BCIT Student Association Council Meeting Minutes Monday, October 5, 2009 Executives:
Christina Ramage, President Joseph Prophet, VP Finance & Administration Peter Smith, VP Campus Life Aman Khangura, VP of Student Affairs Amanda Eyolfson, VP Public Relations & Marketing Robby Basi, Transportation, Construction & the Environment Chair Upkar Rai, Computing & Academic Studies Chair Tim DeVolder, ATC Chair Billy Moore, Business Chair Kristina Gao, Health Sciences Chair Mathew Brownell, Manufacturing, Electronics and Industrial Processes Chair
Councillors:
Scott Larson-Zutter Marc Edgett Jamie Bentien Serina Khangura Michal Harrison Jeff Chen Jill Hidalgo Karly Hepiditch
Staff:
Scott Blythe, Marketing & Communications Manager
Sean Owen Josh Nelson Christopher Peacock Kathryn Cleven Clayton Sayer Patrick Switzer Gurnoor Grewal Jim Moore
4.1. Meeting Called to Order The Chairperson, Christine Ramage, calls the meeting to order at 5:45pm. (24 voting members). 4.2. Acceptance of the Agenda It was moved that the following agenda be accepted as distributed. Moved by: Robby Basi Seconded by: Kristina Gao 24/0/0 Carried 4.3. Acceptance of the Minutes from September 21, 2009 Be it resolved that that the minutes from September 21, 2009 be accepted as distributed. Moved by: Matt Brownell Seconded by Joseph Prophet 24/0/0 Carried 4.4 Guest Speaker Scott Blythe, BCITSA Marketing & Communications Manager presented for Student Council a presentation on conducting BCITSA business using Roberts Rules of Order. 4.5. Executive Progress Report Executives explain their objectives for this upcoming year. Update: Aman:
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Spoke about the Toon-In Campaign timelines and general information. More information will come forth as campaign timelines progress. Link Awareness FMA to write in Link issues working with staff to ensure FMA understands timelines and contribution requirements. Attended Education Council and looking to develop an information package for students about BCIT policies affecting them.
Joseph: • Met with Val Karpinsky regarding getting funding for the Student Initiative Fund. • Meeting with Roland Gagel Controller to present organization’s financial statements at next meeting. Robby: • Held set & tech rep meeting and has attempted to engage Dean of school, but has not yet heard back. Attending a School of Construction & the Environment event to build communication and profile with the school. Peter: • Clubs training session occurred and was well received. Waiting for feedback from clubs to improve training, Webinar went well but could be more interactive. • Club memberships doing well this year. • MA party Barnone • Will be in contact with clubs that were not present at training. Bill: • •
Set Rep meeting this week. Will host Student Financial Aid & Awards rep and Val Karpinsky (Acting) Vice-President Student Services. Upcoming Meeting with Translink official to discuss mandatory U-pass program.
Matt: • Introduced new councillor Patrick Switzer Upkar: • Students & mentors meeting cancelled due to staff illness. • School denied mentors from industry stating conflict of interest Amanda: • Completed Executive Check-in for Link asking students to get to know it and ways to contribute and build community within their programs through Link. Kristina: • Hosted meet & greet for set/ tech reps. Well attended by students and School of Health Sciences administration too. • Next Friday there is a pub event for Health Sciences students. Set reps have information. • Introduced new councillor Jim Moore. Tim: •
Working with Geoff Littler and BCIT regarding gym equipment.
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Found volunteer opportunity for ATC students during Olympics. Very pleased with level of communication between BCIT and the SA.
Christine: • As presented. 4.6. Councillors’ Open Forum • Question regarding minutes and agendas ahead of time. Joseph will address for next meeting, but requires all councillors’ emails. • Question regarding progress reports as presented? Where are they? Christine stated that there are supposed to be printed a distributed prior to meeting. • A question about succession plan for Caroline should she leave. Scott stated that there is a HR plan for the organization that was approved last year. Succession management is part of that plan for all employees of BCITSA. 4.7.
Question Period
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A question regarding progress on microwave issues brought up last meeting. Joseph is working to compile information from GNW Campus and should bring findings top next meeting.
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A question regarding councillors training package for new councillors. Christine will speak with Caroline and address the issue.
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A question on the standing committees of the Association and what they are. Christine directed all councillors to website.
4.8.
Unfinished Business
4.8.1
Philanthropic Policy
Motion: Be it resolved that this order of business, the Philanthropic Policy be tabled until the next Council meeting: Moved by: Joseph Prophet Seconded by: Chris Peacock 22/0/0 Carried 4.9.
New Business
None 4.10. Next Meeting Next meeting is scheduled for Monday, October 26, 2009 at 5:45pm in the Council Chamber. 4.11. Meeting adjourned It was moved Chris Peacock and seconded by Clayton Sayer that the meeting be adjourned at 6:40pm. 24/0/0 Carried
Council Meeting Agenda Monday October 5, 2009 6:30-7:30pm 4.1 Meeting called to order 4.2 Acceptance of the Agenda 4.3 Acceptance of the Minutes from September 21, 2009. 4.4 Guest Speakers 4.5 Progress Reports: Executives 4.6 Councillor Forum 4.7 Question Period 4.8 Unfinished Business 4.8.1
Philanthropic Policy
4.9 New Business 4.10 Next Meeting October 26th, 2009 4.11 Meeting Adjourned