BCIT Student Association Council Meeting Minutes October 6, 2003 Present: Executives:
Councilors:
Samantha Yeung, President Erin Smith, VP Finances & Administration George Nicolaou, VP Student Affairs Elfina Luk, VP Campus Life Renee Geronimo, VP Public Relations & Marketing Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair Michael Klein, Electrical / Electronics & CST Chair Jamie Higgins, Transportation / Construction Chair Angelia Harris Gray, Business/ Health Chair Anthony Vanderhoek, Chair of Trades Woon Manning Jeanneth Jacome Mike Mui Sarah Ellis Julie Win Aharon Arnstein Ben Lytwyn Bhu Bains Michael Kahn Ariane Saunders Paul Condon Norman Dyck Matt Fitzmaurice
Staff:
N/A
Guests:
Joanne – BCIT Int’l Students Geoff Gauthier – Link Editor
Absents:
N/A
3.1. Meeting Called to Order The meeting was called to order by the Chairperson, Samantha Yeung, at 7:52 pm. (20 voting members) 3.2. Amendments to the Minutes The Minutes of September 22, 2003 were change to read, that the next meeting would be October 6th, 2003. It was moved by Aharon Arnstein and seconded by Jeanneth Jacome. Carried 19/0/1
3.3. Acceptance of the Minutes It was moved by Renee Geronimo and seconded by George Nicolaou that the minutes of September 22, 2003 be accepted as distributed. Carried 12/2/4 3.4. Amendments to the Agenda No amendments to be made. 1
3.5. Acceptance of the Agenda It was moved by Elfina Luk and seconded by Renee Geronimo that the agenda of October 6th, 2003 be accepted as distributed. Carried 13/0/5 3.6.
Guest Speakers
International Students (Joanne) Joanne, would like a International Student (I.S.) representative to be allowed to sit on council. There are 98 full time I.S. and 400 part time I.S. currently. She would like to see better communication between the S.A. with the International Student Administration.
3.7.
Reports Executive & Director
Samantha Yeung, President • Narrowed down to 5 resumes for the position of V.P. Student Services. • Discussed with President at UNBC in regards to this position and how it is uses in relation with the S.A. • Discussed with BCIT President, Tony Knowles about receiving extra funding for sanctioned clubs on campus. Erin Smith, VP Finances & Administration • Noting to report. George Nicolaou, VP Student Affairs • Looking at proposals submitted by sanctioned clubs for funding. Will review with Erin and bring to Council next meeting. • Working on the Alcohol Awareness Week. Ted Swan and MADD are confirmed for this week. Elfina Luk, VP Campus Life • Has seasons ski passes for Cypress Mountain. • Also Rec. Services is holding a contest to win passes for Cyrpress. • Has found an engineer that can approve the drawings for the climbing wall. Renee Geronimo, VP Public Relations & Marketing • Still waiting for final confirmed amount of funds raised at Shinerama. • Working on plans for Alumni mingler to be held in January. Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair Noting to report • Has all tech. reps. Accounted for. • Still need a few for Councilors, but will be ok.
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Jamie Higgins, Transportation / Construction Chair • Working on food proposal for Chartwells
Michael Klein, Electrical / Electronics & CST Chair • Nothing to report. Angelia Harris Gray, Business/ Health Chair • Has all her councilors. • Will need help determining the location of all recycling bins of all types on campus. Will have a map soon to plot out the locations once known. Anthony Vanderhoek, Chair of Trades • Introduced new councilor.
3.8. Progress Report No progress report. 3.9. Question Period • Arhon wants to know more about this VP Student Services position that Sam is looking at resumes for. Sam explains the position is with BCIT Administration and that this positioned should be highly involved with the S.A. •
Angelia wants to know what happening to the unclaimed Shinerama prizes. Renee responds that she will hold onto a bit longer and then we will make a decision.
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Jeanneth wants to know the procedures of becoming a sanctioned club. Geroge responds that he will give her all the details after the meeting.
3.10. Unfinished Business 2.10.1. Alcohol Awareness Week George advised that he will need 2-3 volunteers to help prepare for this week. Such as poster design, the impaired driving race, how to campaign around school. Also making Mocktails during the week, getting stories from students that are related to alcohol, both good and bad. Renee, Jamie, and Geoff have offered their assistance. He also need help finding prizes, what to give away and if anybody needs has any contacts in this regard.
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3.11. New Business 3.11.1 Procdues and Policies regarding Posters and Ads. (Renee) Renee reads the section of this from the Constitution. She explains that she must approve all posters and advertisements that are posted around campus that are not on public bulletin boards. 3.11.2 International Student Representation Jeanneth explains that there was a motion dropped in the previous year for a I.S. representative. This was done because it was so late in the year. She supports creating this position. Motions: Be it resolved we should have a councilor position made for Int’l student representation on the S.A. Moved by: Jeanneth Seconded by: Renee 13/5/2 Carried 3.12 Further Business • • •
Jamie request that anyone with food allergies or have special requests to please her in advance so she can order food that everyone can eat. Angelia wants to advise everyone that next meeting everyone will be getting the picture taken with the digital camera so we can put names to faces. Erin advised everyone that there is a potluck on October 15th in the Council Chambers from 12:30 – 2:30. Open house style. If you would like to bring food there is a sign up sheet in the office.
3.13. Next Meeting Next meeting is scheduled for October 22, 2003 at 5:45pm.
3.14.Meeting adjourned It was moved by Deep and seconded by George that the meeting be adjourned. (7:55 pm) Carried by Sam
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