7 Council Minutes November 29 2010

COUNCIL C MEETING M M MINUTES Monday, November N 2 29, 2010

Executiv ves:

Jordan Harrris, President Rachael Rad dford, VP Finaance & Admiinistration Dan Smith, VP V Campus Life L Nicola Gard dner, VP of Stu udent Affairss Ciara Hamagishi, VP Pub blic Relationss & Marketin ng Michal Harrrison, Compu uting & Acadeemic Studies Chair Dillon Zolniierczyk, Busin ness Chair Buusiness Jim Moore, Health H Sciencces Chair Heaalth Sciences Andrew Io, Energy E Chairr Dom Audettte, Chair of AT TC Brian Harveyy, Transportaation, Construuction & the Environment Chair

Councilo ors:

Sharon Loh

Dan Collins

Alexander Osipov O

Daniel Ng

Daniel Khatkar

Lizhi Chen ((Hughes)

Kevin Pituraa

David Gordoon

Jill Hidalgo

Kathryn Cleeven

Jennifer Ji

Alisa Dalhuiisen

George Ko

Jason Dhaliw wal

Jean Rosebooom

Khashayar T Torabi

Jarrett Rainiier

Mat Browneell

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BC CIT Stude ent Asso ociation

Jessie Abrah ham

Caroline Gaagnon, Directoor

Staff:

ee: Absente Sean Dwyer

Jessie Abrah ham

d Chris Wood

Tara Johnsoon

Alex Rines

nsen Tristan Han

Guest:

9.1.

Meeting M Callled to Orde er

The Chairrperson, Jordaan Harris callled the meetin ng to order att 5:45pm. (288 voting memb bers).

9.2.

Acceptance A e of the Age enda

It was mo oved that the following f ageenda be accep pted with the following ad ddition: 9.9.1 Impeeachment and d Replacemen nt of Officer Moved by: Rachael Radfoord 24/0/4

9.3.

Secondedd by: Nicola Garrdner

Carrieed

Acceptance A e of the Min nutes

Be it resollved that the minutes m from m November 15, 2010 be acccepted as disttributed.

Moved by: Nicola N Gardnerr 28/0/1

Secondedd by: Michal Harrrison

Carrieed

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9.4

Guest G Speak kers

No guest speaker 9.5.

xecutive Prrogress Rep port Ex

Dillon:  Met with w Dean of School S of Bussiness to addrress issues rellated to progrrams and insttructors. It waas decided that if issu ues were relatted to curricu ulum, studentts should go too their prograam head, and if issuess are related to t faculty, students should d go to their asssociate dean n. The school iis schedulingg meetiings with the set reps to diiscuss the varrious program ms. Next Set R Rep meeting iis scheduled tthis comin ng week.

9.6.

Councillor C Fo orum

Facilitiess Update:  The Riix, additionall outlets; emaiiled was sent on Nov 24th explaining loocations of ad dditional outleets.

Not reeceived any reeply to date.  Eh-Pod d NO SMOKIING line. Thiis request was redirected tto Security.

Question ns: 

Theree are still pend ding issues with w the cleanlliness of the eeh-pod. It is p proposed thatt the issue be brougght forward to o the BCIT ex xecutives.

9.7.

Question Q Period

No questiion 9.8.

Unfinished Business

No unfiniished business 9.9

New N Businesss

9.9.1 Impeachment an nd Replacemeent of Officeer

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Motion: Be it resollved that the Chair of Schoool of Businesss be removedd that his posiition based on n the bylaws 10.1.4.

Moved by: Rachael Radfoord 18/4/8

Seconded by: Jiim Moore

Carrieed

Question ns: 

Discu ussion is aroun nd the processs of removingg and replacinng an officer aand about to the case moree speciffically (trainin ng, performan nce, discipline process).

Motion: Call the Question Q Moved by: Mathew Brownnell 14/12/3

Secondedd by: Brian Harvvey

Defeated (2/3 ( required d)

Motion: Be it resollved that BCITSA tables th he motion unttil next Counncil Meeting, JJanuary 10, 20 011 Moved by: Dan Smith 3/20/6

Secondedd by: Dillon Zolnnierczyk Defeated

Question ns: 

Coun ncil discussed the timing off this motion. What is bestt for the Assoociation and fu future trainingg?

Motion: Call the Question Q Moved by: Mathew Brownnell 26/3/0

Secondedd by: Khashayarr Torabi

Carried

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BC CIT Stude ent Asso ociation

Question n: (from main n motion) 

All faccts were pressented, therefoore

Motion: Call the Question Q Moved by: Michal Harrison 18/5/6

Secondedd by: Mathew Brrownell

Carried

Rachael addressed a the issue of replaacing the Chaair of School oof Business.

6:25 pm Motion: Be it resollved that BCITSA adjournss the meetingg for 10 minuttes.

Moved by: Rachael Radfoord

Secondedd by: Kevin Pituura

Carried Meeting back b from reccess at 6:35pm m

Three nom ominees: Alex Osip pov

4

Alisa Dalh huisen

8

Jason Dhaaliwal

6

No

11

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BC CIT Stude ent Asso ociation

Motion: Be it resollved that BCITSA ratifies the t acceptancce of the electtoral process ffor the Chair of the Schooll of Business.

Moved by: Nicola Gardneer 28/0/0

9.10.

Seconded by: Dan Smith S

Carrieed

Next N Meeting

Next meeeting is schedu uled for Mond day January 10, 1 2011 at 5:300pm in the Council Chamb ber.

9.11.

Meeting M adjjourned

It was mo oved by Nicola Gardner an nd seconded by b Michal Harrrison that th he meeting be adjourned att 6:55pm. Carried C

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BC CIT Stude ent Asso ociation

Coun ncil Meetiing Agenda A Mo onday No ovemberr 29, 2010 0 5:30 0-7:30pm m 9.1

Meeting M ca alled to ord der

9.2

Acceptanc A ce of the Agenda A

9.3

Acceptanc A ce of the Minutes M

9.4

Guest G Spea akers

9.5

Progress P Re eports: Executives

9.6

Councilor C Forum F

9.7

Question Q Pe eriod

9.8

Unfinished U Business B

9.9

New N Busine ess

9.10

Next N Meeting

9.11

Meeting M Ad djourned

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BCIT Stud dent Assoc ciation

Progres ss Report – Jordan Harrris – Presid dent Last updated: Novemb ber 29, 2010 Date of Introdu uction

Action or o Outstanding Issue

September,20thh, 2010

To T help negotiate e the U-Pass for students s

September,20thh, 2010

Lobbying L BCIT fo or the third Floor and a Daycare

Statu us Finalizing scheduule A for eligible students and awa aiting referendum datees.

Will be working oon a tenant agree ement to be prese ented at the next board of govvernors meeting for the Daycare.

September,20thh, 2010

To T build stronger relationships witth other campuses c & instittutions

ness plan are being finalized The third floor prroposal and busin for presentation tto the board of G Governors in 2011 1.

Finalizing a propposal to present to o council at first ccouncil meeting in Januaary 2011.

September,20thh, 2010

To T re-build the VP P Marketing & Pu ublic Relations

Revaluating the structure of this p position in Januarry 2011.

Obtain O contract between BCIT and d Impark

Have sent off reqquest and awaitin ng the contract

November 1st, 2010

Progress s Report – Rachael R Rad dford – VP Finance F and d Administrration Last updated: Novemb ber 29, 2010 Date of Introdu uction October 18, 2010 2 October 18, 2010 2

Action or o Outstanding Is ssue Policy P Committee e By B Law Committe ee

Statu us First meeting to bee held in Januaryy. Bylaw sections to be F assigned to comm mittee members fo or review today.

F First meeting has been held and th he review processs has begun

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BCIT Stud dent Assoc ciation

Monthly M Financial Reports to Coun ncil

M Monthly

Transition T Docum ment

C Currently on scheddule

2011 2 Election nopposed  Ensure no positions run un next yearr  Increase voter ship to at le east 500

T begin March 20011 To

Septembe er

Septembe er

Septembe er

Pro ogress Repo ort – Ciara Hamagishi H – VP PR and d Marketing Last updated: Novemb ber 29, 2010 Date of Introdu uction

Action or o Outstanding Issue

Statu us 

September 2010 2

Events E & Program ms Development

 

September 2010 2

Review R of the VP PR and Marketin ng roles and responsibilities r

  

Movembber Campaign hass raised over $80 000 for the foundatioon.

Wrap-upp party tomorrow in the pub to cele ebrate everyonee’s hard-work.

Weekly m meetings are con ntinuing with markketing departm ment. e has been drafte ed.

LinkedInn presence outline Contact e-mail drafted. n in January Implemeentation will begin

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BCIT Stud dent Assoc ciation

Progress P Report – Nicola Gardner – VP Studen nt Affairs Last updated: Novemb ber 29, 2010 Statu us

Date of Introdu uction

Action or o Outstanding Issue

November 2010

Create a policy to o formalize stude ent complaints

--I have a meetingg next week with Caroline, Christin na (advocate) a Tricia (chair oof the policy revie and ew committee) to o set up a s structure for this ppolicy

Improve Student Association A Electtion Process

N/A until Match

September,20thh, 2010

September,20thh, 2010

Student S Lounge Renovations/Impr R rovements

September,20thh, 2010

Improve Recycling on Campus

--Transfer of $1500,000 from Health h Care overflow a account a approved.

-Request for propposal, to be sent tto students of varrious interior a architectural design programss. and -I have agreed too help look into/sttart a composting g program at residence. (to beegin in the new ye ear) -I will be focusingg on continuing to o lobby for additio onal recycling bins around cam mpus (to begin in tthe new year)

Progres ss Report – Dom Audettte – ATC C Chair Last updated: Novemb ber 29, 2010 Date of Introdu uction September 14 2010

Action or o Outstanding Issue Create C a club at ATC A

Statu us Club Maximum A Altitude has begu un recruiting and tthe elections for exec memberrs are coming soo on.

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BCIT Stud dent Assoc ciation

September 14 2010

Initiate at least 2 field f trips

CAMC participattion , on track

September 14 2010

Increase ATC Stu udent awareness and attendance a at SA A Events

ongoing progresss, hoping to get A o ATC participation in as many e events as possiblle (movember, po ool tourneys, pub b nights etc.)

Progress P Re eport – Mich hal Harrison n – Chair, Computing & Academic c Studies Last updated: Novemb ber 29, 2010 Date of Introdu uction September 2010 2

Action or o Outstanding Issue Enhance E social and outreach aspe ects of the School S of Computing & Academic Studies

September 2010 2

Mentorship M Progrram

September 2010 2

Set S rigid standard ds for feedback

Statu us     

Investigaating the viability of bringing in an industry speaker to address CAS students next term Beginninng to plan the nexxt LAN party for n Mentors hip program kicke ed off past Wedn nesday ar Positive feedback thus fa Investigaating the viability of having feedba ack standards set at a ddepartmental leve el

Pro ogress Rep port – Andre ew Io – Chair of School of Energy ber 29, 2010 Last updated: Novemb Date of Introdu uction

Action or o Outstanding Issue

Statu us

Septembe er

24/7 2 lab access

Infrastructure is iin place for SW3--1920 Faculty is adapti ng to the new sysstem

Septembe er

Social S events

MESS is hostingg the pub night 26 6th November

Septembe er

Disability D access to SW9

Automatic door sshould be installe ed in 2-3 weeks

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BCIT Stud dent Assoc ciation

October October

Paper P towel dispe enser at SW9 ma an’s change room/washroom r Installing paper to owel dispenser att SW3 common c areas (2 2nd, 3rd and 4th floo or)

Facilities has nott paper towel disp penser in stock Facilities has nott paper towel disp penser in stock ITS responded thhat they have no mean/budget to install/secure the hole punch aand stapler.

Novembe er

Hole H punch and stapler s request for SW9 print station s

Novembe er

Workshop W for con nnecting with people

Department of M Mechanical Engine eering and Chem mical Science responded that tthey had provided d hole punch and stapler previously, but thhe hole punch an nd stapler are alw ways stolen/damaged..

Networking Coacch has agreed to come to BCIT on n Jan 14, 2011 Council Chambeer is booked for th he event.

Progress s Report – Dan D Smith – VP Campus s Life Last updated: Novemb ber 29, 2010 Date of Introduc ction October September September – Rev vised November September – Rev vised November

Action or Outstanding Iss sue Mov vember Campaign n Increasing EhPod Se ervices – Microwa ave and wate er fountain Adju usted: increase th he hours of the SA AC (not the weig ghtroom) Adju usted: Looking at a different way to o measure Club bs effectiveness

Statu us Moustache’s acrooss campus are reaching maturity,, end of M m month celebrationn is taking place n next Tuesday in P ProMugs S waiting for Faacilities price quote.

Still Waiting for Rec S W Services to determ mine whether or n not this is f feasible C Currently, examinning better way to o measure successs

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BCIT Stud dent Assoc ciation

Prrogress Rep port – Jim Moore M – Cha air of Health h Sciences Last updated: Novemb ber 29, 2010

Date November 29 2 2010 November 29 2 2010

Action orr Outstanding isssue Thirrd Set Rep meetting Mentorship Prograam



Status Christinna Batstone, Berrnice Budz weree guest U‐pass info discussed



Have m mentors and prottégé meet and ggreet.



Progre ess Report – Dillon Zolnierczyk – Chair C Schoo ol of Busine ess No Report

Progress Report R – Brian Harvey – Chair, Sch hool of Tran nsportation,, Constructiion & Enviro onment No Report

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