9 Minutes_Council_January_25_2010

BCIT Student Association

Council Meeting Minutes Monday, January 25, 2010 Executives:

Christina Ramage, President Joseph Prophet, VP Finance & Administration Peter Smith, VP Campus Life Amanda Eyolfson, VP Public Relations & Marketing Aman Khangura, VP Student Affairs Robby Basi, Transportation, Construction & the Environment Chair Billy Moore, Business Chair Kristina Gao, Chair of Health Sciences Mathew Brownell, Manufacturing, Electronics and Industrial Processes Chair Upkar, Rai, Chair of School of Computing & Academic Studies Tim DeVolder, ATC Chair

Councillors:

Scott Larson-Zutter Serina Khangura Michal Harrison Jeff Chen Jill Hidalgo Aaron Kool Dillon Zolnierczyk Marc Edgett Nicola Gardner

Staff:

Caroline Gagnon, Director

Absentee:

Jamie Bentien Kathryn Cleven

Gurnoor Grewal Shayne Laye

Guest:

Scott Blythe - S.A. Marketing & Communications Manager

Kyle Tyndall – BITMAN Student Club Steve Mousseau – Mechcanical Engineering Student Society

Sean Owen Josh Nelson Christopher Peacock Clayton Sayer Patrick Switzer Jim Moore Karly Hepditch Manny Sangha Lei Mo

9.1.

Meeting Called to Order The Chairperson, Christine Ramage, called the meeting to order at 5:43pm. (28 voting members).

9.2.

Acceptance of the Agenda It was moved that the following agenda be accepted with the following changes 9.4.1 Mechanical Engineering Student Society 9.4.2 BITMAN Student Club 9.9.1 Marketing Presentation 9.9.2 Mechanical Engineering Student Society Sanctioning 9.9.3 BITMAN Student Club Sanctioning Moved by: Joseph Prophet Seconded by: Mathew Brownell 28/0/0 Carried

9.3.

Acceptance of the Minutes from January 11, 2010 Be it resolved that the minutes from January 11, 2010 be accepted as distributed.

Moved by: Kristina Gao Seconded by: Upkar Rai 24/0/4 Carried 9.4

Guest Speaker: BCIT Media Club

9.4.1 Mechanical Engineering Student Society Steve Mousseau, 3rd year mechanical engineer student, presents to Council the new Mechanical Engineering Student Society Constitution. He is asking Council for the sanctioning of this new student club. The purpose is to create a link between students and future employers, and to connect students from other engineering program.

9.4.2 BITMAN BITMAN club members presents to council their proposal for establishing a new student club. The purpose of this club is to create partnerships with the industry, fundraise for certification, and fundraise for an international conference.

9.5.

Executive Progress Report

Bill: • Met with VP Student Services and SA president to address the issue surrounding the U-pass • Had his Set & Tech meeting • Will be working on reviewing the set and tech reps roles on campus with Paul Dangerfield, BCIT VP Education Upkar: • Had his Set & Tech meeting • Defining a new program for his school, “adopt a set”. This pilot project will start with 2 classes only and will link an industry leader to a specific set during a school year.

• A networking event has been scheduled for March 5 Robby: • Hosting an event for students from his School in the pub on February 5 Tim: • Met with the new Associate Dean • Met with Director of Student Services to address the fitness equipment at ATC • Working to have BCIT merchandize available at the ATC campus Kristina: • School of Health Sciences is conducting a fundraising event for Haiti. Set reps from that respective school have challenged sets from others Schools to do the same • Mingling event with faculty and students went very well • Planning to meet with faculty during their next faculty meeting Mat:

• •

Working with Robby on organizing the February 5 party Had his Set & Tech Rep meeting

Amanda: • Will be attending the Alumni Meeting this Wednesday • Working with Scott Blythe on the marketing screen that will be presented later and reviewing VP Public Relations & Marketing position Aman: • Working with Christina Batstone, SA Advocate, on a mental health program. They are applying for external funding • Proposing changes to BCIT policies in order to have the advocate and VP Student Affairs represent students 9.6.

Councillor Forum • Dillon inquired about the status of the 3rd floor. A meeting has been scheduled for tomorrow.

• Scott recommends that student clubs have a faculty member helping them with continuity.

• Patrick informed Council about the climbing competition, starting this Monday.

• Mark what clarification about the allocation of funds if the referendum is approved. Aman explains that funds will be distributed based on Council decision.

9.7.

Question Period • Peter clarified that all clubs are recommended to have a faculty advisor, however it is left to the club to make that decision.

• How many students are in the Mechanical Engineering program? 1200 students divided in 4 specializations

9.8.

Unfinished Business

9.8.1. Toon In Campaign No update. The SA section is ready to go. We are waiting for BCIT for an answer on their involvement level. The event is scheduled for April 2010.

9.9

9.9.1

New Business

Marketing Presentation

Scott Blythe, SA Marketing & Communications Manager, is looking for student feedback on what is Council’s wishes as it relates to establishing a marketing screen to guide staff members.

Motion: Be it resolved that Student Council strike an ad hoc committee to develop a corporate screen for the Association.

Moved by: Amanda Eyolfson Seconded by: Mark Edgett 24/0/3 Carried Volunteers: Amanda Eyolfson (Chair), Peter Smith (Co-Chair), Upkar Rai, Shayne Laye, Patrick Switzer, Michal Harrison

Motion: Call the question Moved by: Upkar Rai 27/0/0 Carried

Seconded by: Clayton Sayer

9.9.2 Mechanical Engineering Student Society Sanctioning Motion: Be it resolved that the BCITSA approves the mechanical engineering student society for student club sanctioning.

Moved by: Mat Brownell Seconded by: Scott Larson-Zutter 27//0/0 Carried Motion: Call the question Moved by: Upkar Rai 27/0/0 Carried 9.9.3

Seconded by: Joseph Prophet

BITMAN Student Club Sanctioning

Motion: Be it resolved that the BCITSA approves the BITMAN for student club sanctioning.

Moved by: Peter Smith Seconded by: Bill Moore 18/7/2 Carried Questions: Bill explains that the VP Campus Life can work with the club to resolve some of the concerns that were addressed during question period.

Motion: Call the question Moved by: Bill Moore 19/3/4 Carried

Seconded by: Joseph Prophet

9.10. Next Meeting Next meeting is scheduled for Monday February 8, 2010 at 5:45pm in the Council Chamber.

9.11. Meeting adjourned It was moved by Joseph Prophet and seconded by Upkar Rai that the meeting be adjourned at 7:00pm. Carried

Council Meeting Agenda Monday January 25th, 2010 5:30-7:30pm 9.1 Meeting called to order 9.2 Acceptance of the Agenda 9.3 Acceptance of the Minutes from December 7th, 2009 9.4 Guest Speakers 9.5 Progress Reports: Executives 9.6 Councillor Forum 9.7 Question Period 9.9 Unfinished Business 9.9.1 Toon-In Campaign 9.9 New Business 9.10 Next Meeting February 9th, 2010 9.11 Meeting Adjourned