BCIT Student Association Council Meeting Minutes April 26, 2004 Present: Executives:
Samantha Yeung, President Erin Smith, VP Finances & Administration Elfina Luk, VP Campus Life George Nicolaou, VP Student Affairs Renee Geronimo, VP Public Relations & Marketing Angelia Harris Gray, Business/ Health Chair Michael Klein, Electrical / Electronics & CST Chair Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair Woon Manning, Transportation & Construction Chair Michael Kahn Mona Daood Tallis Stevenson Paul Condon Farzan Al Marzooqi Leon Farasati Aharon Arnstein
Councilors:
Teddy Diress Matt Fitzmaurice Sarah Ellis Owen Fu Misaki Kobayashi Ariane Saunders
Staff:
N/A
Guests:
Karen Leung Tenulle Euely Wes Backley
Navdeep Manchanda Fred Haiderzacia Ashley Steier
Excused:
Jeanneth Jacome Jag Uppal
Bhu Bains
16.1. Meeting Called to Order The meeting was called to order by the Chairperson, Samantha Yeung, at 5:45. (21 voting members) 16.2. Acceptance of the Agenda It was moved by George Nicolaou and seconded by Deep Thind that the agenda of April 13, 2004 be accepted. Carried
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16.3. Acceptance of the Minutes It was moved by Elfina Luk and seconded by George Nicolaou that the minutes of April 13, 2004 be accepted as distributed. Carried 14/7/0
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16.4.
Reports Executive & Director
Samantha Yeung, President • Dealing with reoccurring student issues. • Spoke with Tony Knowles, the BCGEU and FSA to discuss the twenty seat implementation. Institution Act and College Act are converging to conform with the University Act. Doesn’t change any students directly. Tony feels that this will be a positive move for BCIT so it will be more recognized. Erin Smith, VP Finances & Administration • Working on budgets, auditor reports and internal administrative issues. • Advised that the budget is now being distributed for review and will be look for approval on the last meeting, May 10th. George Nicolaou, VP Student Affairs • Working on the video for the ATM machines. Met with Rob to negotiate the project. Looking at waiving the equipment costs. He was made more aware of who the S.A. was. Waiting to hear back. • Working on acquire new microwaves in SE 12 and NE 1. Going to discuss with Bob McKenzie regarding the condition the microwaves are kept. (cleanliness) Michael Klein, Electrical & Electronics & CST Chair • Set Photos are in. • Grad photos will be available soon. Sign up. Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair • Spoke to Pam Mathew about tuition increases. Health Sciences will see the highest increase. Business the least. Factors are adding classes, space, etc. • Paul Fortier at Recreation Services is looking for Rec. Reps under various schools. Contact Deep or Rec Services, Angelia Harris Gray, Business & Health Chair • Voting week is on. People are voting. Looking good. • Incoming/Outgoing May 15th get together at the Executive Inn. • Will advise of all other important dates that will come up over the summer. • Angelia will be manning the table from 6-9 for after hour voting Thursday. Renee Geronimo, VP Marketing and PR • Working on the year end event. On May 30th at 7:00 at Stanley Park Pavilion. Tickets will be on sale at the TNT store and in he Great Hall. Elfina Luk, VP Campus Life • •
Working on recruiting volunteers for Orientation. Still continuing the climbing wall project.
Woon Manning, Transportation & Construction Chair • Working on elections.
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16.5. Progress Report • No progress. 16.6
Question Period
16.7.
Unfinished Business
16.8 New Business 16.8.1 Erin will like to make a motion to accept a new auditing firm for 2004 – 2005. Motion: the BCIT Student Association will appoint the auditing firm of Jones Richards & Company for the year 2004/2005 fiscal year. Seconded by Deep Thind. Questions: Teddy: Why did we hire the previous firm? Because we were getting overcharged by the previous firm Aharon: How long did we work with the previous firm? 2 years Angelia: Did the SA put out specific requests for proposals? There was a general posting board that was “going to tender”. We don’t specifically send any rfp’s to anyone in particular. Would we be possibly using this firm for other things other than auditing? We might. We might have a lot of other in-house resources that might not require as much money. It’s nice to know that you have back-up in case you need these services. Do you have any other measures in place to make sure that the same thing doesn’t happen this year that happened last year? Nothing’s been made official until we voted on it. Last year’s firm will be notified that their services are not going to be needed anymore. Control situations have already been discussed and have been part of the application process. We’re taking every measure that we can. Can we get some hard numbers and what are some of the major things that you looked at to compare? • Qualifications of the management team • Experience • History with the other companies • Biography on each of the management team • Wages: $37 - $75 • Time and fee budget • Other services i.e. taxation and planning Carried
18/0/1 Motion is carried.
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16.11 Further Business Angelia: You have one week to e-mail me if you have anything in particular that you want for the last meal. Deep: Paul has tickets to white cap games and playland. 16.12. Next Meeting The meeting is scheduled for Monday May 10th 2004 at 5:45 pm 16.13. Meeting adjourned It was moved by Deep Thind and seconded by Elfina Luk that the meeting be adjourned. (6:40pm). Carried
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