7 Minutes_Council_December_7_09

BCIT Student Association

Council Meeting Minutes Monday, December 7, 2009 Executives:

Christina Ramage, President Joseph Prophet, VP Finance & Administration Peter Smith, VP Campus Life Amanda Eyolfson, VP Public Relations & Marketing Robby Basi, Transportation, Construction & the Environment Chair Billy Moore, Business Chair Aman Khangura, VP Student Affairs Mathew Brownell, Manufacturing, Electronics and Industrial Processes Chair Upkar, Rai, Chair of School of Computing & Academic Studies Tim DeVolder, ATC Chair

Councillors:

Scott Larson-Zutter Marc Edgett Jamie Bentien Serina Khangura Michal Harrison Jeff Chen Jill Hidalgo Shayne Laye Aaron Kool

Staff:

Caroline Gagnon, Director

Absentees

Kristina Gao Loveleen Grewal

Sean Owen Josh Nelson Christopher Peacock Clayton Sayer Patrick Switzer Gurnoor Grewal Jim Moore Karly Hepditch Kathryn Cleven Lei Mo

Sharry Cu Manny Sangha

7.1.

Meeting Called to Order The Chairperson, Christine Ramage, called the meeting to order at 5:45pm. (28 voting members).

7.2.

Acceptance of the Agenda It was moved that the following agenda be accepted as presented.

Moved by: Clayton Sayer Seconded by: Bill Moore 28/0/0 Carried 7.3.

Acceptance of the Minutes from November 23, 2009 Be it resolved that the minutes from November 23, 2009 be accepted as distributed.

Moved by: Clayton Sayer Seconded by: Joseph Prophet 27/0/1 Carried 7.4 Guest Speaker: No guest speaker

7.5.

Executive Progress Report Update: Matt: • His party went very well. It was so successful that another one will be organized in the spring.

Tim: • Translink reject the request to extend service hours to accommodate the students schedule.

• A food drive is being organized.

• A committee was formed to discuss better ways to organize the ATC games room.

7.6.

Councillors’ Open Forum • Facilities issues: o SW9 – no heat in ground level computer lab. o SW9 – women’s bathroom ground level - no lock in one of the stalls of a bathroom with only 2 stalls. o Eh pods washrooms were missing all the supplies after the weekend. o Eh pods was very hot.

7.7.

Question Period

7.8.

Unfinished Business No unfinished Business 7.9.

New Business

7.9.1 Lounges Motion: Be it resolved that the BCITSA collects a new capital levy directed towards the improvement of student informal spaces, including but not limited to lounges and gathering spaces.

Moved by: Mathew Brownell Seconded by: Clayton Sayer Question: • • • • • • •

Josh talked to 14 students of different part of the campus and 13 were in favour of the project.

Bill - The last referendum only 35 students voted. This is not a good representation.

Peter mentioned that it was still the choice of students to vote or not.

Marc - Why is it a better option to ask for new funds via a referendum compared to using existing funds?

Christine - The use of existing funds could be short sighted. This levy would be a sustainable way of providing to students.

Joseph - The money should not only be used for one project. We do not want to spend all funds on lounges. We could wait for a year and wait to see BCIT financial situation.

Scott – Is doing the lounges is needed? How many lounges are there to do?

How much money is required?

Bill does not see how the existing operational surplus can go down.

• • • • • •

Matt –The space is needed and students have no space and if they do, it is marginal.

Council may be surprised how many students want it.

Christine – We should give students the opportunity to vote on this.

Upkar – Whose responsibility is it to update the lounge? BCIT should be responsible for study area, not the Student Association.

Sean inquired about the process of the referendum. Christine explains the process.

Peter – What is an acceptable number of votes to validate a referendum?

Matt – is it wrong to take it to the students?

Motion: Call the question Moved by: Mathew Brownell 17/9/2 Defeated • •

Seconded by: Sean Owen

Patrick –Study space on campus is very limited.

Upkar –The lounges we update would only be enjoyed by students near by.

Motion: That the motion be postponed until next meeting.

Moved by: Upkar Rai Seconded by: Bill Moore 14/13/2 Defeated • • • • • • •

Mike –If Council approves this motion it is going to pass, this Council is here to inform and protect students.

Jill – It all depends on how we pitch it to students. It is their opportunity to act on an issue that has been long standing, Clayton – Students have nowhere to go. We can make it better for them Carle – It is important to promote the issue to all students, especially those not on campus.

Serina – This is a way to know what students want.

Katheryn – If this was an important issue, councillors should have contacted students to find out what they want. Students deserve a voice. Student space is important on campus and SA should represent students.

Marc – We all agree that it is an important issue, but the referendum should be representative of the population.

Motion: That the motion be postponed until next meeting.

Moved by: Marc Edgett Seconded by: Upkar Rai 13/11/2 Carried 7.10. Next Meeting Next meeting is scheduled for Monday January 11, 2010 at 5:45pm in the Council Chamber.

7.11. Meeting adjourned It was moved by Sean Owen and seconded by Michal Harrison that the meeting be adjourned at 6:32pm. Carried

Council Meeting Agenda Monday December 7th, 2009 5:30-7:30pm 7.1 Meeting called to order 7.2 Acceptance of the Agenda 7.3 Acceptance of the Minutes from November 23rd, 2009 7.4 Guest Speakers 7.5 Progress Reports: Executives 7.6 Councillor Forum 7.7 Question Period 7.8 Unfinished Business 7.8.1 Lounge Capital Levy 7.9 New Business 7.10 Next Meeting January 11th, 2010 7.11 Meeting Adjourned

BCIT Student Association PROGRESS REPORT FOR – Aman Khangura Last updated: Nov. 22nd, 2009 Date of Introduction

Action or Outstanding Issue

September

Increase Awareness of SA

- No Update

September

Toon-In

- No Update

October

Policy and Advocacy Promotion

November

Lounge Space Improvement

Status

- Assisting in the revision of Policy 5104 (Academic Integrity and Appeals). This policy was last reviewed 8 years ago - A focus group is to be held during the first week of January.

This is to ensure student feedback and requests are considered and integrated during revision - No Update

PROGRESS REPORT FOR – Amanda Eyolfson Last updated: Nov. 22nd, 2009 Date of Introduction

Action or Outstanding Issue

Status

September

The Link / Evolution Radio

At the request of Upkar, I have started the motion of having two Link newsstands placed at two Willingdon Avenue bus stops. I have also sent out a request that BCIT’s Evolution Radio be played in SA store sound systems.

October

Alumni Relations

Attended in Alumni Relations Appreciation dinner, and will be helping prepare student presentation for next Alumni meeting.

October

Event Planning

Continuing to work on marketing plan for January’s Toon-In Campaign.

PROGRESS REPORT FOR – Bill Moore Last updated: Nov. 22nd, 2009 Date of Introduction

Action or Outstanding Issue

Status

November

U-Pass

Status Quo

November

Parking

No Update

December

Convenience Store

November

Set Reps

The initiative of keeping the SE12 Stand Convenience store has been an ultimate success. I think it is safe to say that this will be permanent…Thanks Jim Moore!

Meeting Cancelled due to scheduling conflicts. Next meeting will be held early January. Again, this meeting will purely be an informational seminar for the BBA.

PROGRESS REPORT FOR – Christine Ramage Last updated: Nov. 4th, 2009 Date of Introduction

Action or Outstanding Issue

Status

September

Support of fellow Executives Objectives

No Update

September

SW1 Renovations

No update

October/November

Transition Documents

No Update

PROGRESS REPORT FOR – Joseph Prophet Last updated: Nov. 4th, 2009 Date of Introduction

Action or Outstanding Issue

Status

September

Downtown Microwaves

No Update

November

Executive Support

No Update

September

Monthly Finance Report

No Update

PROGRESS REPORT FOR – Kristina Gao Last updated: Nov. 4th, 2009 Date of Introduction

Action or Outstanding Issue

Status

September

Build a sense of ‘community’ among the SOHS programs

No Update

Oct. 2009

SOHS November Set Rep Meeting

No Update

Oct. 30, 2009

SOHS 2nd Annual Food Drive

No Update

PROGRESS REPORT FOR – Mat Brownell Last updated: Nov. 4th, 2009 Date of Introduction

Action or Outstanding Issue

Status

September

Lounge Space Improvement

No Update

September

Security in SW-9

No Update

September

Inter-school Relations

MEIP Mayhem was super successful and looking to plan one for next year.

PROGRESS REPORT FOR – Peter Smith Last updated: Nov. 4th, 2009 Date of Introduction

Action or Outstanding Issue

Status

September

Toon-In Campaign

No Update

November

Inactive student clubs

No Update

November

Clubs Committee Meeting

No Update

November

HRA display case

No Update

PROGRESS REPORT FOR – Robby Basi Last updated: Nov. 4th, 2009 Date of Introduction

Action or Outstanding Issue

Status

September

Set Rep Involvement

In the process of planning an event for the New Year

PROGRESS REPORT FOR – Tim De Volder Last updated: Oct. 21st, 2009 Date of Introduction

Action or Outstanding Issue

Status

November

Million Air Olympic Employment

No Update

November

Parking for Motorcycle at ATC

No new updates

October

Transit during January February

No Update

PROGRESS REPORT FOR - Upkar Rai Last updated: Oct. 22nd, 2009 Date of Introduction

Action or Outstanding Issue

Status LanParty –Completed LanParty/Seminars Writing a info sheet to organize such events in school of Computing for future reference. ( internal recourses, Cost, Student involvement , Problems faced, external sources of finance and help, Points for improvement, excel sheet of previous data collected to be used as a reference point)

November

Networking Event for School of Computing

November

U-Connect Computers

No Update

December

Adopt a Set

In Planning phase( Main Objective for next semester).

October

Mentorship

Successfully started ( Special Thanks to Caroline for her valuable effort and participation in training the Mentors)