BCITSA Council Meeting May 9, 2005 Executives:
Erin Smith, President Ashley Steier, VP Finances & Administration Karen Leung, VP Public Relations & Marketing Sarah Ellis, VP Campus Life Susie Da Silva, VP of Student Affairs Navdeep Manchanda, Manufacturing, Electronics and Industrial Process Chair Misaki Kobayashi, Transportation, Construction & the Environment Chair Fred Haiderzada, Computing & Academic Studies Chair Shannon Roberts, Health Sciences Chair Robert Scales, Business Chair
Staff:
Caroline Gagnon, Director
Councillors:
Heather Thompson Raj Dhillon Amy McLaughlin Megan Chambers Ian Sanderson Damien Dilbert Peter Kapela Oskar Winnat
Lee-Ann Banfield Robert Yuen Tara Perret Randy Cavanagh Rosalind Enktaiva Phil Stringer Jennifer Leaman Julia Johnston
Excused:
Katharine Scotton Farzan Almamooqi
Caitlyn Corrigal
Not Excused:
Simon Parada Kayla Read Margareta Swacryndon
Jonathan Vanderheyden Paolo Alonzo
Guests:
Graig Hall Grace Budiono Michael Louie
Andrea Charlton Todd Embley
15.1. Meeting Called to Order The meeting was called to order by the Chairperson, Erin Smith, at 5:50 pm. (25 voting members) 15.2. Acceptance of the Agenda It was moved that the agenda be accepted with the following changes. Guest Speakers: Heather Thompson: Educational Council (EdCo) Student Representative Carried
15.3. Acceptance of the Minutes from April 25, 2005 It was moved by Roberts Scales and seconded by Fred Haiderzada that the minutes of April 25, 2005 be accepted as distributed. 21/0/4 Carried 15.4. Guest Speakers Heather Thompson: Educational Council (EdCo) Student Representative EdCo is presently running a bi-election for the other 3 positions available. The election will run from May 16 to 24 through MyBCIT. The policy 5002 has been finalised and is ready to be accepted. The motion to accept the proposed changes will be past at the next meeting. If anyone has concerns or changes, they should be presented before the next meeting. New programs are being looked at. These programs focus mainly on post-graduate. New contracts with campus unions are finalised. So there should not be an issue in the next calendar year. 15.5
General Reports Executives & Director • Erin: Erin introduces the new in-coming executives. There will be a bi-election next week for the vacant position, once the candidates are confirmed. Check out the website for up coming events: Special Graduating Awards Reference letters were distributes for polling clerk. Those who have not received their letter, they are now available at the U-connect.
15.6 Progress Report See attached. 15.7.
Questions Period (5 min.) Karen is asking for volunteers for cut-for the cure. Amy is asking about the clothes drive. Misaki informs Council that this will be an ongoing program. People can bring their unwanted clothes to the U-connect. Raj is part of the Ace team that will be participating in the 24hour relay. She would like to know about the possibility of fundraising on campus. Erin invites Raj to contact Susie and Ashley to coordinate this event. Sarah asks about the registration for Cut for the cure. Karen states that one person is registered.
15.8 Unfinished Business No unfinished business. 15.9. New Business 15.9.1 Presentation of 05/06 Budget Ashley summarizes the 05/06 budget. Councillors ask some questions about the operational and capital budgets. Motion: Be it resolved that the BCIT Student Association accepts the 2005/2006 budget as submitted. Moved by: Ashley Steier Seconded by: Misaki Kobayashi 23/0/1 Carried
Motion: Be it resolved that if finances allow, a 3% bonus to eligible staff would be considered. Moved by: Ashley Steier Seconded by: Sarah Ellis 24/0/0 Carried 15.10. Next Meeting This is the last meeting of the year. Erin extends her gratitude to the Councillors by given a token gift. 15.11. Meeting Adjourned It was moved by Sarah Ellis and seconded by Misaki Kobayashi that the meeting be adjourned. (6:55 pm) Carried
BCIT Student Association MONDAY, May 9, 2005 AGENDA
15.1.
Meeting called to order
15.2.
Acceptance of the Agenda
15.3.
Acceptance of the Minutes from April 25, 2005
15.4.
Guest Speakers:
15.5.
General Reports: Executive
15.6.
Progress Reports
15.7.
Question Period
15.8.
Unfinished Business 15.8.1. 15.8.2. 15.8.3.
15.9.
New Business 15.9.1. Presentation of 05/06 Budget 15.9.2. 15.9.3.
15.10. Next Meeting – TBA 15.11. Meeting adjourned
BCITSA EXECUTIVE PROGRESS REPORTS FOR May 9, 2005 Executive
Date of Introduction
Action or Outstanding Issue
Status
Fred
Apr 21, 2005
Inspection of the locations
Done
Fred
Apr 21, 2005
Working with Todd, to get the microwaves installed
Work in progress
Fred
Apr 21, 2005
Student Industry Night – Cancelled
Done
Misaki
May. 1 2004
Student initiative fund
I talked to Herb Maretz about the bid competition. He will send me a detail document about the event.
Misaki
Apr. 2004
Stools
Waiting for reply
Misaki
April, 2004
Tobacco control strategy
No contact
Misaki
May, 2004
Rapping up
File for new executive, cleaning the office
Misaki
April 27, 2004
BCIT admin, meeting
I had attended the meeting with BCIT Admin
Sarah
October 2004
Business Committee
Working on drafting of recommendations document for Op. Man.
Sarah
September 2004
Orientation Steering Committee (nxt. Year)
Met last week. Great meeting. Came up with many new ideas that will be implemented for the upcoming Orientation. Will be meeting next week with all committee members
Sarah
September 2004
Bridge the Gap
Working on legacy document
Sarah
February, 2005
Elections Committee
Yay for Elections!!! Congrats Ashley!!! And all the other winners!!
5
Sarah
April, 2005
VPCL Legacy
Working on legacy pack for next years VP Campus Life- GRACIE!!!
Sarah
May 5, 2005
Cut for the Cure
Found MC
Ashley
February 15, 2005
Registration Education
Preparing presentation for Registration staff. Topics covered will be an introduction to the SA and the health and dental plan as well as answers to FAQ’s. Will not complete by May 31. Will continue to work on it over the summer
Ashley
January 8, 2005
Admin issues/contract renewal
Done. Contract with employee is signed sealed and delivered
Ashley
February, 2005
Health & Dental
Done. Contract with Gallivan renewed for four years.
Ashley
February, 2005
Health & Dental (2)
Maintaining student access to health and dental “networks”. Working with a rep from Kwantlen to ensure BCIT students still have discounted services available to them….My Rep from Kwantlen was let go. I will see where I need to go with this.
Ashley
April 2, 2005
2005-2006 Budget
2005-2006 Budget will be tabled today.
Ashley
April 25, 2005
2005-2006 Execs
Beginning transition with Erin and getting new Execs organized for Conferences, meetings etc.
Erin
July 2004
Contracts
Reviewing existing contacts with BCIT & BCITSA. Met with Lawyers. Compiling binder of existing contracts. Next meeting for May 16.
Erin
September 2004
Child Care Facilities
The BCITSA will make a joint statement with the FSA to the Board of Governors May 18, 2005. This has been re-scheduled again.
Erin
January, 2005
Elections
Wrap up of Elections. Results are official. Will beholding a by-election the week of the 16th for the empty Chair position.
Erin
March, 2005
Health & Dental
Finalized and signed contract with Gallivan.
Erin
February, 2005
Professor Mugs Pub
Erin
April 2005
Set & Grad Photos
Extension has been provided by the BOG until May 20. Working as a member of the Pub Operating Committee to implement safety & security procedures. Have agreed on patio upgrades with BCIT. Patio should be open the week of May 9th. Set Photos are available at the Uconnect Centre now. Grad photos (individual) were taken this past week.
6
Erin
May 4, 2005
EdCo Meeting
Attended EdCo meeting. They have only one of the four student reps in place. The Registrar is conducting elections for this position next week. There are 7 nominations. (now closed) The BOG also has 7. Very good turnout. Voting is being held on-line at mybcit.
Erin
May, 2005
Budgets
Reviewing budgets with Ashley and Caroline.
Erin
May 2005
CIBC – ATM Replacement?
Erin
May 2005
BCIT Admin/Exec Meeting
Erin
May 2005
Year End Transition
Susie
April
VPSA manual
Susie
March
Policy 5002
Susie
Ongoing
Continuity Report
Susie
Ongoing
U-Pass report
Susie
End of the year
Riding off into the Sunset
Karen
January 2005
Shinerama 2005
Have a meeting with BCIT’s CFO to request that the outdated CIBC machines in SE2 be replaced with the BCITSA ATM’s Communication from Tony Knowles indicated that he is confident there will be no job action and class interruption in the coming school year. BCIT has successfully completed all contract negotiations with all Unions groups at BCIT. Preparing for the new President-Elect, Ashley M. Steier to take office. Will be preparing file, reports etc. to try to make a smooth transition for the incoming Executive. - In discussions with Bryan Fair to ensure everything that should be in there is -
-
Keeping track of policy changes. Will either get or compile a report of changes. -
General continuity report
-
Report on U-Pass status
Preparing to enter the land of unemployment in September Dealing with no longer having school as an excuse for having no job… - Transferring to the new VP Tuesday, May 17th, 2005 - 11:30-1:30 - Great Hall - Still recruiting hairdressers - Still looking for an MC - Promoting the event -
Karen
April 2005
Cut for the Cure
7
Please help spread the word about this event and get people to sign up! Shannon
February 2005
Degree Name Change
Waiting to hear from the Dean of Health Sciences.
Shannon
February 2005
Tuition Practicum Meeting
Meeting occurred May 4, 2005.
Shannon
May 2005
Set/Tech Rep. Meeting
Meeting set for May 12, 2005.
Navdeep
May 07, 2005
Cut for cure
Scheduled classes to give announcements in for the second week of may (may 08-may 13)
Navdeep
May 07, 2005
budget
Read over budget
Navdeep
May 07, 2005
Executive information package
Finished
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