Annual General Meeting Monday, November 23, 2009 Minutes Executives:
Christine Ramage, President Joseph Prophet, VP Finance & Administration Amanda Eyolfson, VP Public Relations & Marketing Peter Smith, VP Campus Life Mathew Brownell, Manufacturing, Electronics & Industrial Processes Chair Kristina Gao, Health Sciences Chair Billy Moore, Business Chair Upkar Rai, Computing & Academic Studies Chair Robby Basi, Transportation, Construction & The Environment Chair Tim De Volder, ATC Chair
Councillors:
Scott Larson-Zutter Marc Edgett Michal Harrison Jeff Chen Jill Hidalgo Sean Owen Jim Moore Mo Lei
Staff:
Caroline Gagnon, Director Roland Gagel, Controller
Absentee:
Aman Khangura Jamie Bentien Serina Khangura Loveleen Grewal
Guest:
Renee Michaud, TTED Christopher Boulton, Carpentry Peter Orlandi, Past S.A. President Tim Hill, Reid Hurst Nagy Accounting Firm
Josh Nelson Christopher Peacock Kathryn Cleven Patrick Switzer Gurnoor Grewal Shayne Laye Aaron Kool Clayton Sayer Tara Gostelow
Sharry Cu Karly Hepditch Manny Sangha
1. Meeting Called to Order The meeting was called to order by the Chairperson, Christine Ramage at 5:45 pm. (29 voting) 2. Acceptance of the Agenda It was moved that the agenda be accepted as distributed. Moved by: Joseph Prophet Seconded by: Upkar Rai 27/0/2 Carried 3. President’s Report Peter Orlandi, outgoing president from 2008/2009 went over the different student development and organizational highlights for 2008/2009, such as changes at the Score Fund, Student Club Space, Renovations, Set and Tech Representatives, Toonie Campaign, and Link student focus.
1
4. Report on Audited Financial Statements Joseph Prophet introduced Tim Hill, from Reid Hurst Nagy Accounting Firm and Roland Gagel, BCITSA Controller. Mr. Hill presented the findings of the Audit, while Mr. Gagel mentioned highlights for 2008-2009 Year End Financial Statements. Questions: • Mat – Is there any needs to keep such a large amount for the Health & Dental reserve? Although a reserve is needed, it is up to Council to decide what to do with the funds. • Mat – Could a surplus endanger our not-for-profit status? Yes, it could but it would affect our charitable status first. • Josh inquired about Professional fees. It covers fees such as computer, investment, and accounting. Motion: Be it resolved that BCITSA accepts the 2008-2009 Audited Year-End Financial Statements as presented. Moved by: Joseph Prophet Seconded by: Peter Smith 28/0/0 Carried Motion: Be it resolved that BCITSA accepts the 2009/2009 Annual Report as presented. Moved by: Christine Ramage Seconded by: Peter Smith 28/0/0 Carried 5.
Auditor’s Appointment for 2009/2010
Motion: Be it resolved that BCITSA appoints Reid Hurst Nagy Accounting Firm as the auditors for the 2009-2010 fiscal year. Moved by: Joseph Prophet Seconded by: Upkar Rai 28/0/0 Carried 8. Meeting adjourned It was moved by Mat Brownell and seconded by Joseph Prophet that the meeting be adjourned. (6:15 pm) 28/0/0 Carried
2
BCIT Student Association Annual General Meeting Agenda Monday November 23, 2009 5:30-7:30pm 1. Meeting called to order 2. Acceptance of the Agenda 3. President’s Report 4. Report on Audited Financial Statements 5. Auditor’s Appointment for 2009/2010 Joseph Prophet, VP Finance & Administration 6. Meeting Adjourned
3