BCIT Student Association
COUNCIL MEETING MINUTES Monday, January 24, 2011
Executives:
Jordan Harris, President Rachael Radford, VP Finance & Administration Dan Smith, VP Campus Life Nicola Gardner, VP of Student Affairs Ciara Hamagishi, VP Public Relations & Marketing Michal Harrison, Computing & Academic Studies Chair Alisa Dalhuisen, Business Chair Jim Moore, Health Sciences Chair Andrew Io, Energy Chair Dom Audette, ATC Chair Brian Harvey, Transportation, Construction & the Environment Chair
Councilors:
Alexander Osipov
Mat Brownell
Christian Mundhenk
Jessie Abraham
David Rohrer
Daniel Ng
John McCarthy
Lizhi Chen (Hughes)
Morgan Remfry
David Gordon
Daniel Khatkar
Kathryn Cleven
Jill Hidalgo
Jason Dhaliwal
Jennifer Ji
Sven Okicki
George Ko
Chris Wood
Tara Johnson
Staff:
Caroline Gagnon, Director
Absentee:
Kevin Pitura
Negar Razaz Rahmati
Khashayar Torabi
Alex Rines
Ian Morton
Guest:
Alicia Agarrabeitia
11.1.
Meeting Called to Order
The Chairperson, Jordan Harris called the meeting to order at 5:45m (28 voting members). 11.2.
Acceptance of the Agenda
It was moved that the following agenda be accepted as distributed: Guest Speaker – Legacy Club Proposal 11.8.2
Games Development Club
11.9.3
Legacy Club Sanctioning
11.9.4
Lounge Selection
Moved by: Jordan Harris 28/0/0 11.3.
Seconded by: Michal Harrison
Carried Acceptance of the Minutes
Be it resolved that the minutes from January 10, 2011 be accepted as distributed. Moved by: Jordan Harris 28/0/0
Carried
Seconded by: Andy Io
11.4
Guest Speakers
Jill Hidalgo and Kathleen Bird introduce the BCIT Legacy Club. The goal of the club is to beautify the campus. Students go over the details of the proposed club (mission, membership, board governance, and budget). See attached document. Questions:
Have you talked to BCIT? Yes they have, and they will work with SA to help them navigate the process. When would be the first meeting? Some councilors are interested in participating. Jordan states that the BOG is interesting in this issue of beautifying this campus. What would the fees be? It would be left to the club executives to decide. What are the ideas for fundraising? Ideas similar to Toon-In campaign, Carwash, Pub night. Would you be seeking corporate donation? Working with BCIT staff to help them gather some ideas
11.5.
Executive Progress Report
As presented for each Executive, for the exception of: Ciara:
Toon-In campaign first meeting is scheduled tonight. Will also be meeting with BCIT Foundation Reviewing her existing job description. Draft will be presented to Council when completed.
Dom:
Goal of organizing field trip has been moved to the Maximum Altitude Club. Has been promoting the Pool Table tournament to the ATC students Working on the Wrights Brother event
Dan:
Looking at revitalizing the Toast Masters Club
Jordan:
U-pass update: 41% of eligible voters voted and 85% voted yes
11.6.
Councillor Forum
Eh-Pod washroom still needs to be cleaned. The schedule is not adequate.
ATC Councillor is circulating a petition to increase the frequency of the buses at ATC. Presently buses are every 20 minutes and students find that it is not meeting the students’ needs. Jordan will
help ATC students bring the petition to Translink. It is expected that changes will occur, especially since the U-pass was voted in.
Photocopiers are no longer able to do duplex.
Motion: Be it resolved that the Student Association enables duplex photocopying in the Library. Moved by: Matt Brownell 23/0/5
Seconded by: Dan Smith
Carried
11.7. Question Period There have been issues with MyBCIT. BCIT is presently working on rectifying the problem 11.8.
Unfinished Business
11.8.1
U-pass
Motion: Be it resolved that BCITSA ratifies the U-pass Referendum process. Moved by: Jordan Harris 28/0/0 11.8.2
Seconded by: Nicola Gardner
Carried Games Development Club Sanctioning
Following the tabling of last week sanctioning of the Games Development Club, Jordan informs that our lawyers stated that there is no issue with the Student Association acquiring any kind of intellectual property right, especially if we do not ask for it. However there is a slim possibility that students working on the same project and then have a subsequent falling out could start legal action and could bring the Student Association as part of the legal action. It could easily be avoided by having all gaming club members sign an indemnity waiver vis-à-vis the Student Association. Motion (tabled January 11, 2011): Be it resolved that the Games Development Club be sanctioned. Moved by: Dan Smith 26/0/2
Carried
Seconded by: Jennifer Ji
Amendment to the motion: On the condition that club members sign an indemnity waiver vis-à-vis the Student Association Moved by: Dom Audette 27/0/1
Seconded by: Bryan Harvey
Carrie
Question:
This process of signing a waiver could be done yearly during the Club Executives’ transfer.
11.9
New Business
11.9.1
Latex Luau
Caroline introduces Ian Morton, Events and Program Manager. The Latex Luan which is scheduled before spring break. The event has been successful in the past, but has seen a decrease in participation; therefore we are looking for students’ feedback. 11.9.2
Student Agenda
Alicia Agarrabeitia, Publications Manager, is looking for feedback for the Student Agenda. These are some of the comments:
Include an up to date map, more space to write with lines, too big, different coil, flap break easily, front /back page stronger as they fall part, additional maps (i.e. Lower Mainland, food on campus), to add a movable ruler, list of clubs
Alicia explains that there will be a contest inviting students to submit their creation to be included on the front page. 11.9.3
Legacy Club
Motion: Be it resolved that BCITSA sanctions the Legacy Club Moved by: Dan Smith 27/0/1
Carried
11.9.4 Lounge Selection
Seconded by: Nicola Gardner
Nicola presents the Lounge Committee’s recommendation to select NE1, NE 8, SW9, SE2, and SW3 – second floor for renovations. By choosing these spaces, all Schools will benefit from this initiative.
Motion: Be it BCIT Student Association approves the following lounge spaces for renovations (NE1, NE 8, SW9, SE2, and SW3 – second floor) Moved by: Nicola Gardner 28/0/0
Seconded by: David Rohrer
Carried
11.10. Next Meeting Next meeting is scheduled for Monday February 7, 2011 at 5:30pm in the Council Chamber.
11.11. Meeting adjourned It was moved by seconded by Rachael Radford that the meeting be adjourned at 6:58pm. Carried
Council Meeting Agenda Monday January 24, 2011 5:30-7:30pm 11.1
Meeting called to order
11.2
Acceptance of the Agenda
11.3
Acceptance of the Minutes
11.4
Guest Speakers
11.5
Progress Reports: Executives
11.6
Councilor Forum
11.7
Question Period
11.8
Unfinished Business 11.8.1
11.9
U-Pass
New Business 11.9.1 Latex Luau 11.9.2 Student Agenda
11.10 Next Meeting 11.11 Meeting Adjourned
Progress Report – Jordan Harris – President No Report
Progress Report – Rachael Radford – VP Finance and Administration Last updated: January 19, 2011 Date of Introduction January 7, 2011 October 18, 2010
Action or Outstanding Issue
Status
U-Pass Presentations
Presentations in lectures throughout the campaign
Policy Committee
First meeting held in January.
By Law Committee
Monthly Financial Reports to Council
First meeting held in January. Bylaw sections have been assigned to committee members. 75% of Sections reviewed and discussed. Monthly
Transition Document
Currently on schedule
2011 Election Ensure no positions run unopposed next year Increase voter ship to at least 500
To begin March 2011
October 18, 2010
September
September
September
Progress Report – Ciara Hamagishi – VP PR and Marketing No Report
Progress Report – Nicola Gardner – VP Student Affairs Last updated: January 19, 2011 Date of Introduction
Action or Outstanding Issue
th
Student Complaint Policy
th
Student Lounge Renovations/Improvements
th
Improve Recycling on Campus
September,20 , 2010
September,20 , 2010
September,20 , 2010
Status I proposed the policy to Don Wright last Wednesday and he seemed in support of it. Christina (SA Advocate) and I are in the early development stages (researching other schools for similar policies, defining what will be included, showing BCIT executives proof of reoccurring complaints and issues. Contract signed, We are currently interviewing students for the position of interior designer and are set to begin construction over spring break. Lounge selection to be presented at Council The issue of the lack of recycling bins was raised by me again at the executive meeting last Wednesday and I am told the BCIT executives are looking into it. I will be following up at next month’s meeting
Progress Report – Dan Smith – VP Campus Life No Report
Progress Report – Dom Audette – ATC Chair No Report
Progress Report – Michal Harrison – Chair, Computing & Academic Studies Last updated: January 19, 2011 Date of Introduction
Action or Outstanding Issue
September 2010
Enhance social and outreach aspects of the School of Computing & Academic Studies
September 2010
Mentorship Program
September 2010
Set rigid standards for feedback
January 2011
Improve the quality of labs in SE12
Status
A LAN party is scheduled for March 25 A computing career talk is happening on January 26 Continuing to check in with the protégés The initial feedback has been very positive
Not feasible
Discussing which labs need attention with the School of Computing Chairs in several labs will be replaced over spring break
Progress Report – Andrew Io – Chair of School of Energy Last updated: January 19, 2011 Date of Introduction
Action or Outstanding Issue
Status
September
24/7 lab access
Awaiting for faculty input
September
Social events
Speaker was not available Rescheduling
September
Disability access to SW9
Automatic door should be installed in 2-3 weeks
October
Installing paper towel dispenser at SW3 nd rd th common areas (2 , 3 and 4 floor)
Facilities has not paper towel dispenser in stock
December
Facility Status of SW9
Set Reps are coming up with suggestion
Progress Report – Jim Moore – Chair of Health Sciences Last updated: January 19, 2011 Date of Introduction
Action or Outstanding Issue
Status
th
Mentorship program
Protégé’s feedback is very positive so far Making plan to expand program next year
th
Set Rep Meeting
Outstanding issues being dealt with
th
Food Committee meeting
Gave input from students perspective to members
th
Meeting with Mike Savage, MP federal liberals
Discussion of Post-secondary issues
January 19 , 2011 January 19 , 2011 January 19 , 2011 January 18 , 2011
Progress Report – Alisa Dalhuisen – Chair School of Business Last updated: January 19, 2011 Date of Introduction Monday January 10, 2011
Action or Outstanding Issue Updating and creating a complete school of business set-rep list
Status In process of still receiving e-mail replies back from program heads with updated set rep contact information.
Progress Report – Brian Harvey – Chair, School of Transportation, Construction & Environment Last updated: January 19, 2011 Date of Introduction
Action or Outstanding Issue
Monday, October 18, 2010
Marketing Committee
Monday, November 1, 2010
Better communicate to school reps at Burnaby, BMC and Great Northern Way Campuses
Monday, November 1, 2010
Promote more social activity amongst the schools.
New Initiative
Connect with industry professionals and involve them with BCIT students
New Initiative
Met with Liberal MP Michael Savage
Status Next meeting postponed due to scheduling issues. Tentatively Jan. 27. Obtained names of all program heads in SoC,E and have contacted Civil Eng. Set Reps and will be meeting with other program heads. Held Jan. Set Rep meeting, attendance was about the same as last meeting. Pool Tournament planned and ready for Friday, February 4.
Met with Dan Close talking about ASTT wanting to get more involved with BCIT students, ongoing. Also was approached by Mazda Canada Inc. about their involvement with the automotive department.
Discussed post-secondary education issues and requirements.