17 Minutes_Council_May_10_2010

Council Meeting Minutes Monday, May 10, 2010 Executives:

Christina Ramage, President Amanda Eyolfson, VP Public Relations & Marketing Jim Moore, Health Sciences, Chair Billy Moore, Business Chair Mathew Brownell, Manufacturing, Elect.,& Industrial Processes, Chair Upkar Rai, Computing & Academic Studies, Chair Robby Basi, Transportation, Construction & the Environment, Chair

Councillors:

Michal Harrison Jill Hidalgo Josh Nelson Christopher Peacock Karly Hepditch Jeff Chen

Staff:

Caroline Gagnon, Director

Absentee:

Dillon Zolnierczyk Scott Larson-Zutter Marc Edgett Mo Lei Shayne Laye Tim De Volder Aman Khangura Brian Harvey Loren Schubert Michael Hubele Germaine Cave Yaniv Talmor Steve Mousseau

Guests:

Sean Owen Clayton Sayer Patrick Switzer Jamie Bentien Aaron Kool Dom Audette

Kathryn Cleven Gurnoor Grewal Manny Sangha Nicola Gardner Serina Khangura Peter Smith Ian Butler-Cole Gillian Granam Laurence Nguyer Harsh Banga Breanne Riley

16.1. Meeting Called to Order The Chairperson, Christine Ramage, called the meeting to order at 5:50pm. (22 voting members) 16.2. Acceptance of the Agenda It was moved that the following agenda be accepted as distributed.

Moved by: Robby Basi Seconded by: Sean Owen 19/0/0 Carried 16.3. Acceptance of the Minutes from April 26, 2010 Be it resolved that the minutes from April 26, 2010 be accepted as distributed.

Moved by: Clayton Sayer Seconded by: Upkar Rai 21/0/1 Carried

16.4

Guest Speaker

16.4.1 Set Representative Awards Presentation Christine introduces to Council all recipients of the Set Representative Award. BCITSA would to recognize the recipients’’ efforts and their continuous drive to improve their School.

The winners are: • Yaniv Talmor School of Business • Breanne Riley School of Business • Ian Butler-Cole School of Transportation • Gillian Granam School of Transportation • Loren Schubert School of Health Sciences • Harsh Banga School of Health Sciences • Laurence Nguyer School of Computing & Academic Studies • Michael Hubele School of Computing & Academic Studies • Brian Harvey School of Construction & The Environment • Aaron Kool School of Construction & The Environment • Germaine Cave School of Manufacturing, Electronics & Industrial Processes • Steve Mousseau School of Manufacturing, Electronics & Industrial Processes 16.4.2 Engineers without Boarders BCIT Chapter - Foadd Soleymany No one in attendance 16.5.

Executive Progress Report

Christine: • Would like to thanks everyone who has been involved with Council for their continuous efforts • She invites students graduating this year to be involved with the BCIT Alumni Association by attending their AGM – May 20th at 7:00pm (DTC) Bill: •

Informed Council that the Tech Rep position was eliminated. Working with BCIT, it was decided that the position was unneeded bureaucracy. We would like to thank Mat for being the catalyst for this issue.

Amanda: • Has completed the transition meeting with the new VP Public Relations & Marketing Upkar: • Has completed the transition meeting with the new Chair of the School of Computing & Academic Studies Jim: • • Mat: • •

Co-chaired the Set Tech Rep meeting with Christine Started the transition with the help of Christine The next Set Rep meeting is scheduled for next week Wednesday, May 19th Will be working on transition with the new Chair of the School of Manufacturing, Electronics and Industrial Processes

Robby: • Invited everyone to their School party scheduled this Friday, May 14th at the pub.

Tickets are $10 at the door.

• The next Set Rep meeting is scheduled for next Wednesday, May 19th Aman (by Christine): • Has hired all Street Team 16.6. Councillor Forum • Aaron – Is there a difference between Tech and Class Reps? Billy –these are two different positions. Class and Set Reps are the same. Billy explains why the Tech Rep position was eliminated.

• Jill – There are no food option on Sundays. Some confirm that the store is open from 12 to 2pm. Caroline will email the store hours.

• Sean – What is happening with urinal cakes? Locations with urinal problems are the Library and SW1 the third floor. Chris mentioned that washrooms in SW9 only flush twice a day the smell is disgusting. Patrick mentioned that the washrooms in the gym and SW9, first floor lack ventilation making the gym and rooms 121 / 122 very smelly.

16.7. Question Period • Matt – What is happening with the third floor? Caroline nor Christine can specifically answer this question, as the Institute has not officially made their announcement.

• Jill – When will the SIF applicants know if they will be receiving funds? Caroline – decisions have been made and they should be contacted soon.

16.8.

Unfinished Business

16.8.1 Strategic Plan and Budget Christine explains that the budget and strategic plan were presented last week.

Motion: Be it resolved that the strategic plan be accepted as distributed.

Moved by: Bill Moore Seconded by: Upkar Rai 21/0/0 Carried Question: • What does “inclusion of clubs” mean p.4? Executives wanted to invite Clubs to attend Council to ensure that they are part of the process. It did not mean giving them voting right.

• To: Remove Tech Representative from document and p.5 “cmpauses” Motion: Be it resolved that we accepts that BCITSA 2010-2011 budget as presented Moved by: Mathew Brownell Seconded by: Clayton Sayer 21/0/0 Carried Question: • Caroline explains the difference in revenues 1.2 million from 2009.

• Upkar – Will all students receive the Handbook next year? Yes.

16.8.2 Skate Club Caroline explains that according to our insurance broker, there should not be any problems sanctioning them. We will need to work with the clubs to address some issues.

Motion: Be it resolved that the BCIT Skate Club be sanctioned.

Moved by: Upkar Rai Seconded by: Clayton Sayer 20/0/1 Carried

16.8.3 Elections Ratification Christine explains that the motion ratifying the elections was never voted as Council were concerns with students given the right to vote for two Chairs. Based on the findings, which were discussed last meeting, there are no longer any pending issues.

Motion: Be it resolved that 2010-2011 election results be ratified.

Moved by: Upkar Rai Seconded by: Clayton Sayer 21/0/1 Carried

16.9

New Business

16.9.1 Engineers without Boarders BCIT Chapter No presentation 16.9.2 Adobe on Campus Caroline explains that BCITSA was approach to look at bringing Adobe on campus. She asks Council their thoughts about this issue.

16.10. Next Meeting This is the last meeting of the 2009-2010 Academic Year. Next meeting is scheduled for September 2010 at 5:45pm in the Council Chamber.

16.11. Meeting adjourned It was moved by Upkar Rai and seconded by Clayton Sayer that the meeting be adjourned at 7:00pm. 21/0/0 Carried

Council Meeting Agenda Monday May 10, 2010 5:30-7:30pm 16.1 Meeting called to order 16.2 Acceptance of the Agenda 16.3 Acceptance of the Minutes from April 26th, 2010 16.4 Guest Speakers 16.4.1 - Set Representative Awards Presentation 16.4.2- Foadd Soleymany – Engineers without Boarders BCIT Chapter 16.5 Progress Reports: Executives 16.6 Councilor Forum 16.7 Question Period 16.8 Unfinished Business 16.8.1- Strategic Plan and Budget 16.8.2- BCIT Sk8 club 16.8.3 Elections Ratification 16.9 New Business 16.9.1- Engineers without Boarders BCIT Chapter 16.9.2- Adobe on campus 16.10 Next Meeting September 2010 16.11 Meeting Adjourned