11 Council Minutes February 21 2011

BC CIT Stude ent Asso ociation Â

COUNCIL C MEETING M M MINUTES Monday, February F 21 1, 2011

Executivees:

Jordan Harrris, President Rachael Rad dford, VP Finaance & Admiinistration Dan Smith, VP V Campus Life L Ciara Hamagishi, VP Pub blic Relationss & Marketin ng uting & Acadeemic Studies Chair Michal Harrrison, Compu Alisa Dalhuiisen , Business Chair Jim Moore, Health H Sciencces Chair Andrew Io, Energy E Chairr Dom Audettte, Chair of AT TC Brian Harveyy, Transportaation, Construuction & the Environment Chair

Councilors:

Staff:

Daniel Khatkar

Daniel Ng

George Ko

Lizhi Chen ((Hughes)

Tara Johnson

David Gordoon

John McCarrthy

Morgan Rem mfry

Mathew Broownell

Sven Okickii

Jessie Abrah ham

Jennifer Ji

Jill Hidalgo

d Chris Wood

Caroline Gaagnon, Directoor

Absentee:

Christian Mundhenk

Alex Rines

Nicola Gardner

Nagar Razaz Rahmat

David Rohrer

Alexander Osipov

Kevin Pitura

Jason Dhaliwal Kathryn Cleven

Guest:

13.1.

Leo De Sousa, BCIT IT Services

Meeting Called to Order

The Chairperson, Jordan Harris called the meeting to order at 5:45m (22 voting members).

13.2.

Acceptance of the Agenda

It was moved that the following agenda be accepted with the following additions: 13.4.3

Guest Speaker – Meeting Professional International Student Club

13.8.1

Lobbying Group

13.9.4

Meeting Professional International Student Club

Moved by: Alisa Dalhuisen 22/0/0

13.3.

Seconded by: Brian Harvey

Carried

Acceptance of the Minutes

Be it resolved that the minutes from February 7, 2011 be accepted as distributed.

Moved by: Michal Harrison 20/0/2

Carried

Seconded by: Dom Audette

13.4

Guest Speakers

13.4.1

Leo De Sousa – BCIT ITS

Leo presented the different aspects of the BCIT IT Services department. See attached presentation. Leo invites students to contact him directly if they have concerns about technology on campus.

13.4.2 BCIT Biotechnology Club Jennifer Ji from School of Health Sciences introduced to Council the BCIT Biotechnology Club. The club has been operational for the last 3 years but never got sanctioned. The club has been working with students from UBC given that both schools work together to deliver the Biotechnology Program.

However, the clubs would like to gain access to some of the privileges of sanctioned clubs, such as room booking and promotion access. The club wants to organize some events and would like to be able to operate like other student clubs. By establishing a club, other students can join their activities. Members will include 40 students from UBC and 40 from BCIT to start.

See attached proposal.

Questions: 

Is your club open to UBC and BCIT Alumni? Given that it is a joint program between UBC and BCIT, there should not be any issues. Further, Alumni have helped other clubs in the past.

13.4 3 Meeting Professional International Students are asking to revitalize the old Professional Convention Management Association student club.

This club was created for students interested in the tourism industry. Students who were involved in the PCMA are no longer interested in leading it. A new group of students, with the help of some faculty members from the Tourism Program want to change the name to Meeting Professional International (PMI).

PMI also has a Provincial and Global chapter. The goal of PMI is to engage students outside of the classroom and to connect with industry professionals. All students from the program are a member.

Questions:  

Is it only a name change or a new club? It is the same group of students, therefore just a change of name. They would carry the funds from PCMA. Did PCMA just stop operating? Yes, students were no longer able to be leading the group.

 

Is it optional for students to join? It is part of a requirement of the program.

How do you give back to the community? Give back to students directly. After election, it will be the board to decide.

13.5.

Executive Progress Report

As presented.

13.6. 

Medical Services clinic has very limited hours, especially for students coming from ATC. It is difficult for students to be there before 4:00pm. Jordan will send Medical Services a note.

13.7.  

Councillor Forum

Question Period

What happened during Michal’s Set Rep meeting? It was announced that new chairs to be placed in SE12 by the end of March, and Lan Party tickets will be sold through the SE12 store.

Same question goes to Jim? Students were looking for Nomination Form for teaching excellence for faculty from the School of Health Science.

13.8.

Unfinished Business

13.8.1

Lobbying Group

Jordan reiterates the presentation from last meeting.

Motion: Be it resolved that BCIT Student Association endorses the involvement in the student lobbying group, yet to be named.

Moved by: Dan Smith 20/0/2

Seconded by: Brian Harvey

Carried

Questions:   

What are the goals of the Association? Not yet determined. The goals will be determined by the Board after elections.

If the Student Association would decide to break out for the group, would the decision come in front of Council? Yes, same as it is done for approval to join.

Will we require a referendum? No, the funds will come from our operations.

13.9

New Business

13.9.1

BCIT Biotechnology Club

Motion: Be it resolved that the BCIT Student Association sanctions the BCIT Biotechnology Club.

Moved by: Dan Smith 20/0/2

Seconded by: Sven Okicki

Carried

13.9.2 Special General Meeting Regarding Bylaw 4.3.3 Motion: Be it resolved that a Special General Meeting is called for March 7 at 5:30pm to address by-law 4.3.3 VP PR Marketing.

Moved by: Rachael Radford 22/0/0

Seconded by: Dan Smith

Carried

13.9.3 Selection of the Election Committee Rachael announced that according to the bylaws an Election Committee needs to be created. Given that she intends to run, she will not be able to take the role of CRO, which would be given to the President.

However, since Jordan may run, Council approved the following as the election committee: Committee members: Dan Smith (CRO), John McCarthy (DRO), Morgan Remfry and Jill Hidalgo as members at large.

13.9.4 Meeting Professional International Motion: Be it resolves that BCIT Student Association endorses the re-activation of the PCMA under the new name Meeting Professional International.

Moved by: Dan Smith 22/0/0

Carried

Seconded by: David Gordon

13.10. Next Meeting Next meeting is scheduled for Monday March 7, 2011 at 5:30pm in the Council Chamber. The first part will be the Special General Meeting to be followed by the regular Council Meeting.

13.11. Meeting adjourned It was moved by Michal Harrison and seconded by Dan Smith that the meeting be adjourned at 7:04pm.

Carried

Council Meeting Agenda Monday February 21, 2011 5:30-7:30pm 13.1

Meeting called to order

13.2

Acceptance of the Agenda

13.3

Acceptance of the Minutes

13.4

Guest Speakers 13.4.1 13.4.2

Leo De Sousa - ITS BCIT Biotechnology Club

13.5

Progress Reports: Executives

13.6

Councilor Forum

13.7

Question Period

13.8

Unfinished Business

13.9

New Business 13.9.1 13.9.2 13.9.3

BCIT Biotechnology Club Special General Meeting Regarding Bylaw 4.3.3 Selection of the Election Committee

13.10 Next Meeting 13.11 Meeting Adjourned

Progress Report – Jordan Harris – President Last updated: February 17, 2011 Date of Introduction September,20th, 2010

September,20th, 2010

Action or Outstanding Issue

To help negotiate the U-Pass for students Lobbying BCIT for the third Floor and Daycare

September,20th, 2010

To build stronger relationships with other campuses & institutions

September,20th, 2010

To re-build the VP PR & Marketing

November 1st, 2010

Obtain contract between BCIT and Impark

Status Pushing for May release of U-Passes.

Final day care proposal will go before the board of Governors on March 22nd.

The third floor proposal and business plan are being finalized for presentation to the board of Governors before May. BC Student Association Lobbying group proposal will be tabled on Feb. 21st for decision Finalized VP of External By-Laws and will present to council at Special General Meeting The contract is not in BCIT’s favour and our lobbying efforts would be wasted on Impark and YVR

Progress Report – Nicola Gardner – VP Student Affairs Last updated: February 17, 2011 Date of Introduction

Action or Outstanding Issue

September,20th, 2010

Student Complaint Policy

September,20th, 2010

Student Lounge Renovations/Improvements

September,20th, 2010

Improve Recycling on Campus

Status I am receiving a bit of resistance surrounding the policy, but Val assures me a process for student complaints will be in place by next semester…..???? We are going to go ahead and write up a draft policy regardless.

The last meeting was cancelled as we hit a snag with our student designer, the issue has since been resolved and we will be meeting following Monday’s meeting.

We met with the BCIT Executives last Wednesday; the person who was supposed to get back to me didn’t attend or e-mail me. Val said he would follow up with me, but he is away this week. I will be following up this Friday and if they have made no progress by next month’s executive meeting, I may consider dropping the issue.

Progress Report – Rachael Radford – VP Finance and Administration Last updated: February 17, 2011 Date of Introduction January 7, 2011 October 18, 2010

Action or Outstanding Issue

Status

U-Pass Presentations

Presentations in lectures throughout the campaign

Policy Committee

First meeting held in January.

By Law Committee

Monthly Financial Reports to Council

Edits have begun.

Bylaw sections have been assigned to committee members.

75% of Sections reviewed and discussed.

Monthly

Transition Document

Currently on schedule

2011 Election  Ensure no positions run unopposed next year  Increase votership to at least 500

To begin March 2011

October 18, 2010

September

September

September

Progress Report – Ciara Hamagishi – VP PR and Marketing Last updated: February 17, 2011 Date of Introduction

Action or Outstanding Issue

Status

 September 2010

Events & Programs Development (Toon-in)

September 2010

Review of the VP PR and Marketing roles and responsibilities

   

Sponsorship for individual and club prizes has been obtained Staff is now assisting in event Promotional materials have been ordered Volunteer call-out is going out this week By-laws of VP External have been solidified to be brought to council for approval

Progress Report – Jim Moore – Chair of Health Sciences No Report

Progress Report – Dan Smith – VP Campus Life Last updated: February 17, 2011 Date of Introduction September November

Action or Outstanding Issue

Status

Increasing EhPod Services – Microwave and water fountain Adjusted: increase the hours of the SAC (not the weight room)

Nothing new to report. Need to meet with Mark Dale to continue development of this item.

Same as before: waiting for Rec Services to determine how best to address this potential improvement of student services.

Looking at a different way to measure Clubs effectiveness

November



Clubs Annual Budget Request Proposal

Working with Toon-In Committee (headed by VP Marketing – Ciara Hamagishi) to organize this year’s event

Toon-In Campaign

 

Club Presidents all have received Budget Proposal template and have until March 1st to submit to VPCL Next Presidents Meeting after proposal review in mid-March

Toon-In Campaign progressing under VP Marketing leadership

Progress Report – Dom Audette – ATC Chair Last updated: February 17, 2011 Date of Introduction

Action or Outstanding Issue

Status

September 14 2010

Initiate at least 2 field trips

Satisfied, feel that the Aviation club has provided a major outlet for anyone interested in taking aviation related field trip.

September 14 2010

Increase ATC Student awareness and attendance at SA Events

Made all reps aware of upcoming events / ongoing

January 09 2011

ATC Wright Bros. Plane designing Event

Working to finalize the layout of the event/ getting the last bits organized

Progress Report – Michal Harrison – Chair, Computing & Academic Studies No Report

Progress Report – Andrew Io – Chair of School of Energy Last updated: February 17, 2011 Date of Introduction

Action or Outstanding Issue

Status rd

th

September

24/7 lab access

3 and 4 year Mechanical Engineering students have swipe card access to SW3-1920 now Requested instruction to access SW3-1920 from Paul Morrison

September

Social events

Cancelled due to speakers availability

September

Disability access to SW9

Inquiring about the regular malfunction

Progress Report – Alisa Dalhuisen – Chair School of Business Last updated: February 17, 2011 Date of Introduction Monday January 10, 2011

Action or Outstanding Issue Updating and creating a complete school of business set-rep list

Status List complete, first set rep meeting was held on Wednesday February 9th, 32 set reps in attendance.

Progress Report – Brian Harvey – Chair, School of Transportation, Construction & Environment Last updated: February 17, 2011 Date of Introduction Monday, October 18, 2010 Monday, November 1, 2010 Monday, November 1, 2010 Monday, January 20, 2011

Action or Outstanding Issue

Status

Marketing Committee

No update.

Better communicate to school reps at Burnaby, BMC and Great Northern Way Campuses Promote more social activity amongst the schools.

Connect with industry professionals and involve them with BCIT students

February Set Rep Meeting scheduled for next Tuesday and projected attendance is right on par with the last meetings.

Aiding in promotion of Wright Brothers Flying Extravaganza organized by Chair ATC. Met with Foaad Soleymany from Engineers Without Borders regarding possible ASTTBC sponsorship of future events.