetingprogramistofurthertheeducationofhealthcareprofessionalsThe consummationofasale,beitcashorcharge,throughoutthedurationoftheeventisexpresslyforbidden Contacts,however,maybemadeforfuturediscussionofsaleanddeliveryofproductsand/orservices.The methodandmannerofsaleshallbeproper,andanysponsor/supportershallbesubjecttoeviction,without refund,ifhissalesprocedureisobjectionable.
6.IRREGULARACTIVITIES
Inkeepingwiththenatureofahealthcareprofessionalmeeting,undignifiedpromotionalmethodsand/or materialsconsideredtobeobjectionablebytheAHAareexpresslyprohibited.Toensurethequalityofthe meetinganyuncommonpromotionaltechniquesshouldhavepriorAHAapproval
7.SOCIALFUNCTIONS
Anysponsor/supporterwishingtohostasocialfunctionduringtheAnnualMeetingmustdosowiththeapproval oftheAHANosocialfunctions,however,willbepermittedduringeducationalsessions
8.RULESAREAPARTOFTHEAGREEMENT
TheserulesandregulationsaretobeconsideredasapartofallagreementsTheAHAreservestherightto interpretthemaswellasmakefinaldecisionsonallpointswhichtherulesandregulationsdonotcover.
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Registration Deadline June 30 Logo Submission Deadline June 30 Annual Meeting Dates November 1-2 DATES AND TIMESTOKNOW CONTACT Little Rock Marriott TINA CREEL tcreel@arkhospitals org 501.224.7878 ext. 131 Sponsors and supporters are invited to attend the Annual Meeting events, according to your level of support. A registration form, provided in the Annual Meeting program (available in August), must be completed and returned. All Fees Due June 30 EVENTLOCATIONS 3 Statehouse Plaza, Little Rock Advertorial Materials and Video Submission Deadline September 15
