Council Meeting Minutes March 17, 2003

Present: Executives:

-Samantha Yeung, President -Jay Selinger, VP Finances & Administration -John Alexander, VP Student Affairs -Winston Tong, Transportation / Construction Chair -Monica Sparks, Man., Mech., & Process Energy & Natural Res. Chair -Tony Do, Electrical / Electronics & CST Chair -Patricia Stefani, VP Public Relations & Marketing -Cristina Roman, Business/ Health Chair -Sean McGookin, Trades Chair

Councillors:

-Jeanneth Jacome -Jag Uppal -Angela Gleeson -Will Heller -Mike Klein -Rebecca Montgomery

-John White -Deep Thind -Gabe Hoye -Marina Reimer -Driss Adrao

Regrets:

Caroline Gagnon, Executive Director Daniel Boffo, VP Campus Life

14.1. Meeting Called to Order The meeting was called to order by the Chairperson, Samantha Yeung at 5:45 pm. (17 voting members) 14.2. Acceptance of the Agenda It was moved by Jay Selinger and seconded by Cristina Roman that the agenda be accepted.

14.3.

Acceptance of the Minutes – March 3, 2003

It was moved by Driss Adrao and seconded by Cristina Roman that the minutes of March 3, 2003 be accepted.

14.4.

Guest Speakers

14.4.1. – RBC Dominion Securities Terry Fahr and Leslie Howard came to present information regarding the BCIT Student Association’s new investment policy. Terry spoke about reasons for having an investment policy and what it would do for us. Leslie discussed the rationale for setting policies and procedures and explained how the policy could be used as an evaluation tool. The policy was explained as submitted to each member of council.

14.4.2. – Aharon Arnstein

Aharon is a student in Level one of the nursing program. His program is requesting funds to purchase necessary materials and foods to begin fundraising campaign for a grad celebration in 2006. The students are all willing to put in the time, and are looking at holding carwashes, bake sales, BBQs and pub nights. The SA funding is necessary to purchase washing materials and ingredients for bake sale. The nursing program requests $250.

Motion: Be it resolved that BCIT Student Association grant $250 to Level 1 Nursing program to initiate fundraising activities on condition of receipts.

Moved by: Jay Selinger 14/4/0 Carried

Seconded by: Driss Adrao

Much support is given to the students for having the initiative, while others are concerned about promoting functions for only small groups instead of functions for the entire school. Jay makes friendly amendment to include “on condition of receipts”.

Question is called by Patricia, seconded by Rebecca. Vote: 14/0/4 – Question called.

14.5.

Reports Executive & Director

Cristina Roman, Business/ Health Chair • Cristina has been in touch with international students and is hoping to have a representative at our next council meeting.

Patricia Stefani, VP Public Relations & Marketing • Patricia has been working on the Graduation Gala.

• Patricia would like to see a lot of promotion for Cuts For The Cure, there will be a BBQ and the BEAT will be here as well.

• Patricia is working with the BCIT Alumni to bring a mingler to BCIT. Tony Do, Electrical / Electronics & CST Chair • Nothing to Report Sean McGookin, Chair of Trades • Sean will have an update on industry training which will be e-mailed around.

John Alexander, VP Student Affairs • John states that UBC had large public support shown in their referendum for the UPASS. • John also attended a conference at SFU that was put on by the NDP regarding community strategies.

• John is also getting prepared for BCIT’s first large student appeal under the new appeal policy.

Monica Sparks, Manufacture, Mechanical, & Process Energy & Natural Resources Chair • Monica is trying to get the Impark contract from BCIT to examine what parking issues we may be able to address.

Winston Tong, Transportation / Construction Chair • Nothing to report Jay Selinger, VP Finances & Administration • Jay requested that everyone in attendance give presentations in their lectures concerning elections and set photos as submitted.

Samantha Yeung, President • Samantha had a meeting regarding budgeting for security and video recording for rec services.

• BCIT Alumni is currently looking for nominations for outstanding teachers.

14.6.

Progress Report

Progress report is clean except for the furniture which is to be addressed.

14.7. Question Period Samantha inquired as to when the Barfly even was happening and what it was for.

Patricia replied that it is just a pub crawl next week, and through the sales agreement Cuts For The Cure will earn $5 per ticket sold at BCIT. 14.8.

Unfinished Business

14.8.1. – Furniture - Jay Jay Selinger made a motion that an additional $6,500 be added to the $7,500 furniture funding approved from the Council the previous year.

He also informed us that due to fire safety, the empty area at the front of the SW9 building is not able to put any furniture in that area. The BCIT has agreed to designate a

room so that a student lounge or study area is available for the students in that area of the campus. However, the renovation of that would not start until or after summer time.

Jay also was contacted by a staff from the trades that building NE 26 needed new furniture and the old ones are unusable. The trades are feeling ignored by the SA. The extra funding would be spent there so that the trades would also see the improvements from the SA. Jay’s work is appreciated.

Motion: Be it resolved that BCIT Student Association funds $6,500 to purchase furniture as submitted on the list.

Moved by: Jay Selinger 18/0/0 Carried

Seconded by: Driss Adrao

14.8.2. – Furniture Budget - Jay Jay Selinger also put forth a motion that the SA should an annual deposit of $5,000 be made, and the balance will be cumulative over successive years. The amount would include fixtures such as microwave, fridge, appliance etc…

Patricia called the question. 17/0/0

Carried

Motion: Be it resolved that the BCIT Student Association initiates an account for upgrading and replacement of furniture and fixtures as required. An annual deposit of $5,000 will be made to this account, and the balance will be cumulative over successive years.

Moved by: Jay Selinger 15/0/2 Carried

Seconded by: Rebecca Montgomery

14.9. – New Business No new business 14.10. Next Meeting Next meeting is scheduled for March 31, 2003 at 5:45pm.

14.11. Meeting adjourned It was moved by Cristina Roman and seconded by Patricia Stefani that the meeting be adjourned.