17 Minutes Council May 4, 2009

BCIT Student Association Council Meeting Minutes Monday, May 4, 2009 Executives:

Peter Orlandi, President Christine Ramage, VP Public Relations & Administration Pulkit Jain, VP Student Affairs Hui Hang, VP Campus Life Billy Moore, School of Business Chair Merima Kostecki, Health Sciences Chair Christopher Peacock, Manufacturing, Electronics and Industrial Processes Chair Peter Kemp, Computing & Academic Studies Chair Doug Holdgate, Transportation, Construction & The Environment Chair

Councillors: Upkar, Rai Serina Khangura Aman Khangura Joshua Nelson Charles Wice Paul Lee Peter Petkov

Staff:

Caroline Gagnon, Director

Absentee:

Joseph Prophet Stacy Lowe Vik Binning Erika Diaz

Guest:

Brooke Jopling Amanda Eyolfson Gurnoor Grewal

Mathew Brownell Arun Randhawa Kevin Preston Greg Frisque Jill Hidalgo Jamie Bentien Daniel Chan Robby Basi

Christine Johnson Stephan Tschurtschenthaler Alec Lee

16.1. Meeting Called to Order The Chairperson, Peter Orlandi, calls the meeting to order at 6:00 pm. (22 voting members).

16.2. Acceptance of the Agenda It was moved that the following agenda be accepted as distributed.

Moved by: Merima Kostecki Seconded by: Christopher Peacock 22/0/0 Carried 16.3. Acceptance of the Minutes from April 20, 2009 It was moved that the April 20, 2009 minutes be accepted as distributed.

Moved by: Christine Ramage Seconded by: Jamie Bentien 21/0/1 Carried

16.4 Guest Speaker No guest speaker 16.5 Progress Reports: Executives Peter Orlandi: • Next Edco meeting is scheduled on June 3 and not May 3.

• The Alumni AGM is scheduled on May 20 at 5:30pm.

• Peter received a response letter from the Government about the prison project. The petition will be available at the front office this week.

Christopher Peacock: • A reminder that the survey is still available for student to complete. Student can on our website for further information.

• The torchbearer application deadline is May 11. Applications can be found on myBCIT or the Uconnect.

Hui Hang: Next club meeting is this Thursday at 5:30 in Council Chamber.

16.6

Councillors’ Open Forum

No question 16.7. Question Period • Mat wants to know more about the torchbearer nomination. Further information can be found on mybcit, or Vanoc website.

• Upkar asks when the draw for the TV is. It will be done before the end of the school year.

16.8.

Unfinished Business

16.8.1 Set and Tech Rep Award Motion Be it resolved that the BCITSA move $2500 from the executive student improvement budget to the Awards and Bursaries budget in order to create the Distinguished Set/Tech Rep Award.

Moved by: Christopher Peacock Seconded by: Peter Kemp 22/0/0 Carried Question • Christopher explains the background behind this motion.

• Bill suggests that nominees would be evaluated based on their activities around campus.

• Upkar – Who will pick the award? A committee of three, the respective Chair plus two more Chairs.

• Jamie – Cost distributed for 10 $250 awards for a total of $2500. The money would come from the Executive improvement account.

•

What is the executive improvement for? To improve services to students. This year, the money went to Microwaves.

16.8.1 Budgets Motion: Be it resolved that BCITSA accepts the 2009/2010 budget as distributed Moved by: Christine Ramage Seconded by: Peter Kemp 22/0/0 Questions: • Mat – Why was the line for environmental money eliminated? It was amalgamated in the special events.

• What is SIF? Student Initiative Fund. The money was eliminated given that BCIT removed their $10,000 portion. It is anticipated that the incoming executives contact BCIT to ask for the money again.

• Kevin – Why is the association breakeven only? Peter – As a not-for-profit organization, it is important that all of our money is maximized by offering services to our members.

• Hui – She would like to see SIF transferred to the clubs account. Caroline mentions that these two funds are separated and SIF needs to be addressed separately.

16.8.2 By-election Election Results Peter announced the names of the winners for the by-election.

Joseph Prophet Kristina Gao

VP Administration and Finance Chair, School of Health Sciences

Motion: Be it resolved that the 2009/2010 by-elections be ratified.

Moved by: Peter Kemp Seconded by: Christopher Peacock 21/0/1 Carried 16.9.

New Business

No new business.

16.10. Next Meeting Next meeting is scheduled for Monday, September 21, 2009 at 5:45pm in the Council Chamber.

16.11. Meeting adjourned It was moved by Greg and seconded by Kevin that the meeting be adjourned at 6:25pm.

Carried

BCIT Student Association Council Meeting Agenda Monday May 4th 2009 5:30-7:30pm 16.1 Meeting called to order 16.2 Acceptance of the Agenda 16.3 Acceptance of the Minutes 16.3.1 from April 20th 2009 16.4 Guest Speakers 16.5 Progress Reports: Executives 16.6 Councilor Forum 16.7 Question Period 16.8 Unfinished Business 16.8.1 Set and Tech Rep Award 16.8.2 Budgets 16.8.3 By-election Results 16.9 New Business 16.10 Next meeting in the new school year is scheduled for September 21st 2009 16.11 Meeting Adjourned