Galt’sGulchStudent/YoungAdultAttendeeFAQs
1. ShouldIapplyforascholarshipbasedonmyhomecountryorwhereI’lltravel from?
Pleaseapplybasedonwhereyou’lltraveltoGalt’sGulchfrom.Youcanstillhaveyourhome countryfeaturedonyourGalt’sGulchnamebadge,butweadministerscholarshipsbasedon averagetravelexpensesandthusyoumustapplybasedonwhichregionyouaretravelingfrom (seedocumentsattachedatthetopofthispage).
2. IfIamnolongerastudentbutfallwithinthe18-30youngadultagerange,amIless likelytobeselectedtoattendGalt’sGulchorreceiveatravelscholarship?
Wedonotbiasourattendeeselectiontowardsenrolledstudents.Solongasyoufallwithinthe 18-30-yearagerange,youarejustaslikelytobeselectedtojoinusasotherapplicants. However,ifyouarenotenrolledincollegeoruniversity,pleaseknowthatthereservationfeefor non-enrolledyoungadults25-30is$100.
3. HowdoIknowifI’vebeenacceptedtoattendtheconference/receivea scholarship?
Onceyouhavecompletedanapplication,youwillreceiveaconfirmationemailsothatyouknow wehavereceivedit.Afterthis,youwillreceiveanadditionalpersonalemailfromeitherIsabelle Ingram(isabelle@atlassociety.org)orChiamakaAdinnu(chiamaka@atlassociety.org),usually within5-7businessdaysregardingyourapplicationdecision.
Ifwehavereceivedaninfluxofapplications,itmaytakelonger.However,youcancontactus directlytoinquireaboutyourapplicationaftersevenbusinessdays.
4. HowdoIfinalizemyacceptance/receivemyscholarshipforGalt’sGulch?
Ifyoureceiveanemailinformingyouthatyou’vebeenacceptedtoattendtheevent,thisemail willincludedetailsregardingsecuringyourspotviaareservationfee. You must submit this reservation fee within 30 days of receiving your acceptance email, or your spot and scholarship may be rescinded. Ifyouneedmoretime,pleaseletusknowassoonaspossible.
5. Whatdoesthescholarshipcover?
Thescholarshipoffercoversyourlodginginourroomblockforthreenights,mealsand refreshmentsthroughouttheevent(beginningwithbreakfastonFridaymorning),and
reimbursementfortravelcosts(flights,visafees,andgroundtransportationtoandfromthe event)uptotheamountofferedinyouracceptanceemail.
Youwillberesponsibleforanyremainingtravelexpensesabovetheofferedscholarshipamount andallnon-eligibletravelexpenses,whichincludeflight/seatupgrades,non-conferencemeals andsnacks,valetparkingorrentalcarfees,andanyroomserviceorroomdamagecharges incurredduringtheevent.
6. DoIneedtobookmyownlodgingasastudent/youngadultattendee?
No,student/youngadultattendeeswho’vebeenacceptedtoattendtheconferenceandoffereda travel/lodgingscholarshipareautomaticallyaddedtoTheAtlasSociety’scomplimentaryroom block.
**However,pleasenotethatifyouchoosetoroominourblock,youwillberequiredtosharea roomwithoneroommate.Youmayrequestanotherattendeeasaroommate.However,Ifyou attendtheconferencealone,youwillbegivenonerandomsame-sexroommate.
7. IfIdonotwantaroommate,canIpaytheAtlasSocietyhalfofthecostoftheroom tostayalone?
No,becauseourroomblockislimitedtoasetnumberofrooms,wecannotofferyouasingle room.Theonlywaytoensurethatyou’llhaveyourownroomistobookoneindependentlywith thehotel, which you would be responsible for paying for in full. Youcanbookaroomata discountednightlyrateusingTHISLINKorbycalling512-478-1111andmentioningyouarea partoftheGalt’sGulchgroup.Ifyouchoosetobookandpayforyourownroom,please contactussothatwecanremoveyoufromourroomlist.
8. DoIhavetobookmyowntravelasastudent/youngadultattendee?
Yes,youareresponsibleforbookingyourowntravel,includingflightsandtransportationfrom theairportto The Downright Austin, wheretheconferenceistakingplace.
9. Whatisthenearestairporttotheconferencevenue,andhowdoIgetthere?
ThelocalinternationalairportisAustin-BergstromInternationalAirport(AUS).Uber,Lyft,and airporttaxiservicesarereadilyavailableformsoftransportationbetweenAUSandThe DownrightAustin.
YouareresponsibleforbookingtraveltoandfromAustinandtransportationtoandfrom The Downright Austin Hotel. TheAtlasSocietydoesnotprovideashuttlebetweentheairportandthe hotel.
10.Doyoumakeanyexceptionsforapplicantsundertheageof18orovertheageof 30?
Duetoliabilityreasons,youmustbeatleast18yearsoldforustoacceptyouasanattendee travelingonyourownandroominginourblock.Ifyouhaveaparentorguardianwhowould liketopayforanadulttickettoattendtheeventandbooktheirownroom,youmaypaythe studentreservationfeeof$50androomwiththemduringtheconference.
Ifyouareover30andstillinschool,youmayapply,andwewillconsideryourapplication.
11. IfIamonthewaitlist,whenwillIfindoutifIwillbeofferedaspotora scholarship?
Attendeespotsandscholarshipsareofferedonarollingbasis.Thus,youmaybecontactedatany timeifsomeonedropsout.However,finalapplicationsareduebyMarch1,2025for internationalattendeesandApril1,2025forU.S.attendeesandthedeadlineforattendeesto dropoutoftheconferenceandreceiveanoffertorollovertheirreservationfeeorreceivea refundfortheirticketisApril1,2025.
Youmaycontactusregardingyourspotonourwaitlistifyouhavenotreceivedanyupdatesafter April1,2025.
12.IfIneedavisatoattendtheconference,willtheorganizersprovideassistancewith thevisaprocess?
Yes,wecanprovideyouwithaletterofinvitationandassistwithanycontactinformationyou mayneedfromustomakeyourvisarequest.However,youareresponsibleforresearching whichvisayouneedtoentertheU.S.andforbookinganynecessaryappointmentswithyour U.S.embassyorconsulate.
13.IfIattendtheconference,whencanIexpectreimbursementformytravel-related fees?
Reimbursementswillbemadeonafirst-come-first-servebasisaftertheconference.Thosewho sharereceiptsandallrequireddocuments/paymentinformationwithusfirst,willreceivetheir
reimbursementsthequickest.However,youcanexpectittotake14-30businessdaysafterthe conferenceconcludestoseeyourreimbursement.
Receivingyourreimbursementisalsocontingentuponhavingreturnedtoyourcountryoforigin, missingnomorethantwosessionsduringtheconference,andsharingallreceiptsfor reimbursableexpenses(convertedintoUSD),alongwithanapprovedpaymentmethod.
Moredetailsforprocessingreimbursementswillbesharedwithattendeesastheevent approaches.
14.Doyouhavecancellationorrefundpoliciesfortheconferenceregistrationfee?
IfyourvisaapplicationisdeniedoryoumustwithdrawfromtheconferencebeforeApril1, 2025,weofferreimbursementforyourticketORwecanrolloveryourpurchaseandscholarship offertoGalt’sGulch2026.CancellationsafterApril1,2025willnotbereimbursed.
15.Whatistheconferenceschedulelike?
AnabridgedversionofourconferenceschedulecancurrentlybefoundontheGalt’sGulch webpageHERE Moredetailedinformationregardingschedulespecificswillbereleasedasitis madeavailable.Wehopetohaveafullschedule(subjecttochange)availableonthewebsiteby November15th,2024.
16.Willtherebenetworkingopportunities?
Yes,therewillbenetworkingopportunitiesduringtheconference,includingatouropening receptiononThursday,June5th(kickingoffat6:30PM)andduringourSpeedNetworkingand MentorshipRoundtablesessions.
17.Arethereanysocialeventsorganizedduringtheconference?
Yes,theconferencefeaturesthreemajorsocialevents,namely,thewelcomereception(June5th), thekeynotedinner(June6th),andtheoff-siteclosingreception(June7th).Attendeeswillalso haveopportunitiestosocializeduringbreakfastandlunch,andaWhatsAppchatwillbecreated forstudent/youngadultattendeestosharecontactinformationandconnectastheevent approaches!
18.Isthereadresscodefortheconference?
● WelcomeReceptionAttire:BusinessProfessional.Dressslacks,button-downshirts, cocktaildresses,andpant-suitsareallappropriateattire.
● KeynoteDinnerAttire:BusinessprofessionalorFormal.Attendeesmaywearsuitsand ties,full-lengthormid-lengthgowns,orprofessionalbusinessattire.
● Conferenceattire:Businesscasual.Khakisorslacks,button-down,polo,collaredshirts, andDarkjeanswithnoholesortearsareacceptable.
19.CanIextendmystayinthecountrybeforeoraftertheconference?
IfTheAtlasSocietywritesyoualetterofinvitationtoobtainaVisa,youmustarriveand departwithinaone-weekwindowoftheconferencestartandenddates.Thismeansyou CanonlyarriveintheUnitedStatesonorafterMay29thanddepartonorbeforeJune12th, orwecannotreimburseyouforliabilityreasons.
Ifwedonotwriteyouaninvitationletter,youmayextendyourstayaslongasyoulike. However,weonlyreimburseticketsonceyouhavereturnedtoyourcountryoforigin.
If you are seeking additional scholarship information, please ensure you have carefully reviewed the applicable one-pager(s) linked below. If you still cannot find an answer to your question either in the one-pager or on this page, please contact us at galtsgulch@atlassociety.org.
- UnitedStatesStudentScholarshipApplication
- South/CentralAmerica&CanadaApplicationNOLONGERAVAILABLE
- Europe,Asia,Africa,&AustralasiaApplicationOne-PagerNOLONGERAVAILABLE