Council Meeting April 11, 2005 Executives:
Ashley Steier, VP Finances & Administration Karen Leung, VP Public Relations & Marketing Susie Da Silva, VP of Student Affairs Sarah Ellis, VP Campus Life Navdeep Manchanda, Manufacturing, Electronics and Industrial Process Chair Misaki Kobayashi, Transportation, Construction & the Environment Chair Fred Haiderzada, Computing & Academic Studies Chair Shannon Roberts, Health Sciences Chair Robert Scales, Business Chair
Staff:
Caroline Gagnon, Director
Councillors:
Katharine Scotton Peter Kapela Julia Johnston Farzan Almamooqi Heather Thompson Raj Dhillon Ian Sanderson Simon Parada
Guests:
Grace Budiono
Excused:
Erin Smith, President Amy McLaughlin
Margareta Swacryndon Caitlyn Corrigal
Absent:
Jonathan Vanderheyden Paolo Alonzo
Megan Chambers Damien Dilbert
Lee-Ann Banfield Robert Yuen Tara Perret Randy Cavanagh Kayla Read Rosalind Enktaiva Phil Stringer Jennifer Leaman
13.1. Meeting Called to Order The meeting was called to order by the Chairperson, Ashley Steier, at 5:45 pm. (25 voting members) 13.2. Acceptance of the Agenda It was moved that the agenda be accepted as distributed. Carried 13.3. Acceptance of the Minutes from March 11, 2005 It was moved by Misaki Kobayashi and seconded by Roberts Scales that the minutes of March 11, 2005 be accepted as distributed.
Carried 13.4. Guest Speakers No guest speaker. 13.5
General Reports Executives & Director • All executives go over their submitted report (see attached) • Shannon: Still waiting for some answers from BCIT administration on the name change and also on the tuition fee issue.
13.6 Progress Report See attached. 13.7.
Questions Period (5 min.) • A councillor proposes that the Canadian Red Cross come on campus. The CRC has informed the SA that they can not come to external locations. • Sarah informs Susie that the parking gate at NE1 was closed during the day. Susie states that all gates closes at 11:00pm, but will investigate this statement. • Jen states that there was some confusion about the set pictures. Ashley apologizes for the confusion. The company which has been contracted to provide this service, was going through some challenges of their own. Ashley informs Council that a price list for the grad pictures will be available on the website. • Tara would like to know if the off-site polling stations will be closed if we can not find enough volunteers. Ashley will inform the CRO, Erin Smith, of that comment.
13.8 Unfinished Business No unfinished business. 13.9. New Business No new business. 13.10. Next Meeting Next meeting is scheduled for April 25, 2005 at 5:45pm. 13.11. Meeting Adjourned It was moved by Sarah Ellis and seconded by Misaki Kobayashi that the meeting be adjourned. (6:10 pm) Carried
BCIT Student Association MONDAY, April 11, 2005 AGENDA
13.1.
Meeting called to order
13.2.
Acceptance of the Agenda
13.3.
Acceptance of the Minutes from March 21, 2005
13.4.
Guest Speakers:
13.5.
General Reports: Executive
13.6.
Progress Reports
13.7.
Question Period
13.8.
Unfinished Business 13.8.1. 13.8.2. 13.8.3.
13.9.
New Business 13.9.1. 13.9.2. 13.9.3.
13.10. Next Meeting – April 25, 2005 13.11. Meeting adjourned
BCITSA EXECUTIVE PROGRESS REPORTS FOR April 11, 2005 Executive
Date of Introduction
Action or Outstanding Issue
Status
Fred
April 7, 2005
Student Industry Night,
currently one speaker confirmed, one not found yet, and the last one cannot make it. (If Im not at the meeting then everything worked out and Im at the event :) Work in progress
Fred
April 7, 2005
Microwaves
Researched for different available microwaves as to the price quote we got from BCIT and Russel Foods. Done
Fred
April 7, 2005
Recruited Candidates and polling clerks
Done
Misaki
April, 4, 05
Tobacco control strategy
Misaki
April, 1, 05
Drafting tables
I have not seen the stalls they have ordered.
Misaki
April, 4, 05
New Councillor
1 new Councillors
Misaki
April, 7, 05
Election
Recruiting Volunteers
Sarah
October 2004
Business Committee
Will be meeting next week hopefully.
Sarah
September 2004
Bridge the Gap & Orientation Steering Committee (nxt. Year)
Will be meeting w/ Scott to finalize all plans for next year.
Sarah
February 2005
Elections Committee
Open House was last Wednesday. Everything went well. Reasonable number of people showed up. Was a good opportunity for people to be able to ask questions about the SA & various positions.
The meeting was on Monday
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Time:
Sarah
February 2005
Rec Council
Quintathlon- Wednesday, April 27, 2005 2:30 p.m. - 4:30 p.m.
Events:
CANOE, RUN, SWIM, MOUNTAIN BIKE
Teams:
7 members
Fee:
Early Bird (before April 6): $99 Regular (before April 19): $125 Late (after April 20): $140
Prizes:
1st Place $300 2nd Place $150 3rd Place $75 plus many other gift prizes! Based on 20 teams.
Ashley
September 15,2004
Student Initiative Fund
Done! Read it, use it, love it.
Ashley
February 15, 2005
Registration Education
Preparing presentation for Registration staff. Topics covered will be an introduction to the SA and the health and dental plan as well as answers to FAQ’s
Ashley
January 8, 2005
Admin issues/contract renewal
Working with lawyers to finalize a contract renewal.
Ashley
February, 2005
Health & Dental
Ashley
February, 2005
Health & Dental (2)
Ashley
March 1, 2005
Student Initiative Fund - Funding
Ashley
April 2, 2005
2005-2006 Budget
Erin
July 2004
Contracts
Erin
September 2004
Child Care Facilities
Erin
January, 2005
Elections Committee
Joined contract talks with Gallivan & Associates. Assisting Erin and Caroline. Maintaining student access to health and dental “networks”. Working with a rep from Kwantlen to ensure BCIT students still have discounted services available to them. Three applications processed, one initiative completed last month, two will be completed by mid may. 42 students in total are involved with these three initiatives. Reviewing the BCITSA budget with our controller. Budget will be tabled and voted on at the May 9th meeting. Reviewing existing contacts with BCIT & BCITSA. Met with Lawyers. Compiling binder of existing contracts. Next meeting for April 18. The BCITSA will make a joint statement with the FSA to the Board of Governors May 18, 2005. This has been re-scheduled again. POLLING CLERKS! We have lots of Candidates and should be a great election! Had Open House on the 6th. Went very well.
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Erin
March, 2005
Health & Dental
Reviewing contract with G&A .
Erin
February, 2005
Professor Mugs Pub
Extension has been provided by the BOG until May 20 to address a couple concerns together with BCIT. The time needed to research and implement is needed. BCIT supports this and things are working in a positive manner.
Erin
February, 2005
Microwaves
Providing back-up for Fred, but he’s handling most of the work!
Erin
March 2005
Student Complaints
Continue to deal with one time student complaints and issues.
Erin
April 2005
Set & Grad Photos
Coordinated set photos (location, marketing, scheduling etc.) PICK UP SET PHOTOS AT Uconnect. Coordinating individual grad photos for the first week of May.
Erin
April 2005
Budget / Contracts
Reviewed budget and contracts with VP Finance
Susie
September 2004
Part-Time Classes
-
Investigating concern raised that part-time instructors are not required to meet with students outside of class time.
-
Trying to put a complete up to date package together for next year’s person to completely summarize what has been done to date and where it stands exactly.
Susie
September 2004
U-Pass
Susie
Ongoing
Clubs
Susie
March 2005
Policy 5002
Susie
Ongoing
Continuity Report
Karen
October 2004
Marketing Committee
- Wrapping up
Karen
February 2005
Elections Committee
- Will monitor candidates’ campaigning efforts
Karen
January 2005
Shinerama 2005
- Sponsorship with Michael: ongoing
-
Still in progress.
Still assisting in the review of the policy. -
Preparing for next year’s VPSA.
6
Karen
April 2005
Cut for the Cure
- Details to follow
Navdeep
March 31, 2005
Tech rep meeting
Discussed issues that students needed help with
Navdeep
March 31, 2005
Set Pictures
Quickly mentioned set pictures in main lecture on wed.
Navdeep
March 31, 2005
Finding polling clerks
Found two polling clerks
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